September 2015 - Ccnso-council

Notes taken during the ccNSO Council meeting 24 September 2015
by Bart Boswinkel Sept. 24, 2015

Sept. 24, 2015

ccNSO Council Meeting - 24 September @12:00 UTC Agenda 1) Apologies 2) Minutes and Actions All actions are completed 3) Internet Governance 4) Update Stewardship Transition and Accountability Processes 5) WG EPSRP 6) TLD-Ops Oversight Committee: Appointment of volunteers 7) Appointment NomCom 8) ccNSO Council Elections 9) Leadership training (ICANN) Dublin 10) Selection IDN ccTLD representatives ICANN's IDN Guideline review team 11) Council Updates 12) WG updates 13) Liaison Updates 14) Work plan NOTES: Apologies: * Dotty Sparks-Leblanc * Hiro Hotta * Vika Mpisane * Peter Van Roste * Demi Getschko * Ching Chiao Keith Davidson and Nigel Roberts attended, despite apologies prior to the call Meeting is quorate ( at a minimum 9 Councillors and 1 from every ICANN region) Minutes approved 3. Internet Governance Young Eum Lee mailed report 4. IANA Stewardship Transition and Accountability Processes 4. 1 ICG See Note to Council by Keith 4.2. CCWG Accountability Becky: CCWG 2nd report pc closed. 81 comments. Substantive comment. Lenghtty comment from the Board. Meeting in LA coming Friday and Saturday. See also notes ISTACC Byron: notes blog Larry Strickling, just published Nigel Robert: Concerned board is more then commenting, but sending its own proposal. Becky: Charter has a process in place. Nigel: reservations about process 4.3 CWG Stewardship ISTACC call, coordination call, see notes CWG is mostly behind, however there is conditionality between CWG Proposal and CCWG . Open issue was SLE. However this now closed. Discussion on implementation. 4.4. Overview of sessions Will be shared with Council Issue could be if no proposal In planning of the meeting: working on the basis of two scenarios. Comments: sensible plan. For a remote participants very difficult to note where we are in the process At start of each block, do a summary of previous Suggestion taken on board. 5. WG EPSRP Only one addtional volunteers Motion KAtrina Seconder: Becky Discussion: Katrina Giovanni appointed as chair Approved unanimous 6. Appointment TLD-Ops oversight committee At MArrakesh appoint Oversight Committee Also includes new person Motion: KAtrina Seconder: Abibu Carried Unanimously 7. Appointment NomCom member Council Motion: Young Eum Lee Seconder: Becky Carried unanomously Chair will inform Joerg Schweiger personally 8. Council Elections update Europe still needs to nominate LAC needs to nominate two candidates Nigel will encourage candidates to put their names forward 9. Leadership training Dublin Resolution to adopt report Motion: Young eum Seconder: Becky Discussion: None Carried uanimously 10. IDN Guideline review team Resolution is call for volunteers. Motion: Katrina Seconder: Young Eum No discussion Carried unanimously 11. Council updates Chair update: working towards Dublin meeting ISTACC call: see notes No Questions Vice chair updates: None Councillor updates: None RO update: None Staff update: None 12 WG updates GRC Katrina. Work on Guidelines continues. Two Guidelines ready. New members have a look at the Guidelines Meeting Guidelines. Work is progressing CCWG Country names update written update, to be send after Council meeting Program WG update Lot of time on CCWG and related topics. Legal and MArketing session. ccTLD new session. Session on Meting B strategy and general meting with two appointed Board members FOI Advisory team update: written update by Keith Becky: prelimenary call. IANA people asking good questions 13 Liaison updates : written update 14. Workplan No discussion 15. Next Meetings 16 Council meeting in Dublin Council meeting Sunday two hour block No additional topics raised for meetings with Board, GAC and GNSO Katrina: Suggestions for meeting with ALAC. 17 AOB Katrina: ccNSO coktail Need for addtional sponsors How much money do we need estimate: between 8-10.000 USD Community calls are getting more and more difficult .ie assiting locally 18. Adjourn closure 12.52 UTC

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Draft Resolution Council
by Bart Boswinkel Sept. 24, 2015

Sept. 24, 2015

Dear all, Please find included the draft resolutions for tomorrows call. Due to late closure of some of the call for volunteers etc. you receive the resolution at such late notice. Kind regards, Bart

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FW: [ISTACC] Adobe Connect - Note Pod Content from ISTACC
by Bart Boswinkel Sept. 23, 2015

Sept. 23, 2015

Dear all, Please find included the notes from todays ISTACC call This is background material for item nr 4 on the agenda Kind regards, Bart ISTACC - 23 September @20:00 UTC Agenda 1. Welcome and roll call 2. Update ICG * Current status * Result of public comment outcome of ICG f-2-f meeting 3. Update CWG * SLE * IP * Submission CWG on Conditionality 4. Update CCWG * Public comment * Anticipated outcome f-2-f meeting LA * Expected date Final Report WS 1 5. Session on ICG, CWG and CCWG at the Dublin meeting 6. AOB Apologies: Keith Davidson, Giovanni Seppia, Mathieu Weill, Peter van Roste * NOTES: 2. Update ICG Current status Result of public comment outcome of ICG f-2-f meeting Overview of comments received. Members ICG read through comments If reach-out needed, then to specific community - PTI came out strongly as a concern, need to referred to all communities - non-ccNSO ccTLD should not be made compulsary - Question removal of ICP-1 as policy refefence: - Agreement on terms of IPR Tomorrow call for ICG Suggestion to read Blog post from ICG: https://www.icann.org/news/blog/iana-stewardship-transition-full-steam-ahead Paul Kane: Welcome comment on non-ccNSO ccTLD. Composition of CSC: according CWG, proposes non-ccNSO ccTLD be made member of CSC. One commment: should not be made mandatory. Paul K comment: non-ccNSO member should be part of CSC Mary: Names community should clarify. Byron: Provide claririty around ICP-1 Mary: question goes back to NAming community to provide clarification, not role of ICG. Mary: Nothing said on delegation and redelgation in names proposals. Comment: it is part of dicussion in Dublin * 2. Update CWG SLE IP Submission CWG on Conditionality Update Lise: SLE finalised at last call, submitted to ICG, and one follow-up where ICANN/IANA is with regard with scoping document. Document needs to be approved by NTIA. Staff to get update where IACAN/IANA is. SLE does improve service. Lot of bureacracy to run Feed-back that must be weigh CWG awaiting from ICG. co-chairs are scheduling call to coordinate how to deal with questions IPR: dealt with under implementation phase. CWG is supporting transfer IPR to a trust. Sidley draft submission on requirements CWG requirements. - IANA budget, apporve or veto -> changed to veto - Appeals mechanism: Clarity around IANA decisions is needed * Submission CWG into public comment Call with CCWG co-chairs: Board has submitted comment that would change substantial parts of proposals * Call with CWG tomorrow with Sidley to check whether Board "proposal" would meet the requriements of the CWG. Porposal CCWG to date meets requiements with minor additionas. If proposal Implementation process: Need to discuss with CCWG. Not scheduled a conversation on implementation. Role of CWG in implementation needs to be discussed. * Question Mary: Does CWG foresee requirement CWG ar enot met by CCWG? If so would this derail transition Paul Kane: work item is ongoing. The CWG has not considered the CCWG Question: Where does CWG go from here, looking at the isues raised. Personally: It would make sense if the CWG would continue during implementation. Input members needed. If group agrees to get involved in implementation go back to chartering organisation. Also question of ICG and how they see there role in implmentation * 4. Update CCWG Public comment Anticipated outcome f-2-f meeting LA Expected date Final Report WS 1 Becky: Public comment closed Broad range of substantive comments Board comments: too much change and therfore de-stabilises. However, comments do not provide clarity. - Process recall Board - Community powers Community review Principle objection on Single member model. Personal Interpretation: affects the balance of powers too much Proposal may have enforcibality issues * CCWG meeting in LA. Not a meeting with the Board, but a lot of Board members will be present. Focus of meeting is to go over comments received, including Board comments * If Board recommendations were to be adopted, significant re-write of Proposal would be needed. Comment: Difficult conversation will be if submission from one stakeholder will be followed? Another point: if Board proposals were to be follooed there may be issue with requirements CWG. Expectation: it will be very difficult to ask adoption by chartering in Dublin * Questions: Any sense of when there is a revised document? Depends on what happens in LA, in context of all and taking into account all comments Because of impact on workload of CCWG members it amy be unreasonable to expect to meet 9 October deadline. In best case just a few days before the meeting Comment/Question: Strong external signals about complexity etc. How does it impact decision making of CCWG? Comment: Ira's messaging more positive. Core of leadership in conversation with community, is support of solid proposal that not gives it away to GAC. Diificult to walk back from voting structure. Need to have enough consensus. * Issue of Complexity of 2nd Proposal is non-sensical. It applies as well as to Board proposal Issue is writing, the style and way the proposals are presented makes it complex due to time pressures * Paul K: Better getting it right. Focus in Congress is on Accountability. and not so much on IANA Transition. Transition can happen once Accountability is in palce. Messaging needs to be significantly simplified. Comment: Process timeline is hard and fast looking. Question: around Bush campaign. Answer: do not read too much into it. In election year anything can happen. Congressional leadership is stil comfortable. Paul K: emphasize IAAN contract could be extended. Important tha teverything is in place to avoid capture. 5. Session on ICG, CWG and CCWG at the Dublin meeting Presentation of rough session proposals ( Included) Co-chairs and team leads CWG and CCWG will be contacted to discuss sessions in more detail * 6. AOB Nothing raised * Next call in two weeks: 7 October 20.00 UTC

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Reminder: Dial in details Council Call 24 September @12:00 UTC
by Kimberly Carlson Sept. 23, 2015

Sept. 23, 2015

Dear all, Thank you for indicating your availability for the call. Please find the dial in details below: The Council Call will take place on 24 September at 12:00 UTC. Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: http://icann.adobeconnect.com/ccnsocouncil/ Two-way audio will be available in the Adobe Room. If you need a dial out, please let me know as soon as possible. Kind regards, Kim Carlson

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Outcome NomCom Delegate selection
by Bart Boswinkel Sept. 23, 2015

Sept. 23, 2015

Dear all, As I was in transit yesterday I have included all votes I have received until noon UTC today (Thursday 23 September). I have received the votes from 13 Councillors. Based on the votes submitted Joerg Schweiger (.de) is the selected candidate Kind regards, Bart Overview of expressed preferences: Preferences Candidates NomCom position Ballot number Date Name candidate Staffan Paulos Joerg 201501 15-Sep-15 Staffan 1 201502 15-Sep-15 Paulos 1 201503 15-Sep Joerg 1 201504 16-Sep Paulos 1 201505 17-Sep Paulos 1 201506 21-Sep Staffan 1 201507 21-Sep Staffan 1 201508 21-Sep Staffan 1 201509 21-Sep Joerg 1 201510 22-Sep Paulos 1 201511 22-Sep Joerg 1 201512 23-Sep Joerg 1 201513 23-Sep Joerg 1 13 4 4 5

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Status of Action Items from 20 August Council Call
by Kimberly Carlson Sept. 23, 2015

Sept. 23, 2015

Dear all, Please find the Action Items from the last Council call. All Action Items are completed. Action 109-01: Keith Davidson, Becky Burr, Nigel Roberts and the Secretariat to draft a note to the ICG regarding the Framework of Interpretation and ICP1. - Draft has been prepared, circulated to Council and submitted Action 109-02: The Secretariat to draft a resolution to add another week and re-issue a call for volunteers for appointment to ICANN Nominating Committee. - Draft has been circulated, and adopted by Council, Call for Nominations has been send out. Action 109-03: The Secretariat is to present a draft list of criteria for appointment to the ICANN Leadership training in Dublin - Selection committee was established (Lesley , Jordi volunteers, Byron as chair of the ccNSO). Candidates have been selected and informed. Kind regards, Kim Carlson

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Council minutes - 20 August
by Kimberly Carlson Sept. 21, 2015

Sept. 21, 2015

Dear all, Please find attached the Council minutes from the 20 August call. Kind regards, Kim Carlson

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REMINDER: Call for volunteers - WG EPSRP
by Kimberly Carlson Sept. 21, 2015

Sept. 21, 2015

Dear all, As a reminder, we are still looking for volunteers to serve on this Working Group. In order for us to present names to the Council for formal appointment, we need to hear back by 23 September. Thank you again. Kind regards, Kim Carlson From: Kimberly Carlson Sent: Tuesday, September 15, 2015 7:36 AM To: 'ccTLDcommunity(a)cctld-managers.org' <ccTLDcommunity(a)cctld-managers.org>; 'ccnso-members(a)icann.org' <ccnso-members(a)icann.org> Cc: 'ccnso-council(a)icann.org' <ccnso-council(a)icann.org> Subject: Call for volunteers - WG EPSRP Dear all, At the request of the ICANN Board of Directors, the ccNSO is in the process of creating the WG EPSRP. The ccNSO Council has just adopted the charter of this Working Group, and in accordance with the Board request, the GAC and SSAc will be invited to participate as well. We are now looking for volunteers to serve on the WP EPSRP. The work of the WG EPSRP is limited to the review of the Extended Process Review Process as defined in the Implementation Plan and the Guidelines for the Extended Process Similarity Review Panel<https://www.icann.org/en/system/files/files/epsrp-guidelines-04dec13-en.pdf> and as part of the overall proposed policy for the selection of IDN ccTLD strings, including the definition of confusing similarity. Giovanni Seppia (.eu) has already been appointed as chair. In addition to Giovanni we are looking for four (4) additional volunteers from the ccTLD community, in particular people who: * Have sufficient expertise to participate in the applicable subject matter; * Commit to participate actively in the activities of the WG EPSRP on an ongoing basis; and * Where appropriate, solicit and communicate the views and concerns of individuals in the organisation that appoints them. Review the group charter here<http://ccnso.icann.org/workinggroups/epsrp.htm>. If you are interested in joining the WP EPSRP, please let me know by 23 September 2015, 12:00 UTC. The names will be forwarded to Council to be formally appointed. Kind regards, Kim Carlson

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Prep Material and update on agenda items
by Bart Boswinkel Sept. 21, 2015

Sept. 21, 2015

Dear all, Please find included the preparatory material available. The item nr refer to the item on the agenda. Please also note that item nr 14 ( the updated monthly work plan September) was send last week. Please note we have two call for volunteers ongoing, which hopefully will be concluded before the Council meeting Secondly, the process to select the ccNSO Delegate on ICANN’s NomCom is still ongoing as well. I have included the draft report alredy. Once the selction process has been concluded the name of the candidate will be inserted. Closer to the meeting I wil send you a further update, which will include the draft resolutions. Kind regards, Bart Draft Agenda ccNSO Council Meeting 24 September 2015 1) Apologies 2) Minutes and Actions All actions are completed 3) Internet Governance Update: Young Eum Lee, co-chair 4) Update Stewardship Transition and Accountability Processes 4.1 Update ICG (Keith Davidson) 4.2 Update CCWG Accountability (Becky Burr) 4.2 Update CWG Stewardship - update SLE work 4.4 Preparation Decision-making process on CWG and CCWG proposals Dublin 5) WG EPSRP Appointment of volunteers. Call for volunteers closes 2 days before the Council meeting. To date the secretariat has received 1 (one) response on the call for volunteers, in addition to Giovanni Seppia ( .eu) who was already appointed as chair by the Council 6) TLD-Ops Oversight Committee: Appointment of volunteers Background and introduction. The call for volunteers closes 22 September. To date the secretariat has received two nominations: · Erwin Lansing · Ali Hadji Mmadi The secretariat is in touch with the chair of the interim Oversight Committee, to seek additional volunteers or find another way to ensure community oversight and guidance of the Ops-TLD mailing list. 7) Appointment NomCom Background and introduction. Report on selection of ccNSO delegate on 2016 NomCom. Council vote is open until Tuesday 22 September, noon UTC. After closure the secretariat will send report to Council for adoption. The report will document process as followed. Once the selection process is completed the preferred candidates name will be included in the report. Report is up for adoption by the Council. 8) ccNSO Council Elections Progress to date and next steps. To date the candidates for the African and Asian Pacific region have been nominated. On 21 September the secretariat send out a second call for nominations. 9) Leadership training (ICANN) Dublin Report on selection process. Report on procedure as followed by the selection committee is included. The report is submitted for adoption by Council to conclude process. 10) Selection IDN ccTLD representatives ICANN’s IDN Guideline review team The ccNSO has been invited to select two members on the IDN Guideline review process (https://www.icann.org/news/announcement-2015-07-20-en) After consulting Hiro Hota, member of the former IDN Guideline review committee, it is suggested to send out call for volunteers and for Council to select two members. 11) Council Updates 11.1 Chair Update 11.2 Vice-Chair Update 11.3 Councilors Update 11.4 Regional Organizations Update 11.5 Staff Update 12) WG updates 12.1 GRC (Guideline review committee) update 12.2 CCWG Updates - Use of country and territory names 12.3 Program WG update 12.4 FOI Advisory team update Other updates, if any 13) Liaison Updates Written updates 13.1 GNSO Liaison (Patrick Myles). Written update included 13.2 ALAC Liaison (Ron Sherwood). Written update included 14) Work plan Updated work plan included. Next version will be updated to take into account the decisions made. 15) Date of Next Meetings · 21 October, Dublin (Scheduled at 17.00 local) · 19 November, noon UTC · 10 December 2015, noon UTC 16) Council meetings in Dublin · Council workshop (decision making process), Sunday, 18 October, 10.00 am · Council preparatory meeting (18 October, closure, noon local time) · Meeting ccNSO Council- ALAC (Sunday 18 October, 16.45-17.30 local time · Meeting ccNSO Council – GNSO Council (Monday 19 October, 17.00- 18.30, local time) Meeting ccNSO – Board, Tuesday 20 October, 9.45- 10.45 local time Topics: ICP-1 other? Meeting ccNSO – GAC, Tuesday 20 October, 11.00-12.00 local time Topics 17) AOB 18) Adjourn

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REMINDER: Sponsors for ccNSO Cocktail - Dublin
by Kimberly Carlson Sept. 21, 2015

Sept. 21, 2015

Dear all, We have received very few offers. In order for this to take place, we need many more. Any amount would be greatly appreciated. Kind regards, Kim Carlson From: Kimberly Carlson Sent: Monday, September 14, 2015 7:22 AM To: 'ccTLDcommunity(a)cctld-managers.org' <ccTLDcommunity(a)cctld-managers.org>; 'ccnso-members(a)icann.org' <ccnso-members(a)icann.org>; 'ccnso-council(a)icann.org' <ccnso-council(a)icann.org> Subject: Sponsors for ccNSO Cocktail - Dublin Dear all, We are now looking for sponsors for the ccNSO organised ccTLD Cocktail Event on Tuesday night, 20 October in Dublin! Should your registry be interested in sponsoring this event, please let me know as soon as possible. Any amount is welcome and appreciated! Kind regards, Kim Carlson

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