November 2016 - Ccnso-council

Re: SSAC/ccNSO EPSRP Meeting
by Katrina Sataki Nov. 4, 2016

Nov. 4, 2016

Hi Giovanni, If they can make it, would be great! Thank you! Regards, ]{atrina -- € From: Giovanni Seppia <Giovanni.Seppia(a)eurid.eu> Date: Friday 4 November 2016 14:33 To: Katrina Sataki <katrina(a)nic.lv>, ccNSO Council <ccnso-council(a)icann.org> Cc: "kathy.schnitt(a)icann.org" <kathy.schnitt(a)icann.org>, Chris Disspain <chris(a)disspain.uk>, "mike.silber(a)board.icann.org" <mike.silber(a)board.icann.org>, Bart Boswinkel <bart.boswinkel(a)icann.org> Subject: RE: SSAC/ccNSO EPSRP Meeting Hi Katrina, Fine at my end. Shall I ask the ccNSO EPSRP working group members who are attending ICANN57 to join too? Best, Giovanni Giovanni Seppia External Relations Manager EURid Woluwelaan 150 1831 Diegem - Belgium TEL: +32 (0) 2 401 2750 MOB:+39 335 8141733 giovanni.seppia(a)eurid.eu <mailto:giovanni.seppia@eurid.eu> http://www.eurid.eu <http://www.eurid.eu/> Please consider the environment before printing this email. From: Katrina Sataki [mailto:katrina@nic.lv] Sent: 04 November 2016 12:21 To: ccNSO Council Cc: kathy.schnitt(a)icann.org; Giovanni Seppia; Chris Disspain; mike.silber(a)board.icann.org; Bart Boswinkel Subject: SSAC/ccNSO EPSRP Meeting Importance: High Dear All, It is not easy to come up with a slot that would work for everyone as our agendas are very packed already. I would like to propose the time slot tomorrow, Saturday, 5 November, 6:30 pm, i.e., right after the public forum and before the gala (which is around the corner anyway). Would that work for others? If yes, Chris, Mike, Patrik, please feel free to invite people who might contribute to our discussion! I would like to encourage my colleagues from the ccNSO Council to join the discussion. And, if we agree, may I ask the staff to arrange a room for this meeting? Thank you! Kind regards, ]{atrina From: Julie Hedlund Sent: Thursday, November 3, 2016 11:56 AM To: Kimberly Carlson <kimberly.carlson(a)icann.org> Cc: Kathy Schnitt <kathy.schnitt(a)icann.org> Subject: SSAC/ccNSO EPSRP Meeting Importance: High Hi Kim, Ram alerted me to the Board request that the SSAC and ccNSO leadership should meet on EPSRP. Is there any possibility of there being time available (say 30 minutes) tomorrow between 10 am and 2:15 pm, or between 3:15 pm and 4:30 pm? If that doesn’t work we could try for Saturday, but that day is quite busy. Sunday won’t work because the SSAC Leadership is fully booked in SSAC meetings. I gather this meeting has to happen before Monday. Thanks so much for your help! Best, Julie Disclaimer: This email and any attachment hereto is intended solely for the person to which it is addressed and may contain confidential and/or privileged information. If you are not the intended recipient or if you have received this email in error, please delete it and immediately contact the sender by telephone or email, and destroy any copies of this information. You should not use or copy it, nor disclose its content to any other person or rely upon this information. Please note that any views presented in the email and any attachment hereto are solely those of the author and do not necessarily represent those of EURid. While all care has been taken to avoid any known viruses, the recipient is advised to check this email and any attachment for presence of viruses. Other languages: English <http://www.eurid.eu/en/legal-disclaimer> Estonian <http://www.eurid.eu/et/legal-disclaimer> Italian <http://www.eurid.eu/it/legal-disclaimer> Maltese <http://www.eurid.eu/mt/legal-disclaimer> Romanian <http://www.eurid.eu/ro/legal-disclaimer> Swedish <http://www.eurid.eu/sv/legal-disclaimer> Czech <http://www.eurid.eu/cs/legal-disclaimer> Spanish <http://www.eurid.eu/es/legal-disclaimer> Latvian <http://www.eurid.eu/lv/legal-disclaimer> Dutch <http://www.eurid.eu/nl/legal-disclaimer> Slovak <http://www.eurid.eu/sk/legal-disclaimer> Greek <http://www.eurid.eu/el/legal-disclaimer> Danish <http://www.eurid.eu/da/legal-disclaimer> French <http://www.eurid.eu/fr/legal-disclaimer> Lithuanian <http://www.eurid.eu/lt/legal-disclaimer> Polish <http://www.eurid.eu/pl/legal-disclaimer> Slovenian <http://www.eurid.eu/sl/legal-disclaimer> Bulgarian <http://www.eurid.eu/bg/legal-disclaimer> German <http://www.eurid.eu/de/legal-disclaimer> Gaelic <http://www.eurid.eu/ga/legal-disclaimer> Hungarian <http://www.eurid.eu/hu/legal-disclaimer> Portuguese <http://www.eurid.eu/pt/legal-disclaimer> Finnish <http://www.eurid.eu/fi/legal-disclaimer> Croatian <http://www.eurid.eu/hr/legal-disclaimer>

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Re: ALAC & ccNSO Meeting
by Bart Boswinkel Nov. 4, 2016

Nov. 4, 2016

Dear all, Included the list of topics and potential presenters for the ccNSO- ALAC meeting this afternoon from 17:00 - 18:30 the meeting is in Hall 1. Hall 1 (ALAC)<https://icann572016.sched.org/venue/Hall+1+%28ALAC%29> - CCWG Country and territory names: current state of play o Peter Vergote, Annebeth Lange - Implementation of new Bylaws experiences to date ALAC and ccNSO o Stephen Deerhake, Katrina - Preparing for Copenhagen (ICANN 58): High Interest Topics o Alejandra, Katrina § Need for HIT? § Procedure for proposing and selection High Interest topics - Outreach and Cooperation o Database comparison - ALS and ccNSO Members (ALAC) - WS2 Activities, with focus on SO/AC accountability o Katrina Kind regards, Bart

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Notes ccNSO Council Prep. Meeting - 4 November 2016 12:15 local time
by Joke Braeken Nov. 4, 2016

Nov. 4, 2016

Dear all, Please find below the notes taken during the ccNSO Council preparatory meeting earlier today. Best regards, Joke Braeken Notes ccNSO Council Prep. Meeting 4 November 2016 12:15 local time 1. Welcome welcome by chair. ICANN Board members will join later 1. CCWG-IG The GNSO believes that the Cross Community Working Group on Internet Governance (CCWG-IG) does not work, something is wrong with set-up. Want to leave as chartering organisation. We have not seen much results either, apart from the recent email from Olivier. Several processes: this WG, CWG-UCTN … Young-Eum, co-chair CCWG-IG: most of the matter dealt with this WG are not those handled by ICANN. E.g. on how ICANN community should respond to other external events. E.g. WTSA recently, ITU sessions in 2014. The group is not becoming in a representative of ICANN. Cooperation with ICANN staff. Is it the right vehicle? Not sure about shutting it down. In some circumstances the group has been helpful, especially to ICANN staff, Nigel Hickson. Bart: was kicked off in context of Netmundial, at initiative of Fadi. Issues a statement claiming to represent the SO/ACs, but there has never been a feedback loup. ccNSO council required a charter, or it would retract from this group. ccNSO, GNSO, ALAC are the chartering organisations. Mostly participants from ALAC (and GNSO). Occasionally Becky, Joerg, Young-eum. Byron: group from a different era. We are now in a different world. Something to be discussed with GNSO/ALAC. Clarity perhaps on next steps during the council meeting on Monday. 1. Status CWG-UCTN Group cannot come up with a consensus decision. Most likely we need to close the WG and need to look for other ways to address the issues. Annebeth: consensus on 2-letter strings. Reserved all 2-letter strings. 3-letter codes. We worked on this for more than 1 year. We cannot come to a consensus there: either open up everything (incl those in ISO list), or keep it as it currently is. Very difficult to come to a common framework. We will deliver a Progress report during this meeting, and further discuss the Draft Interim Report. Discussion with GAC: where are they in terms of geographic names? concern of ccTLD members: if you put all in PDP on subsequent rounds, the GNSO will determine how country and territory names will be treated as TLDS. Council needs to decide whether a letter needs to be sent to the Board: Text AGB2012 to be kept, until there is a common agreement on the way forward. Annebeth believes it is wrong to completely transfer this to GNSO. Demi: agree that this is not something exclusively to be dealt with by GNSO PDP. Be careful regarding the re-interpretation of gTLDs: the “g” stands and should remain to stand for “generic” (Annebeth referred to a discussion around the possibility to call them “global” TLDs) Ching: agrees with Demi. Are we doing the right thing when we block the 2-letter codes? Big corporations are interested. Peter Vergote: thank Annebeth for her hard work on this matter. Question: what is the agenda of the CWG? Understood the 3-letter issue needs to be put aside since no agreement is possible, but why not focus on country names instead? PDP process within GNSO : does it offer a guarantee where other SO/ACs can have a blocking right? Maybe not too bad to have this covered by the GNSO PDP after all? Annebeth : 2 relevant work tracks within the GNSO PDP for the ccNSO. AGB 2012 is default, unless consensus has been reached. Consensus for this group? Or cross-constituency consensus? If 3-letter codes were already difficult, full names of countries and territories are even more difficult. Bart: potential powers of other SO/ACs with respect to PDP. Participation on equal footing, but no blocking power. There are various initiatives ongoing in the ICANN environment, but even in the ITU. Not clear if there is a consensus reached, how will this be translated into a PDP. What would happen with the result of this WG? To be discussed with GAC, ALAC, GNSO and the Board. To be raised by Annebeth and Peter. 1. Topics No councillors will be assigned to the topics, but we ask people to report during the joint meetings. ccNSO-council meeting with GNSO. Tomorrow lunch time - CWG principles (Becky) - CWG-UCTN (Heather and Annebeth) - CWG-IG (GNSO steps out. We need to see how they see these issues addressed in future) - CWG-auction proceeds. We revised our decision from March this year, and decided to participate in this WG. - Future scheduling of ICANN-meetings. HIT selection. Process to be defined. Vote: one per SO/AC? GNSO not happy about this. Many different sub-groups. - Implementation new bylaws Joint meeting with GAC - PDP (Becky, Bart) - CWG-UCTN (Annebeth, Peter) - EPSRP ( 08:30 on Monday joint meeting with Board - CSC (Byron) needs resources from staff. Prep meeting with 4 members earlier this morning. First official meetng on Nov.8. Further resources from ICANN needed, other than Maria, more policy-oriented folks, web-admin people. Conversation with David Olive on the CSC requirements in the next days. - What do we need to do to advance trust and confidence? Bart Go into specifics. For instance discussion on selection process review teams is currently very messy. Do not start with review team where the rules are unclear. That is not trust-building. Byron IANA reporting: dashboard is up, SLEs met, so all is good from IANA-perspective. But we want to look at raw data ourselves. That is a matter of transparency and trust. - Selection icann meeting locations Debbie: Are you free to participate? If you are in trouble of being yourself? Byron: Do not convey a message that depicts another culture as possibly being inferior. Non culturally discriminatory points of view. Who is the ultimate authority to decide on the meeting location? - EPSRP advice Issues of split recommendations: .eu in greek ccNSO created a WG, we asked GAC and SSAC to participate. GAC had some representatives. SSAC refused to participate. Report produced by EPSRP WG. Support from GAC, ALAC, Verisign. SSAC issues an advice and submitted it to the Board. Not to take advice from the WG. Secretariat developed with EPSRP a document that addresses the issues in SSAC’s advice to the Board. Peter: Do not meet with SSAC before we have met Board. Bart: The Board is aware of the diverging views between ccNSO, GAC, ALAC and SSAC on other hand. They are very concerned about it, since they need to consider it, if the ccNSO council accepts the final report by the EPSRP WG. If you would meet SSAC and their advice is still on the table, what is the purpose of the meeting? Exchange of views? Or do you want to come to a joint decision? In that case, the SSAC paper needs to go. Is there a mechanism to redraw the SSAC advice? Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Friday, 4 November ccNSO Related Sessions in Hyderabad
by Kimberly Carlson Nov. 4, 2016

Nov. 4, 2016

Dear all, Here are today's ccNSO related meetings in Hyderabad: Friday, 4 November ccNSO Guidelines Review Committee 9:00-10:30 IST local time Adobe Connect: https://participate.icann.org/hyd57-MR101 ccNSO TLD-OPS Standing Committee 11:00-12:15 IST local time Adobe Connect: https://participate.icann.org/hyd57-MR101 ccNSO Council Preparatory Meeting 12:15-13:45 IST local time Adobe Connect: https://participate.icann.org/hyd57-MR101 Location: MR 1.01 ccNSO Technical Working Group 13:45-15:00 IST local time Adobe Connect: https://participate.icann.org/hyd57-hall3 Please note room change The ccNSO Strategic Operational Planning Working Group (SOP) 15:15-16:45 IST local time Adobe Connect: https://participate.icann.org/hyd57-granite1 Joint session ALAC / ccNSO Council 17:00-18:30 IST local time Adobe Connect: https://participate.icann.org/hyd57-hall1 Location: Hall 1 The schedule is subject to change, so please continue to check the main meeting schedule https://icann572016.sched.org/ Thank you and kind regards, Kim Carlson

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Draft Agenda - ccNSO Council Meeting
by Kimberly Carlson Nov. 3, 2016

Nov. 3, 2016

Dear all, The ccNSO Council Face to Face meeting draft agenda is now posted (https://ccnso.icann.org/about/council/minutes.htm) Meeting is schedule on Monday, 7 November 17:00-18:30 UTC. There will remote participation available (https://participate.icann.org/hyd57-hall5) For additional information and background material, please visit the Council wiki space at https://community.icann.org/x/3iG4Aw. Transcripts and recordings will be available after the meeting and links will be circulated. Thank you and kind regards, Kim Carlson

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Re: [ccTLDcommunity] Call for Nominations Director ICANN Board seat 11 closed
by Chris Disspain Nov. 3, 2016

Nov. 3, 2016

Hello Mathieu, All, Thank you Mathieu for reaching out to ask these questions. I'm sorry that we will not be able to chat face to face in Hyderabad. > 1. What would, in your opinion, be reasonable grounds for the ccNSO to initiate a process to remove a ccNSO appointed Board member ? I think, in simple terms, if the Board member has lost the confidence of the majority of the ccNSO members (for whatever reason) then that would be reasonable grounds. That said, if I was the board member in whom a majority of the ccNSO members had lost confidence, I can assure you that I would resign without requiring the ccNSO to go through the Board member removal process under the new by-laws. > 2. Are you going to run for the Chair position ? Will you, in case you are elected, consider that it changes any of your commitments to the ccNSO ? Not this year. I cannot say what I will do next year because I do not, at this stage, know. However, if I were Chair then whilst it would mean a greater time commitment, I do not believe that it would in any way alter my commitments to the ccNSO. > 3. What are your commitments to the ccNSO ? I am as passionate as I have always been about the ccNSO and its role in the ICANN model including that it provides legitimacy to ICANN in a way that gTLDs cannot because of their contractual obligations. I am immensely proud of what the ccNSO has become and what it has done along the way. I have played a small part in some of those things (IDNs and the fast track being the one to which I am most emotionally attached) and am delighted to be able to continue my association. As a Board member I have striven and will continue to strive to maintain my connection with the ccNSO and ccTLD community. It is very easy to become detached because of the amount of time (especially during ICANN meetings) that the Board spends ‘in its own company' or in the company of other SOs and ACs. It is my intention to continue to work hard to ensure that this does not happen with me. In practical terms my commitment is to ensure that the views of the ccNSO and the ccTLD community are, when required, vigorously advocated to the board and that whatever decision the Board may make on an issue that concerns ccTLDs, they have a crystal clear understanding of the views the ccTLD community and the likely consequences of any decision they make. I hope this answers your questions. I will be happy to provide more information or answer further or supplementary questions. Cheers, Chris > On 27 Oct 2016, at 17:16, Mathieu Weill <mathieu.weill(a)afnic.fr> wrote: > > Dear Colleagues, Dear Chris, > > First of all congratulations for your nomination. ICANN will certainly benefit from your long-standing expertise of ICANN as well as your experience of the ccTLD manager position and, on the personal side, it will provide us many more opportunities to collaborate and… have drinks ! > > In advance of the Q&A session planned in Hyderabad (which I will only attend remotely), I would like to ask you some questions. The reason why I am asking these questions is that I hope we can use this exchange to strengthen the relationship between the ccNSO community and its representatives on the Board, especially in light of the recent “empowerment” of the community. I would appreciate a written response, so that our community can keep track of the associated elements. > > So here are my questions : > > 1. What would, in your opinion, be reasonable grounds for the ccNSO to initiate a process to remove a ccNSO appointed Board member ? > 2. Are you going to run for the Chair position ? Will you, in case you are elected, consider that it changes any of your commitments to the ccNSO ? > 3. What are your commitments to the ccNSO ? > > I am happy to elaborate if anything was unclear, and thank you again for your commitment. > > Best > Mathieu > > > De : cctldcommunity-bounces(a)cctld-managers.org <mailto:cctldcommunity-bounces@cctld-managers.org> [mailto:cctldcommunity-bounces@cctld-managers.org <mailto:cctldcommunity-bounces@cctld-managers.org>] De la part de Joke Braeken > Envoyé : mercredi 19 octobre 2016 12:26 > À : ccnso-council(a)icann.org <mailto:ccnso-council@icann.org>; ccnso-members(a)icann.org <mailto:ccnso-members@icann.org>; ccTLDcommunity(a)cctld-managers.org <mailto:ccTLDcommunity@cctld-managers.org> > Objet : Re: [ccTLDcommunity] Call for Nominations Director ICANN Board seat 11 closed > > Dear All, > > The Q&A session is scheduled on SUNDAY, 6 November, between 15:15 and 16:45 local time in Hall 5. > (And not Monday, as mentioned in my previous email.) Apologies for the confusion. > > Best regards, > > > Joke Braeken > ccNSO Policy Advisor > joke.braeken(a)icann.org <mailto:joke.braeken@icann.org> > > Follow @ccNSO on Twitter: https://twitter.com/ccNSO <https://twitter.com/ccNSO> > Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ <https://www.facebook.com/ccnso/> > http://ccnso.icann.org <http://ccnso.icann.org/> > > > From: Joke Braeken <joke.braeken(a)icann.org <mailto:joke.braeken@icann.org>> > Date: Wednesday 19 October 2016 at 12:14 > To: "ccnso-council(a)icann.org <mailto:ccnso-council@icann.org>" <ccnso-council(a)icann.org <mailto:ccnso-council@icann.org>>, "ccnso-members(a)icann.org <mailto:ccnso-members@icann.org>" <ccnso-members(a)icann.org <mailto:ccnso-members@icann.org>>, "ccTLDcommunity(a)cctld-managers.org <mailto:ccTLDcommunity@cctld-managers.org>" <ccTLDcommunity(a)cctld-managers.org <mailto:ccTLDcommunity@cctld-managers.org>> > Subject: Call for Nominations Director ICANN Board seat 11 closed > > Dear All, > > Yesterday, Tuesday 18 October 2016 23.59 UTC the call for nominations for a Director to the ICANN Board (seat 11) was closed, > as per the announcement located on https://ccnso.icann.org/announcements/announcement-27sep16-en.htm <https://ccnso.icann.org/announcements/announcement-27sep16-en.htm> > > Chris Disspain, in accordance to the applicable rules, was nominated, seconded and has accepted his Nomination. > All Nominations and Secondments can be found here: http://forum.icann.org/lists/ccnso-boardnominations <http://forum.icann.org/lists/ccnso-boardnominations> > > At the Q&A session in Hyderabad, there will be an opportunity for the ccTLD community to interact with Chris. > The session is scheduled on Monday, 6 November, between 15:15 and 16:45 local time in Hall 5. > See agenda ccNSO Members Days: https://ccnso.icann.org/meetings/hyderabad57/agenda.htm <https://ccnso.icann.org/meetings/hyderabad57/agenda.htm> > For remote participants: https://participate.icann.org/hyd57-hall5 <https://participate.icann.org/hyd57-hall5> > > Do not hesitate to contact me should you have questions. > > Best regards, > > Joke Braeken > ccNSO Policy Advisor > joke.braeken(a)icann.org <mailto:joke.braeken@icann.org> > > Follow @ccNSO on Twitter: https://twitter.com/ccNSO <https://twitter.com/ccNSO> > Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ <https://www.facebook.com/ccnso/> > http://ccnso.icann.org <http://ccnso.icann.org/> >

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Items 6, 9, 11
by Bart Boswinkel Nov. 3, 2016

Nov. 3, 2016

Dear all, Please find included last batch for today with prep material - Item 6; ccTLD World List - Item 9 Draft Principles ccWG (as adopted by GNSO) - Item 11 - CCWG Auction Proceeds With respect to Item 14 (ccNSO as chartering organization) Included the motion of the GNSO to withdraw from the CCWG –IG (item 14.1). This item will also be part of the discussions with the GNSO With respect to item 14.2 (progress CCWG use of country and territory names, the progress report of the WG can be found at: https://ccnso.icann.org/workinggroups/ccwg-ctn-progress-25oct16-en.pdf. This topic will come up at the meeting with ALAC, GNSO, GAC and Board Kind regards, Bart

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Item 7 Specific review teams guideline
by Bart Boswinkel Nov. 3, 2016

Nov. 3, 2016

Dear all, Please find included background items Item 7 (specific review teams) Kind regards, Bart

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Background material Item 8 ccNSO Council agenda
by Bart Boswinkel Nov. 3, 2016

Nov. 3, 2016

Dear all, Please find included the backgrund material with respect to item 8 ( WG ESPRP) . It includes: · The final report of the WG EPSPRP, which was send to you just befor ethe 13 Ocotber meeting · The analaysis of the SSAC comment (SSAC 064) · Overview of evolution of IDN Fast Track Pleas enot ethis topic wil also be discussed tomorrow afetrnoon at the prep meeting Kind regards, Bart

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Gala and ICANN57 sponsored lunches
by Kimberly Carlson Nov. 3, 2016

Nov. 3, 2016

Dear all, Please find the information below regarding the ICANN57 sponsored lunches and Gala: The ICANN 57 SPONSORED lunch is on the North Terrace OUTSIDE the glass doors (glass door close to Hall 1/escalators) served from 1215-1345, Saturday only lunch will be at the Hitex Center (Tuesday ONLY, lunch will be from 13:30-15:15). Coupons are handed out at registration with the badges and will be limited to first 3000 participants. Gala tickets are available at the NIXI booth (across from the registration desk). Location is at the Hitex Center starting at 7:30 pm. There will be shuttles running to the hotels, last one leaving at 23:00. Please let me know if you have any additional questions. Kind regards, Kim Carlson

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