February 2016 - Ccnso-council

4th Africa DNS Forum, 4-6 March, Marrakech
by Joke Braeken Feb. 22, 2016

Feb. 22, 2016

Dear All, On behalf of AfTLD, please find below an announcement regarding the 4th Africa DNS Forum. 3 days of sharing, learning and networking at the 4th Africa Domain Name System- DNS Forum 2016! Date: 4-6 March 2016 Location: Marrakech, Morocco Venue: Palmeraie Conference Centre, Marrakech, Morocco What is the Africa DNS Forum? The Africa Domain Name System Forum is an annual open event for stakeholders in the Domain Name Industry in Africa organized by Africa Top Level Domains Organization (AfTLD), the Internet Corporation for Assigned Names and Numbers (ICANN) and the Internet Society. The objective of the three-day event is to help the African domain name industry in Africa to grow at a competitive rate and ensure that the continent is on par with the rest of the world. Who should attend? Registries, registrars, resellers, registrants DNS experts, government representatives, policy makers from the African region and beyond as well as entrepreneurs interested in investing in the African Domain Name space. The event will be co-hosted with ICANN 55 <https://meetings.icann.org/en/marrakech55>. Why should you attend? More that 200 technical people, business people and government representatives drawn from all over Africa will take part in this multi stakeholder Forum where they will be leading interesting discussions highlighting opportunities in the African Domain Name industry. This will be the fourth African DNS Forum following events in Durban, South Africa (2013), Abuja, Nigeria (2014) and Nairobi, Kenya (2015). Registration is now open: <https://www.internetsociety.org/form/dns-forum-africa%20> For more information please visit the event website <http://www.aftld.org/afdnsforum2016> Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Fwd: [CCWG-ACCT] A message from the Co-Chairs
by Nigel Roberts Feb. 20, 2016

Feb. 20, 2016

Fellow Councillors In order that we all remain fully informed regarding the progress of the Accountability WG I am forwarded the attached which I received as a member of the list, which intimates at a further (short?) hiccough in the process. -------- Forwarded Message -------- Subject: [CCWG-ACCT] A message from the Co-Chairs Date: Fri, 19 Feb 2016 18:19:15 -0600 From: León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx> To: Accountability Cross Community <accountability-cross-community(a)icann.org> CC: ACCT-Staff (acct-staff(a)icann.org) <acct-staff(a)icann.org> Dear all, As you are aware, we intended to publish our Final Report today (19 February 2016) for Chartering Organization consideration. We are ready to do so, except for one issue where we would like to consider options as a full group. There is, still, ongoing discussion on the issue of thresholds for Board removal in Recommendation #2, which raised concerns in our report after we came to a compromise on Board consideration of GAC Advice (Recommendation #11). Since then, we have tried to propose compromise text that would be acceptable by different groups (c.f. the 12 February and 17 February drafts, posted at https://community.icann.org/x/iw2AAw) We received comments on this issue, and in some cases, minority statements, from members and participants in the ALAC, GAC, GNSO, and the Board. Earlier today, ICANN Chairman, Steve Crocker, posted a note, apparently on behalf of the Icann Board, outlining Board concerns with the latest attempt at compromise text proposed on 17 February: http://mm.icann.org/pipermail/accountability-cross-community/2016-February/…. While these last minute interventions are deeply disappointing for those of us who worked extremely hard, within the group and within their respective communities, to build bridges and promote compromise, our main target and duty remains to achieve a stable level of consensus, respecting the bottom-up, multistakeholder nature of the process. It is fortunate that the Board provided this input before we published the report, since it enables us to assess the potential consequences of a Board disagreement later in the process. We believe this issue must be discussed before sending our Final Report to Chartering Organizations. At the very least, we would like the opportunity to discuss a way forward and process as full group on next Tuesdayâs CCWG-Accountability call at 06:00 UTC. There are many options and directions the group can take at this stage, each with different implications and considerations, and these options should be discussed as a group. Until the Tuesday call, letâs keep open channels of communication on our mailing list and work towards a solution. We will also reach out to the Chartering Organizations to inform them of the change in our schedule. As co-chairs, we renew our call upon every Member, upon every Participant, our call upon community leaders especially in the ICANN Board, in the GNSO and in the GAC to step away from confronting each other, to engage constructively and recognize each otherâs value to the multistakeholder model. If you believe that the multistakeholder model can deliver, now is the time to act accordingly. Thank you, Thomas, LeÃ³n, Mathieu /CCWG-Accountability Co-Chairs/

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Updated Agenda - Marrakech Members Meeting
by Kimberly Carlson Feb. 19, 2016

Feb. 19, 2016

Dear all, Please find the updated Marrakech Members meeting agenda here<http://ccnso.icann.org/meetings/marrakech55/agenda.htm>. Remote participation will be available both days through Adobe Connect: https://icann.adobeconnect.com/rak55-oliveraie/ The ICANN55 full schedule can be found here<https://meetings.icann.org/en/marrakech55/schedule-full>. Please let me know if you have any questions or comments. Kind regards, Kim Carlson

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Informal notes Council meeting 18 February 2016, noon UTC
by Bart Boswinkel Feb. 19, 2016

Feb. 19, 2016

Dear all, Please find included the informal notes from yesterdays Council call, Kind regards, Bart ccNSO Council Call on 18 February @12:00 UTC Agenda 1) Welcome and Apologies Apologies: Vika Mpisane Hiro Hotta Stephen Deerhake Nigel Roberts Carolina Aguerre Peter Van Roste Debbie Monahan Peter Vergote No Attendance: Margarita Becky Ching Chiao Attendance will be included in Attendance overview. 2) Minutes and Actions Minutes have been sent to Council 5 February 2016, no comments Open Action item: PDP note not published. PDP will be on agenda in Marrakesh 3) Stewardship Transition and Accountability Processes General observations CCWG Proposal to be send to chartering organisations 18 February. CWG-Stewardship requirements are most likely met. CWG will inform Chartering organisations of their findings. Costs associated with process: Byron and other chairs SO/AC on call organised by ICANN (board and staff) Costs have escalated. Initial budget 7 million (very loose estimate). Currently at 15 milliion, Expectation is that once dust has settled it will be at USD 25 million. Little understanding. Cost discussion will be an issue in Marrakesh. Suggestion to include item in SOP WG agenda . 3.1 CWG Stewardship Last week ISTACC call (coordinating group of ccNSO appointed members ICG, CWG and CCWG) Focus of the call aound budget and think about implementation, what will need to happen in short term. Final design team aound SLE. Challanges around getting data for transition. Independent consultant. ICANN is working on it. Some data points are difficult to collect, and some are sensitive. Work on SLE is not yet complete CWG itself has picked up on this issue This topic wil be covered in Marrakesh on Wednesday afternoon. 3.2 Update CCWG Accountability Reiteration of publication date. Discussion on WS 1 proposals will be topic Tuesday and Wednesday afternoo ICANN has asked for decision on Tuesday 8 March. Byron has pushed back. ccNSO not able to provide a decision on Tuesday and will stick to original scheme. Short-circuiting may cause more issues then are resolved by an early decision. Implies decision by Council on Wednesday afternoon . 3.3 Update ICG, if any (Keith) (quoted from chat:) ICG will be meeting on 1 March, to consider the inputs from CWG and CCWG on Accountability and I’m hopeful ICG will be able to deliver the full and final plan (with ccNSO approval) to ICANN Board at Marakesh. There is no formal meeting at ICANN of the ICG, but the ICG will be reporting in to the ICANN community on the Monday at Marrakesh. 3.4 ccNSO decision-making process Significant discussion over time, and fair amount of effort to keep community and Council informed. Significant time dedicated during meetings on the CCWG. Council meetings at regular times, including two special Council meetings. The decision-making process will be very similar to decision making on CWG-Stewardship Proposal 4) Council Updates 4.1 Chair Update * ISTACC call, notes are avaialble. * Call organised by ICANN Board on escalating costs CCWG, in particular Cherine Chalaby vocal. Interesting: due to the size of overrun, Board needs to approve. Unclear/lack of clarity when Board was aware of total amount. Even between Board and Staff unclarity when and how it was shared. Secondly: Not clear and part of discussion: Who is responsible and how costs incurred by WG are managed, get approved and are allocated. It appears ICANN wants to push these responsibilities to SO/ACs and WG chairs. Discussion around project management, costs. Having the discussion is healthy. Uncluear is how discussion is going to play out. * Stakeholder engagement. how to include new stakeholders, volunteer burn-out as driving force. 4.2 Vice-Chair Update No update Keith 4.3 Councilors Update None 4.4 Regional Organizations Update Barrack: invite all members for the ccNSO to The Africa Domain Name System Forum, March 4-6 Action staff: send an invite to all ccTLD 4.5 Staff Update None 5) WG updates 5.1 GRC (Guideline review committee) update (Katrina). GRC has completed work on a set of Guideliens, which be submitted to Council for adoption, after consultation of community present in Marrakesh. GRC focusing on second set around Meetings and appointments. 5.2 CCWG Updates • Use of country and territory names: see agenda • CWG on CCWG Principles: see agenda 5.3 Program WG update (Katrina) Agenda posted, updates to follow. 5.4 EPSRP WG. See notes agenda Other updates: none 6) Liaison Updates Written updates 6.1 GNSO Liaison (Patrick Myles, written updates, to follow). 6.2 ALAC Liaison (Ron Sherwood, written updates, was send on 16 February). 7) Work plan Work plan update. To follow Council meeting In Marrakesh Annual plan session and set priorities. As much as possible all attend Action Bart: Send out Priority list and list of previous workshop meeting on this topic ( Singapore 2014). 8) Date of Next Meetings 8.1 Council meetings during Marrakesh meeting (5 – 10 March 2016) - ccNSO Council Workshop Marrakesh, Sunday 6 March 2016, 10-12.00 local time Roles and Responsibilities, Anaual Work plan - ccNSO Council prep meeting, Sunday 6 March 2016, 12.00-12.30 local time Session throughout week are covered Assigning Council members - ccNSO Council – ALAC, Sunday 6 March 2016, 17.00-17.30 local time Opportunity of two of chartering organisations - ccNSO-GNSO Council meeting, Monday 7 March, 12.15-13.45 local time - ccNSO- Board meeting, Tuesday 8 March, 10.00 - 10.45 Topics To be suggested on list to Byron or Bart 8.2 Council meeting 9 March 2016 Marrakesh, 17.00-18.00 local time (17.00 – 18.00 UTC) Need start thinking about time of Council call need tp accomodate all timezones. 9) AOB None 10) Adjourn Council meeting closed at 12.40 UTC

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Re: [ccnso-council] Informal notes Council meeting 18 February 2016, noon UTC
by Burr, Becky Feb. 19, 2016

Feb. 19, 2016

Dear all - Please accept my late apologies for missing yesterday’s Council call. Becky J. Beckwith Burr Neustar, Inc. / Deputy General Counsel & Chief Privacy Officer 1775 Pennsylvania Avenue NW, Washington D.C. 20006 Office: +1.202.533.2932 Mobile: +1.202.352.6367 / neustar.biz<http://www.neustar.biz> From: Bart Boswinkel <bart.boswinkel(a)icann.org<mailto:bart.boswinkel@icann.org>> Date: Friday, February 19, 2016 at 6:43 AM To: "'ccnso-council@icann. org'" <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>> Subject: [ccnso-council] Informal notes Council meeting 18 February 2016, noon UTC Dear all, Please find included the informal notes from yesterdays Council call, Kind regards, Bart ccNSO Council Call on 18 February @12:00 UTC Agenda 1) Welcome and Apologies Apologies: Vika Mpisane Hiro Hotta Stephen Deerhake Nigel Roberts Carolina Aguerre Peter Van Roste Debbie Monahan Peter Vergote No Attendance: Margarita Becky Ching Chiao Attendance will be included in Attendance overview. 2) Minutes and Actions Minutes have been sent to Council 5 February 2016, no comments Open Action item: PDP note not published. PDP will be on agenda in Marrakesh 3) Stewardship Transition and Accountability Processes General observations CCWG Proposal to be send to chartering organisations 18 February. CWG-Stewardship requirements are most likely met. CWG will inform Chartering organisations of their findings. Costs associated with process: Byron and other chairs SO/AC on call organised by ICANN (board and staff) Costs have escalated. Initial budget 7 million (very loose estimate). Currently at 15 milliion, Expectation is that once dust has settled it will be at USD 25 million. Little understanding. Cost discussion will be an issue in Marrakesh. Suggestion to include item in SOP WG agenda . 3.1 CWG Stewardship Last week ISTACC call (coordinating group of ccNSO appointed members ICG, CWG and CCWG) Focus of the call aound budget and think about implementation, what will need to happen in short term. Final design team aound SLE. Challanges around getting data for transition. Independent consultant. ICANN is working on it. Some data points are difficult to collect, and some are sensitive. Work on SLE is not yet complete CWG itself has picked up on this issue This topic wil be covered in Marrakesh on Wednesday afternoon. 3.2 Update CCWG Accountability Reiteration of publication date. Discussion on WS 1 proposals will be topic Tuesday and Wednesday afternoo ICANN has asked for decision on Tuesday 8 March. Byron has pushed back. ccNSO not able to provide a decision on Tuesday and will stick to original scheme. Short-circuiting may cause more issues then are resolved by an early decision. Implies decision by Council on Wednesday afternoon . 3.3 Update ICG, if any (Keith) (quoted from chat:) ICG will be meeting on 1 March, to consider the inputs from CWG and CCWG on Accountability and I’m hopeful ICG will be able to deliver the full and final plan (with ccNSO approval) to ICANN Board at Marakesh. There is no formal meeting at ICANN of the ICG, but the ICG will be reporting in to the ICANN community on the Monday at Marrakesh. 3.4 ccNSO decision-making process Significant discussion over time, and fair amount of effort to keep community and Council informed. Significant time dedicated during meetings on the CCWG. Council meetings at regular times, including two special Council meetings. The decision-making process will be very similar to decision making on CWG-Stewardship Proposal 4) Council Updates 4.1 Chair Update * ISTACC call, notes are avaialble. * Call organised by ICANN Board on escalating costs CCWG, in particular Cherine Chalaby vocal. Interesting: due to the size of overrun, Board needs to approve. Unclear/lack of clarity when Board was aware of total amount. Even between Board and Staff unclarity when and how it was shared. Secondly: Not clear and part of discussion: Who is responsible and how costs incurred by WG are managed, get approved and are allocated. It appears ICANN wants to push these responsibilities to SO/ACs and WG chairs. Discussion around project management, costs. Having the discussion is healthy. Uncluear is how discussion is going to play out. * Stakeholder engagement. how to include new stakeholders, volunteer burn-out as driving force. 4.2 Vice-Chair Update No update Keith 4.3 Councilors Update None 4.4 Regional Organizations Update Barrack: invite all members for the ccNSO to The Africa Domain Name System Forum, March 4-6 Action staff: send an invite to all ccTLD 4.5 Staff Update None 5) WG updates 5.1 GRC (Guideline review committee) update (Katrina). GRC has completed work on a set of Guideliens, which be submitted to Council for adoption, after consultation of community present in Marrakesh. GRC focusing on second set around Meetings and appointments. 5.2 CCWG Updates • Use of country and territory names: see agenda • CWG on CCWG Principles: see agenda 5.3 Program WG update (Katrina) Agenda posted, updates to follow. 5.4 EPSRP WG. See notes agenda Other updates: none 6) Liaison Updates Written updates 6.1 GNSO Liaison (Patrick Myles, written updates, to follow). 6.2 ALAC Liaison (Ron Sherwood, written updates, was send on 16 February). 7) Work plan Work plan update. To follow Council meeting In Marrakesh Annual plan session and set priorities. As much as possible all attend Action Bart: Send out Priority list and list of previous workshop meeting on this topic ( Singapore 2014). 8) Date of Next Meetings 8.1 Council meetings during Marrakesh meeting (5 – 10 March 2016) - ccNSO Council Workshop Marrakesh, Sunday 6 March 2016, 10-12.00 local time Roles and Responsibilities, Anaual Work plan - ccNSO Council prep meeting, Sunday 6 March 2016, 12.00-12.30 local time Session throughout week are covered Assigning Council members - ccNSO Council – ALAC, Sunday 6 March 2016, 17.00-17.30 local time Opportunity of two of chartering organisations - ccNSO-GNSO Council meeting, Monday 7 March, 12.15-13.45 local time - ccNSO- Board meeting, Tuesday 8 March, 10.00 - 10.45 Topics To be suggested on list to Byron or Bart 8.2 Council meeting 9 March 2016 Marrakesh, 17.00-18.00 local time (17.00 – 18.00 UTC) Need start thinking about time of Council call need tp accomodate all timezones. 9) AOB None 10) Adjourn Council meeting closed at 12.40 UTC

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Timeline Supplementary Final Report CCWG Accountability WS 2
by Bart Boswinkel Feb. 19, 2016

Feb. 19, 2016

Dear all, Please find included an update on the timeline as envisioned by the co-chairs of the CCWG Accountability. Most notably the Supplementary Final Report WS 1 will be submitted today 19 February 2016. T I'll keep you posted, Kind regards, Bart ----------------------------------------------------------- Dear CCWG-Accountability, <snip> The schedule presented on the 16 February call that we are following to conclude our current work on Work Stream 1 has been updated. 12 Feb - Report sent by 22:00 UTC to the CCWG Leadership Team and CCWG Legal Counsel for review with all materials posted on the Wiki (https://community.icann.org/x/iw2AAw) for everyone to view. 15 Feb - Report updated (if needed) to incorporate edits from CCWG Leadership Team and Legal. 17 Feb- Report sent to CCWG for 48-hour review (and posted on the Wiki at https://community.icann.org/x/iw2AAw) To ensure that all comments from our CCWG Leadership Team and Legal counsel were accurately incorporated for the full group review period, distribution to the CCWG was updated to 17 Feb. To maintain the 48-hour review period, all subsequent proposal finalization dates have been extended one day. All other dates have been retained. 18 Feb at 17:00 UTC - Minority statements due for incorporation into Final Report. 19 Feb - Final Report sent to Chartering Organizations for consideration and approval. Once the Final Report is in the hands of your organizations, these are the expected dates for the final steps, as we discussed on the Transition Program Facilitation<https://www.icann.org/resources/pages/transition-facilitation-2015-09-23-en> call this past Tuesday: 25 Feb - CWG-Stewardship sign-off letter delivered to Chartering Organizations, then to ICG. By 9 Mar at the latest - Sign-off on Final Report by Chartering Organizations at ICANN55 in Marrakech (in time for the Board to consider). 10 Mar - Public Board Meeting and hand over from ICANN Board to NTIA.

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Agenda 18 February meeting
by Bart Boswinkel Feb. 17, 2016

Feb. 17, 2016

Dear all, Please find included latest draft agenda for 18 February meeting. There are no material changes. Please note my email dated 12 February including the informal notes from the ISTACC call of 11 February. This is background material for agenda item nr 3. Kind regards, Bart --------------------------- Agenda ccNSO Council Meeting 18 February 2016 1) Welcome and Apologies Apologies received to date: Nigel Roberts Tentative apology ( depending on connection) Abibu Ntahigiye Carolina Aguirre Peter van Roste Debbie Monahan Peter Vergrote 2) Minutes and Actions Minutes have been sent to Council 5 February 2016. 3) Stewardship Transition and Accountability Processes 3.1 CWG Stewardship 3.2 Update CCWG Accountability 3.3 Update ICG, if any (Keith) 3.4 ccNSO decision-making process Background: See informal notes ISTACC call 11 February, sent 12 February 4) Council Updates 4.1 Chair Update 4.2 Vice-Chair Update 4.3 Councilors Update 4.4 Regional Organizations Update 4.5 Staff Update 5) WG updates 5.1 GRC (Guideline review committee) update (Katrina) 5.2 CCWG Updates · Use of country and territory names: no substantive meeting since previous Council meeting. · CWG on CCWG Principles: Group will publish initial draft Guideline for pubic comment and conduct public meeting in Marrakesh. 5.3 Program WG update (Katrina) Byron: ask Katrina 5.4 EPSRP WG. The EPSRP is working on a revised guideline to provide additional guidance to the ICANN Board and EPSRP, in particular focusing on how to weigh upper and lower case. WG is discussing second iteration of amended guidelines. WG will meet face to face in Marrakesh. Other updates 6) Liaison Updates Written updates 6.1 GNSO Liaison (Patrick Myles, written updates, to follow). 6.2 ALAC Liaison (Ron Sherwood, written updates, was send on 16 February). 7) Work plan Work plan update. To follow Council meeting 8) Date of Next Meetings 8.1 Council meetings during Marrakesh meeting (5 - 10 March 2016) ccNSO Council Workshop Marrakesh, Sunday 6 March 2016, 10-12.00 local time * Succession planning * Roles and Responsibilities Councilors. * Work plan, and priorities ccNSO Council prep meeting, Sunday 6 March 2016, 12.00-12.30 local time ccNSO Council - ALAC, Sunday 6 March 2016, 17.00-17.30 local time Proposed agenda items: · Is CCWG- Accountability proposal acceptable to ALAC and ccNSO? (10 minutes) · Implementation of proposals (CWG and CCWG) in relation to additional work: potential issue lack of volunteers/volunteer fatigue (15 minutes) · Progress CWG UCTN (5 minutes) ccNSO-GNSO Council meeting, Monday 7 March, 12.15-13.45 local time Agenda not confirmed yet. ccNSO- Board meeting, Tuesday 8 March, 9.00 - 10.45 8.2 Council meeting 9 March 2016 Marrakesh, 17.00-18.00 local time (17.00 - 18.00 UTC) 9) AOB 10) Adjourn

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REMINDER: ccNSO Council call 18 Feb @12:00 UTC
by Kimberly Carlson Feb. 17, 2016

Feb. 17, 2016

Dear all, The next Council call will be Thursday, 18 February @12:00 UTC. Please find the dial in details below: Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: https://icann.adobeconnect.com/ccnsocouncil/ Two-way audio will be available through the Adobe Room. Please let me know if you require a dial out. If you are unable to attend, please let us know as soon as possible. Kind regards, Kim Carlson

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Re: [ccnso-council] REMINDER: ccNSO Council call 18 Feb @12:00 UTC
by Peter Vergote Feb. 16, 2016

Feb. 16, 2016

Hi Kim, I’m afraid I won’t be able to join as I’m returning home from CENTR meeting in Montenegro at that time. Best, Peter Peter Vergote Legal & Corp. Affairs Manager +32 16 29 89 28 +32 474 790096 www.dnsbelgium.be<http://www.dnsbelgium.be/> [dns_punt_belgium_rgb] From: Kimberly Carlson Date: dinsdag 16 februari 2016 16:33 To: "ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>" Subject: [ccnso-council] REMINDER: ccNSO Council call 18 Feb @12:00 UTC Dear all, The next Council call will be Thursday, 18 February @12:00 UTC. Please find the dial in details below: Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: https://icann.adobeconnect.com/ccnsocouncil/ Two-way audio will be available through the Adobe Room. Please let me know if you require a dial out. If you are unable to attend, please let us know as soon as possible. Kind regards, Kim Carlson

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Status of Action Items from 21 January
by Kimberly Carlson Feb. 16, 2016

Feb. 16, 2016

Dear all, Please find the Action Items from the last Council call. Action 114-01: The secretariat is requested to inform Maarten and the co-chairs of the CWG-Stewardship Completed Action 114-02 Secretariat to include topic of meeting B in agenda with other SO/ACs in Marrakech Not yet complete - update will be provided by Bart Action 114-03 Secretariat to include topic of meeting B on Marrakech agenda and the absence of Sunday Council meetings Completed Action 114-04: Provide a clarifying statement from Council on PDP - completed BB Pending - update will be provided by Bart Action 114-05: Call for volunteers on Ethos: Call for volunteers will be resend again to the list Completed Thank you, Kim Carlson

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