March 2016 - Ccnso-council - lists.icann.org

Your attention needed: Travel funding (resolution included)
by Katrina Sataki April 4, 2016

April 4, 2016

Dear Councillors, Your decision is needed! I have been made aware that the Travel Funding Committee and the Secretariat are facing an issue with respect to travel funding of the Councillors elected by ccNSO members. As you know the ccNSO has 12 travel slots per ICANN meeting. According to the Travel Funding Guideline (hereinafter Guideline, see http://ccnso.icann.org/about/travel-funding-12feb13-en.pdf please NOTE: this Guidelines hasn¹t been reviewed by the Guideline Review Committee yet) : * 3 slots are for NomCom Council members. If not used they fall back to pool for other eligible candidates like presenters, WG members, etc. * 5 Slots for Councillors who are elected by members (one per region). According to the Guideline one Councillor per region is funded per ICANN meeting. If the eligible Councillor does not use the allocated travel slot it falls back to the pool for other eligible candidates. Further, the Councillors from each of the regions need to come up with a rotational scheme (per year): who is eligible for travel funding. The Secretariat will implement this scheme. Some of the ccTLD related Councillors have not used their slots (for various reasons). The unused slot then falls back to the pool for other eligible candidates (non-Councillors). * Basically, and according to the Guideline there are 4 slots for non-Councillors (other eligible persons). This number will increase if Councillors do not use their assigned slot. The issue the Travel Funding Committee and staff are facing right now is that for some regions all ccTLD related Councillors indicate that one specific Councillor can use more than one slot per year. Whatever the arguments (and there are plenty!), the current Guideline clearly states another mechanism. This puts the Travel Funding Committee in a position to make that choice (between the Guideline and the decisions of the Councillors from a particular region). Therefore there is a need for the ccNSO Council to step in and make a decision. And, sorry, but we cannot wait for the call to discuss this issue because we need to submit the list of funded travellers ASAP. So here¹s a suggestion to move forward: 1. The Guideline will be changed making clear that it is effectively up to the Councillors from a particular region how they want to assign the slots (independently of the number of fundigs received before). Only if none of the Councillors from the region expresses a need for the travel funding, it will be made available to the pool for others. 2. This change is effective immediately (after adoption by the ccNSO Council), hence applicable for the Helsinki meeting. If agreed, here is a draft resolution to amend the Guideline. May I ask you to indicate whether you want further discussion, or object to it by 7 April 2016 17.00 UTC? Thank you very much! Draft Resolution Background According to the ccNSO Travel Funding Guideline as adopted by the ccNSO Council in February 2013: One Councillor from each of the 5 regions, on a rotating basis, will receive travel funding for an ICANN meeting (i.e. a Councillor from each region will be funded once a year). The Councillors representing the Region are to decide in which order the rotation shall take place. If no decision is made, the order is defined alphabetically. If a Councillor does not want to use his allocated funding, the funds will be allocated to the ³Other Eligible Parties Category² or remain available for use during the remainder of the current fiscal year. It has been brought to the attention of the ccNSO Council that in some cases this creates issues for the Travel Funding Committee and for some ccNSO Councillors. To address the issue it is suggested that the Travel Funding Guideline will be amended to say: For Councillors: One Councillor from each of the 5 regions will receive travel funding for an ICANN meeting (i.e. a Councillor from each region will be funded per meeting). The Councillors representing the Region are to decide among themselves who will receive funding to attend a meeting. If no decision is made, or if none of the Councillors from a region wants to use the allocated funding, the funds for that region will be allocated to the ³Other Eligible Parties Category² or remain available for use during the remainder of the current fiscal year, to be determined by the Councillors from that Region. Draft Decision The ccNSO Council decides to replace the current language of the section Criteria for Eligibility, the sentences starting with For Councillors and ending with This will be determined by the Committee with: For Councillors: One Councillor from each of the 5 regions will receive travel funding for an ICANN meeting (i.e. a Councillor from each region will be funded per meeting). The Councillors representing the Region are to decide among themselves who will receive funding to attend a meeting. If no decision is made, or if none of the Councillors from a region wants to use the allocated funding, the funds for that region will be allocated to the ³Other Eligible Parties Category² or remain available for use during the remainder of the current fiscal year, to be determined by the Councillors from that Region. The Secretariat is requested to publish the amended Guideline as soon as possible after adoption. The amended Guideline will become effective immediately after publication. Kindest regards, ]{atrina

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ccNSO Council calls (proposal)
by Katrina Sataki March 31, 2016

March 31, 2016

Dear Colleagues, We tried to come up with a compromise solution for our calls. Kim prepared an Excel sheet in order to identify times that negatively impact the least number of councillors (see attachment). I have suspicions that we got something wrong with DST and no DST - please feel free to correct! In red we have times we should try to avoid as much as possible - from 23:00 till 5:00. In yellowish - times that are not good but... well, more or less ok: from 6:00 till 7:00 and from 19:00 till 22:00. In green - "normal" office hours, i.e., from 8:00-18:00. As you can see, we've got two 'extremes' - Alejandra and Debbie. I propose to have calls at 11:00 UTC and at 19:00 UTC. Alas, none of these times is green for Debbie (sorry!!!) and one is even red. If there are other suggestions, there's always room for discussions! So far proposed times for our calls are: 14 April, 11.00 UTC 12 May, 19.00 UTC 16 June, 11.00 UTC Kindest regards, ]{atrina

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Middle East DNS Forum 2016 | Gammart, Tunis, Tunisia | 4-5 May 2016
by Kimberly Carlson March 31, 2016

March 31, 2016

Dear all, Please find below the announcement regarding the Middle East DNS Forum. Kind regards, Kim Carlson Friends and Colleagues, I trust this email finds you well. I am pleased to inform you that the work on the 3rd edition of the Middle East DNS Forum is currently underway, and we have some updates to share with you. Dates - The forum takes place on 4-5 May 2016. On both days, we will have panel discussions, and we expect to have some dedicated breakout sessions on day 2. We are also looking at ways to involve entrepreneurs and other stakeholder groups who are effected by the domain name industry in the forum. Venue - The venue is the Ramada Plaza Tunis Hotel in Gammarth, Tunis, Tunisia. You can find the address of the hotel as well as a Google Maps pin holder at http://tunis2016.mednsf.org/en/event/venue/. Special accommodation prices have been negotiated with the same hotel. The rate for a single room is USD 87.50 per room per night subject to Service Charges and Government Tax. The rate is inclusive of Bed, Breakfast, Wi-Fi, and airport pick-up. To benefit from the preferential rate, please write to us at contactus(a)mednsf.org<mailto:contactus@mednsf.org>. Agenda - The members of the Program Committee (PC<http://www.mednsf.org/en/program-committee/>) of the forum are currently working on finalizing a draft agenda. The PC have identified the following broad topics to be discussed during the forum: * The Internet Industry in the ME region and the Untapped Business Opportunities Available; * Startups, the Internet, and the Domain Name System; * The IANA Stewardship Transition and Enhancing ICANN's Accountability; * The Domain Name Industry; * IDNs and Universal Acceptance; * The Domain Name Industry and Other Industries; and * Others. A provisional agenda has been posted online at http://tunis2016.mednsf.org/en/agenda/. Once the PC finalizes the draft agenda, we will share it with you and the wider community for feedback. Registration - Registration is now open. Kindly register your attendance to attend the forum at http://tunis2016.mednsf.org/en/registration/. Translation - Real-time English <====> French translation will be provided on both days. Attendees and speakers are welcome to use the language of their choice. Remote Participation - Remote participation will be provided to all main panels/sessions during the two day forum. Instructions on how to join remotely shall be shared in due time. You can always refer to the forum's microsite at http://tunis2016.mednsf.org/en/. The site will be updated regularly, so please make sure you check it from time-to-time. We look forward to seeing you at the forum soon. Thank you, The Middle East DNS Forum Organizers

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Call for Volunteers: CCWG on Enhancing ICANN Accountability (CCWG-Accountability) Implementation and Work Stream 2
by Joke Braeken March 30, 2016

March 30, 2016

Dear All, Below please find a call for volunteers for the Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability) Implementation and Work Stream 2 Read the full News Alert here: https://www.icann.org/news/announcement-2016-03-25-en WHAT IS THE CCWG-ACCOUNTABILITY? In December 2014, the Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability) was formed to deliver proposals that would enhance ICANN's accountability towards all stakeholders. The work of the CCWG-Accountability is carried out in two Work Streams: * Work Stream 1: focused on mechanisms enhancing ICANN accountability that must be in place or committed to within the time frame of the IANA Stewardship Transition; * Work Stream 2: focused on addressing accountability topics for which a timeline for developing solutions and full implementation may extend beyond the IANA Stewardship Transition. WHAT IS THE CCWG-ACCOUNTABILITY FOCUSED ON? With the completion of the Work Stream 1 report and delivery to NTIA in March 2016<https://www.icann.org/news/announcement-2016-03-10-en>, work is beginning on the implementation of the Work Stream 1 recommendations, followed by the development of a Work Stream 2 report. Work Stream 2 items are listed in Annex 12 of the CCWG-Accountability report<https://www.icann.org/en/system/files/files/ccwg-accountability-supp-propos…> [PDF, 6.03 MB], as follows: * Considering improvements to ICANN's standards for diversity * Focused efforts to enhance ICANN's transparency * Improving and clarifying expectations of ICANN staff accountability * Enhancing the accountability of ICANN's Supporting Organizations and Advisory Committees * Addressing jurisdiction-related questions, focused on applicable law for contracts and dispute settlements * Developing a Framework of Interpretation for ICANN's Human Rights commitment and proposed draft Bylaw (more information in Annex 5 of the Work Stream 1 Report) * Considering enhancements to the Ombudsman's role and function INTERESTED IN JOINING THE EFFORT? The CCWG-Accountability is open to anyone who wishes to join, and the group welcomes all interested stakeholders to join in this next phase. There are two ways to join the CCWG-Accountability: * Individual Participants – Participants are expected to actively contribute to mailing list conversations as well as meetings. Each potential participate will be required to provide a Statement of Interest (SOI) before being designated as an individual participant and have posting rights to the mailing list. It is anticipated that participants will provide essential input to the process. * Mailing list observers – for those who are only interested in monitoring the exchanges of the CCWG-Accountability. Observers are offered read-only access to the mailing list. At any point in time, a mailing list observer can join the CCWG as a participant simply by informing ICANN staff and submitting a SOI. The CCWG-Accountability operates in a fully open and transparent manner, and all mailing list exchanges are publicly archived<https://community.icann.org/display/acctcrosscomm/Mailing+List+Archives>. It should be noted that all participants are responsible for abiding by ICANN's Expected Standards for Behavior<https://www.icann.org/resources/pages/expected-standards-2012-05-15-en>. If you'd like to join the CCWG-Accountability efforts on Implementation and Work Stream 2, please send a note to acct-staff[at]icann.org<mailto:acct-staff@icann.org>. WHEN IS THE NEXT MEETING? The next meeting of the CCWG-Accountability will take place on Tuesday, 5 April from 19:00-21:00 UTC to review draft Bylaw language as a part of implementation of Work Stream 1. The group anticipates finalizing discussions on the draft Bylaws in mid-April. After these discussions are completed, the group will focus on the inventory of Work Stream 2 items. For more information on the CCWG-Accountability, visit https://community.icann.org/x/ogDxAg. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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June Council Call
by Kimberly Carlson March 30, 2016

March 30, 2016

Dear Councilors, Please find the details below for the June Council call. Date: 16 June 2016 Time: 11:00 UTC Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: http://icann.adobeconnect.com/ccnsocouncil/ There will be two-way audio through Adobe. Please let me know if you will require a dial out. Kind regards, Kim Carlson

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May Council Call
by Kimberly Carlson March 30, 2016

March 30, 2016

Dear Councilors, Please find the details below for the May Council call. Date: 12 May 2016 Time: 19:00 UTC Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: http://icann.adobeconnect.com/ccnsocouncil/ There will be two-way audio through Adobe. Please let me know if you will require a dial out. Kind regards, Kim Carlson

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April Council Call
by Kimberly Carlson March 30, 2016

March 30, 2016

Dear Councilors, Please find the details below for the April Council call. Date: 14 April 2016 Time: 11:00 UTC Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: http://icann.adobeconnect.com/ccnsocouncil/ There will be two-way audio through Adobe. Please let me know if you will require a dial out. Kind regards, Kim Carlson

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Call for Volunteers ccNSO Guideline Review Committee to implement ccNSO specific elements CWG-Stewardship Final Proposal
by Bart Boswinkel March 29, 2016

March 29, 2016

Dear all, At its meeting on 9 March 2016, the Council requested the ccNSO Guideline Review Committee (GRC) to develop and propose procedures and mechanism to implement the ccNSO specific aspects of the CWG-Stewardship Final Proposal. Following this request the GRC is now looking for additional volunteers. Should you be interested and have a thorough understanding of the CWG-Stewardship Final Proposal, you are kindly requested to put your name forward by 30 March 2016 17.00 UTC. For more detailed information on the GRC, see its Charter at http://ccnso.icann.org/workinggroups/draft-charter-grc-11dec14-en.pdf and its wiki work space: https://community.icann.org/display/ccnsowkspc/Guidelines+Review+Committee. For more information on the CWG-Stewardship Proposal and specific elements of the CWG-Stewardship Proposal related to the ccNSO, see included document ( see also the email that was send on 8 March). Thank you and kind regards, Bart

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Re: [ccnso-council] Adoption ccNSO Guidelines and charters
by Peter Vergote March 26, 2016

March 26, 2016

Hi Bart, hi all, I have begun reading through the proposed guidelines and suddenly realize that I’m missing part of the “legacy” as I’ve only recently joined the Council. From what I have been reading, I certainly would not want to object but I wonder whether it would be helpful to have a redlined version of those draft guidelines that are intended to replace existing ones. It would certainly make my assessment a lot easier if I would be able to compare in an easy way how the current rule is and what the proposed change looks like. Thanks in advance and have a happy Eastern Weekend all. Cheers, Peter Peter Vergote Legal & Corp. Affairs Manager +32 16 29 89 28 +32 474 790096 www.dnsbelgium.be<http://www.dnsbelgium.be/> [dns_punt_belgium_rgb] From: Bart Boswinkel Date: maandag 21 maart 2016 13:20 To: "ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>" Subject: [ccnso-council] Adoption ccNSO Guidelines and charters Dear all, As discussed in Marrakesh, the decisions on the draft Guidelines and associated charters was deferred to online decision making For you reference: I have included all proposed Guidelines in PDF and a link to the Guideline review committee wiki space: https://community.icann.org/display/ccnsowkspc/Docs+by+Topic. I have also included a correlation matrix between current existing Guidelines ( which can be found at: http://ccnso.icann.org/about/guidelines.htm) and the proposed Guidelines. Finally, Included a draft resolution on adoption of the proposed Guidelines and Charters. Could you indicate whether you want further discussion, or object to it by 28 March 2016 17.00 UTC? Thank you and ind regards, Bart Draft Resolution Background Over the past several months the ccNSO Guidelines Review Committee (GRC) has made good progress in its work to review and update the ccNSO Guidelines (http://ccnso.icann.org/about/guidelines.htm) As you may recall the GRC gave an update of its work to date to the community during the ccNSO Members Meeting in Marrakech on Tuesday, March 8, from 14:45 to 15:15, local time. The work of the GRC touches on the documents that the ccNSO community uses to guide all aspects of its work, including, among others, matters as how to conduct a members and council meetings, select board and council members, dvelop ccNSO community statements, adopt and pursue work plans, and assign roles and responsibilities of Council members. After consultation of the ccTLDs present in Marrakesh, the GRC intends to the following Guidelines and Charter to Council for adoption. In some case, and once adopted the new Guidelines and charter will replace existing Guidelines and charters: Guidelines - Guideline: ccNSO Work Plan - Guideline: ccNSO Working Groups - Guideline: ccNSO Roles and Responsibilities - Guideline: ccNSO Statements - Guideline: ccNSO Meetings - Guideline: ccNSO Collaboration Groups with a Limited Scope Charters - Charter: ccNSO Meeting Programme WG - Charter: ccNSO Council Triage Committee Draft Decisions The ccNSo Council adopts the following Guidelines and Charters as proposed by the ccNSO Guideline Review Committee (GRC WG): - Guideline: ccNSO Work Plan - Guideline: ccNSO Working Groups - Guideline: ccNSO Roles and Responsibilities - Guideline: ccNSO Statements - Guideline: ccNSO Meetings - Guideline: ccNSO Collaboration Groups with a Limited Scope Charters - Charter: ccNSO Meeting Programme WG - Charter: ccNSO Council Triage Committee The ccNSO Secretariat is requested to publish the above mentioned Guidelines and Charter as soon as possible after adoption by the Charter on the ccNSO Website, inform the community accordingly, and archive those Guidelines which will be replaced by the adopted version. The Guidelines will become effective 7 days after publication of the Guidelines and Charters on the ccNSO Website.

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Reminder : [ccnso-council] Adoption ccNSO Guidelines and charters
by Bart Boswinkel March 25, 2016

March 25, 2016

Dear all, This is a friendly reminder with respect to the decision making on the updated Guidelines and charters: Included a draft resolution on adoption of the proposed Guidelines and Charters. Could you indicate whether you want further discussion, or object to it by 28 March 2016 17.00 UTC? Thank you and kind regards, Bart From: <owner-ccnso-council(a)icann.org<mailto:owner-ccnso-council@icann.org>> on behalf of Bart Boswinkel <bart.boswinkel(a)icann.org<mailto:bart.boswinkel@icann.org>> Date: Monday 21 March 2016 13:20 To: "ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>" <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>> Subject: [ccnso-council] Adoption ccNSO Guidelines and charters Dear all, As discussed in Marrakesh, the decisions on the draft Guidelines and associated charters was deferred to online decision making For you reference: I have included all proposed Guidelines in PDF and a link to the Guideline review committee wiki space: https://community.icann.org/display/ccnsowkspc/Docs+by+Topic. I have also included a correlation matrix between current existing Guidelines ( which can be found at: http://ccnso.icann.org/about/guidelines.htm) and the proposed Guidelines. Finally, Included a draft resolution on adoption of the proposed Guidelines and Charters. Could you indicate whether you want further discussion, or object to it by 28 March 2016 17.00 UTC? Thank you and ind regards, Bart Draft Resolution Background Over the past several months the ccNSO Guidelines Review Committee (GRC) has made good progress in its work to review and update the ccNSO Guidelines (http://ccnso.icann.org/about/guidelines.htm) As you may recall the GRC gave an update of its work to date to the community during the ccNSO Members Meeting in Marrakech on Tuesday, March 8, from 14:45 to 15:15, local time. The work of the GRC touches on the documents that the ccNSO community uses to guide all aspects of its work, including, among others, matters as how to conduct a members and council meetings, select board and council members, dvelop ccNSO community statements, adopt and pursue work plans, and assign roles and responsibilities of Council members. After consultation of the ccTLDs present in Marrakesh, the GRC intends to the following Guidelines and Charter to Council for adoption. In some case, and once adopted the new Guidelines and charter will replace existing Guidelines and charters: Guidelines - Guideline: ccNSO Work Plan - Guideline: ccNSO Working Groups - Guideline: ccNSO Roles and Responsibilities - Guideline: ccNSO Statements - Guideline: ccNSO Meetings - Guideline: ccNSO Collaboration Groups with a Limited Scope Charters - Charter: ccNSO Meeting Programme WG - Charter: ccNSO Council Triage Committee Draft Decisions The ccNSo Council adopts the following Guidelines and Charters as proposed by the ccNSO Guideline Review Committee (GRC WG): - Guideline: ccNSO Work Plan - Guideline: ccNSO Working Groups - Guideline: ccNSO Roles and Responsibilities - Guideline: ccNSO Statements - Guideline: ccNSO Meetings - Guideline: ccNSO Collaboration Groups with a Limited Scope Charters - Charter: ccNSO Meeting Programme WG - Charter: ccNSO Council Triage Committee The ccNSO Secretariat is requested to publish the above mentioned Guidelines and Charter as soon as possible after adoption by the Charter on the ccNSO Website, inform the community accordingly, and archive those Guidelines which will be replaced by the adopted version. The Guidelines will become effective 7 days after publication of the Guidelines and Charters on the ccNSO Website.

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