March 2012 - Ccnso-council - lists.icann.org

Agenda ccNSO Council meeting 14 March 2012
by Bart Boswinkel March 14, 2012

March 14, 2012

Agenda ccNSO Council Meeting San José 14 March 2012 1. Minutes and Actions ccNSO Council Telephone Conference 14 February 2012 1.1 Minutes 1.2 Actions 2. Updates 2.1 Chair 2.2 Vice-chairs 2.3 Councillors 2.4 Observers 2.5 ccNSO support staff 3. Results Council Workshop 3.1 Review and Update ccNSO Work Plan Description: The ccNSO Council and chairs of the ccNSO Working Groups reviewed and updated the ccNSO Workplan March 2012-March 2014. The updated work plan was presented to the ccTLD community present at the Costa Rica meeting. The Council noted that currently the ccNSO is at full capacity of its volunteers and therefore the need to find ways to influence the balance between (anticipated) work load and capacity, for example by prioritisation or engaging more volunteers. Proposed Resolution 1: The ccNSO Council adopts the proposed work plan (as included) and will update it at its next face-to face meeting at the ICANN meeting in Prague and review the work plan at the face-to face meeting April 2013. The adopted workplan will be posted on the ccNSO website. Proposed Resolution 2: The ccNSO Council sets up an informal study group under the chairmanship of [name of Councillor] with the following members [ members] to advise the Council on further steps to balance the anticipated (increasing) workload and capacity of the ccNSO. The study group is requested to report to the Council by its Prague meeting and seek participation of members of the ccTLD community. 3.2 Review and Update Assignment of Roles and Responsibilities ccNSO Council Members Description: The ccNSO Council reviewed and updated the ccNSO Council members assignment of roles and responsibilities March 2012-March 2013. The updated assignment of roles and responsibilities was presented to the ccTLD community present at the Costa Rica meeting Proposed resolution: The ccNSO Council adopts the proposed assignment of roles and responsibilities of the members of the ccNSO Council (as included). The assignment of roles and responsibilities will be reviewed updated at ccNSO Council face –to-face meeting in April 2013. The assignment of Roles and Responsibilities will be posted on the ccNSO website 4. Endorsement Framework of Interpretation WG Final Report on Obtaining and Documenting Consent. Description: The Framework of Interpretation WG was established by the ccNSO Council at its meeting in March 2011. In accordance with its charter the chair of the FOI WG has submitted its Final Report on obtaining and documenting “consent” of the incumbent ccTLD manager for ccTLD delegation and re-delegation requests to both the ccNSO and GAC to seek their endorsement for the guidelines contained in the report. Endorsement of the recommendations by both the ccNSO and GAC is condition to submit the recommendations to the ICANN Board of Directors. The Final Report was presented to the ccTLD community present at the Costa Rica meeting which unanimously supported the recommendations. Proposed Resolution: The ccNSO Council endorses the recommendations contained in the Final Report on obtaining and documenting “consent” for ccTLD delegation and redelegation requests and requests the Chair of the ccNSO Council to inform the chair of the FOIWG accordingly. The ccNSO Council thanks the WG for its hard work and progress made to date. 5. Working Group and Other Updates 5.1 Finance Working Group Survey results. Any action needed from ccNSO Council? 5.2 SOP Working Group 5.3 Framework of Interpretation Working Group 5.4 Joint ccNSO/GNSO IDN Working Group (JIG) 5.5 Joint Security & Stability Working Group (DSSA) 5.6 Study Group on Use of Names for Countries and Territories 5.7 Meetings Programme WG. Kathryn Reynolds has resigned from the WG. The WG proposes to appoint Katrina Sataki from the .LV (Latvia) as a new member of the working group. Not included in this overview are: · GAC-ccNSO liaison WG. Until further notice the WG is dormant. · Contact Repository Implementation Working Group, WG group will meet Thursday 15 March · IDN PDP Working Group 1. IDN WG1 will meet Thursday 15 March · IDN PDP Working Group 2. IDN WG 2 will meet Thursday 15 March 6. Appointment ccNSO drafting team to provide statement on ICANN’s WHOIS Roadmap ICANN published a Roadmap for the coordination of the technical and policy discussions necessary to implement the recommendations outlined in SAC 051 ( SSAC Report on Domain Name WHOIS Terminology and Structure). The ccNSO Council requests Becky Burr to lead the drafting team which in accordance with the ccNSO Guidelines on ccNSO Position Pares and Statements prepares a ccNSO statement to be submitted. Becky is also requested to find the additional members for the drafting team, with the help of the ccNSO secretariat. 7. Liaison updates 7.1 ALAC liaison 7.2 GNSO liaison 8 . Next ccNSO Council meetings The ccNSO Council resolves to select [insert name] as Vice Chair for the duration of 1 year, at the nomination of [insert name] and seconded by [insert name]10 . AOB 9 . Chair and Vice-Chair Election The ccNSO Council needs to select the ccNSO and vice –chairs at their meeting in San Jose, Costa Rica. The selection is for one (1) year. The ccNSO Council resolves to select [insert name] as Chair of the ccNSO for the duration of 1 year, at the nomination of [insert name] and seconded by [insert name] The ccNSO Council resolves to select [insert name] as Vice Chair for the duration of 1 year, at the nomination of [insert name] and seconded by [insert name] 10. Welcome and Thank You The ccNSO Council welcomes Margarita Valdez as the newly elected ccNSO Councillor from the Latin American and Caribbean Region who will take her seat at the end of the Council meeting. The ccNSO Council thanks Hiro Hotta ( .JP) for his service as vice-chair of the ccNSO over the last year. The ccNSO Council thanks Patricio Poblete, ccNSO Councillor for the Latin American and Caribbean Region, since December 2004, elected June 2004, stepping on 14 March 2011, for his outstanding work in the ccNSO and hopes that he will remain involved in the ccNSO activities. The ccNSO Council, on behalf of the ccTLD community present wants to thank the host of the San Jose, Costa Rica meeting, NIC CR, the ccTLD manager for .CR for hosting the ccTLD meetings and its hospitality.

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Change to ccNSO Council Meeting Time!
by Gabriella Schittek March 14, 2012

March 14, 2012

Dear all, Due to the early departure of the buses to the gala dinner (17.00), we had to do some slight rescheduling of the agenda: The panel discussion will end at 15.20. We will have a short coffee break at 15.20 – 15.30 The Council meets at 15.30 – 16.30 Everyone is welcome to join the Council meeting (in the Bougainvillea) as observers! Kind regards, Gabi

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Change of Council meeting time!
by Gabriella Schittek March 14, 2012

March 14, 2012

Dear Councillors, Due to the early departure of the gala dinner buses (at 17.00), we need to do a slight reschedule of our agenda: The Panel discussion will be cut with 10 minutes and will end at 15.20. We then have a short break 15.20 – 15.30 The Council meeting starts at 15.30 – 16.30 Despite of the last minute change, I still hope you can still make it to the Council meeting. Kind regards, Gabi

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FW: Transcript of Board Meeting with ccNSO - Costa Rica 43 - 13 March 2012
by Gabriella Schittek March 13, 2012

March 13, 2012

Dear Councillors, Attached is the transcript of today’s ccNSO Council/Board meeting. Could you please review it as soon as possible (i.e. that what you said is correctly reflected), so that we can go ahead and post it. If I don’t hear from you by tomorrow, I will approve the posting of it. Thanks, Gabi ------ Forwarded Message From: Alina Syunkova <alina.syunkova(a)icann.org> Date: Tue, 13 Mar 2012 11:14:45 -0700 To: Gabriella Schittek <gabriella.schittek(a)icann.org>, Kristina Nordstrom <kristina.nordstrom(a)icann.org> Cc: Diane Schroeder <diane.schroeder(a)icann.org> Subject: Transcript of Board Meeting with ccNSO - Costa Rica 43 - 13 March 2012 Dear Gabi and Kristina, Attached, please find the transcript of the ccNSO meeting with the ICANN Board of Directors on Tuesday, 13 March 2012. It will be posted to the Costa Rica Meeting website with your go-ahead. Please let me know if you have questions. Warm Regards, -- Alina Syunkova Board Support Coordinator ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-823-9358 (main) +1-310-301-3859 (direct) +1-310-823-8649 (fax) +1-310-913-8972 (mobile) ------ End of Forwarded Message

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Comment forum on Revision to Board Conflicts of Interest Policy
by Gabriella Schittek March 12, 2012

March 12, 2012

Dear all, ICANN has opened a comment forum on their revisions to the Board Conflicts of Interest Policy, Code of Conduct and Expected Standards of Behavior as well as a proposed Corporate Governance Guideline: http://www.icann.org/en/news/announcements/announcement-2-11mar12-en.htm Comments are welcome until 2 April 2012. Kind regards, Gabi

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meeting reminder
by Byron Holland March 12, 2012

March 12, 2012

There is a council meeting on now, 11am - 12pm In the Girasol room

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Alternative batching proposal
by Peter Van Roste March 12, 2012

March 12, 2012

Hi Everyone, As discussed in the prep meeting, please find the proposal attached. As it mentions likely support from the ccNSO for a batching method that puts IDNs first we might want to be prepared to respond to it during the gNSO lunch. Peter cid:image001.jpg@01CCF0BC.D352D240 Peter Van Roste General Manager CENTR - Belliardstraat 20, 1040 Brussels, Belgium tel +32 2 627 5550 - fax +32 2 627 5559 <http://www.centr.org> www.centr.org - twitter: centrnews

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NTIA announcement on IANA agreement
by Gabriella Schittek March 12, 2012

March 12, 2012

Dear all, The NTIA has extended the agreement with IANA until 30 September 2012: "The Commerce Department's National Telecommunications and Information Administration (NTIA) reached an agreement with the Internet Corporation for Assigned Names and Numbers (ICANN) to continue performing the Internet Assigned Numbers Authority (IANA) functions until September 30, 2012. The IANA functions are the key technical functions supporting the Internet Domain Name System." http://www.ntia.doc.gov/other-publication/2012/notice-extension-internet-ass igned-numbers-authority-iana-functions-contract Kind regards, Gabi

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Selection of Chair and Vice-Chairs
by Bart Boswinkel March 10, 2012

March 10, 2012

Dear all, In preparation of tomorrow’s workshop, Please find included a note on the selection of the chair and vice-chair selection ( agenda item 3). Kind regards, Bart Term of the Chair and Vice-Chair(s) During the conference call of 14 February 2012 the question was raised whether the term for the Chair and Vice-Chair(s) should change. The alternatives are: - Maintain the current method, with Chair and Vice Chairs selection every year. - Introduce a term of 2 years for Council and Vice–Chair(s). According to the ICANN Bylaws Article IX section 3.10: “The ccNSO Council shall select from among its members the ccNSO Council Chair and such Vice Chair(s) as it deems appropriate. Selections of the ccNSO Council Chair and Vice Chair(s) shall be by written ballot or by action at a meeting; any such selection must have affirmative votes of a majority of all the members of the ccNSO Council then in office. The term of office of the ccNSO Council Chair and any Vice Chair(s) shall be as specified by the ccNSO Council at or before the time the selection is made. The ccNSO Council Chair or any Vice Chair(s) may be recalled from office by the same procedure as used for selection.” To date the Chair and Vice Chairs of the ccNSO Council have been selected at every first face-to face meeting of the calendar year. The term of the Chair and Vice-Chair is one (1) year. The reasons are: 1. To date the Chair and Vice Chair(s) of the ccNSO Council are selected from the 15 Council members appointed by the ccNSO Members. Note the Chair and Vice-Chair(s) are selected by all Council members (ccNSO Members and NomCom appointed). 2. Council members take their seat after conclusion of the first face-to face meeting ccNSO Council meeting at the first meeting of the calendar year. 3. The term of an elected Councillor is 3 years, however every year one of the Councillors from each Region steps down. Note that there are no term limits, neither for Councillors nor for the Chair or Vice-Chairs. By extending the duration of the Chair and Vice-Chairs appointment continuity appears to be better ensured. However, a term of 2 and particularly 3 years may easily overlap with the period a Councillor is elected by the ccNSO members from a Region. In such cases, it appears that the Council pre-empts on the re-election as Councillor or alternatively, a Chair or Vice-Chair needs to step down during her or his term. Secondly, time commitments of the Chair and Vice-Chairs to ccNSO related matters are considerable. By extending the term of the Chair and Vice-Chairs, the person willing to stand is expected to be able to commit time and efforts over an extended period (2 or 3 years). Experience has shown that this commitment cannot be easily made, either because of personal circumstance or changing roles and responsibilities, and People need to step down after one year. As a result potential candidates are not willing to stand at all or once selected step down after one year. Based on the arguments above it is advised to maintain the current method.

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Letter from ccNSO Chair to ICANN Board Chair on Introduction of Single Character IDNs
by Gabriella Schittek March 9, 2012

March 9, 2012

Dear all, At the end of February, the ccNSO Chair Lesley Cowley sent a letter to the ICANN Board Chair Steve Crocker on the Introduction of Single Character IDNs, asking some questions for clarification. This letter is now posted at: http://www.ccnso.icann.org/node/29943 Kind regards, Gabi

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