February 2017 - Ccnso-council

FW: CCWG-Accountability WG proposal for a Limited Scope of the ATRT3 Review - reminder
by Katrina Sataki Feb. 3, 2017

Feb. 3, 2017

Dear Colleagues, Sorry I did not send this to you earlier – hoped to have some more clarity around Operating Standard but apparently we won’t have the document in place any time soon which means that with ATRT3 we’ll need to use the same method as with SSR2 and RDS (e.g., decide what to do on the go) . Suggest we support CCWG-Accountability’s proposal to limit the scope of the ATRT3 review. Any objections? Thank you! Kind regards, ]{atrina From: Bernard Turcotte [mailto:turcotte.bernard@gmail.com] Sent: Wednesday, January 25, 2017 10:41 PM To: Katrina Sataki <katrina(a)nic.lv>; thomas.schneider(a)bakom.admin.ch; James Bladel <jbladel(a)godaddy.com>; ASO-chairs(a)aso.icann.org Cc: Louie Lee <louie(a)louie.net>; Patrik Fältström <patrik(a)frobbit.se>; tsinha(a)umd.edu; bverd(a)verisign.com; Alan Greenberg <alan.greenberg(a)mcgill.ca>; Olof Nordling <Olof.nordling(a)icann.org>; Thomas Rickert <thomas(a)rickert.net>; Heidi Ullrich <Heidi.ullrich(a)icann.org>; ACCT-Staff (acct-staff(a)icann.org) <Acct-staff(a)icann.org>; aso(a)icann.org; Bart Boswinkel <Bart.boswinkel(a)icann.org>; León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx>; David Olive <David.olive(a)icann.org>; Marika Konings <Marika.konings(a)icann.org>; Carlos Reyes <Carlos.reyes(a)icann.org>; Steve.sheng(a)icann.org; Mathieu Weill <mathieu.weill(a)afnic.fr>; Larisa B. Gurnick <larisa.gurnick(a)icann.org>; Steve Crocker <steve.crocker(a)board.icann.org> Subject: CCWG-Accountability WG proposal for a Limited Scope of the ATRT3 Review - reminder SO and AC Chairs, This is a reminder that the CCWG-Accountability has not received any replies to its December 2nd proposal (original message below) regarding the scope of the upcoming ATRT3 review which will be publishing its call for volunteers by the end of January. As stated in the proposal there are a number of significant overlaps between the work of the CCWG-Accountability and a standard ATRT review which would cause an important duplication of work between these two processes. The CCWG-Accountability simply wishes to ensure that the SO's and AC's are aware that if there is no request from the SO's and AC's to modify the scope of the ATRT3 review prior to its launch that it will proceed as a standard review. The Co-Chairs of the CCWG-Accountability remain available to the SO's and AC's for further discussions or answer any questions. Bernard Turcotte ICANN Staff Support to the CCWG-Accountability for The Co-Chairs of the CCWG-Accountability. On Fri, Dec 2, 2016 at 5:07 AM, Mathieu Weill <mathieu.weill(a)afnic.fr <mailto:mathieu.weill@afnic.fr> > wrote: Dear SO & AC Chairs, The CCWG-Accountability (CCWG) at its face to face meeting at the ICANN 56 in Helsinki considered the implications of the collision of topics, and therefore efforts, between ATRT3 and Work Stream 2 (WS2) (please see Annex 1 for a detailed consideration of this issue). In its discussion of this issue the CCWG considered the following points: * Collision of topics between WS2 and ATRT3 - There is potential for significant overlap between WS2 topics and the scope of ATRT3 as 6 of the 9 WS2 topics are accountability and transparency issues ATRT3 could also consider. * Timing of the two activities - WS2 began in July 2016 with an objective of completing its work by the end of 2017. ATRT3, which is expected to take 12 months to complete, is currently scheduled to begin in January 2017 but could potentially be delayed until February 2018 under the new Bylaws (which require ATRT every 5 years versus the AoC requirement for every 3 years). It would seem inefficient, at best, to have both of these activities working on the same topics independently, while drawing on the same pool of community volunteers. At worst, ATRT3 and WS2 groups could issue recommendations that are conflicting or duplicative. * Implementation of recommendations – The Bylaws for WS2 give CCWG recommendations greater weight when it comes to board consideration, relative to recommendations from an ATRT organized under the AoC. While in Helsinki, the CCWG concluded its preferred approach, as communicated in our 8-Aug-2016 letter <https://www.icann.org/en/system/files/correspondence/sanchez-et-al-to-icann…> to the Board of ICANN: Convene ATRT3 as soon as possible with the limited scope of assessing implementation of ATRT2 recommendations. Allow WS2 to handle new recommendations for accountability and transparency. The fourth ATRT would convene before 2022 and would assess all accountability and transparency topics and make recommendations The ICANN Board replied <https://www.icann.org/en/system/files/correspondence/crocker-to-sanchez-et-…> to the CCWG letter on 24-Oct-2016, saying, It is not up to the Board to dictate the scope of this important community review. While we share the concerns raised of avoiding duplication of resources, it is essential that the broader ICANN community have a voice in determining how the ATRT3 should be scoped in alignment with the Bylaws. The Board and the ICANN Organization stand ready to support the community’s direction. Accordingly, the CCWG is now proposing to community leadership the following approach: • Requesting that the SO/AC leadership select (following the new Bylaws) a small group of review team members that have either participated in or closely tracked ATRT2. • Requesting the ICANN organization to do a "self-assessment" reporting on a) the extent to which each recommendation was followed and/or implemented; b) the effectiveness in addressing the issues identified by ATRT2; and c) the need for additional implementation. • Specifically request that the Review Team exclude the issues that are already covered by the CCWG-Accountability WS2 (see Annex 1). • Suggesting that the work be conducted & completed more quickly than normal, such as asking that the Final Report be issued within six months If the suggested approach above is agreeable to SO/AC community, the next steps would be: • SO/AC leadership to issue a public statement or a letter to ICANN CEO and Board Chair that explains why limited scope is appropriate and articulates that they have broad support of the ICANN community • Call for Volunteers to note limited scope & unique expertise sought • Reach out to previous ATRT Review Team members and encourage them to apply for the narrowly-scoped ATRT3 Review Team • Propose a Charter for the ATRT3 Review Team to adopt that tracks the limited Scope Best regards, Thomas Rickert, Leon Sanchez & Mathieu Weill CCWG-Accountability Co-chairs _______________________________________________ Acct-Staff mailing list Acct-Staff(a)icann.org <mailto:Acct-Staff@icann.org> https://mm.icann.org/mailman/listinfo/acct-staff

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Re: [ccnso-council] FW: CCWG-Accountability WG proposal for a Limited Scope of the ATRT3 Review - reminder
by ceo Feb. 3, 2017

Feb. 3, 2017

Dear Katrina, No objection from me Regards, Abdalla Omari On Jan 31, 2017 12:12 PM, Katrina Sataki <katrina(a)nic.lv> wrote: > > Dear Colleagues, > > > > Sorry I did not send this to you earlier – hoped to have some more clarity around Operating Standard but apparently we won’t have the document in place any time soon which means that with ATRT3 we’ll need to use the same method as with SSR2 and RDS (e.g., decide what to do on the go) . > > > > Suggest we support CCWG-Accountability’s proposal to limit the scope of the ATRT3 review. Any objections? > > > > Thank you! > > > > Kind regards, > > > > ]{atrina > > > > > > > > From: Bernard Turcotte [mailto:turcotte.bernard@gmail.com] > Sent: Wednesday, January 25, 2017 10:41 PM > To: Katrina Satak

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Re: [ccnso-council] FW: CCWG-Accountability WG proposal for a Limited Scope of the ATRT3 Review - reminder
by ceo Feb. 3, 2017

Feb. 3, 2017

Dear Katrina, No objection from me Regards, Abdalla Omari On Jan 31, 2017 12:12 PM, Katrina Sataki <katrina(a)nic.lv> wrote: > > Dear Colleagues, > > > > Sorry I did not send this to you earlier – hoped to have some more clarity around Operating Standard but apparently we won’t have the document in place any time soon which means that with ATRT3 we’ll need to use the same method as with SSR2 and RDS (e.g., decide what to do on the go) . > > > > Suggest we support CCWG-Accountability’s proposal to limit the scope of the ATRT3 review. Any objections? > > > > Thank you! > > > > Kind regards, > > > > ]{atrina > > > > > > > > From: Bernard Turcotte [mailto:turcotte.bernard@gmail.com] > Sent: Wednesday, January 25, 2017 10:41 PM > To: Katrina Satak

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February Council Meeting - Draft Agenda
by Kimberly Carlson Feb. 2, 2017

Feb. 2, 2017

Dear all, The next ccNSO Council call will be on 9 February, @11:00 UTC. The draft agenda and relevant background material has been posted here<https://ccnso.icann.org/about/council/minutes.htm> and on the Council wiki space<https://community.icann.org/x/sJLRAw>, any additional material will be published as well. The recording and minutes will be posted after the meeting. Please let me know if you have any additional questions, comments or concerns. Kind regards, Kim Carlson _______________________________________________________________________________________________ Kimberly Carlson SO/AC Support Coordinator Internet Corporation for Assigned Names and Numbers Email Kimberly.Carlson(a)icann.org Skype kimberly.carlson.icann [cid:image001.png@01D243BB.E5949130]

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Draft agenda 9 February 2017 meeting (11.00 UTC)
by Bart Boswinkel Feb. 2, 2017

Feb. 2, 2017

Dear all, Please find included the draft agenda 9 February meeting, which is scheduled at 11.00 UTC. You should have received calendar invites. Also included Guideline ccNSO Council Practices (item 7.2 draft agenda). This document was shared with you in December. Since then no changes to document. Kind regards, Bart Draft Agenda ccNSO Council Meeting 9 February 2017, 11.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm Administrative Topics 2) Minutes and Actions Minutes 12 January 2016. Action 125-01: The Chair to inform ICANN staff as well as relevant SOAC chairs on selection. Completed Action 125-02: Secretariat to launch selection process – ccNSO liaison to the ALAC Completed Action 125-03: Add EC Ac and empowered community related work as an agenda topic for joint sessions with SOACs Ongoing 3) Overview inter-meeting Council decisions · Selection ccNSO liaison to ALAC · Decision to support limited scope ATRT 3 review · Support for Nigel Roberts suggestion to seek additional information (see further item 8 of agenda) 4) Appointment volunteers 4.1 Appointment ccNSO Liaison to GNSO For Decision The call for volunteers for the ccNSO liaison to GNSO will close 7 February 2017 Substantive topics 5) Specific reviews 5.1 Update on current state of play specific reviews For discussion o SSR 2 o Directory Services ( WHOIS) o ATRT 3 5.2 Directory Services and ATRT 3 selection process For discussion The call for volunteers for the Directory Services has closed on 20 January 2017 (after being extended). The list of volunteers is available at: https://community.icann.org/pages/viewpage.action?pageId=63145857 Potentially 6 candidates listed will seek endorsement from the ccNSO. The call for volunteers for ATRT 3 was published recently (31 January): https://www.icann.org/news/announcement-2017-01-31-en The ccNSO Guideline as adopted by Council on Selection of candidates for the specific reviews does not match the process as initiated nor are the required Operating Standards ( section 4.6 (a) (i). These Standards are supposed to provide the specific guidance on the selection process of candidates as well operating practices for each of the specific reviews and review teams, for example internal decision making. For discussion: selection process and other steps 6) Organizational review of the ccNSO and its timeline. For information As discussed the ccNSO Councilors on the working party are expected to meet with the Board Operational Effectiveness Committee (OEC) and the Council is expected to decide to initiate a call for volunteers for the community members on the “working party”. To date it is suggested to: - As discussed on the 12 January Councillors on the working party have been put their name forward. They include one Councillor form every region and one former NomCom appointee. - Webinar for Councillors has been organized. The recording will be made available. Purpose of the webinar was to explain scope of the review, the process itself, anticipated roles of the Council and working party and Independent Reviewer. The Copenhagen conversation with the OEC is foreseen to define the scope of the review. To inform the community a session has been included as part of the ccNSO meeting days in Copenhagen 7) Update Guidelines 7. 1. Date Council elections For discussion to provide guidance to GRC The GRC is currently working on the Council Guideline and seeks guidance from Council. Since the creation of the ccNSO Council election were organized with the understanding that (re-)elected Councillors take their seat at the end the February/March f-2-f meeting. This was done with an understanding that the ICANN Bylaws state that (re-)elected Councillors take their seat at the end of annual general meeting, which coincides with the ICANN annual meeting. 7.2 Adoption Council Practices Guideline For decision The Guideline Review Committee (GRC) has updated the ccNSO Council Meetings Guideline (2008) (https://ccnso.icann.org/about/guidelines-ccnso-council-meetings-08may08-en.…) The updated version was shared with Council and no comments were received. That version was also shared with the community to seek their feed-back and comments, and again no comments were received. The GRC submits its draft Guideline: ccNSO Council Practices for adoption. Once adopted it will replace the ccNSO Council Meetings Guideline. Document: 8) ccNSO Travel funding For discussion: request increase travel slot numbers FY 18 and beyond. To date the ccNSO can assign 12 travel slots ( a travel slot is the combination of travel, hotel accommodation, and per diem). The mechanism of assignement is guided by the ccNSO travel funding guideline and managed by the ccNSO Council travel funding committee. If the Council intends to request an increase the number of travel slots for FY 2018 and beyond, the window of opportunity is limited to the public comment period on FY 2018 Ops Plan and Budget public comment period. Increases in travel funding to ICANN meetings are intended to be structural i.e. not just for FY 18, it will be treated as part of regular budget. The public comment will open early March. Note that the expenses associated with ccNSO travel slots are part of the specific costs attributed to the ccTLD community (as defined in the ccNSO Finance WG Final report: http://archive.icann.org/meetings/buenosaires2013/en/schedule/sun-finance/p…) Discussion topics: - Does the Council want to request increase in number of travel slots? If so, how to organize, ccNSO statement procedure) - What is number of slots needed? For whom? If the number of slots will be increased, the ccNSO Travel Funding Guideline will need to be updated as well. 9) Updates CSC, RZERC and EC AC · CSC (Byron Holland) · EC AC (Stephen Deerhake) · RZERC (written update Peter Koch) 10) WG updates 10.1 Update CCWGs · CCWG Accountability (no material changes since previous Council update) · CCWG Use of country and territory names (written update Annebeth Lange) · CCWG Internet Governance (Young Eum Lee) · CCWG Auction Proceeds (Ching Chiao) 10.2 Update WG · GRC (Katrina Sataki) · Update Programme WG (Alejandra Reynoso) · Update Drafting Team& PDP ( Nigel Roberts, Bart Boswinkel) 11) Council Updates 11.1 Chair Update 11.2 Vice-Chair Update 11.3 Councilors Update 11.4 Regional Organizations Update 11.5 Secretariat update 12) Liaison Updates 12.1 GNSO Update. 12.2 ALAC Update (Interim: Maureen Hilyard). 13) Next meetings · Copenhagen meetings o Sunday, 12 March 2017, Workshop and prep meeting f-2-f meeting, Copenhagen ICANN 58, Sunday 12 March, noon local time, lunch included. § Workshop to discuss: · Roles and responsibilities ccNSO Councilors, includes prep chair and vice – chairs election, membership standing committees · Annual Work Plan § Prep meeting: Prep discussions and assignment of leads on core topics meeting. o ALAC-ccNSO Council meeting (tentatively) Sunday 12 March 17.00 local) o ccNSO-GNSO Councils meeting, Monday 13 March, 12.15-13.45 local time. o Board- ccNSO meeting. Most likely Tuesday 14 March 2016 in the morning. TBC’ed. Suggested topics: § Implementation of 1 October 2016 Bylaws: · Implementation of operation of processes and mechanisms related to the Empowered Community. o Board Designations by EC AC o Clarity around roles and responsibilities of all parties involved with respect to Budget and Operational Plans · Concurrent Specific Reviews without agreement on parameters (Operating Standards) which is also Bylaw requirement and are supposed to set the ground rules for each of the reviews, including the selection of candidates · Concurrently ccNSO expected to participate in 3 Accountability related efforts: CCWG WS 2, ATRT 3 and ccNSO review, in addition 2 other specific reviews (SSR2 and ATRT 3). § WG EPSRP next steps (Board response to letter) o ccNSO-GAC meeting, tentatively Tuesday 14 March. · Meeting with current ccNSO appointed Board members and Becky Burr, to start succession plan on replacement of Mikel Silber. Mike’s term ends October/November 2018. His replacement will need to be selected and nominated starting August /September 2017. The Board members will provide initial overview of their roles and responsibilities, time commitment etc. · Council meeting 15 March 17.00 Local time o Chair, vice-chair election 14) Work Plan 15) AOB 16) Closure

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Call for Volunteers: ccNSO appointed Liaison to the GNSO
by Joke Braeken Feb. 2, 2017

Feb. 2, 2017

Dear All, Per ccNSO council decision<https://ccnso.icann.org/about/council/decisions-resolutions/2017> (Resolution 125-02), the ccNSO launches a call for volunteers to fill the vacancy of ccNSO appointed Liaison to the GNSO. Candidates are asked to submit their applications to the ccNSO Secretariat (ccnsosecretariat(a)icann.org)<mailto:ccnsosecretariat@icann.org)> or joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> by 7 February 2017, 23:59 UTC. Read the announcement here: https://ccnso.icann.org/announcements/announcement-24jan17-en.htm Background Patrick Myles stepped down as ccNSO Liaison to the GNSO. In order to help ensure that the ccNSO can liaise effectively with the GNSO, the ccNSO is looking for a member of the ccTLD community to be appointed as GNSO liaison. The roles and responsibilities of the ccNSO Liaison to the GNSO are: * To participate diligently and actively in the meetings and activities of the GNSO on an ongoing and long-term basis * To communicate and advocate the positions of the ccNSO to the GNSO; * To report to the ccNSO on current and upcoming activities of the GNSO that may be of relevance to the ccNSO and broader ccTLD community. * If feasible and considered relevant ask to the ccNSO for advance guidance, if any, on matters that are going to be discussed by the GNSO. * Participate in GNSO-ccNSO Council meetings agenda committee to prepare the f-2-f meetings, if any. How to Apply? Interested individuals are invited to provide the following: * A resume, curriculum vitae, or biography * A letter of motivation detailing your interest in serving as ccNSO Liaison to the GNSO and what you will bring to this position. * Letter from your employer supporting you with respect to the required time commitments, confirming that you will attend GNSO meetings regularly and inform the ccNSO Council and broader ccTLD community. * If not directly related to a ccTLD Manager, demonstrate active backing by a ccTLD manager * Statement of interest that identifies potential conflict of interest in your service as Liaison Please email your application to the ccNSO secretariat (ccnsosecretariat(a)icann.org)<mailto:ccnsosecretariat@icann.org)> or joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> by 7 February 2017, 23:59 UTC. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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ccNSO Activity Summary January 2017
by Kimberly Carlson Feb. 1, 2017

Feb. 1, 2017

ccNSO Activity Summary January 2017 ICANN58: Meetings Page<https://meetings.icann.org/en/copenhagen58> Call for presenters: Tech Day - please email: ccnso-techwg(a)icann.org<mailto:ccnso-techwg@icann.org> ICANN58 Cross-Community Topic Proposals<https://meetings.icann.org/en/ICANN58-topics> Draft Block Schedule<https://meetings.icann.org/sites/default/files/icann58_blocksched_jan17.pdf> Working/Study Group Meeting Output: Recordings of various Working Group Meetings can be found here: http://ccnso.icann.org/calendar 9 January - Guidelines Review Committee Telephone Conference - Mp3<http://audio.icann.org/ccnso/ccnso-grc-09jan17-en.mp3> 11 January - DT-Review Mechanism and Retirement charter - Mp3<http://audio.icann.org/ccnso/ccnso-dt-rmre-11jan17-en.mp3>, wiki space<https://community.icann.org/x/MbHDAw> 18 January - Meetings Programme Working Group Telephone Conference - Mp3<http://audio.icann.org/ccnso/ccnso-programme-18jan17-en.mp3>, Adobe Connect<https://participate.icann.org/p7dupdt8jpj/?launcher=false&fcsContent=true&p…> 25 January - DT-Review Mechanism and Retirement charter - Mp3<http://audio.icann.org/ccnso/ccnso-dt-rmre-25jan17-en.mp3>, wiki space<https://community.icann.org/x/54XRAw> 30 January - Guidelines Review Committee Telephone Conference - Mp3<http://audio.icann.org/ccnso/ccnso-grc-30jan17-en.mp3> 30 January - Letter from ccNSO to ICANN Board re: EPSRP Final report can be found here<https://ccnso.icann.org/about/sataki-to-crocker-30jan17-en.pdf>. ccNSO Council: ccNSO Council preparation material and output can be found here: http://ccnso.icann.org/about/council/minutes.htm 12 January - ccNSO Council Telephone Conference - Mp3<http://audio.icann.org/ccnso/ccnso-council-12jan17-en.mp3> ccNSO Council Decisions and Resolutions: http://ccnso.icann.org/about/council/decisions-resolutions.htm ccNSO Council Wiki space <https://community.icann.org/x/BiyAAw> Links and Announcements regarding the IANA Stewardship Transfer and ICANN's Accountability Process: IANA Stewardship Transition Implementation Page<https://www.icann.org/stewardship-implementation> CSC Reports and Findings<https://www.icann.org/en/csc/reports> Other Announcements: Travel to and from the United States<https://www.icann.org/news/blog/travel-to-and-from-the-united-states> IANA Functions Customer Survey Results Available<https://www.icann.org/news/announcement-2-2017-01-11-en> Apply Now for ICANN Leadership Positions: Deadline Is 21 March 2017<https://www.icann.org/news/announcement-3-2017-01-11-en> ICANN Quarterly Stakeholder Report - Register for the FY17 Q2 Call on 15 February, 15:00 UTC<https://www.icann.org/news/announcement-2017-01-12-en> NextGen@ICANN Program Opens Application Round for ICANN59<https://www.icann.org/news/announcement-2017-01-16-en> PTI Board Adopts FY18 Budget and Publishes Report of Public Comments<https://www.icann.org/news/announcement-2017-01-23-en> _______________________________________________________________________________________________ Kimberly Carlson SO/AC Support Coordinator Internet Corporation for Assigned Names and Numbers Email Kimberly.Carlson(a)icann.org Skype kimberly.carlson.icann [cid:image001.png@01D243BB.E5949130]

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