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Notes | ccNSO Council Meeting (19 December 2019 | 18 UTC)
by Joke Braeken Dec. 19, 2019

Dec. 19, 2019

hello All, To follow the live notes during today’s ccNSO Council meeting (19 December 2019 | 18 UTC), go to : https://docs.google.com/document/d/1GN5AaYNHS-fE46VU46m_yNK6Xn1HtB9uFgj1FTs… These high-level notes are designed to help you navigate through the content of the meeting and are not meant as a substitute for the transcript and/or recording. The recording will be posted on Council Workspace, as well as the background material shared during today’s meeting https://community.icann.org/display/ccNSOCWS/Council+Meetings+-+2019 Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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FW: Additional documents
by Bart Boswinkel Dec. 19, 2019

Dec. 19, 2019

Again apologies Bart From: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Tuesday, 17 December 2019 at 18:37 To: "ccNSO-Council(a)ccNSO.Org" <ccNSO-Council(a)ccNSO.Org> Subject: Additional documents Dear all, Please find included 3 additional documents for Thursdays Council call: Draft resolution launch ccPDP4 (item 10a) Draft letter to the Board on change of Article 10 (item 10b) Update Bylaw repository (item 11) Tomorrow ( Wednesday) I’ll circulate the latest version of the agenda and include the draft resolution. Kind regards, Bart

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FW: Agenda and draft resolutions 19 December 2019
by Bart Boswinkel Dec. 19, 2019

Dec. 19, 2019

Dear all, Apologies for noticing before but I send the draft resolutions etc. to the wrong email address Kind regards, Bart From: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Wednesday, 18 December 2019 at 13:44 To: "ccNSO-Council(a)ccNSO.Org" <ccNSO-Council(a)ccNSO.Org> Subject: Agenda and draft resolutions 19 December 2019 Dear all, Please find included the agenda and draft resolutions Kind regards, Bart Draft Agenda ccNSO Council Meeting 19 December 2019 Welcome and roll call Minutes & Action Items Minutes Minutes of the November 2019 meeting have been circulated on 10 December 2019. Action items Action Item 156-01: The Chair of the Council is requested to inform the Chair of the Customer Standing Committee and GNSO accordingly. (approval IANA Naming Function SLA Change): Completed Action Item 156-02: The chair of the ccNSO is requested to notify the Empowered Community Administration in writing of this decision as soon as possible and forward this notice to the Secretary. Completed Action Item 156-03: Call for volunteers – PDP Working Group 2 and Issues manager update timeline/schedule. Completed, see agenda item 9. B. Action Item 156-04: The Secretariat is requested to prepare for the next meeting of Council: • The Request for the Issue Report, which is advised to include: Scope of the issues to be addressed (listed in the Final report of the Preliminary Review team) Structure of work of the PDP: Task Force or Working Group Tentative timeline for the Issue Report. Assuming the Council will decide to launch ccPDP4 at its December 2019 meeting, the timeline should allow for a Council decision on the initiation of ccPDP4 by the Cancun meeting (ICANN67). Consideration on the appointment of the Issue manager Draft a letter to inform the GAC on scope of issue to be addressed, and need for PDP(s). In addition, inform them how they will be engaged in the process, and tentative timeline. Completed See Agenda item 10 a. Action Item 156-05 The Secretariat is requested to prepare for the next Council meeting a letter to the Board requesting the change of Article 10 and Annex B of the ICANN Bylaws to enable membership of the ccNSO for IDN ccTLD Managers Include in the letter a reference to the proposed Bylaws changes under ccPDP 2 • Explain that the membership definition has been further updated to mitigate the effect of the October 2016 changes of Article 10.4(a). Completed. See agenda item 10 b Action Item 156-06: The Triage Committee is requested to prepare work plan and suggest priorities on implementation of the most relevant Areas for improvement of the ccNSO and report back to Council at February meeting. Ongoing Action Item 156-07: The Chair of the Council is requested to inform the chairs of the working groups and committees of the Council decision to request charter reviews. Ongoing Action item 156-08 Reach out to Barbara Povse on whether she is available/interested in the leadership training (along with Pablo Rodriguez). Completed Intermeeting decisions (since 6 November 2019) Approval of membership application ccNSO of .tz (Tanzania) Appointment Alejandra Reynoso ccNSO appointed mentor fellowship program Approval text Approval Action to change section 18 ICANN Bylaws Submission support SLA change creation and delegation ccTLD Public Statement Adoption ccNSO Council 2020 Election report For adoption Adoption closes the Election process formally. Draft Resolution Background In March 2020, at the end of the ccNSO meeting during ICANN67, the term of the following ccNSO Council members ends: AF region: Souleymane Oumtanaga (.ci) AP region: Hirofumi Hotta (.jp) EU region: Giovanni Seppia (.eu) LAC Region: Alejandra Reynoso (.gt) NA Region: Stephen Deerhake (.as) Following the applicable Guideline, the ccNSO Council appointed the Election manager and adopted the Election timeline at its meeting on 22 August 2019. The Election manager submitted the Election Report on 11 December 2019. Decision The ccNSO Council adopts the Council Election Report FY 2020, notes the observations, and thanks Joke Braeken for her work as Election Process Manager. By this adoption the election process 2020 is closed. The ccNSO Council congratulates the elected candidates: · AF region: Souleymane Oumtanaga (.ci) · AP region: Ai-Chin LU (.tw) · EU region: Giovanni Seppia (.eu) · LAC Region: Alejandra Reynoso (.gt) · NA Region: Stephen Deerhake (.as) The Council notes that elected candidates will take their seat at the end of the Council meeting at ICANN67 meeting in Cancun, Mexico. The chair of the ccNSO is requested to inform the ICANN Secretary and candidates accordingly and invite the future Councillors for the upcoming Council workshop at the Cancun meeting. Update Board Seat 11 Nomination Process Informational Selection candidates Root Server System Governance Working Group (RSS GWG) Informational & reminder Call for volunteer closed on 16 December 2019. Selection process by Council closes on 20 December 2019. Call for volunteers Meeting Program Committee For decision Draft Resolution The ccNSO Council request the secretariat to prepare and send out a call for volunteers for membership of the Meeting Program Committee by mid- January 2020. Appointment member ICANN Ethos Award Panel 2020 The ccNSO Appointees to the 2019 Ethos Award Selection Panel are Stephen Deerhake and Ajay Data. Both are not term limited (appointed in January 2019 for first term). Draft Resolution After call for volunteers to Council the following Councillors volunteered: Margarita Valdes (.cl) Stephen Deerhake (.as) The ccNSO Council appoints both as ccNSO appointee to ICANN’s Ethos Award Panel 2020. The chair is requested to inform relevant ICANN staff accordingly PDP 3 Part 1 Retirement – Update Informational Amendment timeline ccPDP 3: launch Part 2 of the PDP3 For decision: amendment timeline, implies launch Part 2 and call for volunteers WG Review Mechanism. The timeline has been updated to reflect progress RET WG and opportunity to work in parallel. Draft Resolution Background Taking into account the progress to date of the WG Retirement, the schedule for PDP 3 as amended at the 13 March 2019 Council meeting needs to adjusted to reflect progress to date and to adjust the timing of the call for volunteers fro the second WG under ccPDP3, which is tasked to develop a review mechanism for decisions pertaining to the delegation, transfer, revocation and retirement of ccTLDs. The updated schedule was presented to the Retirement WG, which considered the proposed schedule reasonable. Decision The ccNSO Council has taken notice of and confirms the amended schedule and timeline of ccNSO PDP 3 version 3, as proposed by the PDP Issue Manager and request the Issue Manager to launch the call for volunteers as foreseen in the updated schedule and timeline. IDN ccTLD related work items ccPDP 4 & Bylaw change Launch PDP ccPDP 4: request for Issue report, appointment Issue Manager and adoption initial timeline For decision: In order to launch ccPDP4 the Council will need to take the following decisions: Request an Issue report (ICANN Bylaws, Annex B section 1 and 2). Written request (Council resolution) which describes the topics/ issue at high level that needs to be addressed. The request for the issue report will determine the breadth and width of the issues to be addressed and hence whether the policy development process Appointment of the Issue manager. The role of the issue manager is defined in Annex B. Main tasks are effectively to manage the process, which includes ensuring progress and reporting. Tentative timeline to receive the Issue Report. Unless otherwise defined, the issue report should be available within 15 days after appointment. However to ensure an adequate basis for the next Council decision, for example the required Opinion of ICANNs general Council on whether the issues are within the scope of the ccNSO and requirement to draft comprehensive Issue Report, the suggestion is to request the Issue Report by mid- February 2020. This would allow the Council to initiate the PDP prior to the Cancun meeting and use that meeting for PDP4 work. Appointment an oversight committee. Although not required, the ccNSO PDP allows for the creation of a Council committee that will oversee the Issue Manager, at least during the first stage of the process. Experience in the proceeding PDP’s has shown that this mechanism ensures an adequate definition of the issues at stake and progress. If Council intends to appoint such a committee it is suggested to appoint one Councillor from every region under chairmanship of the chair of the ccNSO. Draft Resolution Background In September 2013 the ccNSO submitted the IDN country code policy development process (ccPDP 2) Board Report in September 2013 to the ICANN Board of Directors. The recommended policy ccPDP2 contains two parts: · Proposals (at a high level) for the criteria and requirements for the IDN ccTLD string selection and activities, roles, and responsibilities of the actors involved in the string selection and string evaluation processes and procedures. · Proposals to enable the inclusion of IDN ccTLD in the ccNSO. By mutual understanding, the ccNSO Council and the ICANN Board allowed the Fast Track Process to evolve to test and gain experience with the policy aspects pertaining to the introduction of IDN ccTLDs under the Fast Track Process to further inform the overall policy, specifically with results of the different reviews of the Fast Track process[1]. In March 2019 the ccNSO Council tasked a team (PRT)to review ccPDP2 in light of the evolved Fast Track Process, request of the ICANN Board of Directors with respect to IDN Variants and other relevant developments and advise the Council on whether to launch an additional Policy Development Process to address open issues, if any The PRT advised Council to launch a ccNSO Policy Development Process (ccPDP4) to address the various items it had identified, including the de-selection of IDN ccTLD strings. In order to implement the adopted PRT recommendations the ccNSO Council requested the ICANN Board of Directors to agree to take no additional steps with respect to ccPDP2 and stop the evolution of the Fast Track Process. In November 2019 the ICANN Board confirmed this approach. Following the initial discussions of Council, input and feed-back was sought from the community at the Kobe (ICANN64), Marrakesh (ICANN65) & Montreal (ICANN66) meetings. The community present was of the view that (IDN) ccPDP4, should be launched and focus should be on the (de-)selection of IDN ccTLD strings and management of variants of selected IDNccTLD strings and limited to the Items identified by the ccNSO Preliminary Review Team. Decisions 1. In accordance with Annex B section 1 of the ICANN Bylaws the ccNSO Council requests an Issue Report, which should address the following topics: a. Whether or not the ccNSO should initiate the ccNSO Policy Development Process on the (de-)selection of IDN ccTLD strings (ccPDP4) and other areas listed in the Final Report of the Preliminary Review Team and, with respect to the de-selection be guided by and build-upon the process for the retirement of ccTLDs. b. Whether or not to convene a Taskforce or use other method to address these issues. In addition, if the conclusion of the Issue Report is to initiate a ccNSO Policy Development Process, the ccNSO Council requests that the Issue Report include a proposed time line for conducting each of the stages of PDP outlined in Annex B of the ICANN Bylaws (PDP Time Line). 2. In preparing the Issue Report, and in proposing a time line for conducting each stage of ccPDP4 the Issue Manager should take into consideration and be guided by the following documents: - RFC 1591 (https://www.ietf.org/rfc/rfc1591.txt ) - ISO 3166 standard (http://www.iso.org/iso/country_codes) - The ccNSO Framework of Interpretation working group Final Report, (http://ccnso.icann.org/workinggroups/foi-final-07oct14-en.pdf ) - The Fast Track Implementation Plan and related documents, latest version. - The draft policy for the selection IDN ccTLD strings ( September 2013) - The Final Report of the IDN policy preliminary review team ( June 2019) - The Board resolution on IDN (cc)TLD Variants (14 March 2019) (https://www.icann.org/resources/board-material/resolutions-2019-03-14-en#2.a) requesting the ccNSO to work on Variant Management - and any other matters and documents that the Issue Manager considers to be of relevance. 3. The ccNSO Council expects the Issue Report by its February 2020 meeting. 4. In accordance with Annex B section 2 of the ICANN Bylaws the ccNSO Council appoints Bart Boswinkel, VP Policy Support – ccNSO relations, as Issue Manager. 5. To establish a Council sub-committee to act as a steering group for the PDP, and to liaise with and assist the Issue Manager on behalf of the Council, up and until the Council decides whether or not to initiate ccPDP4. The sub-committee will have 6 members consisting of one (1) Councillor from each of ICANN geographic regions, including the chair of the ccNSO verseeing the policy and one (1) NomCom appointed Councilor. The initial members of the PDP Oversight Committee are: a. Katrina Sataki ( chair ccNSO, EU region) b. TBD (AF region) c. TBD (AP Region) d. TBD (LAC Region) e. TBD ( NA Region) f. TBD (NomCom appointed Councillor) 6. The secretariat is requested is publish this resolution as soon as possible. Request change Article 10 and Annex B ICANN Bylaws to include IDN ccTLD Managers in the ccNSO For discussion and confirmation by email vote. Draft letter was circulated, including the proposed amendments as foreseen in ccPDP2 Update ccNSO related ICANN Bylaw Change Repository For information: The Bylaw change repository has been updated to reflect adoption of the Fundamental Bylaw change re IFRT and amendment of Article 10 and Annex B of the ICANN Bylaw Results Council Workshop Montreal (ICANN66) & Implementation WS 2 and ccNSO Organizational Review recommendations & suggestions For information and discussion. Preparation Cancun meeting (ICANN67, 7-12 March 2020) Council Workshop Council meetings Tech Day & Members meeting Plenary sessions WG meetings Joint meeting with the Board (Topics for discussion) Joint meeting with GAC Update ECA & CSC ECA CSC. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. Updates WGs. GRC IGLC SOPC Meeting Program Committee TLD-OPS Auction Proceeds Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings 2020 proposed Council calls: January 23 – 18:00 UTC February 20 – 12:00 UTC (TBD) March @ICANN67 April 16 – 12:00 UTC May 21 – 18:00 UTC June @ICANN68 August 20 – 12:00 UTC September 17 – 18:00 UTC October @ICANN69 November 19 – 12:00 UTC December 17 – 18:00 UTC AOB Closure [1] See: https://www.icann.org/en/system/files/files/idn-cctld-implementation-plan-2…, general introduction page 4.

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REMINDER: ccNSO Council Teleconference | 19 December at 18:00 UTC
by Kimberly Carlson Dec. 19, 2019

Dec. 19, 2019

Dear Councilors, As a reminder, the next ccNSO Council Teleconference will be this Thursday, 19 December at 18:00 UTC. Draft agenda and background material are attached (circulated by Bart last week). Call details: Join Zoom Meeting https://icann.zoom.us/j/388311562?pwd=SVc4YUJKcy9wQlFhUm51aU5ObW1IQT09 Wiki space: https://community.icann.org/x/Nwn_BQ (recording, transcript and background material will be posted as it becomes available) Meeting ID: 388 311 562 Password: 129744 **Please note this added security/privacy feature. Participants will only be required to enter the password if they are joining via the application and typing in the meeting ID manually. Anyone who joins a meeting via a link in a calendar or e-mail invitation will not be required to enter the password upon joining** Find your local number: https://zoom.us/u/aAAP6aGAx If you are unable to attend, please let Bart and I know as soon as possible. Thank you. Best, Kim

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call for presenters: ccTLD News at ICANN67 in Cancun
by Joke Braeken Dec. 18, 2019

Dec. 18, 2019

Dear All, The ccNSO Meetings Programme Committee is seeking a limited number of presenters for the upcoming ccNSO Member Meeting (ccTLD news session) at the March 2020 ICANN Community Forum in Cancun (ICANN67<https://meetings.icann.org/en/cancun67>). The ccNSO Members Meeting will take place on Tuesday, 10 and Wednesday, 11 March 2020. ccTLD managers interested in presenting at the ccTLD News Session are kindly invited to contact Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, no later than Thursday, 19 December 2019 (23:59 UTC). The ccNSO Meeting Programme Working Group invites you to share your best practices, project solutions, implementations and case studies by presenting at the ccTLD news session, covering for instance recent developments, ccTLD activities and ccTLD management related topics, both from an operational, marketing or legal point of view. Candidate presenters are invited to send the following information to Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, at their earliest convenience - no later than Thursday, 19 December 2019 (23:59 UTC). = = = = = * Exact title of your presentation * First name of the presenter * Last name of the presenter * ccTLD of the presenter * Short summary of your presentation (few sentences) Please note: * Has your presentation been shown at another industry event? If so, kindly specify where. In order to avoid unnecessary overlap with other meetings, you are kindly encouraged to adopt the presentation to a global audience. * No interpretation services will be provided during the ccNSO Members meeting, therefore please take into consideration that presentations are to be held in English. * On https://ccnso.icann.org/en/workinggroups/mpwg.htm<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_wor…> you will be able to find some tips & tricks for presenters at ccNSO meetings, and how to make a good presentation even more engaging. = = = = = Next steps: Each proposal for a presentation is reviewed and evaluated by the ccNSO Meeting Programme Committee (MPC). Since a number of volunteers already stepped forward with a proposal to give a presentation, including deferred presentations from ICANN66, the MPC cannot always guarantee a speaking slot for all volunteers. A short description of the scheduled presentations will be published online, prior to the meeting. The MPC expects to confirm the final selection of presenters after the December seasonal break. The ccNSO Meeting Programme Committee looks forward to your feedback. Thank you! Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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ALAC Update: October & November 2019.
by Joke Braeken Dec. 16, 2019

Dec. 16, 2019

Dear Councillors, Please find included in attachment the ALAC updates from October & November 2019, as prepared by Segun Akano, ccNSO appointed liaison to ALAC. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Final Reminder | Call for Volunteers: Root Server System Governance Working Group (RSS GWG)
by Joke Braeken Dec. 16, 2019

Dec. 16, 2019

Hello all, This is a final reminder that the ccNSO seeks volunteers. The call for volunteers closes today, Monday, 16 December 2019, 23:59 UTC. The ICANN Board recently passed a resolution to initiate the Root Server System Governance Working Group (GWG): consequently, the ccNSO seeks two (2) volunteers for the Root Server System CWG. The GWG is the core of the community-driven process to develop a final cooperation and governance model for the Root Server System (RSS). This call for volunteers opens Tuesday, 26 November 2019 (00:01 UTC) and closes Monday, 16 December 2019, 23:59 UTC. Further background details, information on how to join as well as the Candidate Qualification requirements and the selection procedure are included below. Purpose and Mandate The GWG is the core of the community-driven process to develop a final cooperation and governance model for the Root Server System (RSS). The GWG shall embrace the principles outlined in “RSSAC037: A Proposed Governance Model for the DNS Root Server System” (RSSAC037). Workload & working method The GWG work plan estimates a two-year effort. However, most of the work for the GWG will take place in the first year. The GWG will determine its work cadence: Regular teleconferences (e.g., every other week) will drive the process with potential work sessions at ICANN Public Meetings as necessary. In carrying out its work, the GWG shall embrace the principles outlined in “RSSAC037: A Proposed Governance Model for the DNS Root Server System” (RSSAC037) and refer to RSSAC037 and the Concept Paper as source documents, as well as the feedback from Public Comment. Who can join? The ccNSO appointed members to the RSS GWG can be representatives from all ccTLD managers listed in the IANA database, whether members or non-members of the ccNSO. * Candidate qualification requirements Candidates should possess the following qualifications: · Direct experience and in-depth knowledge of the DNS Root Server System as it relates to ccTLD registry operations · Analytical skills, ability to interpret quantitative and qualitative evidence, and capacity to draw conclusions purely based on evidence. · Able to work and communicate in written and spoken English. · Effective communication skills. · Experience in managing and/or participating in committees (e.g. meeting coordination, reporting, and escalation) in order to contribute meaningfully to the work of the GWG. · Demonstrated ability in relationship management to support diplomatic discussion, consensus driven decision making, and productive negotiation. * Composition of the RSS GWG The GWG shall comprise ten (10) invited representatives due to their subject matter expertise: · Two (2) from the Country Code Names Supporting Organization (ccNSO) · Two (2) from the Internet Engineering Task Force/Internet Architecture Board (IETF/IAB) · Two (2) from the Registries Stakeholder Group (RySG) · Three (3) from the Root Server Operators (RSOs) · One (1) from the Security and Stability Advisory Committee (SSAC) The GWG shall also comprise three (3) liaisons: · One (1) from the ICANN Board · One (1) from the Internet Assigned Numbers Authority (IANA) · One (1) from the Root Zone Maintainer (RZM) As per its charter, the GWG shall elect from its representatives a chair to manage its work and preside over GWG meetings. * Compensation RSS GWG members are not compensated. The ccNSO has a limited number of travel funding slots for those participants that actively participate in the work of the ccNSO and makes a special contribution to its projects and meetings. Read more about ccNSO travel funding here [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_abo…>. How to apply? If you are interested in joining the RSS GWG, kindly send an e-mail to joke.braeken(a)icann.org, with the following materials: · your statement of interest. · Kindly specify your affiliation with a ccTLD Manager, and disclose potential conflicts of interest. · If applicable, kindly add a letter of support from your employer in respect to the required time commitment to participate actively in the RSS GWG. Closing date of this call for volunteers is Monday, 16 December 2019, 23:59 UTC. Once we have received your intent to join the RSS GWG, the ccNSO Secretariat will send you a Public Data Consent Form. Via this form, you consent to ICANN processing data in order to add you as a member of the RSS GWG and its mailing list(s). The form explains the information ICANN will process to administer your participation in the RSS GWG and how the information will be used for this purpose. It also describes the rights you have regarding your information. Selection procedure After receiving your application, the materials you submitted will be sent to the ccNSO Councillors eligible to select the members of the RSS GWG. Further details on the selection criteria and the selection procedure by the ccNSO Councillors can be found in attachment. By latest 8 January 2020, the ccTLD representatives on the RSS GWG will be appointed by the ccNSO council. Background & Links 1. The GWG charter, operating procedures, and work plan as well as relevant resources are published on its workspace<https://community.icann.org/pages/viewpage.action?pageId=120820189>. 2. Consult here the ICANN Board resolution to initiate the RSS GWG: https://www.icann.org/resources/board-material/resolutions-2019-11-07-en#2.d [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> 3. This call for volunteers will be published on the ccNSO website. Go to https://ccnso.icann.org/en/news/announcements?field_official_date_value%5Bv… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_new…> Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…>

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Agenda and some of the background material
by Bart Boswinkel Dec. 12, 2019

Dec. 12, 2019

Dear all, Please find included the draft agenda and some of the background material for the upcoming Council meeting Kind regards, Bart Draft Agenda ccNSO Council Meeting 19 December 2019 Welcome and roll call Minutes & Action Items Minutes Minutes of the November 2019 meeting have been circulated on 10 December 2019. Action items Action Item 156-01: The Chair of the Council is requested to inform the Chair of the Customer Standing Committee and GNSO accordingly. (approval IANA Naming Function SLA Change): Completed Action Item 156-02: The chair of the ccNSO is requested to notify the Empowered Community Administration in writing of this decision as soon as possible and forward this notice to the Secretary. Completed Action Item 156-03: Call for volunteers – PDP Working Group 2 and Issues manager update timeline/schedule. Completed, see agenda item 9. B. Action Item 156-04: The Secretariat is requested to prepare for the next meeting of Council: • The Request for the Issue Report, which is advised to include: Scope of the issues to be addressed (listed in the Final report of the Preliminary Review team) Structure of work of the PDP: Task Force or Working Group Tentative timeline for the Issue Report. Assuming the Council will decide to launch ccPDP4 at its December 2019 meeting, the timeline should allow for a Council decision on the initiation of ccPDP4 by the Cancun meeting (ICANN67). Consideration on the appointment of the Issue manager Draft a letter to inform the GAC on scope of issue to be addressed, and need for PDP(s). In addition, inform them how they will be engaged in the process, and tentative timeline. Completed See Agenda item 10 a. Action Item 156-05 The Secretariat is requested to prepare for the next Council meeting a letter to the Board requesting the change of Article 10 and Annex B of the ICANN Bylaws to enable membership of the ccNSO for IDN ccTLD Managers Include in the letter a reference to the proposed Bylaws changes under ccPDP 2 Explain that the membership definition has been further updated to mitigate the effect of the October 2016 changes of Article 10.4(a). Ongoing Action Item 156-06: The Triage Committee is requested to prepare work plan and suggest priorities on implementation of the most relevant Areas for improvement of the ccNSO and report back to Council at February meeting. Ongoing Action Item 156-07: The Chair of the Council is requested to inform the chairs of the working groups and committees of the Council decision to request charter reviews. Ongoing Action item 156-08 Reach out to Barbara Povse on whether she is available/interested in the leadership training (along with Pablo Rodriguez). Completed Intermeeting decisions (since 6 November 2019) Approval of membership application ccNSO of .tz (Tanzania) Appointment Alejandra Reynoso ccNSO appointed mentor fellowship program Approval text Approval Action to change section 18 ICANN Bylaws Submission support SLA change creation and delegation ccTLD Public Statement Adoption ccNSO Council 2020 Election report For adoption Adoption closes the Election process formally. Update Board Seat 11 Nomination Process Selection candidates Root Server System Governance Working Group (RSS GWG) Call for volunteer closes on 16 December 2019. Call for volunteers Meeting Program Committee Appointment member ICANN Ethos Award Committee The ccNSO Appointee to the Ethos Award selection Committee is currently Stephen Deerhake. He is not term limited. PDP 3 Part 1 Retirement – Update Informational Amendment timeline ccPDP 3: launch Part 2 of the PDP3 For decision: amendment timeline, implies launch Part 2 and call for volunteers WG Review Mechanism. The timeline has been updated to reflect progress RET WG and opportunity to work in parallel. IDN ccTLD related work items ccPDP 4 & Bylaw change Launch PDP ccPDP 4: request for Issue report, appointment Issue Manager and adoption initial timeline For decision: In order to launch ccPDP4 the Council will need to take the following decisions: Request an Issue report (ICANN Bylaws, Annex B section 1 and 2). Written request (Council resolution) which describes the topics/ issue at high level that needs to be addressed. The request for the issue report will determine the breadth and width of the issues to be addressed and hence whether the policy development process Appointment of the Issue manager. The role of the issue manager is defined in Annex B. Main tasks are effectively to manage the process, which includes ensuring progress and reporting. Tentative timeline to receive the Issue Report. Unless otherwise defined, the issue report should be available within 15 days after appointment. However to ensure an adequate basis for the next Council decision, for example the required Opinion of ICANNs general Council on whether the issues are within the scope of the ccNSO and requirement to draft comprehensive Issue Report, the suggestion is to request the Issue Report by mid- February 2020. This would allow the Council to initiate the PDP prior to the Cancun meeting and use that meeting for PDP4 work. Appointment an oversight committee. Although not required, the ccNSO PDP allows for the creation of a Council committee that will oversee the Issue Manager, at least during the first stage of the process. Experience in the proceeding PDP’s has shown that this mechanism ensures an adequate definition of the issues at stake and progress. If Council intends to appoint such a committee it is suggested to appoint one Councillor from every region under chairmanship of the chair of the ccNSO. Request change Article 10 and Annex B ICANN Bylaws to include IDN ccTLD Managers in the ccNSO For discussion Update ccNSO related ICANN Bylaw Change Repository For information: The Bylaw change repository has been updated to reflect adoption of the Fundamental Bylaw change re IFRT and amendment of Article 10 and Annex B of the ICANN Bylaw Results Council Workshop Montreal (ICANN66) & Implementation WS 2 and ccNSO Organizational Review recommendations & suggestions For information and discussion. Preparation Cancun meeting (ICANN67, 7-12 March 2020) Council Workshop Council meetings Tech Day & Members meeting Plenary sessions WG meetings Joint meeting with the Board (Topics for discussion) Joint meeting with GAC Update ECA & CSC ECA CSC. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. Updates WGs. GRC IGLC SOPC Meeting Program Committee TLD-OPS Auction Proceeds Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings AOB Closure

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Re: [ccnso-council] [ccnso-members] Reminder | Call for Volunteers: Root Server System Governance Working Group (RSS GWG)
by Joke Braeken Dec. 12, 2019

Dec. 12, 2019

hello everyone, This is a kind reminder that the ccNSO seeks volunteers. The ICANN Board recently passed a resolution to initiate the Root Server System Governance Working Group (GWG): consequently, the ccNSO seeks two (2) volunteers for the Root Server System CWG. The GWG is the core of the community-driven process to develop a final cooperation and governance model for the Root Server System (RSS). This call for volunteers opens Tuesday, 26 November 2019 (00:01 UTC) and closes Monday, 16 December 2019, 23:59 UTC. Further background details, information on how to join as well as the Candidate Qualification requirements and the selection procedure are included below. Purpose and Mandate The GWG is the core of the community-driven process to develop a final cooperation and governance model for the Root Server System (RSS). The GWG shall embrace the principles outlined in “RSSAC037: A Proposed Governance Model for the DNS Root Server System” (RSSAC037). Workload & working method The GWG work plan estimates a two-year effort. However, most of the work for the GWG will take place in the first year. The GWG will determine its work cadence: Regular teleconferences (e.g., every other week) will drive the process with potential work sessions at ICANN Public Meetings as necessary. In carrying out its work, the GWG shall embrace the principles outlined in “RSSAC037: A Proposed Governance Model for the DNS Root Server System” (RSSAC037) and refer to RSSAC037 and the Concept Paper as source documents, as well as the feedback from Public Comment. Who can join? The ccNSO appointed members to the RSS GWG can be representatives from all ccTLD managers listed in the IANA database, whether members or non-members of the ccNSO. * Candidate qualification requirements Candidates should possess the following qualifications: · Direct experience and in-depth knowledge of the DNS Root Server System as it relates to ccTLD registry operations · Analytical skills, ability to interpret quantitative and qualitative evidence, and capacity to draw conclusions purely based on evidence. · Able to work and communicate in written and spoken English. · Effective communication skills. · Experience in managing and/or participating in committees (e.g. meeting coordination, reporting, and escalation) in order to contribute meaningfully to the work of the GWG. · Demonstrated ability in relationship management to support diplomatic discussion, consensus driven decision making, and productive negotiation. * Composition of the RSS GWG The GWG shall comprise ten (10) invited representatives due to their subject matter expertise: · Two (2) from the Country Code Names Supporting Organization (ccNSO) · Two (2) from the Internet Engineering Task Force/Internet Architecture Board (IETF/IAB) · Two (2) from the Registries Stakeholder Group (RySG) · Three (3) from the Root Server Operators (RSOs) · One (1) from the Security and Stability Advisory Committee (SSAC) The GWG shall also comprise three (3) liaisons: · One (1) from the ICANN Board · One (1) from the Internet Assigned Numbers Authority (IANA) · One (1) from the Root Zone Maintainer (RZM) As per its charter, the GWG shall elect from its representatives a chair to manage its work and preside over GWG meetings. * Compensation RSS GWG members are not compensated. The ccNSO has a limited number of travel funding slots for those participants that actively participate in the work of the ccNSO and makes a special contribution to its projects and meetings. Read more about ccNSO travel funding here [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_abo…>. How to apply? If you are interested in joining the RSS GWG, kindly send an e-mail to joke.braeken(a)icann.org, with the following materials: · your statement of interest. · Kindly specify your affiliation with a ccTLD Manager, and disclose potential conflicts of interest. · If applicable, kindly add a letter of support from your employer in respect to the required time commitment to participate actively in the RSS GWG. Closing date of this call for volunteers is Monday, 16 December 2019, 23:59 UTC. Once we have received your intent to join the RSS GWG, the ccNSO Secretariat will send you a Public Data Consent Form. Via this form, you consent to ICANN processing data in order to add you as a member of the RSS GWG and its mailing list(s). The form explains the information ICANN will process to administer your participation in the RSS GWG and how the information will be used for this purpose. It also describes the rights you have regarding your information. Selection procedure After receiving your application, the materials you submitted will be sent to the ccNSO Councillors eligible to select the members of the RSS GWG. Further details on the selection criteria and the selection procedure by the ccNSO Councillors can be found in attachment. By latest 8 January 2020, the ccTLD representatives on the RSS GWG will be appointed by the ccNSO council. Background & Links 1. The GWG charter, operating procedures, and work plan as well as relevant resources are published on its workspace<https://community.icann.org/pages/viewpage.action?pageId=120820189>. 2. Consult here the ICANN Board resolution to initiate the RSS GWG: https://www.icann.org/resources/board-material/resolutions-2019-11-07-en#2.d [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> 3. This call for volunteers will be published on the ccNSO website. Go to https://ccnso.icann.org/en/news/announcements?field_official_date_value%5Bv… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_new…> Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…>

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FW: ACTION REQUESTED: Request For Community Selection Panel Participants – 2020 Multistakeholder Ethos Award Program
by Katrina Sataki Dec. 10, 2019

Dec. 10, 2019

Dear Colleagues, Are there any volunteers to select the recipient(s) of the Ethos Award? We can name up to 2 people. Thank you! Kind regards, ]{atrina From: David Olive [mailto:david.olive@icann.org] Sent: Tuesday, December 10, 2019 5:08 PM To: Katrina Sataki <katrina(a)nic.lv>; Drazek, Keith <kdrazek(a)verisign.com>; Aftab Siddiqui <aftab.siddiqui(a)gmail.com>; Rod Rasmussen <rod(a)rodrasmussen.com>; Fred Baker <fred(a)isc.org>; manal(a)tra.gov.eg; Maureen Hilyard <maureen.hilyard(a)gmail.com> Cc: Team-leaders(a)icann.org; Ozan Sahin <ozan.sahin(a)icann.org> Subject: ACTION REQUESTED: Request For Community Selection Panel Participants – 2020 Multistakeholder Ethos Award Program Dear Manal, Katrina, Maureen, Keith, Rod, Aftab, and Fred, The process for the 2020 Multistakeholder Ethos Award is opening shortly, and I would like to give you some more details about the award. Our goal is to present the sixth annual award at the ICANN68 Policy Forum in Kuala Lumpur. We would like to have up to two (2) members from each of your communities to help choose the recipient(s) of the award. In order to achieve the goal of presenting the award at ICANN68, we will announce the opening of the recipient nomination period on Monday, 16 December. That nomination period will run through the 20 March 2020. Thanks to good feedback from panelists who served on the last year’s selection panel, we will monitor the number of nominations closely and work with the panelists proactively to encourage more nominations, if needed. An initial panel call before ICANN67 will enable collaboration while the nomination period is still open. Please find attached an overview document outlining the program details. In the meantime, between now and 27 January 2020 we would like you to identify interested community members from your communities to help select the recipient(s) of the award. Following the framework used for the previous awards, we would like to offer you the opportunity to name up to two people from your community (including yourself if you would like) to comprise the panel that will select the award recipient(s). I would like to take this opportunity to thank panelists who served on previous panels and helped shape the award process for the future. Moving forward it would be ideal for panelists to serve a maximum of two consecutive terms on the selection panel to ensure diversity and variety of input and equal opportunity among community members to take part in this valuable effort of fellow recognition. Alternatively, it would be great if one of the two slots could be rotated, for the reasons listed above. Please note that volunteers who previously served on the selection panel are welcome to serve again, if they wish to do so, bearing in mind some diversity of input and a two consecutive term cap if possible. With appropriate staff support, we envision the workload of the selection panelists will be limited. Some time will be necessarily devoted to reviewing nominations, but we expect weekly one-hour calls from the end of March to June to discuss the process, review the nominations, and select the award recipient. We would like to have panelist names from you by 27 January 2020 so that an initial panelist call can be scheduled before the nomination period ends, a second call can take place shortly after the nomination period closes and then additional calls can be scheduled to make award recipient decisions. I look forward to working with you on this effort and welcome any thoughts, comments, or ideas. Best regards, David David A. Olive Senior Vice President Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Washington, D.C.

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