November 2018 - Ccnso-council

Letter to the Board re IFRT
by Katrina Sataki Nov. 23, 2018

Nov. 23, 2018

Dear Colleagues, As you remember, the Board asked us to put in writing our struggle with the selection of ccTLD representatives to the IFRT. Please find a draft below. Please let me know by 30 November if you have any suggestions on how to improve the text. Thank you! ]{atrina -- During the bilateral meeting between the ICANN Board and ccNSO on Wednesday, 24 October, 2018, we briefly touched upon the issue the ccNSO is facing in selecting a non-ccNSO member on the IANA Function Review team (IFRT). As agreed, the ccNSO Council is sending you a more detailed explanation of the issue. According to section 18.7 (a) and (b) of the ICANN Bylaws, the ccNSO Council is required to appoint 3 members on the IFRT: (a) Two representatives from ccNSO member ccTLD registry operator representatives; (b) at least one (1) non-ccNSO ccTLD representative who is associated with a ccTLD registry operator that is not a representative of the ccNSO. This needs to be read in the context of section 18.8 (c ): the ccNSO and Registries Stakeholder Group shall not appoint multiple members who are citizens of countries from the same ICANN Geographic Region. On 20 July, initial information about the coming call for volunteers was sent out to all email lists under auspices of the ccNSO, including the ccTLD world list to which all ccTLD managers are subscribed. Following that, * from 10 August to 24 August, the call for volunteers was announced to all email lists; * from 27 August to 10 September, second call for volunteers was announced to all email lists; * as suggested in the Bylaws, the ccNSO Council reached out to the Regional ccTLD organisations who informed their members on their respective email lists and encouraged their members to apply; * An announcements was published on the ccNSO Website; * Several reminders we sent to the email lists - 14 August, 21 August, 7 September. Unfortunately, despite the efforts listed above, the ccNSO was not able to secure a volunteer from a ccTLD registry operator that is not a member of the ccNSO. To ensure that the ccTLD community at large is properly represented, the ccNSO Council decided to appoint three members to the IFRT. The third person, also a representative of a member of the ccNSO, is appointed on an interim basis. This person will step down and be replaced on the IFRT if a candidate from a non-ccNSO ccTLD manager with the required skills and experience, as defined in the original call for volunteers, steps forward. It must be noted that if this person is from an ICANN Geographic Region of one of the two other selected and most preferred representatives from the ccNSO membership, it will have a knock-on effect: to meet the hard-coded diversity criteria, the representative will have to step down. Since 1 October 2016 when the new ICANN Bylaws came into effect, the membership of the ccNSO has grown by 6%. In future, the continuing growth of the ccNSO and/or the geographic diversity requirement will make it harder and harder - if not impossible - to select the most qualified representatives of ccTLDs as members to the IFRT. Our advice would be to change / interpret the section 18.7 (a) and (b) to mean: "Three representatives appointed by the ccNSO from ccTLD registry operator representatives; to the extent possible and reasonable, the ccNSO should strive to appoint at least one non-ccNSO ccTLD representative who is associated with a ccTLD registry operator that is not a representative of the ccNSO." --

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Appointment new members MPC
by Joke Braeken Nov. 23, 2018

Nov. 23, 2018

Dear Councillors, Please find below a draft resolution, presented to you for an online decision. Kindly provide me with your input by the end of Friday 23 November 2018, 23:59 UTC, in case you do not agree with the proposed resolution. Appointment new members MPC For decision: formal appointment new members ccNSO Meetings Programme Committee (MPC), following a recent call for volunteers (https://ccnso.icann.org/en/announcements/announcement-2-02nov18-en.htm) All volunteers have signed the Data Publication Consent Form. The background information as submitted by the volunteers is included in attachment. Draft Resolution The ccNSO Council approves membership of the candidates included below to the ccNSO Meetings Programme Committee (MPC). The secretariat is requested to inform the Committee chair and take all other necessary steps to include the volunteers as members of the MPC. Jean Nahum Constant (.ht) Ajay Data (NomCom appointed councillor) Dmitry Kohmanyuk (.ua) Leonard Obonyo (.ke) Souleymane Oumtanaga (.ci) Guðrun Poulsen (.fo) Barbara Povše (.si) Ignacio Velazquez Guachire (.py) Jian Zhang (NomCom appointed councillor) Thank you. Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Initial Report of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Team
by Joke Braeken Nov. 22, 2018

Nov. 22, 2018

Dear all, A public comment proceeding seeks to obtain input on the Initial Report of the EPDP on the Temporary Specification for gTLD Registration Data Team. The EPDP Team is tasked with evaluating the Temporary Specification on gTLD Registration Data (Temp Spec) and deciding whether it should become an ICANN Consensus Policy as is, or with modifications, while complying with the GDPR and other relevant privacy and data protection laws and regulations. Following review of public comments submitted, the EPDP Team will integrate public comments received as it works towards recommendations for inclusion in its Final Report. The EPDP Team will hold a webinar on Thursday, 29 November at 14:00 UTC. The webinar will provide an overview of the Initial Report as well as more information on how to submit public comments. If you would like to sign up for the webinar, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> . Read more: Consult the announcement of the public comment proceeding here : https://www.icann.org/public-comments/epdp-gtld-registration-data-specs-ini… and a blog by Kurt Pritz, Chair of the EPDP Team on the Temporary Specification for gTLD Registration Data, and Rafik Dammak, Vice Chair of the EPDP Team of the EPDP Team on the Temporary Specification for gTLD Registration Data here: https://www.icann.org/news/blog/the-epdp-initial-report-on-gtld-registratio… Close date: 21 Dec 2018 (23:59 UTC) Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Annual Publication of Financial Information
by Joke Braeken Nov. 22, 2018

Nov. 22, 2018

Dear All, ICANN announced the publication of several documents containing financial information in accordance with bylaw requirements. The financial information published relates to ICANN, inclusive of its affiliate Public Technical Identifiers (PTI), and to PTI as a separate entity. Read more: https://www.icann.org/news/announcement-2018-11-05-en Audited Financial Statements: ICANN published its FY18 Consolidated Financial Statements, accompanied by the "unqualified" audit report from BDO LLP, the independent auditors, which means that the audit was clean and no material issue was found. View the ICANN FY18 Audited Financial Statements<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 508 KB] PTI published its FY18 Financial Statements, accompanied by the "unqualified" audit report from BDO LLP, the independent auditors. View the PTI FY18 Audited Financial Statements<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 225 KB] In accordance with the Section 22.3 of ICANN's Bylaws, and Section 9.8 of PTI's Bylaws, these financial statements must be posted within 120 days after the close of the fiscal year, or by 31 October 2018. ICANN also posted the FY18 Annual Report of Expense Reimbursement and Other Payments to ICANN Directors <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 545 KB] for the period 1 July 2017 through 30 June 2018. This is part of its accountability and transparency commitments, and in accordance with the ICANN Bylaws. This report includes a description of any payments made by ICANN to and on behalf of Directors, including compensation, reimbursements of expenses, payments made to third-party vendors such as hotels, restaurants, and travel agencies. In support of a continued commitment to accountability and transparency, these and other financial documents are posted to the ICANN Current Year (FY18) Financial Information<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> page and the Financial Information for Public Technical Identifiers (PTI)<https://urldefense.proofpoint.com/v2/url?u=https-3A__pti.icann.org_financia…> page. ICANN invites the community to review this information and submit questions and comments to: controller(a)icann.org<mailto:controller@icann.org>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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ICANN Board Reaffirms Temporary Specification for gTLD Registration Data
by Joke Braeken Nov. 22, 2018

Nov. 22, 2018

Dear all, The Board of Directors of ICANN voted to reaffirm the "Temporary Specification for gTLD Registration Data <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> ." The full text of the Board's resolution is available here<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…>. The Temporary Specification was originally approved<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_ann…> by the Board on 17 May 2018 and reaffirmed on 21 August 2018, in order to establish temporary requirements for how ICANN and its contracted parties will comply with existing ICANN contractual requirements and community-developed policies in relation to the European Union's General Data Protection Regulation (GDPR). Under the procedures for adopting Temporary Policies outlined in the Registry Agreement <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> and Registrar Accreditation Agreement<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…>, the Board must reaffirm the adoption every 90 days, and may continue to do so for no more than a year. For more information and to follow the latest updates, please visit the dedicated Data Protection/Privacy issues page<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_dataprot…>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Fellowship Program Post-Meeting Report Now Available
by Joke Braeken Nov. 22, 2018

Nov. 22, 2018

Dear all, The inaugural Fellowship Program Post-Meeting Report from ICANN63 is now available here [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…> [PDF, 391 KB]. The post-meeting report is written by fellows and provides details on their pre-meeting activities, meeting highlights, and plans to stay involved. The Fellowship Program Post-Meeting Report is a part of the New Fellowship Program Approach [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2…>, an initiative to increase program transparency and provide the community with more data and information on the activities of ICANN fellows. The report will continue to be published after every ICANN Public Meeting. To learn more, visit the Fellowship Program webpage [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_fellowsh…>. The ICANN organization welcomes suggestions on how to improve future post-meeting reports. To share your suggestions, please emailfellowshipconsultation(a)icann.org<mailto:fellowshipconsultation@icann.org>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Reminder to ccNSO members from European region: voting closes today
by Joke Braeken Nov. 22, 2018

Nov. 22, 2018

Dear ccNSO members from the European region, This is a final reminder that voting in the elections for the position of ccNSO council member - European region is closing today, Thursday, 22 November 2018 (23:59 UTC). Further information on the election procedure and the next steps is included in the email below, and published here: https://ccnso.icann.org/en/announcements/announcement-07nov18-en.htm [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_ann…> Do not hesitate to contact me if you have questions regarding the elections. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…> From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Joke Braeken <joke.braeken(a)icann.org> Date: Wednesday, 7 November 2018 at 13:34 To: "ccnso-members@icann. org" <ccnso-members(a)icann.org>, ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] Election Notice: ccNSO Council, European region Dear All, This is to inform you about the elections for the position of ccNSO council member - European region, starting on Thursday, 8 November 2017 (00:01 UTC) - and closing on Thursday, 22 November 2018 (23:59 UTC). In accordance to the applicable rules, two candidates from the European region were nominated, seconded and have accepted their nomination. Consequently, an election will be held among the ccNSO members of the European Region according to the timeline previously agreed upon by the ccNSO Council. Only ccNSO members from a Geographic Region are allowed to vote for candidates to the ccNSO Council from that Geographic Region. Candidates In alphabetical order: Marta Moreira Dias [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_wor…> Nick Wenban-Smith [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_wor…> The two candidates were invited to submit candidate statements to the ccNSO members. They interacted with the ccNSO members and broader ccTLD community at a Q&A session, held during the ccNSO Members Meeting at ICANN63 in Barcelona. Election opening and closing Voting starts on Thursday, 8 November 2018 (00:01 UTC), and closes on Thursday, 22 November 2018 (23:59 UTC) Election procedure The vote will be by confidential email. The winner is the candidate who receives more votes. A majority of all ccNSO members in the Geographic Region entitled to vote shall constitute a quorum, and the selected candidate must receive the votes of a majority of those cast by ccNSO members within the Geographic Region. Voting ballots will be sent by tally(a)icann.org to the e-mail address of the primary contact of each ccNSO Member belonging to the European region, as listed in the ccNSO Members database. Contact Joke Braeken (joke.braeken(a)icann.org) if you have questions or concerns regarding the email address of the primary contact for your ccTLD. Since the election is for one seat, each European region ccNSO member will be entitled to vote for up to one candidate. Please note: * Voting ballots will be sent by the e-mail address tally(a)icann.org, to the e-mail address of the primary contact of each European region ccNSO Member, as listed in the ccNSO Members database. If you are unable to locate the ballot, consider checking your spam folder. * Contact Joke Braeken (joke.braeken(a)icann.org) if you have questions or concerns regarding the email address of the primary contact for your ccTLD. * For each ballot, a maximum of 1 candidate can be selected * There is a possibility to submit your ballot without selecting any of the candidates * Each primary contact will receive 1 ballot only. You can vote an unlimited number of times, but only the last vote submitted will be counted. Next Steps The election closes on Thursday, 22 November 2018 (23:59 UTC). The Election Manager will announce the voting results on Monday, 26 November 2018. If there is a tied vote, a runoff election will be held, according to the following timeline: * Start run-off elections, if any: Tuesday, 4 December 2018 (00:01 UTC) * Close run-off elections, if any: Tuesday, 11 December 2018 (23:59 UTC) The Election Report, which includes the results of the election, will be sent latest 18 December 2018 to the ccNSO Council for adoption. The Chair of the ccNSO Council shall inform the ICANN Secretary of the selection. Links * Candidate statement by Nick Wenban-Smith [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_wor…> * Candidate statement by Marta Moreira Dias [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_wor…> * Announcement call for nominations: https://ccnso.icann.org/en/announcements/announcement-11sep18-en [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_ann…> * Announcement closure call for nominations: https://ccnso.icann.org/en/announcements/announcement-04oct18-en [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_ann…> * Announcement candidate list: https://ccnso.icann.org/en/announcements/announcement-11oct18-en.htm [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_ann…> * Nominations and secondments archive: https://mm.icann.org/pipermail/ccnso-nominations/ * Timeline: https://community.icann.org/download/attachments/88574272/Timeline2018_elec… * Applicable ccNSO guideline: https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…> * Recordings Q&A session, ccNSO Members meeting ICANN63, Barcelona: Download .ZIP of All Audio: http://audio.icann.org/meetings/bcn63/bcn63-OPEN-2018-10-23-T1207-114-ccNSO… [audio.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__audio.icann.org_meeting…> Adobe Connect: https://participate.icann.org/p4icjgtssq5/ English Audio: http://audio.icann.org/meetings/bcn63/bcn63-OPEN-2018-10-23-T1207-114-en-cc… [audio.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__audio.icann.org_meeting…> Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…>

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Specific requirements for NomCom appointed councillors
by Katrina Sataki Nov. 21, 2018

Nov. 21, 2018

Dear Colleagues, The 2019 Nominating Committee (NomCom) is planning to open NomCom application cycle mid-January 2019 and welcomes any updates to the ccNSO skill sets/criteria descriptions that we may have. Please find attached the list of requirements based on our last year's submission. Any other suggestions/additions? Please let me know if you wish to change anything by 30 November. Thank you very much! Kind regards, ]{atrina

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Appointment new members GRC
by Joke Braeken Nov. 21, 2018

Nov. 21, 2018

Dear Councillors, Please find below a draft resolution, presented to you for an online decision. Kindly provide me with your input by the end of Friday 23 November 2018, 23:59 UTC, in case you do not agree with the proposed resolution. Appointment new members MPC For decision: formal appointment new members ccNSO Guidelines Review Committee (GRC), following a recent call for volunteers (https://ccnso.icann.org/en/announcements/announcement-02nov18-en.htm ). The Secretariat has sent the Data Publication Consent Form to all volunteers and will follow-up with those that have not yet returned their forms. The background information as submitted by the volunteers is included in attachment. Draft Resolution The ccNSO Council approves membership of the candidates included below to the ccNSO Guidelines Review Committee (GRC). The secretariat is requested to inform the Committee chair and take all other necessary steps to include the volunteers as members of the GRC. Mamothokoane Tlali (.ls) Segun Akano (.ng) Jannett Ibañez Flores (.bo) Jian Zhang (NomCom appointed councillor) Thank you. Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Appointment of new members to MPC
by Stephen Deerhake ＠ ASNIC Nov. 20, 2018

Nov. 20, 2018

Appointment new members MPC: 👍 Best, /Stephen

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