December 2018 - Ccnso-council

February Council call | 14 Feb @12:00 UTC
by Kimberly Carlson Dec. 13, 2018

Dec. 13, 2018

Dear Councilors, Please find the details below for the February 14, 2019 Council call: Date: 14 February 2019 Time: 12:00 UTC Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: https://participate.icann.org/ccnsocouncil/ There will be two-way audio through Adobe. Please let me know if you will require a dial out. Kind regards, Kim Carlson

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January Council Call | 17 Jan @18:00 UTC
by Kimberly Carlson Dec. 13, 2018

Dec. 13, 2018

Dear Councilors, Please find the details below for the January 17, 2019 Council call: Date: 17 January 2019 Time: 18:00 UTC Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: https://participate.icann.org/ccnsocouncil/ There will be two-way audio through Adobe. Please let me know if you will require a dial out. Kind regards, Kim Carlson

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Council mailing list announcement
by Kimberly Carlson Dec. 12, 2018

Dec. 12, 2018

Dear Councilors, As discussed on the last Council call, the new Councilors who will officially take their seat at the end of the Kobe meeting, Nick Wenban-Smith (.uk) and Jordan Carter (.nz) have been subscribed to the mailing list. The other new councilor, Biyi Oladipo (.ng), has already been subscribed. For the new Councilors, please take note on Sunday, 10 March in Kobe, there will be a Council workshop during block 1 (900-1015) and block 2 (1030-1200), followed by the Council prep meeting during lunch, all of which you are welcome to attend. Additionally, calendar invites for the 2019 Council meetings will be sent later this week. Please let me know if there are any questions, comments or concerns. Welcome Biyi, Jordan and Nick! Best regard, Kim _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org Top of Form Bottom of Form

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Draft Agenda and initial batch background material upcoming Council meeting 6 December 2018, 11.00 UTC
by Bart Boswinkel Dec. 9, 2018

Dec. 9, 2018

Dear all, Please find included draft agenda and initial set background documents Kind regards, Bart Agenda and resolutions ccNSO Council Meeting 6 December 2018, 11.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes f-2-f meeting Barcelona Action Item 145-01: The ccNSO Council requests the Secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting (CCWG-Accountability) Completed Action Item 145-02: The GRC is requested to inform the Council and broader community on progress with respect implementation WS 2 recommendations at the next face to face meeting in Kobe (ICANN64). On-going Action Item 145-03: Secretariat to draft resolution and send it to the council list. Councilors to suggest edits and at the end have an online vote. Completed 3) Overview inter-meeting Council decisions ccNSO Council decision on CCEG Letter to CCWG IG on rescinding Letter on IFRT send to the Board, seeking structural solution. Selection and appointment ccNSO participants ICANN leadership training: Biyi Oladipo and Peter Koch Confirmation NomCom Selection criteria. Appointment Jordan Carter (.nz) ccNSO Review working party 4) Regular ccNSO Council Elections 2018 Approval of Election Report 5) Terms Of Reference Mentor/Mentee Project For decision. Adoption of Terms of Reference. Call for volunteers for committee 6) Letter Roelof Meijer on defensive nature Terms of Reference Emoji Study Group Roelof Meijer send a letter to Council on defensive nature of the Terms of Reference Emoji Study Group. Discussion response. 7) IFRT: next steps appointment volunteers Following appointment of 3 ccNSO members, including an interim appointment, ICANN informed the ccNSO Council that either the ccNSO should try again to find a non-ccNSO ccTLD manager who is interested, or support i.e. non – objection would be required from all appointing groups. If latter option either ccNSO Council could opt to seek support or ICANN Org would. 8) Guidelines ccNSO 8.1 Board Nomination Process Comments from Council Next steps: community consultation, updates by GRC if any, adoption by Council 8.2 Selection and Appointment Liaisons For adoption 8.3 Updated Travel Funding Guideline For Final Comments Council Next steps: community consultation, updates by GRC if any, adoption by Council 8.4 Review effectiveness ccTLD World list For discussion: Issues and way forward. The ccTLD World list was created in context of the IANA Stewardship Transition process to be able to reach out to and inform all ccTLD managers. After transition the list was maintained, however it has proven some entries on the list and procedural documentation are outdated. Proposed way forward: Short term. Subscribe individual councilors and Regional Organizations representatives, taking into account ICANN’s GDPR related procedures (consent form). Long term. Secretariat to review procedural documentation, also in light of GDPR related procedural requirements and develop maintenance plan. Review and plan to be completed by February Council, t inform the community at the Kobe meeting. 9) ccTLD Financial Contribution discussion: next steps 10) Nominate ICANN Fellowship Programme Mentor Alejandra volunteered 11) PDP Retirement Informational. Update progress (Stephen Deerhake) 12) ccNSO organizational review Progress to date and next steps (Katrina) 13) ECA, CSC and RZERC Update 13.1 ECA (Stephen Deerhake) 13.2 CSC (Byron) 13.3 CSC Effectiveness review (Debbie) 13.4 RZERC (placeholder) 14) ICANN64 Kobe 14.1 ccNSO Council meetings Council Workshop (Sunday, block 1 and 2) Council Prep Meeting (Sunday lunch) Council meeting with ALAC (Sunday, 17.00-17.45) Council meeting GNSO ( Monday lunch) Council meeting (Wednesday, block 5, other, smaller room) 14.2 ICANN64 ccNSO Meetings Agenda (Alejandra) Members day meetings Meeting with GAC Meeting the ICANN Board 14.3 WG & other meetings Tech Day (Monday) CSC meeting ( Monday morning) WG meetings (starting Saturday!!) ccNSOP Cocktail (Hiro) 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update 16) WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Peter Vergote) 16.3 SOPC (Giovanni) 16.4 GNSO PDP Subsequent procedures WT 5 16.5 Emoji Study Group (Alejandra) 16.6 Update joint ccNSO-SSAC Working PartyGuidelines Risk Management Panel (Katrina) 17) Liaison Updates 17.1 GNSO Update (written updates) 17.2 ALAC update (written updates) 18) Next meetings (2019) Tentatively for 2019 January 17th February 14th March – Kobe (9-14 March) April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th 19) AOB 20) Closure

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GNSO activity report
by Joke Braeken Dec. 6, 2018

Dec. 6, 2018

Dear all, Please find enclosed the latest GNSO activity report, as submitted by Biyi Oladipo (.ng) Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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NOTES ccNSO Council Meeting: 6 December 2018, 11.00 UTC
by Joke Braeken Dec. 6, 2018

Dec. 6, 2018

Dear all, Please find below some high-level notes and action items as taken during today’s ccNSO Council meeting. (6 December 2018 – 11:00 UTC) These notes are informal notes, intended to help you navigate through the call. Please consult the council wiki for a copy of the documents that were displayed during the call. https://community.icann.org/display/ccNSOCWS/6+December+2018 Recordings will be posted too. Best regards, Joke Braeken 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm Quorate. Recording has started. 2) Minutes and Actions Minutes meeting Barcelona: adopted. 3 action items: 2 completed. GRC working on WS2 recommendations: ongoing. 3) Overview inter-meeting Council decisions - ccNSO participation on CCEG. New engagement group by ccNSO. ToR will be presented to council next year. - ccNSO rescinding from CCWG IG - letter IFRT - ICANN leadership training participants selected: Biyi Oladipo and Peter Koch. - updated NomCom selection criteria - addition by Debbie: proposal replacement Debbie by Jordan Carter on ccNSO Review Working Party. no objections received, adopted by all 4) Regular ccNSO Council Elections 2018 3 new Councillors: Biyi, Jordan, Nick Issues/Highlights: No irregularities Observation: two additional European members could not vote. Add time in UTC in next round. Alejandra moves Abdalla seconds Any comments? None New councillors invited to the council workshop in Kobe. Technically they join the council at the end of the Kobe meeting. against? none abstain? none all in favour 5) Terms of Reference Mentor/Mentee Project ToR prepared by Alejandra and Margarita, with help of the Secretariat. move? Stephen Alejandra? seconded Katrina had some comments regarding the criteria for mentees. - need to be relatively new to the community (Katrina finds this too restrictive. Perhaps you have been a community member for a long time, but are new to the ccNSO) - Katrina prefers to see this role limited to the ccTLD manager's staff next steps: - charter needed for the committee - review of the document after 1 year against? none abstain? none all in favour. ToR have been adopted. action item #1: Secretariat to prepare ccNSO COP Selection Committee charter with Alejandra, Margarita. Once adopted, send out a call for volunteers for a) to serve on selection committee, b) to seek 1 ccNSO COP mentor and 1 ccNSO COP mentee. 6) Letter Roelof Meijer on defensive nature Terms of Reference Emoji Study Group emoji SG was too defensive. Focussed only on the negative side of the use of emoji, according to Roelof Meijer (.nl) Chair of the SG confirmed that the SG was created in response to the Board's request to look into the issue, in relation to the SAC095 (advice). Scope of the SG is clear. opportunities for emoji in the name space can be looked into by another group. Byron: Roelof made a good point. Rather than set up another WG or SG to look at potential positives of the emoji, is there is no way to update the current group's mandate? Challenge we all recognise there is volunteer fatigue. We have a Study Group already, to look at the other side of the same issue. Is there a structural prohibition to have the SG look at the whole spectrum? Katrina: if we want to look at the positive sides, we need different profiles, and not just technical experts. Other professionals, e.g. marketing specialists. They should not only look at SAC095 report, but also look at business side. In that case we need new volunteers, and we would need to change the scope of the SG. This might delay the work of the SG. Report is scheduled to be discussed in Kobe. Bart: the group is trying to strike a balance between SAC095 report, and they do recognise ccTLDs do use emoji. They want to report on practices and the reasons why ccTLDs accept emoji at 2nd level (actively being marketed? not deliberate?) Group is equipped to solicit views of those that accept emoji at the 2nd level Byron: we need to remind the SG, to look at the technical aspects, but also to understand why those ccTLDs that currently offer emoji at the 2nd level are doing this. We need to provide their view on this. No professional interpretation of the economics needed here. action item #2: · Katrina will draft response to Roelof, together with secretariat. · Katrina will also draft a letter to the SG, reminding them of what Byron pointed out. (.ie. look at technical issues, but also make sure to include the viewpoints of the ccTLDs offering emoji at 2nd level) 7) IFRT: next steps appointment volunteers we failed to find a volunteer from a non-ccNSO member. To make sure the ccTLD community is adequately represented, we appointed a 3rd representative that is also a member of the ccNSO. ICANN Org asked us to reconfirm our selection: in that case there was a need for non-objection by the other appointing groups. moved? Byron seconded? Hiro Byron: supports the resolution. but wonders whether there is an opportunity for Katrina as chair to send a note to colleagues, to provide background clarifications. The action by ICANN org is most likely to be very legalese. colour/context/more personal note than what ICANN is likely to write. It is in our collective interest to make sure we have 3 seats there. Katrina: this letter needs to be addressed to all the appointing groups. Not only SO/ACs, but also the 7 groups within the GNSO. All groups listed in Article 18.7 Byalws . We could draft this note, and ask ICANN when they contact all the groups, to add the explanatory note. Text as sent to the Board will need to be altered slightly, and will be converted into the explanatory note. There is no time for a consultation round, as we need to move quickly action item #3: Secretariat to ask ICANN Org to include - when they contact all the groups and seek their non-objection - the explanatory note as drafted by Katrina. against? none abstain? none all in favour 8) Guidelines ccNSO 8.1 Board Nomination Process community consultation needed, since this is a fundamental change to the guideline. After community consultation, the guideline will come back to the council Alejandra noted some typos. action item #4: ccNSO chair to send the guideline on the Board Nomination Process to the ccTLD community for their input and comments. 8.2. Selection and appointment Liaisons we add a term limit to liaisons to other SO/ACs. they can be reappointed. No need for community consultation here. Just one paragraph added move? Demi seconded? Byron Liaisons as referred to in the bylaws, does not correspond to our use of the term. Liaisons are observers etc. Guideline confirms that the ccNSO uses the term "liaison" against? none abstention? none all in favour guideline is adopted action item #5: Secretariat to publish the adopted guideline and the selection and the appointment of liaisons 8.2 Updated Travel Funding Guideline to be posted to community mailing list for consultation. if we receive comments, we update the document and then send it to council for final adoption. Byron: possible to receive a black-lined version? Katrina: not possible. Guideline was sent to council. Edits by Nigel were considerable, new document, no red-lined version. action item #6: ccNSO chair to send the updated guideline on the ccNSO Travel Funding to the community for their input and comments. 8.3 Review effectiveness ccTLD World list need to reach out to ccTLD managers. The list was created to inform all ccTLDs about the IANA Stewardship process list is outdated. how to proceed? short term action. subscribe individual councillor and RO reps review procedural documentation, ensure GDPR compliance. Review to be completed by the February council meeting. Leonid suggests ROs could do their part of the job. Peter Vergote: first focus on outdated and generic emails on the list. if we get a bounce, delete the e-mails from the list. Second step is to send out a generic email in seeking the explicit approval of staying on the list. other action is to add email addresses from ccTLDs. Ajay: mail can bounce for many reasons. e.g over quota. Ask for explicit permission regarding inclusion on the mailing list. action Item #7: Secretariat to develop maintenance plan of the ccTLD World list for discussion at the February council meeting. 9) ccTLD Financial Contribution discussion: next steps 2 issues: - invoicing process and issues around it - get more involvement by ccTLDs on the financial contributions Bart: ICANN finance recognises the attention and traction of this topic. Financial contributions have increased substantially (30 %) this year. We could use the Kobe meeting to document and share the invoicing process. (incl timelines, schedule, FAQ) ICANN staff will prepare this, share it with the community prior to the meeting, and have a consultation in Kobe For Kobe: Those that are not contributing, typically do not attend ICANN meetings. Have a discussion on how to reach out to ccTLDs that do not pay to date. attendance list is difficult. we keep record when we list people for the voting cards. Rough figures are available where we check the list of those who do or do not contribute financially against those ccTLD managers that do or do not attend ICANN meetings. Peter Van Roste: Katrina, could the ccNSO formally ask for an up-to-date overview? Bart: updated dashboard: is a matter of time. ongoing 10) Nominate ICANN Fellowship Programme Mentor Alejandra volunteered move? Abdalla seconded? Demi We appoint Alejandra until march 2020. action item #8 Secretariat to inform ICANN staff about Alejandra Reynoso’s appointment as ICANN Fellowship Programme Mentor Alejandra is willing to coach others interested. against? none abstentions? none all in favour 11) PDP Retirement. (Stephen Deerhake) progress. papers being discussed. Next call on 13 Dec. Language ready by the Kobe meeting. 12) ccNSO organizational review interviews in Barcelona, used as initial input. Merid.org came up with online survey. RWP discussed the survey with the independent examiner. Survey has been published for input by the community. 13) ECA, CSC and RZERC Update 13.1 ECA (Stephen Deerhake) * Keith Drazek has replaced Heather as GNSO rep * Maureen Hillyard replaced Alan Greenberg as ALAC rep * ICANN Board will approve the PTI budget at the end of the year. ECA will most likely not submit a rejection action petition. 13.2 CSC (Byron Holland) update by Bart 13.3 CSC Effectiveness review (Debbie Monahan) working on the report. 13.4 RZERC (placeholder) 14) ICANN64 Kobe 14.1 ccNSO Council meetings meeting with GAC on Sunday? ccTLD community might not yet be present. Suggestion: have the joint session still on Tue/Wed, and explain the added value to have that meeting during the ccNSO Members Meeting Days. action item #9: In january/february 2019, the secretariat is to inform community about the request and discussion with GAC on changing time of the meeting 14.2 ICANN64 ccNSO Meetings Agenda (Alejandra) * draft ccNSO block schedule. WG/committee meetings start on Saturday. Council meeting during the last meeting block on Wednesday. Council is starting its work in Kobe on Sunday morning. * draft members meeting agenda 14.3 WG & other meetings 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update 16) WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Peter Vergote) initial report was published. comment period has been extended. Comments received to date are trying to send proposals for selecting their own project. hardly any focus on the real content. 16.3 SOPC (Giovanni) we sent out a message to confirm membership, and we will soon get organised to provide input to ICANN FY20 Operating Plan and Budget and 5 years Strategy Plan. 16.4 GNSO PDP Subsequent procedures WT 5 council statement supporting ccTLD related things that are included in the report. action item #10: council statement to be drafted regarding the ccTLD-related matters included in the report by GNSO PDP Subsequent procedures WT5 16.5 Emoji Study Group (Alejandra) structure of the draft initial report was discussed during last meeting. Letter to reach out to ccTLDs to be sent this week 17) Liaison Updates 17.1 GNSO Update (written updates) Philippe Fouquart: Re the GNSO update, and in addition to WT5, please also note (in case you haven't...) the EPDP initial report https://www.icann.org/news/blog/the-epdp-initial-report-on-gtld-registratio… 17.2 ALAC update (written updates) shared with council mailing list prior to the meeting 18) Next meetings (2019) action item #11: council members are kindly invited to review the proposed dates of the 2019 council meetings by next week and to comment where needed. 19) AOB 20) Closure happy new year, seasonal greetings by the chair. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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MPC Update
by Alejandra Reynoso Dec. 6, 2018

Dec. 6, 2018

Dear All Please find in attachment the documents shared today in our call. Best regards, Alejandra -- [image: Photograph] *Alejandra Reynoso*Investigación & Desarrollo | Dominios .gt *P:* +502 23688565 *E:* alejandra.reynoso(a)cctld.gt 18 Ave. 11 <https://maps.google.com/?q=18+Ave.+11&entry=gmail&source=g>-42 Zona 15, V.H. III. Guatemala, Guatemala www.gt

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ALAC update to the ccNSO council
by Joke Braeken Dec. 6, 2018

Dec. 6, 2018

All, Please find enclosed the latest ALAC update to the ccNSO council, as submitted by Wafa Dahmani (.tn) Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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ICANN Opportunities to Participate: Reviews
by Joke Braeken Dec. 5, 2018

Dec. 5, 2018

Dear all, ICANN has several opportunities for community input and participation to announce below. Specific Reviews are led by teams of community volunteers to assess the performance of the ICANN organization and make recommendations for improvement. * Participate in the face-to-face RDS-WHOIS2 Meeting in Brussels. The Registration Directory Service (RDS-WHOIS2) Review Team is having a face-to-face meeting on 10-12 December 2018. At this meeting, the review team will analyze the public comments received and discuss how to finalize draft recommendations. For details, click here<https://community.icann.org/x/LxZpBQ>. * Contribute to the public comment on the CCT Final Report and Recommendations (deadline extended). The Competition, Consumer Trust, and Consumer Choice (CCT) Review Team is now seeking input on its Final Report and recommendations. Please share your public comment<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2…> by 11 December 2018. Organizational Reviews are led by independent examiners to assess the extent to which ICANN's Supporting Organizations (SOs), Advisory Committees (ACs) and the NomCom fulfill their purpose and whether any changes in structure or operations are needed. * Participate in the ccNSO Review Survey. The aim of the survey is to collect input from those who have interacted with the ccNSO or have suggestions for ways to improve it. The survey's questions are based on learnings from Meridian Institute's research and interviews conducted to date. Click here<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.com_r…> to take the survey. Visit the Review Status Update Table<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> for the latest status on Specific and Organizational Reviews and additional key resources. Read more: https://www.icann.org/news/announcement-2018-12-04-en<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_ann…> Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Agenda and draft resolutions Council agenda 6 December and additional material
by Bart Boswinkel Dec. 4, 2018

Dec. 4, 2018

Dear all, Please find included agenda and draft resolutions and additional background material ( the first batch was send last Thursday, 29 November together with draft agenda. Also included call for volunteers to sit on Ethos award panel, that was just received (not on agenda) Kind regards, Bart Agenda and resolutions ccNSO Council Meeting 6 December 2018, 11.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes f-2-f meeting Barcelona Action Item 145-01: The ccNSO Council requests the Secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting (CCWG-Accountability) Completed Action Item 145-02: The GRC is requested to inform the Council and broader community on progress with respect implementation WS 2 recommendations at the next face to face meeting in Kobe (ICANN64). On-going Action Item 145-03: Secretariat to draft resolution and send it to the council list. Councilors to suggest edits and at the end have an online vote. Completed 3) Overview inter-meeting Council decisions ccNSO Council decision on CCEG Letter to CCWG IG on rescinding Letter on IFRT send to the Board, seeking structural solution. Selection and appointment ccNSO participants ICANN leadership training: Biyi Oladipo and Peter Koch Confirmation NomCom Selection criteria. 4) Regular ccNSO Council Elections 2018 Approval of Election Report Draft Resolution Background In March 2019, at the end of the ccNSO meeting during ICANN64, the term of the following ccNSO Council members ends: AF region: Abibu Ntahigiye AP region: Debbie Monahan EU region: Peter Vergote LAC Region: Demi Getschko NA Region: Pablo Rodriguez Following the applicable Guideline, the ccNSO Council appointed the Election manager and adopted the Election timeline at its meeting on 23 August 2018. The Election manager submitted the Election Report on 29 November 2018. Decision The ccNSO Council adopts the Council Election Report FY 2019, notes the observations, and thanks Joke Braeken for her work as Election Process Manager. By this adoption the election process 2019 is closed. The ccNSO Council congratulates the elected candidates: AF Region: Biyi Oladipo (.ng) AP Region: Jordan Carter (.nz) EU Region: Nick Wenban-Smith (.uk) LAC Region: Demi Getschko (.br) NA Region: Pablo Rodriguez (.pr) The Council notes that elected candidates will take their seat at the end of the Council meeting at ICANN64 meeting in Kobe. The chair of the ccNSO is requested to inform the ICANN Secretary and candidates accordingly and invite the future Councillors for the upcoming Council workshop at the Kobe meeting. 5) Terms Of Reference Mentor/Mentee Project For decision. Adoption of Terms of Reference. Call for volunteers for committee Draft Resolution Background The ICANN Community Onboarding Programme results from discussions between the community and the ICANN starting at ICANN49 and concluding at ICANN51. This broader consultation process sought to address volunteer burnout and improve newcomer retention rates. In January 2016, the ICANN COP Pilot was launched to develop an individualized, tailored mentorship process. The programme concluded at the end of ICANN’s FY18. The objective of the ccNSO COP is to continue a COP tailored to the needs and within the limits of the ccNSO environment. At its meeting in October 2018, the Council requested Alejandra Reynoso and Margarita Valdes, assisted by the secretariat, to propose terms of reference for such a programme. Decision The ccNSO Council adopts the Terms of Reference for the ccNSO Community Onboarding Programme as proposed. The Council requests the secretariat to publish this resolution and Terms of Reference as soon as possible and send out a call for volunteers as proposed. 6) Letter Roelof Meijer on defensive nature Terms of Reference Emoji Study Group Roelof Meijer send a letter to Council on defensive nature of the Terms of Reference Emoji Study Group. Discussion response. 7) IFRT: next steps appointment volunteers Following appointment of 3 ccNSO members, including an interim appointment, ICANN informed the ccNSO Council that either the ccNSO should try again to find a non-ccNSO ccTLD manager who is interested, or support i.e. non – objection would be required from all appointing groups. If the latter option is preferred either ccNSO Council could opt to seek support from the appointing groups or ICANN Org would. Draft Resolution Background After an extended call for volunteers the ccNSO Council selected 3 candidates to serve on the IANA Function review team (IFRT), selecting one member on an interim basis, up and until a representative of a non-ccNSO ccTLD manager that would meet the required skill-set and expertise as included in the original call for volunteers to serve on the IFRT, steps forward and is selected by Council. ICANN was informed accordingly. On 22 October the Council was informed that ICANN has no objection to such an interim selection and this person could serve on the IFRT until further notice, provided that all appointing organizations would support this temporary solution. Alternatively the Council could opt to send out a renewed call for volunteers, and if needed ICANN could assist in reaching out to the ccTLD community. Decision The ccNSO Council re-confirms selection of the interim candidate on the IFRT up and until a representative of a non-ccNSO ccTLD manager who will meet the required skill-set and expertise, would volunteer and be selected by Council. The Council requests ICANN to seek approval form the appointing organizations, as suggested in the ICANN letter dated 22 October 2018. The Council requests its Chair to inform ICANN accordingly. 8) Guidelines ccNSO 8.1 Board Nomination Process Comments from Council Next steps: community consultation, updates by GRC if any, adoption by Council 8.2 Selection and Appointment Liaisons For adoption Draft Resolution Background The Guideline Review Committee proposes to update Guideline: ccNSO selection and Appointment Liaisons. The proposed change is that for future reference and use Observers and Liaison as defined in Article 10, are referred to as Liaisons. The GRC notes that the terms “observer” and “liaison” are not used consistently in the ICANN Bylaws. Decision The ccNSO Council adopts the Guideline: ccNSO selection and Appointment Liaisons, and thanks the GRC for their work on this Guideline. The secretariat is requested to publish the Guideline as soon as possible. In accordance with the Rules of the ccNSO the Guideline will become effective 7 days after publication. 8.3 Updated Travel Funding Guideline For Final Comments Council Next steps: community consultation, updates by GRC if any, adoption by Council 8.4 Review effectiveness ccTLD World list For discussion: Issues and way forward. The ccTLD World list was created in context of the IANA Stewardship Transition process to be able to reach out to and inform all ccTLD managers. After transition the list was maintained, however it has proven some entries on the list and procedural documentation are outdated. Proposed way forward: Short term Action Secretariat: Subscribe individual councilors and Regional Organizations representatives, taking into account ICANN’s GDPR related procedures (consent form). Long term Action Secretariat: Review procedural documentation, also in light of GDPR related procedural requirements and develop maintenance plan. Review and plan to be completed by February Council, to inform the community at the Kobe meeting. 9) ccTLD Financial Contribution discussion: next steps 10) Nominate ICANN Fellowship Programme Mentor Alejandra volunteered. (For background see: https://www.icann.org/news/announcement-2-2018-10-16-en ) Draft Resolution The ccNSO Council appoints Alejandra Reynoso (.gt) as ccNSO representative and Mentor on the ICANN Fellowship Programme, up and until March 2020. The Secretariat is requested to inform ICANN staff accordingly. 11) PDP Retirement. (Stephen Deerhake) Informational. Update progress 12) ccNSO organizational review Progress to date and next steps (Katrina) 13) ECA, CSC and RZERC Update 13.1 ECA (Stephen Deerhake) 13.2 CSC (ByronHolland) 13.3 CSC Effectiveness review (Debbie Monahan) 13.4 RZERC (placeholder) 14) ICANN64 Kobe 14.1 ccNSO Council meetings Council Workshop (Sunday, block 1 and 2) Council Prep Meeting (Sunday lunch) Council meeting with ALAC (Sunday, 17.00-17.45) Council meeting GNSO ( Monday lunch) Council meeting (Wednesday, block 5, other, smaller room) 14.2 ICANN64 ccNSO Meetings Agenda (Alejandra) Members day meetings Meeting with GAC. For discussion: possible alternative day Meeting the ICANN Board 14.3 WG & other meetings Tech Day (Monday) CSC meeting ( Monday morning) WG meetings (starting Saturday!!) ccNSOP Cocktail (Hiro) 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update 16) WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Peter Vergote) 16.3 SOPC (Giovanni) 16.4 GNSO PDP Subsequent procedures WT 5 16.5 Emoji Study Group (Alejandra) 17) Liaison Updates 17.1 GNSO Update (written updates) 17.2 ALAC update (written updates) 18) Next meetings (2019) Tentatively for 2019 January 17th February 14th March – Kobe (9-14 March) April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th 19) AOB 20) Closure

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