January 2018 - Ccnso-council

FW: NomCom Review: Assessment report published, request for input.
by Katrina Sataki Jan. 11, 2018

Jan. 11, 2018

FYI From: Lars Hoffmann [mailto:lars.hoffmann@icann.org] Sent: Wednesday, January 10, 2018 6:37 PM To: Katrina Sataki <katrina(a)nic.lv> Cc: Bart Boswinkel <bart.boswinkel(a)icann.org> Subject: NomCom Review: Assessment report published, request for input. Dear Katrina, I am writing on behalf of Tom Barrett and Cheryl Langdon-Orr, the chair and co-chair of the NomCom Review Working Party (RWP). As part of the review, the RWP would like to make sure that the ccNSO is aware of the progress of the NomCom review: the assessment report <https://community.icann.org/x/USJyB> has been published (also attached); a translation of the report’s executive summary will be made available in the coming days on the review wiki page <https://community.icann.org/x/USJyB> . In this context, the RWP would like to encourage the ccNSO Council and/or any ccNSO members to provide the independent examiner with feedback, comments, and questions you may have with regard to the assessment report. Please, provide the ccNSO’s feedback via the NomCom review mailing list by Friday 2 February 2018 23:59 UTC: nomcom2-review(a)icann.org <mailto:nomcom2-review@icann.org> . To provide greater details on the assessment report, and to allow the ccNSO and the wider ICANN community to provide on-the-spot feedback or ask questions, the Analysis Group will hold a webinar on Thursday 18 January, 20:00 UTC [local time <https://www.timeanddate.com/worldclock/fixedtime.html?msg=Webinar%3A+NomCom…> ] – see also the relevant announcement <https://www.icann.org/news/announcement-2-2018-01-10-en> . In addition, the RWP will hold two public telephone conferences, open to all, during which the ICANN community is invited to provide feedback to the report: Thursday 25 January, 20:00 UTC [local time <https://www.timeanddate.com/worldclock/fixedtime.html?msg=NomCom+review%3A+…> ] and Thursday 1 February, 20:00 UTC [local time <https://www.timeanddate.com/worldclock/fixedtime.html?msg=NomCom+review%3A+…> ]; see also the relevant announcement <https://www.icann.org/news/announcement-2-2018-01-10-en> . If you or any members of the ccNSO would like to participate in the webinar or the public RWP meetings, please contact mssi-secretariat(a)icann.org <mailto:mssi-secretariat@icann.org> to receive an invitation with all relevant details. Please, feel free to share this information with the ccNSO at your earliest convenience. The RWP is very much looking forward to hearing back from you, and, please, do not hesitate to reach out should you have any questions or concerns about the NomCom review process. Many thanks and best wishes. Lars Hoffmann, on behalf of: Tom Barrett, Chair of the NomCom Review Working Party Cheryl Langdon-Orr, Vice-Chair of the NomCom Review Working Party cc-ed: ASO, At-Large, ccNSO, GAC, GNSO, RSSAC, SSAC, AFRALO, APRALO, EURALO, LACRALO, NARALO, CSG, NCSG, RrSG, RySG, CBUC, IPC, ISPCPC, NCUC, NPOC.

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Draft Agenda and first batch background material Council meeting 18 January 2018, 17.00 UTC
by Bart Boswinkel Jan. 11, 2018

Jan. 11, 2018

Dear all, Please find included the draft agenda and first batch background material. Agenda and resolutions ccNSO Council Meeting 18 January 2018 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 7 December 2017 meeting. Circulated to Council 11 January 2018 Action items Action Item 136-01: The Secretariat is requested to inform the review team accordingly (ccNSO meeting strategy). Completed Action Item 136-02: Secretariat is requested to send email to Council for volunteers (Ethos awards panel). Completed Action Item 136-03: Ask the secretariat to check the references in the current Fast Track documentation and overall recommended policy to understand if and how references to relevant RFC’s is included and report back to Council by February meeting in time for our meeting in Puerto Rico. Ongoing 3) Overview inter-meeting Council decisions Approval of letter to the ICANN Board on Emoji and request to discuss and adopt overall policy IDN ccTLDs Approval Membership application 164 and 165: University of Guam, the ccTLD operator of .gu (Guam), and Djibouti Telecom, the ccTLD operator of .dj (Djibouti) 4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names For discussion Update drafting terms of reference Note from Chair of GAC on direction of travel 5) Use of selection criteria by the ccNSO Travel Committee For discussion and decision The ccNSO Travel funding committee was requested to use the selection criteria as proposed in the new guideline and report back to Council. If criteria proof to be useful, they will be included in the Guideline: ccNSO Travel Funding. 6) ccNSO-GAC meeting agenda committee 6.1 Appointment of ccNSO Co- Chair For discussion The ccNSO Council should seek co-chair for the agenda committee ccNSO-GAC. Purpose of the committee is to prepare the topics of the f-2-f meetings. Criteria: Council member Understanding and knowledge of GAC (preferably former GAC member) 6.2 Closure of the ccNSO-GAC Liaison Working Group For decision Background: the Liaison Working Group (see: has been dormant since 2010. With the new agreed upon approach, establishing a ccNSO-GAC meeting agenda committee, the Liaison Working Group can be formally closed. 7) Next Steps ccNSO Organisational Review: Appointment of working party For discussion Background The ccNSO Organisational Review has been deferred one year until mid- 2018. The ccNSO was requested to conduct a voluntary internal review. The ccNSO GRC is effectively taking care of this and as part of the process it reviewed current status of implementation of recommendation first organizational review of the ccNSO. The ccNSO is requested to appoint a working party, which will act as point of contact and organize the ccNSO activities pertaining to the ccNSO Organisational review. Alternative approaches are: Request the GRC to undertake this role Establish separate, working party 8) Reconfirmation membership SOPC & call for volunteers For decision Following adoption of the updated charter, the chair of SOPC reached out to membership to seek re-confirmation of membership. The following persons intend to remain members: Wafa Dahmani, .tn Irina Danelia, .ru Rosalia Morales, .cr Andreas Musielak, .de Philip Du Bois, .be Roelof Meijer, .nl Pablo Rodriguez, .pr Giovanni Seppia, .eu (Chair) Barrack Otieno, AfTLD Leonid Todorov, APTLD Michael Vassilakis, .gr In addition, the Committee requests Council to seek additional volunteers. 9) Update SSR 2 & WHOIS/RDS discussions 9.1 Update on discussions SSR 2 and next steps. For discussion 9.2 ccNSO Particpation WHOIS- RDS review In May 2017 the ccNSO informed the ICANN Board of directors that is did not consider itself to be in in a position to nominate volunteers for the following reasons (see: https://ccnso.icann.org/sites/default/files/file/field-file-attach/2017-05/… ): Unclear scope and process to define scope. The scope of the RDS /WHOIS 2 review has been defined. Concurrent processes relating to RDS /WHOIS. Impact of EU GDPR and its implementation. The ccNSO expected that the GDPR and its required implementation would have a major impact on RDS and hence on any review, implying that any review of current processes and policies would be affected by the GDPR. The Chair of the ccNSO was approached by the RDS/WHOIS review team to consider participation (see background material), as the Review Team has developed the terms of Reference for the review (see background material). Questions for discussion Given current state of affairs with respect to RDS-WHOIS review should the ccNSO participate in the RDS/WHOIS 2 review process/ have all these concerns been addressed? If the ccNSO intends to participate, who to nominate? Nominate candidates from the original call for volunteers? Other volunteers? (the original list of applicants can be found here: https://community.icann.org/pages/viewpage.action?pageId=63145857) 10) Council Statement on Operational Standards for Specific Reviews For discussion The GRC has prepared a draft for consideration by the ccNSO Council. Document to be circulated on Monday. 11) Re-appointment working party EPSRP to assist implementation of changes Fast Track Process. For decision: appointment of working party to provide feed-back 12) PDP Retirement 12.1 Update progress 12.2 Appointment new chair: Stephen Deerhake (nominated by the WG) The current chair (Nigel Roberts) intends to step down as chair no later than the f-2-f meeting in San Juan, Puerto Rico. Stephen Deerhake has been nominated by the WG to replace Nigel as chair. 13) Special Elections European Region Nigel Roberts indicated he intends to step down from his position as a Councillor from the European region in the course of 2018. His regular term would end in March 2020. As a result, the members in the EU region need to elect a new member to the ccNSO Council for the remainder of his period (until March 2020). Discussion on timing. 14) ICANN 61 14.1 ccNSO Council meetings Sunday, 11 March (Day 2) 12:15-13:30 – ccNSO Council Preparatory Meeting (lunch) 13:30-15:00 – ccNSO Council Workshop 17:00-18:30 – Joint ALAC / ccNSO – TBC Monday, 12 March (Day 3) 12:15-13:30 – Joint ccNSO / GNSO Tuesday, 13 March (Day 4) 11:00-12:00 – Joint Board / ccNSO – Room TBD 15:15-16:15 – Joint ccNSO / GAC Wednesday, 14 March (Day 5) 17:00-18:30 – ccNSO Council Face to Face Meeting 14.2 ICANN 61 ccNSO Meetings Agenda 14.3 Topics meeting with ICANN Board Communication ccNSO related Board decision to ccNSO: Timing, interpretation of decision, work load impact. 14.4 Topics meeting ccNSO- GAC Progress WT 5 & role of ccNSO, GAC in process 15) CSC, RZERC and ECA related updates 15.1 CSC update (Byron) 15.2 RZERC update (placeholder) 15.3 Empowered Community Administration update (placeholder) 15.4 CSC Charter review (Abdalla) 16) Council Updates 16.1 Chair Update 16.2 Vice-Chair Update 16.3 Councilors Update 16.4 Regional Organizations Update 16.5 Secretariat update 17) WG update 17.1 GRC update (Katrina) 17.2 CCWG Auction Proceeds (Ching) 17.3 CCWG Internet Governance (Young Eum) 17.4 CCWG Accountability WS 2 18) Liaison Updates 18.1 GNSO Update 18.2 ALAC update 19) Next meetings (2018) 15 February – 11:00 UTC 14 March – face to face, San Juan 26 April – 18:00 UTC 24 May – 12:00 UTC 27 June – face to face, Panama City 23 August – 12:00 UTC (July and Aug combined) 20 September 18:00 UTC October – face to face, Barcelona (date tbd) 15 November – 11:00 UTC 13 December – 17:00 UTC 20) AOB 21) Closure

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7 December - minutes for review
by Kimberly Carlson Jan. 11, 2018

Jan. 11, 2018

Dear Councilors, Here are the 7 December meeting minutes and appendix for your review. Thank you and kind regards, Kim ____________________________________________________________________________ ___________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Email Kimberly.Carlson(a)icann.org Skype kimberly.carlson.icann

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REMINDER - Call for presentations: ccNSO Members Meeting ICANN61 (ccTLD news session)
by Joke Braeken Jan. 11, 2018

Jan. 11, 2018

Dear all, This is a kind reminder regarding the e-mail below. Proposals for presentations at the ccTLD News Session in San Juan (PR) – ICANN61 are welcome. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org From: Joke Braeken <joke.braeken(a)icann.org> Date: Monday, 8 January 2018 at 11:32 To: "ccnso-members(a)icann.org" <ccnso-members(a)icann.org>, "ccTLDcommunity(a)cctld-managers.org" <ccTLDcommunity(a)cctld-managers.org>, "ccnso-council(a)icann.org" <ccnso-council(a)icann.org> Subject: REMIBDER - Call for presentations: ccNSO Members Meeting ICANN61 (ccTLD news session) Dear all, This is a reminder that the call for presentations at the next ccNSO Member Meeting (ccTLD news session) is still open. The ccNSO Meeting Programme Working Group invites you to share your best practices, project solutions, implementations, and case studies by presenting at the ccTLD news session, covering for instance recent developments, ccTLD activities and ccTLD management related topics. If your registry is interested, please contact Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, no later than Friday, 12 January 2018. The ccTLD news session is tentatively scheduled for Wednesday, 14 March 2018, between 15:15 and 16:45. The ccNSO Members Meeting takes place on Tuesday, 13 March 2018 and Wednesday, 14 March 2018 in San Juan, Puerto Rico (ICANN61). Consult the latest version of the ccNSO Members Meeting agenda for ICANN61 here: https://buff.ly/2AmlyxJ (draft schedule – subject to changes!) Candidate presenters are invited to send the following information to Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, at their earliest convenience - no later than Friday, 12 January 2018. * Exact title of your presentation * First name of the presenter * Last name of the presenter * Company/ccTLD of the presenter * Short summary of your presentation (2 to 3 sentences) Each submission is reviewed and evaluated by the ccNSO Meeting Programme Working Group. A short description of the scheduled presentations will be published online, prior to the meeting. Depending on the amount of submissions, the Programme Working Group cannot always guarantee a speaking slot for all volunteers. No interpretation services will be provided during the ccNSO Members meeting, therefore please take into consideration that presentations are to be held in English. The ccNSO Meeting Programme Working Group looks forward to your feedback. Thank you! Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Letters on emoji and IDNs
by Katrina Sataki Jan. 10, 2018

Jan. 10, 2018

Dear Colleagues, Happy New Year! Ready for action? :) Please find attached two draft letters to be sent to the ICANN Board. Any comments, corrections, additions? Please let me know by the end of the week. Thank you! Kind regards, ]{atrina

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Any feedback on ICANN website?
by Katrina Sataki Jan. 10, 2018

Jan. 10, 2018

Dear Colleagues, The ICANN Board recently approved the Information Transparency Initiative (ITI). The goals of this project are to establish content governance and build a new technical infrastructure including a first-ever document management system and new content management system for ICANN. This effort will improve search in the six UN languages, and establish the foundation for the ICANN ecosystem of platforms. The project is kicking off in a few weeks and we will be sharing more information soon. The ITI Team is reaching out to speak to me to gather some initial feedback. I will appreciate if you could share your thoughts on your current search experience (apparently on the ICANN website - they do not deal with the ccNSO website!), what could be improved, and any feedback you have heard from your constituents. I will summarise your feedback and will share it with the ITI Team. Thank you! Kind regards, ]{atrina

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FW: [So-ac-sg-cleaders] ICANN61 San Juan, Puerto Rico – Constituencies Sessions
by Katrina Sataki Jan. 9, 2018

Jan. 9, 2018

FYI From: So-ac-sg-cleaders [mailto:so-ac-sg-cleaders-bounces@icann.org] On Behalf Of Vinciane Koenigsfeld Sent: Tuesday, January 09, 2018 12:09 PM To: so-ac-sg-cleaders(a)icann.org Cc: Board-Ops-Team <board-ops-team(a)icann.org>; icann-board <icann-board(a)icann.org> Subject: [So-ac-sg-cleaders] ICANN61 San Juan, Puerto Rico – Constituencies Sessions Sent on behalf of Cherine Chalaby, Chair, ICANN Board of Directors Dear Constituency and Stakeholder Groups Chairs, Questions to the Board - Please reply no later than Monday 12 February 2018 On behalf of the Board, I would like to wish each and every one of you, a HAPPY NEW YEAR! The Board is truly looking forward to working with you in 2018. While the year has just started, we are already preparing for ICANN 61 which will take place between 10-15 March 2018. Building on the improvements made to our face-to-face meetings over the past couple of years, we continue working on our collaboration, openness and transparency and I am therefore sending you herewith, well ahead of time, two questions that the Board would like to submit to your attention for the upcoming face-to-face meetings in Puerto Rico. * What are your key goals in 2018? The Board is interested in this question to make sure that its own priorities are aligned with the community’s priorities. * What are your most relevant longer-term goals? The Board is interested in this question because discussions about longer-term goals and strategic planning will commence soon between the community, the Board and ICANN org. In the meantime, we would be very grateful if you could send to Board Operations ( <mailto:board-ops-team@icann.org> board-ops-team(a)icann.org) the questions you would like the Board to address during our face-to-face meetings. Given the finite time available for these meetings, we would appreciate it very much if you could list your questions in order of priority. We would also appreciate getting your questions no later than Monday 12 February, 2018 or sooner. We thank you in advance for your time on this matter and we look forward to welcoming you in San Juan! Best regards, Cherine Chalaby Chair, ICANN Board of Directors

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REMIBDER - Call for presentations: ccNSO Members Meeting ICANN61 (ccTLD news session)
by Joke Braeken Jan. 8, 2018

Jan. 8, 2018

Dear all, This is a reminder that the call for presentations at the next ccNSO Member Meeting (ccTLD news session) is still open. The ccNSO Meeting Programme Working Group invites you to share your best practices, project solutions, implementations, and case studies by presenting at the ccTLD news session, covering for instance recent developments, ccTLD activities and ccTLD management related topics. If your registry is interested, please contact Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, no later than Friday, 12 January 2018. The ccTLD news session is tentatively scheduled for Wednesday, 14 March 2018, between 15:15 and 16:45. The ccNSO Members Meeting takes place on Tuesday, 13 March 2018 and Wednesday, 14 March 2018 in San Juan, Puerto Rico (ICANN61). Consult the latest version of the ccNSO Members Meeting agenda for ICANN61 here: https://buff.ly/2AmlyxJ (draft schedule – subject to changes!) Candidate presenters are invited to send the following information to Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, at their earliest convenience - no later than Friday, 12 January 2018. * Exact title of your presentation * First name of the presenter * Last name of the presenter * Company/ccTLD of the presenter * Short summary of your presentation (2 to 3 sentences) Each submission is reviewed and evaluated by the ccNSO Meeting Programme Working Group. A short description of the scheduled presentations will be published online, prior to the meeting. Depending on the amount of submissions, the Programme Working Group cannot always guarantee a speaking slot for all volunteers. No interpretation services will be provided during the ccNSO Members meeting, therefore please take into consideration that presentations are to be held in English. The ccNSO Meeting Programme Working Group looks forward to your feedback. Thank you! Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Requesting Council to appoint new WG Chair and timescale
by Nigel Roberts Jan. 7, 2018

Jan. 7, 2018

Dear Katrina, dear Council Following discussion on the last WG call and on the listregarding timing, I confirm that I wish to step down as Chair of the Policy Development Working as soon as may be convenient. I confirm, for the avoidance of doubt, that I shall continue to play an active part in the substantive work of the WG and its expected successor. Whilst it a relatively long before I take up my new role, I, and the Members of the WG think it important that to put a replacement Chair in post as soon as possible so that the substantive work we are getting deeper into is not disrupted by any 'changing of the guard'. After consulting with the WG members, I can report to Council that: Eberhard has indicated he prefers to remain Vice-Chair. Stephen Deerhake has indicated that he is willing to serve as Chair, and the Members of the WG agreed unanimously that Stephen is the WG's preference to replace me. Therefore, by this email, I am writing formally to Council to inform as as follows: - confirming that I wish to be relieved of the Chair - requesting that Council appoint a new Chair - requesting, with the support of the whole WG, that Council consider at its earliest convenience that Stephen Deerhake be chosen to be appointed to the role of Chair of the WG. - that, whomever is selected by Council, that the changeover be at the time most convenient for the new Chair. In terms of the last opint, I originally suggested to the WG that I ought down immediately that a new Chair can take over, but it has been suggested, and I have agreed with this, that the end of the ICANN 61 meeting in PR is the right time for this to take place. This means I would, if this is agreeable to Council, continue to chair the next telecalls and would finally chair the F2F in San Juan as my last act as PDP WG Chair.) (Notwithstanding this, however, the WG would appreciate confirmation of the new Chair as soon as possible so they may be included in the WG prep &c immediately as "Chair-designate" or something similar) I commend the above to Council and request this be placed on the agenda for the next Council call, please.

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New ccNSO membership application from .dj
by Abibu R. Ntahigiye Jan. 5, 2018

Jan. 5, 2018

Dear ccNSO members, Happy new year 2018. I have been notified by the Secretariat that a new membership application has been received from .dj (Djibouti). The Secretariat confirms that IANA checks for the .dj (Djibouti) membership application have revealed no any outstanding issues. The details of the application are: Name of ccTLD Manager: Djibouti Telecom Name of Representative: Mohamed Assoweh Bouh, CEO Name of Primary Contact: ADJIB Admin (Primary)Contact Address: 3, BD Georges Pompidou P.O. BOX 2105 Republic of Djibouti Primary Contact Telephone Number: +253 21 321100 <tel:+253%2021%2032%2011%2000> Primary Contact E-Mail: dj-admin(a)nic.dj <mailto:dj-admin@nic.dj> The application has been signed for and on behalf of Djibouti Telecom by Mohamed Assoweh Bouh, CEO. You are therefore requested to consider and provide inputs by the end of Monday 8 January 2018, 23:59 UTC, in case you do not agree with the ccNSO membership accreditation for .dj. regards -- Abibu R. Ntahigiye CEO, tzNIC

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