December 2018 - Ccnso-council

Early Draft - ccNSO-related session in Kobe
by Kimberly Carlson Jan. 16, 2019

Jan. 16, 2019

Dear all, In an effort to give you as much notice as possible, we would like to share the current draft of the ccNSO-related sessions in Kobe. Please keep in mind the schedule is tentative and subject to change, however the dates/times have been confirmed by leadership and the working group/committee chairs. Day 1, Saturday, 9 March * Guidelines Review Committee - 1030-1200 (block 2) * Study Group on use of Emoji as SLDs - 1330-1500 (block 3) * cc PDP on Retirement - 1515-1830 (blocks 4 & 5) Day 2, Sunday, 10 March * ccNSO Council Workshop - 900-1200 (blocks 1 & 2) * ccNSO Council Preparatory Session - 12:15-13:30 * Strategic Operational Planning Standing Committee (SOPC) - 1330-1500 (block 3) * Technical Working Group - 1330-1500 (block 3) * TLD Ops Standing Committee - 1515-1645 (block 4) * TLD Ops Document Drafting (TBC) - 1700-1830 (block 5) Day 3, Monday, 11 March * TechDay - 1030-1645 (blocks 2, 3 & 4) Day 4, Tuesday, 12 March * Members meeting day 1 - 900-1800 Day 5, Wednesday, 13 March * Members meeting day 2 - 900-1645 * ccNSO Council Meeting - 1700-1830 (block 5) Day 6, Thursday, 14 March * meetings to be confirmed The ccNSO will have the usual joint sessions with the ICANN Board, GAC, GNSO and ALAC - dates and times are still being determined. Additionally, all sessions are open and observers are welcome. If you are not planning on being in Kobe, remote participation will be available and you are encouraged to attend. I will send out details as they become available, or you are welcome to reach out to me directly. Please visit our meeting Wiki for additional information: https://community.icann.org/x/wwT_BQ If you have any questions, comments or concerns please do not hesitate contacting me. Best regards, Kim Carlson _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

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Efficiency Quest and Traige recommendations
by Katrina Sataki Jan. 3, 2019

Jan. 3, 2019

Dear Colleagues, As I mentioned several times during the meeting in Barcelona, we are working on a knowledge base and the flow of internal information exchange to make sure that we can function efficiently even when someone (staff, chair) is not available for any reason and also to ensure smooth transition (new staff member, new chair) whenever such a need arises. This work has, in turn, highlighted a need for improvements in other areas as well (there are already many things on our list and we are trying to move forward step by step). One of the questions is - how to help Councillors to get more engaged (and yet make it easier for the staff and the chair)? We are going to talk about that in more details during our workshop in Kobe. Meanwhile, here's a suggestion: let's try collaboration tools. As a pilot project, to see if it works at all, let's start with one document. As you know, whenever the ccNSO receives a request, it goes to our Triage Committee. The Committee reviews the request and comes up with a (list of) recommended action(s). The summary of the request (as presented by the requester) together with the recommended action is sent to the Council for approval. Currently, the template used for that email is long and not easy to follow. We propose to simplify it. Please, have a look at the proposal at: https://docs.google.com/document/d/1fxNauC76Nh-4LbFfLRdiA_wjSurPZ3xaWgvOMnqz sZk/edit# <https://docs.google.com/document/d/1fxNauC76Nh-4LbFfLRdiA_wjSurPZ3xaWgvOMnq zsZk/edit> And suggest your edits. In addition to your suggestions to the template, please let me know how you feel about the proposal to use Google docs: does it work for you, do you find it useful, do you have any other suggestions on how to make our collaboration more efficient? Thank you! Kind regards, ]{atrina

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ccNSO in 2018 and 2019
by Katrina Sataki Dec. 31, 2018

Dec. 31, 2018

Dear Colleagues, Thanks to you, this has been a great year! To make sure that we do not forget all the good things we have accomplished in 2018, here is our Year in Review: ccNSO in numbers (2018): We welcomed 7 new members this year, Bringing the total to 171 members: AP region – 54, AF region – 39, EU region – 46, LAC region – 27, and NA region – 5 There are 6 active ccNSO working groups/committees 1 active Study Group 1 active Working Party 2 active cross community working groups 1 active specific review, and 1 pending 2 special CSC related reviews and participation in the IFRT 1 active ccNSO organisational review 6 days of face-to-face meetings, 3 Tech Days, and 6 days of WG meetings ccNSO Council in numbers (2018): 18 Councillors in total: 3 per each of the 5 regions, 3 appointed by NomCom; 11 males, 7 females 3 new Councillors joined (one vacancy filled in) 2 Councillors left 10 meetings: 7 conference calls and 3 face-to-face meetings 3 prep meetings 1 workshop 51 decisions 50 action items 3 statements As Council we submitted the following comments: ccNSO Council statement on draft Operational Standards ccNSO Council statement on Long-term adjustment of the schedule of reviews ccNSO Council statement on the Interim Report of the GNSO PDP Subsequent Procedures WT1-5 All together we have developed, discussed, and/or adopted: Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s Rights to Reject Specified Actions Guideline: ccNSO Council Election Procedure Guideline: ccNSO Selection and Appointment Liaisons Updated membership application form Terms of Reference for the ccNSO Study Group on Use of Emoji as Second Level Domains Final Report of the ccNSO Meeting Strategy Review Working Group Final Report of the CSC Charter Review Team Template to determine the CSC Effectiveness Review Final WS2 Recommendations We welcomed volunteers to the following groups: Customer Standing Committee Strategic and Operational Planning Committee PDP Retirement Working Group Community Onboarding Pilot Program Nominating Committee ccNSO Review Working Party Study Group on Use of Emoji as Second Level Domains ICANN Fellowship Programme IANA Function Review Team ATRT3 Review Team Joint ccNSO-SSAC Working Party Risk Mitigation Procedure. As the chair of the ccNSO Council I would like to thank the chairs and all the members of our working groups/committees for their time, knowledge, and contribution to the work of the ccNSO and ICANN community in general: PDP Retirement Working Group (Chair: Stephen Deerhake): 24 members, 7 participants, 4 experts and observers. The goal of this WG is to report on and recommend a policy for the retirement of the delegated Top Level Domains associated with the country codes assigned to countries and territories listed in the ISO 3166-1 within the framework of the ccNSO Policy Development Process. Strategic and Operational Planning Committee (Chair: Giovanni Seppia): 18 members, 1 observer. The Committee coordinates, facilitates, and increases the participation of ccTLD managers in ICANN and PTI's strategic and operational planning processes and related budgetary processes. Meeting Programme Standing Committee (Chair: Alejandra Reynoso): 20 members, 2 observers. The objective of the Committee is to coordinate and manage the high-level schedule of the ccNSO-related sessions, including the ccNSO Members Meeting agenda at ICANN public meetings, and related matters. Technical Working Group (Chair: Eberhard Lisse): 18 members, 3 observers. The purpose of the WG is to provide the ccTLD community with advice and to share information on the technical and operational aspects of running a ccTLD. Guidelines Review Committee (Chair: Katrina Sataki): 13 members. This Committee reviews the current guidelines and ascertains whether they reflect current practices and working methods, identify potential gaps, and based on this analysis propose changes to the current guidelines to the Council. TLD-OPS Standing Committee (Chair: Jacques Latour): 7 members, 2 liaisons. This Standing Committee governs the daily operation of the TLD-OPS email list; and, when deemed necessary, develops and implements progress plans for future improvements and developments of the TLD-OPS email list, including its ecosystem. Study Group on Use of Emoji as Second Level Domains (Chair: Peter Koch): 13 members, 2 observers. The study group is established to provide to ccTLD community, the ccNSO Council a comprehensive overview of the issues associated with the use of Emoji as second level domains, and the need for and current practice by ccTLD managers to allow Emoji as second level domains Also, I would like to thank all the contributors to cross-community working groups: PDP New gTLD Subsequent Procedures Work Track 5 working group (co-chair Annebeth Lange) and CCWG Auction Proceeds (co-chair: Ching Chiao); our members on the Security, Stability and Resiliency of the DNS Review (Alain Aina, Boban Krsic, Žarko Kecić) and member of ATRT 3 (Demi Getschko); and our members on the CSC Effectiveness Review (Debbie Monahan, Martin Boyle), CSC (Byron Holland, chair, and Brett Carr, as well as and Jay Daley whose term ended this year). Thanks a lot to our Secretariat – Bart, Joke, Kim, Maria – for all the support and help. Without them, we wouldn’t be able to achieve all of the above. Next year we will concentrate on ICANN’s new Strategic Plan. We will select and appoint to the ICANN Board a new member who will replace Chris Disspain in 2020. We will analyse the results from our PDP WG on retirement and from the work of the IANA Function Review team. We will continue to discuss guidelines relating to the role of the ccNSO as a Decisional Participant, and, in addition, the implementation of the relevant parts of the WS 2 Accountability CCWG and recommendations of the ccNSO review. New on our agenda will be the review and update of the overall policy relating to the IDN ccTLDs and second part of the third PDP to introduce a review mechanism for decisions on the delegation, transfer, revocation, and retirement of ccTLDs. Thank you all for a great 2018! Happy and Productive 2019! Best wishes, ]{atrina

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ccNSO Council Statement and Merry Christmas :)
by Katrina Sataki Dec. 24, 2018

Dec. 24, 2018

Dear Councillors, I believe you are all working hard to complete all the things you had planned for this year. As I haven't received any complaints about the proposal to use Google docs for editing documents (in fact, I haven't got any feedback, but I assume that is because you were all truly happy about it), here comes another one: https://docs.google.com/document/d/1nMdy1zFFDkoG0anBbKQGuWXH4tTZw0yIuYFI7fV4 f3U/edit# <https://docs.google.com/document/d/1nMdy1zFFDkoG0anBbKQGuWXH4tTZw0yIuYFI7fV 4f3U/edit> This is a draft for the ccNSO Council Statement on the supplemental initial report by WT5 (Country and territory names as TLDs). Please add your suggestions by 13 January. Merry Christmas to those who celebrate! Best wishes, ]{atrina

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Call for presentations: ccTLD News | ICANN64 in Kobe
by Joke Braeken Dec. 18, 2018

Dec. 18, 2018

Dear All, The call for presentations for the upcoming ccNSO Member Meeting (ccTLD news session) is now open. The ccNSO Meeting Programme Working Group invites you to share your best practices, project solutions, implementations and case studies by presenting at the ccTLD news session, covering for instance recent developments, ccTLD activities and ccTLD management related topics, both from an operational, marketing or legal point of view. The next ccTLD news session is tentatively scheduled for the afternoon of day 2 of the ccNSO Members Meeting, on Wednesday, 13 March 2019 in Kobe, Japan (ICANN64). If your registry is interested in presenting at the ccTLD News Session, please contact Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, no later than Tuesday, 15 January 2019 (23:59 UTC). Candidate presenters are invited to send the following information to Joke Braeken (joke.braeken(a)icann.org)<mailto:joke.braeken@icann.org)>, at their earliest convenience - no later than Tue, 15 January 2019 (23:59 UTC). = = = = = * Exact title of your presentation * First name of the presenter * Last name of the presenter * ccTLD of the presenter * Short summary of your presentation (few sentences) Please note: Has your presentation been shown at another industry event? If so, kindly specify where. In order to avoid unnecessary overlap with other meetings, you are kindly encouraged to adopt the presentation to a global audience. = = = = = Each submission is reviewed and evaluated by the ccNSO Meeting Programme Committee (MPC). A short description of the scheduled presentations will be published online, prior to the meeting. Depending on the amount of submissions, the MPC cannot always guarantee a speaking slot for all volunteers. No interpretation services will be provided during the ccNSO Members meeting, therefore please take into consideration that presentations are to be held in English. In attachment, you will be able to find some tips & tricks for presenters at ccNSO meetings. The ccNSO Meeting Programme Committee looks forward to your feedback. Thank you! Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Nomination Period Opens For ICANN Multistakeholder Ethos Award | Award Targeted for ICANN65 | Nominations Close 22 March 2019
by Joke Braeken Dec. 18, 2018

Dec. 18, 2018

Dear all, https://www.icann.org/news/announcement-2018-12-17-en Nomination Period Opens For ICANN Multistakeholder Ethos Award | Award Targeted for ICANN65 | Nominations Close 22 March 2019 Submit Nominations Via the Ethos Award Nomination Form<https://docs.google.com/forms/d/10p6ycAj9Cve9J5YcbT8eG_1aKMLPNkJtKQPga0_8PE…> ICANN is pleased to announce the opening of the nomination period for ICANN's Multistakeholder Ethos Award. Launched in 2014 at ICANN50 in London, the Multistakeholder Ethos Award recognizes ICANN participants who have deeply invested in consensus-based solutions, acknowledging the importance of ICANN's multistakeholder model of Internet governance, and contributed in a substantive way to the higher interests of ICANN's organization and its community. The ideal recipient(s) will have served in roles in multiple ICANN working groups or committees and collaborated with more than one Supporting Organization and/or Advisory Committee in a significant capacity. Candidates for the award will demonstrate at least five years of participation in the ICANN Community. Candidates will be evaluated by a panel of community members appointed by the Chairs of each Supporting Organizations and Advisory Committees using a merit-based point system evaluated against three criteria: 1. Demonstrated ability to work across community lines with both familiar and unfamiliar ICANN Stakeholders with the aim of consensus building and collaboration that substantiate ICANN's multistakeholder model; 2. Facilitator of dialogue and open discussion in a fair and collegial manner, through the spirit of collaboration as shown through empathy and demonstrating a sincere desire to engage with people from other backgrounds, cultures, and interests; and 3. Demonstrated additional devotional factors exhibited by time spent supporting ICANN's multistakeholder model and its overall effectiveness through volunteer service via working groups or committees. Please submit your nominations via this Nomination Form<https://docs.google.com/forms/d/10p6ycAj9Cve9J5YcbT8eG_1aKMLPNkJtKQPga0_8PE…> including detailed information outlining why the nominee meets the award criteria. Any additional information in support of nominations and/or questions about the award process may be submitted via email ethosaward2019(a)icann.org<mailto:ethosaward2019@icann.org>. Award recipient(s) will be announced in June 2019 at ICANN65 Marrakech. For more insights on the award program, please consult the ICANN Community Wiki.<https://community.icann.org/x/YyOAAw> Submit Nominations Via the Ethos Award Nomination Form<https://docs.google.com/forms/d/10p6ycAj9Cve9J5YcbT8eG_1aKMLPNkJtKQPga0_8PE…> Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Appointment new member: PDP-ret WG
by Joke Braeken Dec. 14, 2018

Dec. 14, 2018

Dear Councillors, Please find below a draft resolution, presented to you for an online decision. Kindly provide me with your input by the end of Monday, 17 December 2018, 23:59 UTC, in case you do not agree with the proposed resolution. Appointment new member For decision: formal appointment new member Policy Development Retirement Working Group Teddy Affan Purwadi (.id) has applied for membership of the ccNSO PDR Retirement WG. Draft Resolution The ccNSO Council approves membership of Teddy Affan Purwadi (.id) to the ccNSO PDR Retirement Working Group. The secretariat is requested to inform the co-chairs of the WG and take all other necessary steps to include Teddy as a member of the WG. Thank you. Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Announcement: New gTLD Subsequent Procedures Policy Development Process Working Group’s Work Track 5 on geographic names at the top level webinar
by Kimberly Carlson Dec. 13, 2018

Dec. 13, 2018

Dear all, The Co-Leaders of the New gTLD Subsequent Procedures Policy Development Process Working Group’s Work Track 5 on geographic names at the top level will be holding a community information webinar on Wednesday 9 January 2019 at 20:00 UTC for 60 minutes. The purpose of the webinar is to provide an overview of Work Track 5’s Supplemental Initial Report [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_sites_d…>, for which a public comment period [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2…> is currently open. The public comment period is scheduled to close on 22 January 2019. The goal of this webinar is not to debate substantive issues contained in the report but rather to ensure that there is an understanding of the structure and content of the document and answer questions. All are welcome to attend the webinar. If you would like to participate, please fill out this form: https://goo.gl/forms/cGZVV86qjaqJt56v2 [goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_cGZVV86qj…> You will receive call details by email. The webinar will be recorded for those who are unable to attend. We look forward to your participation. Emily Barabas | Policy Manager ICANN | Internet Corporation for Assigned Names and Numbers Email: emily.barabas(a)icann.org<mailto:emily.barabas@icann.org> | Phone: +31 (0)6 84507976

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ICANN Offices closed from 21 December 2018 EOB to 2 January 2019
by Kimberly Carlson Dec. 13, 2018

Dec. 13, 2018

Dear all, ICANN offices will be closed for the end of year break. ccNSO staff support will therefore end on Friday 21st December 2018 EOB to resume on Wednesday 2nd January 2019. The ccNSO secretariat would like to take the opportunity to wish you all the merriest of holidays with your loved ones and the very best wishes for 2019! Kind regards, On behalf of the ccNSO team Kim Carlson _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

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Re: [ccnso-council] Appointment new member: PDP-ret WG
by Stephen Deerhake ＠ ASNIC Dec. 13, 2018

Dec. 13, 2018

Approve. /Stephen From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Joke Braeken <joke.braeken(a)icann.org> Date: Thursday, December 13, 2018 at 11:26 To: ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] Appointment new member: PDP-ret WG Dear Councillors, Please find below a draft resolution, presented to you for an online decision. Kindly provide me with your input by the end of Monday, 17 December 2018, 23:59 UTC, in case you do not agree with the proposed resolution. Appointment new member For decision: formal appointment new member Policy Development Retirement Working Group Teddy Affan Purwadi (.id) has applied for membership of the ccNSO PDR Retirement WG. Draft Resolution The ccNSO Council approves membership of Teddy Affan Purwadi (.id) to the ccNSO PDR Retirement Working Group. The secretariat is requested to inform the co-chairs of the WG and take all other necessary steps to include Teddy as a member of the WG. Thank you. Best regards. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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