December 2020 - Ccnso-council

ICANN offices closed from 23 December EOB to 4 January 2021
by Kimberly Carlson Dec. 22, 2020

Dec. 22, 2020

Dear all, ICANN offices will be closed for the end of year break. ccNSO staff support will therefore end on 23 December 2020 EOB to resume on Monday, 4 January 2021. The ccNSO Secretariat would like to take the opportunity to wish you all the merriest of holidays with your loved ones and the very best wishes for 2021! Kind regards, On behalf of the ccNSO team Kim Carlson

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Draft FY22-26 Operating & Financial Plan and Draft FY22 Operating Plan & Budget
by Joke Braeken Dec. 21, 2020

Dec. 21, 2020

Hello everyone. ICANN seeks community input on ICANN's Draft FY22-26 Operating and Financial Plan and Draft FY22 Operating Plan and Budget. Current Status: ICANN Organization (ICANN org) prepared and is publishing the Draft plans for public review and comment. The Draft FY22-26 Operating and Financial Plan continues to define and demonstrate how ICANN org will implement the Strategic Plan for Fiscal Years 2021–2025, which was adopted by the ICANN Board in June 2019. The Strategic Plan enables ICANN to continue to fulfill its mission and to meet new and continuously evolving challenges and opportunities. The Draft FY22-26 Operating and Financial Plan is intended to serve as an overarching holistic view of the activities ICANN org is or will support of its FY21–25 Strategic Plan. The Five-Year Operating and Financial Plan is not a replacement for ICANN org's annual operating plan, but is meant to complement them by providing a comprehensive overview of how ICANN will carry out its mission in the public interest over the next five years. The Draft FY22 Operating Plan and Budget defines and describes ICANN's planned activities in FY22, and the anticipated funding sources and levels. Close Date: 15 Feb 2021 23:59 UTC Read more: https://www.icann.org/public-comments/draft-opplan-budget-fy22-26-2020-12-1… Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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21 December 2020
by ICANN Community Leadership Digest Dec. 21, 2020

Dec. 21, 2020

Monday, 21 December 2020 ICANN Community Leadership Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. ICANN offices will be closed from Thursday, 24 December 2020 through Friday, 1 January 2021 and reopen on Monday, 4 January 2021. Table of Contents Information Sharing NEW: Operational Design Phase: Updated Concept Paper NEW: ICANN Draft FY22-26 Operating and Financial Plan, and the ICANN Draft FY22 Operating Plan and Budget Now Available NEW: Nomination Period for the ICANN Community Excellence Award Now Open REMINDER: Request For Community Selection Panel Participants – 2021 Community Excellence Award Program REMINDER: Call for SOs/ACs to Nominate Fellowship Program Mentors and Selection Committee Members REMINDER: FY22 Additional Budget Requests Due Friday, 29 January 2021 Public Comment Priority 2 Policy Recommendations for ICANN Board Consideration from EPDP Phase 2 NEW: Draft FY22-26 Operating & Financial Plan and Draft FY22 Operating Plan & Budget Information Sharing NEW: Operational Design Phase: Updated Concept Paper From: Theresa Swinehart, Senior Vice President, Global Domains & Strategy ICANN org has shared an updated version of the Operational Design Phase Concept Paper. The new version follows community consultation during ICANN69, including written feedback by a number of community groups. The community is asked to provide input by Friday, 22 January 2021. ICANN org will also conduct a webinar; details will be shared shortly. The concept paper proposes an Operational Design Phase (ODP) that is to become part of the policy and implementation life cycle. The ICANN organization will conduct the ODP for consensus policy recommendations that are approved by the Generic Names Supporting Organization (GNSO) Council. The purpose of the ODP is to provide the Board with relevant information to decide, as required by the Bylaws, whether a recommendation is in the best interest of the ICANN community or ICANN. NEW: ICANN Draft FY22-26 Operating and Financial Plan, and the ICANN Draft FY22 Operating Plan and Budget Now Available From: Xavier Calvez, Senior Vice President, Planning and Chief Financial Officer On Thursday, 17 December 2020, ICANN published the Draft FY22 Plans for Public Comment. The three documents published are: Highlights of the Draft FY22-26 Operating & Financial Plan and Draft FY22 Operating Plan & Budget Draft FY22-26 Operating & Financial Plan and Draft FY22 Operating Plan Draft FY22 Budget Two community webinars will be held in January to provide an overview of the draft plans: Webinar 1 | Tuesday, 12 January 2021, 16:00 UTC, please register here. Webinar 2 | Wednesday, 13 January 2021, 01:00 UTC, please register here. Please register in advance to receive details on hot to join these webinars. NEW: Nomination Period for the ICANN Community Excellence Award Now Open From: David Olive, Senior Vice President, Policy Development Support The nomination period for the ICANN Community Excellence Award 2020 is now open. The deadline for submissions is Monday, 29 March 2021, and the winner(s) will be announced during ICANN71. The ICANN Community Excellence Award recognizes ICANN community members who substantively contribute to policymaking within the ICANN ecosystem and who are deeply invested in developing consensus-based solutions within the ICANN multistakeholder model. Learn more about the nomination process and submit your nominations here. REMINDER: Request for Community Selection Panel Participants – 2021 ICANN Community Excellence Award Program From: David Olive, Senior Vice President, Policy Development Support ICANN Supporting Organizations and Advisory Committees will be requested to provide up to two members from their respective group to help choose the recipient of the 2021 ICANN Community Excellence Award. The 2021 ICANN Community Excellence Award will be presented during ICANN71. A community selection panel will be formed to review the nominations and select the award recipient. Ideally, panelists will serve a maximum of two consecutive terms on the selection panel to ensure diversity and equal opportunity among community members. The time commitment for the selection panel includes weekly one-hour calls between the end of March through June 2021. Further information will be available in the upcoming weeks. REMINDER: Call for SOs/ACs to Nominate Fellowship Program Mentors and Selection Committee Members From: Sally Costerton, Senior Vice President, Global Stakeholder Engagement ICANN has announced a call for nominees to volunteer to serve as mentors to the Fellowship Program and as members to its Selection Committee. There will be a total of seven mentors and seven Selection Committee members, and each group is welcome to nominate one individual for each role. Interested Supporting Organizations and Advisory Committees should select their respective Fellowship Program mentor and Selection Committee representative by Sunday, 31 January 2021 and notify fellowshipconsultation(a)icann.org. Individual self-nominations will not be considered. Criteria for mentors and Selection Committee members can be found here. REMINDER: FY22 Additional Budget Requests Due Friday, 29 January 2021 ICANN org has launched the FY22 Additional Budget Request process. This process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget. Submissions are due on Friday, 29 January 2021 at 23:59 UTC to planning(a)icann.org. Learn more. Public Comment Priority 2 Policy Recommendations for ICANN Board Consideration from EPDP Phase 2 Close Date: Friday, 22 January 2021 NEW: Draft FY22-26 Operating & Financial Plan and Draft FY22 Operating Plan & Budget Close Date: Monday, 15 February 2021 Volume 2, Issue 97 | Archive | Next Issue: Monday, 4 January 2021 ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | About our service provider Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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Update Drafting Team
by Joke Braeken Dec. 21, 2020

Dec. 21, 2020

Dear Councillors. This is a follow-up to the update from last week, regarding the progress of the Drafting Team. The team met a few hours ago, and found consensus on the way forward. The proposed text is about to be finalized, but based on today’s discussion, it requires some minor additional tweaks and a final review by the drafting team members. As we approach the end-of-year holiday break, you may expect the proposed draft response on 8 January. The deadline for your review and comments remains unchanged: 19 January (23:59 UTC). Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Joke Braeken <joke.braeken(a)icann.org> Date: Thursday, 17 December 2020 at 16:30 To: ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] Written update: Agenda item 10 | Council meeting 168 (17 December 2020 | 18 UTC) Dear Councilors, Below please find a written update regarding agenda item number 10 on the agenda for today’s Council meeting, scheduled to be held on 17 December at 18 UTC. I am sending you the update on behalf of Ai-Chin Lu (.tw), designated Councilor leading the drafting team. = = = A drafting team is currently preparing a response to questions from ICANN legal regarding a Bylaw change to include IDN ccTLDs as members to the ccNSO. Since its appointment, the drafting team met twice, and its last meeting was on 16 December. The drafting team will use the ccNSO Statement procedure as described in the applicable guideline [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/file…> and is expected to submit its proposed draft to the ccNSO Council before the end-of-year holiday break. The original timeline previously sent to the Council was adjusted slightly. Please find the latest version below. The deadline for comments by Councilors is mid-January. Once the input from the ccNSO Council was taken into account, the draft will be sent to the ccNSO membership for input. Council is expected to adopt the statement around mid-February. As a heads up: During its January meeting, the Drafting Team will discuss the submission of a note to Council, regarding an issue to be addressed in future around the topic of ccTLD managers that manage more than one ASCII ccTLD, their membership in the ccNSO, and the implications related to for instance voting. Timeline (v2) · Opening call for volunteers Drafting Team 24 November · Closure call for volunteers Drafting Team 2 Dec. (noon UTC) · Secretariat asks Council to appoint the Drafting Team 2 Dec. (> noon UTC) · Council deadline to appoint the DT 4 Dec. (23:59 UTC) · Drafting Team meeting #1 7 Dec. (10:00 UTC) · Drafting Team meeting #2 16 Dec. (10:00 UTC) · Drafting Team meeting #3 21 Dec. (10:00 UTC) · Drafting team sends its draft statement to Council for review 21 December · End-of-year holiday season. ICANN closes between 24 Dec. and 3 Jan. · Deadline for Council input: 19 Jan. (23:59 UTC) · Drafting Team meeting #4: 20 January (10:00 UTC) · Draft statement sent to ccNSO members for input 21 January · Deadline for comments by ccNSO members 29 January (23:59 UTC) · Drafting Team sends final version to Council for adoption 1 February · Deadline adoption ccNSO statement by Council mid-February Ai-Chin Lu = = = Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Your action is required: Selection one volunteer (1) to serve as mentor in its Fellowship Program and one volunteer (1) to serve on the Fellowship Program Selection Committee
by Joke Braeken Dec. 21, 2020

Dec. 21, 2020

Dear Councillors, ICANN invited its Supporting Organizations (SOs) and Advisory Committees (ACs) to nominate one volunteer (1) to serve as mentor in its Fellowship Program and one volunteer (1) to serve on the Fellowship Program Selection Committee. The call for volunteers closed Friday, 18 December 2020 (23:59 UTC) The ccNSO secretariat is now initiating the selection process. Councillors are expected to review the applications and select members based on how well the candidates meet the set of requirements. Further instructions are included below. Please find the statements of interest by the candidates attached. Max Larson mentioned he would submit his materials later. 2 candidates, for the role of Fellowship Mentor: * Isabel Cristina De Avila Benitez (.co) * Jenifer Lopez (.pa) 4 candidates, for the role of Fellowship Selection Committee member: * Max Larson Henry (.ht) * Boyoung Kim (.kr) * Eberhard Lisse (.na) * Margarita Valdes (.cl) = = = Your action is required by Friday, 15 January 2021 (23:59 UTC) = = = INSTRUCTIONS: * Please review the application material and select your preferred candidate – taking into account the candidate qualification requirements – by sending an email to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> , no later than Friday, 15 January 2021 (23:59 UTC) * For the role of Fellowship Mentor: Your most preferred candidate should receive two (2) points, the second and least preferred candidate one (1) point. If you believe a candidate does not meet the criteria: please assign zero (0) points. * For the role of Fellowship Selection Committee member: Your most preferred candidate should receive four (4) points, the third candidate three (3) points, the second candidate two (2) points, and the third and least preferred candidate one (1) point. If you believe a candidate does not meet the criteria: please assign zero (0) points. A kind reminder that the ccNSO Secretariat will track and publish for each council member its participation in an election process. Based on each of the individual Councillor’s rankings, the Secretariat will prepare the overall ranking of all candidates and report the ranking to the ccNSO Council on Monday, 18 January 2021. The ccNSO Secretariat will inform relevant ICANN staff latest on Friday, 22 January 2021 of the ccNSO appointed members. Thank you and kind regards, Joke Braeken Selection Process After closure of the call for volunteers, the materials submitted will be sent to the ccNSO Councillors eligible to select the members for the roles of Fellowship Selection Committee member, and for the role of Fellowship Mentor. Based on each of the individual Councillor’s rankings, the Secretariat will prepare the overall ranking of all candidates and report the ranking to the ccNSO Council on Monday, 18 January 2021. The ccNSO Secretariat will inform relevant ICANN staff latest on Friday, 22 January 2021 of the ccNSO appointed members. Candidate qualification requirements Further to the skillset included below, ccNSO candidates are expected to have the support of a ccTLD manager (whether members or non-member of the ccNSO). Fellowship Program Mentors: · Mentors generally must plan on a time commitment of approximately 30-40 hours before, during, and immediately after each ICANN Public Meeting. This includes extensive pre-meeting preparation, on-site support for their assigned fellows, and post-meeting reporting. · Each mentor will serve a term that includes three consecutive ICANN Public Meetings, beginning with ICANN72. · Mentors are expected to follow Fellowship Program guidelines<https://www.icann.org/resources/pages/fellowship-mentoring-guidelines-2018-…> to help ensure consistency in capacity development opportunities for fellows and to help fellows actively participate in ICANN's work. · Mentors will receive travel funding support (if applicable). · For more information on the guidelines and expectations, lease go here<https://www.icann.org/resources/pages/fellowship-mentoring-2018-10-15-en> for additional details on the Mentorship program Fellowship Program Selection Committee: · Members should plan on a time commitment of approximately 30-40 hours over four to five weeks for each Public Meeting. · Selection Committee members will typically serve for two years, which encompasses six Public Meetings. · Work for this role will begin in April 2021 to select fellows for ICANN72. · For more information on the guidelines and expectations, please go here<https://www.icann.org/resources/pages/fellowship-selection-committee> for additional details on the Selection Committee. · Mentors cannot serve on the Selection Committee while serving their terms as mentors. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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FW: [soac-chairs] Updated Paper on Recommended Strategic Changes to Future ICANN Public Meetings
by Katrina Sataki Dec. 18, 2020

Dec. 18, 2020

Dear All, Our comments have been submitted! Kind regards, ]{atrina From: Katrina Sataki <katrina(a)nic.lv> Date: Friday, 18 December 2020 at 16:33 To: "Tanzanica S. King" <tanzanica.king(a)icann.org> Cc: "soac-chairs(a)icann.org" <soac-chairs(a)icann.org>, David Olive <david.olive(a)icann.org>, Goran Marby <goran.marby(a)icann.org>, Ashwin Rangan <ashwin.rangan(a)icann.org>, Sally Costerton <sally.costerton(a)icann.org>, Sally Newell Cohen <sally.newellcohen(a)icann.org>, "maarten.botterman(a)board.icann.org" <maarten.botterman(a)board.icann.org>, Leon Sanchez <leon.sanchez(a)board.icann.org>, Nick Tomasso <nick.tomasso(a)icann.org>, Mary Wong <mary.wong(a)icann.org>, Alejandra Reynoso <alejandra.reynoso(a)cctld.gt>, Pablo Rodriguez <pablo(a)nic.pr>, Bart Boswinkel <bart.boswinkel(a)icann.org>, Barbara Povše <barbara.povse(a)register.si> Subject: Re: [soac-chairs] Updated Paper on Recommended Strategic Changes to Future ICANN Public Meetings Dear Tanzanica, Please find attached comments on the Recommended Strategic Changes for Future ICANN Public Meetings summarised by the ccNSO Council. In preparing this response, the ccNSO Council worked closely with the ccNSO Meeting Programme Committee (MPC) and sought direct input from the ccTLD community by email and by conducting two interactive webinar sessions. On a personal note, I would like to express my concerns and frustration with the process itself. I appreciate that the Covid-19 pandemic has had an impact which none of us could have imagined. However, that does not justify demanding communities to organise and respond to a proposal in less than two weeks, and then ask them to wait another month for a basic schedule - that would give us only two months to organize our meetings during or around the ICANN70 meeting. I have noticed that our volunteers get the feeling that they are forced to spend time on consultations for which they never volunteered. They want to organize sessions for the ccTLD community to strengthen the ccNSO as a global platform. Currently, they have the perception that all their efforts since ICANN69 have been a waste of time. That worries me a lot. Kind regards, ]{atrina From: soac-chairs <soac-chairs-bounces(a)icann.org> on behalf of David Olive <david.olive(a)icann.org> Date: Tuesday, 8 December 2020 at 04:14 To: "soac-chairs(a)icann.org" <soac-chairs(a)icann.org> Cc: Goran Marby <goran.marby(a)icann.org>, Ashwin Rangan <ashwin.rangan(a)icann.org>, Sally Costerton <sally.costerton(a)icann.org>, "Tanzanica S. King" <tanzanica.king(a)icann.org>, Sally Newell Cohen <sally.newellcohen(a)icann.org>, "maarten.botterman(a)board.icann.org" <maarten.botterman(a)board.icann.org>, Leon Sanchez <leon.sanchez(a)board.icann.org>, Nick Tomasso <nick.tomasso(a)icann.org>, Mary Wong <mary.wong(a)icann.org> Subject: [soac-chairs] Updated Paper on Recommended Strategic Changes to Future ICANN Public Meetings Dear SOAC Chairs: Thank you again for participating in the roundtable discussion on the evolution of ICANN Public Meetings last Thursday. One of the action items from this call with Goran was for ICANN org to publish the updated paper on recommended strategic changes to future ICANN Public Meetings for additional community feedback. You will also recall that we agreed to a deadline of Friday 18 December 2020 for any further community input. We are therefore asking that you circulate the attached paper to each of your community groups at your earliest convenience. As was the case with the meetings survey, we also ask that each Supporting Organization and Advisory Committee submit a single response consolidating the feedback you receive from your constituent structures and stakeholder groups. This will greatly facilitate our ability to collate all community feedback into a proposed final draft report. We will distribute this report to you prior to submitting the final version to the Board in January 2021. Please send your group’s response to Tanzanica, at tanzanica.king(a)icann.org. You will see that the paper reflects the key findings from the meetings survey. We’d also like to draw your attention to the proposed enhancements for future ICANN Public Meetings that we presented to you last Thursday and that ICANN org is suggesting based on the community’s initial feedback. As Goran has noted previously, including on the call with you last week, ICANN org’s role is to support the community in its work. How we improve on and enhance that support depends on ICANN org and the Board receiving broad feedback from across the community, through you as their leaders and representatives. We thank you for your time and for continuing to work with us on this important effort. Best regards, Sally Costerton (SVP, Global Stakeholder Engagement) David Olive (SVP, Policy Development Support) David A. Olive Senior Vice President Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Washington, D.C. _______________________________________________ soac-chairs mailing list soac-chairs(a)icann.org https://mm.icann.org/mailman/listinfo/soac-chairs _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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FW: Notification of ICANN Board Director Nominated by the ccNSO Council (Seat 12)
by Byron Holland Dec. 18, 2020

Dec. 18, 2020

Dear Colleagues, As per the next step in the Board Seat 12 process, please see my email to the Empowered Community confirming Katrina as our candidate. Best regards, Byron From: Byron Holland Sent: December 18, 2020 8:45 AM To: 'ecadmin(a)icann.org' <ecadmin(a)icann.org> Cc: 'Maarten.Botterman(a)board.icann.org' <Maarten.Botterman(a)board.icann.org>; 'john.jeffrey(a)icann.org' <john.jeffrey(a)icann.org>; 'Nigel Roberts' <nigel.roberts(a)board.icann.org>; Katrina Sataki (katrina(a)nic.lv) <katrina(a)nic.lv>; 'patricio.poblete(a)board.icann.org' <patricio.poblete(a)board.icann.org> Subject: Notification of ICANN Board Director Nominated by the ccNSO Council (Seat 12) Dear all, I am writing you in my capacity as person designated by the ccNSO Council to chair the Board Seat 12 nomination process as Katrina Sataki was one of the nominated candidates. As required under Section 7.2 and Section 10.3 (i) of the ICANN Bylaws, please accept this letter as formal notification from the Country Code Names Supporting Organisation Council (ccNSO Council) that the ccNSO Council has nominated for designation by the Empowered Community (EC), Katrina Sataki (Latvia, EU region) to serve an initial Seat 12 term on the ICANN Board of Directors. On behalf of the ccNSO Council, I ask that the EC designates Katrina Sataki as Director to fill Seat 12 on the ICANN Board for a three (3) years term beginning at the conclusion of the Annual General Meeting 2021.. Thank you, Byron Holland, Acting Chair of the ccNSO Council Byron Holland, President & CEO Canadian Internet Registration Authority (CIRA) Twitter: @cira001<mailto:@cira001> Trends, Commentary, Perspective. Stay tuned to cirablog.ca<http://www.cirablog.ca/> www.cira.ca<http://www.cira.ca/>

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December 2020 edition of the ccNSO monthly newsletter
by Joke Braeken Dec. 18, 2020

Dec. 18, 2020

Dear All, The December 2020 edition of the ccNSO monthly newsletter is out now. Highlights from this month's edition: * Planning for ICANN70 and beyond: the ccTLD community feedback regarding ICANN org’s strategic changes for future ICANN Public Meetings * Heads up: the MPC seeks presenters for the March 2021 edition of the ccTLD News Session * ccNSO Council highlights * Happy holidays You will be able to find this month's edition, the ccNSO Newsletter Archive and instructions on how to subscribe here<https://community.icann.org/display/ccnsowkspc/ccNSO+Newsletter>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Resolutions today's Council meeting (meeting 168)
by Bart Boswinkel Dec. 17, 2020

Dec. 17, 2020

Dear all, Please find included the updated version of agenda and resolutions Kind regards, Bart

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NOTES | ccNSO Council Meeting 168 | 17 December 2020 (18.00 UTC)
by Joke Braeken Dec. 17, 2020

Dec. 17, 2020

Dear Councillors, Please find included below the high-level notes from today’s ccNSO Council meeting, held on Thu, 17 December at 18 UTC. The notes help Councillors navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. Recordings are provided separately. Best regards, Joke Braeken 1. Welcome and roll call Welcome by Chair Katrina Sataki. Objection by Stephen Deerhake regarding the need for a closed meeting, and the adoption of the Board Seat 12 Nomination Report in a closed meeting. The session should be public in his view. Bart: the Chair is excluded. Alternatively, Katrina steps out of the room. Draft agenda circulated more than a week ago to the Council mailing list. Bart asks Byron whether he wants to make that part of the meeting public or not. Byron is the designated chair for that part of the meeting. Katrina is conflicted. Byron asks whether Stephen objects to the fact that the meeting is confidential, or whether his objection is content-related. Stephen confirms that his concern refers to the private nature of the meeting. After consultation by Byron, no objections from Councillors to leave the meeting open. Stephen mentioned there is no need for Katrina to leave the meeting. 2. Minutes & Action Items a. Minutes Meeting 167, circulated Circulated previously b. Action items and To-do’s, if any Some completed, some ongoing Update coming soon from Nick regarding the interpretation of “majority of the votes” (see Council election report) . 3. Intermeeting decisions (since 20 November 2020) a. Approval of NomCom appointed ccNSO Council member job-description. b. Approval membership drafting Team preparing the response to questions from ICANN legal regarding a Bylaw change to include IDN ccTLDs as members to the ccNSO c. Adoption Election report (included for reference), Closure Council election 2021 4. Appointment new members SOPC Call for nomination closed 11 December. 4 candidates stepped forward. Stephen moved Jordan seconded No comments or questions Against? None Abstain? None All in favour Secretariat to inform the new members 5. ccPDP 3 a. Part 1 Retirement – Update Final draft. Group needs to do a final walk-through. Currently being reviewed one last time by Chair and Vice-chair. Hope to send it to the group before the end of year. b. Part 2 Review Mechanism –Update Latest meeting: 16 December. Group is working on a spreadsheet regarding the elements that are subject to a review. ICANN legal need to be involved in January, to walk us through aspects related to the review process. The parameters are in place. WG will look into the process itself. Difficult part on which decisions need to be subject to review is done. This is a major win. Bart will produce a final report which will go through the decision-making. Aim: before ICANN70. 6. IDN ccPDP4: Update Selection IDN ccTLDs. 3 chapters * Overall principles which will guide the interpretation of the policy and drive the discussion around the criteria * Criteria for selection of IDN ccTLD strings * Processes and procedures on how to verify for instance the selection criteria The group has started with the criteria. We will continue. One of the sub-groups will hopefully start by the end of January. (2 groups: one on the de-selection of idn ccTLDs and the second one on variant management) Good atmosphere, thanks to the Chair and Vice Chair. 7. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel. Update Call for volunteers was published by ICANN on 18 November 2020 and closed 4 December 2020. ICANN Org will forward details of candidate(s)to be appointed by the ccNSO Council to the chair. 1 candidate we are aware of that seeks endorsement from the ccNSO, very good candidate. We are currently waiting for the names of the candidate(s) to be communicated to us. 8. ccNSO Meeting Strategy & ICANN70 ICANN org's recommended strategic changes for future ICANN Public Meetings have been circulated for further discussion. See: https://ccnso.icann.org/en/workinggroups/community-consultation-icann-publi… Deadline for response 18 December 2020. The MPC chair has circulated ICANN’s proposed strategy to the ccTLD community. In addition, the MPC has scheduled webinars to solicit views of the community on the Strategy. The outcome of the community consultation and the views of the MPC itself will feed into a draft consolidated view of the ccNSO. Katrina shared the link to a google doc. Councillors are asked to review and to add potential edits or suggestions. https://icann.zoom.us/j/97242845516?pwd=RWNTV2RvczdmMHRXbktYWjc4V05EUT09 Doc contains 2 major sections: * Short term implications * Long term implications 9. Update ccNSO Review Letter from the ICANN Board Organizational Effectiveness Committee with questions on progress. https://www.icann.org/en/system/files/correspondence/doria-to-sataki-09dec2… Stephen: Odd tone of the letter. A bit hostile. Alejandra: came as a surprise, we explained things many times Jordan: strange tone. Asks questions that we already answered. Should we perhaps informally contact Avri? Not start working on it this year. In some cases too they are asking for information about resource planning etc, which is something they need to do, not us. Nick: they would like to have a fuller explanation of why we did not accept the recommendations 100%. Katrina: they are asking about progress. We can provide an update. No need to explain the recommendations that are for ICANNorg to implement. We will draft a response, to be reviewed by the Council. 10. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws See also the written update by Ai-Chin, circulated on the 17th to the council mailing list by Joke. The team met twice, last time was yesterday. Group reached consensus regarding some points. Original timeline had to be adjusted. Council will receive the proposed draft next week. Deadline for council is 19 Jan. Following community consultation, the Council is expected to adopt the draft by Mid-February. Bart ads that the DT has been very diligent. 11. Update ECA & CSC a. ECA Quiet time. More things coming in January/February timeframe b. CSC Continue to perform well. 12. Chair, Vice-Chairs, Councillors, RO’s and Secretariat Jordan mentioned that he will prepare the workshop write up mid-January 13. Update WGs a. SOPC New members recently added. Documents for comments are expected to be circulated shortly b. GRC Reviewed its work plan. Consolidate the guidelines. Rules of the ccNSO is a topic on their agenda c. MPC Webinars were held, discussed earlier today during the meeting. (icann public meeting strategy enhancements) Call for volunteers in Jan, combined with a webinar Call for presenters for March ccTLD News sessions will be published in January d. IGLC Call for volunteers in Jan, combined with a webinar 14. Update liaisons a. Update ALAC Liaison (written update circulated) b. Update GNSO Liaison (written update circulated) 15. Meetings Next Council Meetings: 21 January 2021 – 12:00 UTC 18 February 2021 – 20:00 UTC March 2021 (ICANN70 TBD) 22 April 2021 – 12:00 UTC 20 May 2021 – 18:00 UTC Council Workshop, date TBD Topics: o Roles and Responsibilities Councillors, including prep Chair and Vice-chair elections Councils o Workplan ccNSO 2021-2022 Any preferences for dates? 16. AOB None 17. Closure regular meeting To alll who celebrate: merry Christmas. Happy New Year, may it be better than 2021. Katrina wraps up the regular meeting and hand its over to Byron Holland to chair the extraordinary council meeting. She mentioned she will officially not take part in the next part of the meeting. Extraordinary Council meeting Board Seat 12 Nomination Process 2021 This meeting is no longer closed, and directly followed the regular Council meeting. Chair is Byron Holland. Staff to adjust the resolution, to note that the meeting is no longer closed. The chairship has been handed over from Katrina to Byron. Bart agreed to adjust the text, for circulation today. 1. Adoption Nomination Report Long process. 3 basic components * Adoption nomination report * Proposed Resolution Key issue: number ii (perceived conflict of interest) After much discussion and feedback from ICANN legal: Byron confirmed there is no conflict of interest for Souleymane, Alejandra and Pablo. Stephen: we never saw the question to ICANN legal. We only saw the response from icann legal. Byron is happy to share the question, for which you already saw the answer Jordan: point 2 has the right tone. However he suggests adding a few words: by virtue of them acting as nominators or seconders Bart: the original email sent to councillors (excl the 3) - text by Nigel - does not include any specifics. It was assumed this was the case, the fact that they nominated/seconded. Jordan agrees not leave the text as is. Anybody against? None Abstentions: none All in favour Move: Margarita Second: Pablo 2. Nomination Katrina Sataki Board for Seat 12 Javier: add the “a”. Then it becomes as “a” candidate. Against? None Abstain? None All in favour Congratulations to Katrina. Applause by all Move: Jordan Second: Stephen 3. Request GRC to develop Conflict of Interest Guidance Any questions/comments? None Stephen mentioned there is need for a mover / seconder Jordan supports the resolution Moved: Alejandra Seconded: Stephen Comment by Byron. 1 component to be highlighted. 2nd paragraph. The way this issue was handled was the result of a lack of detail. Situation we found ourselves in was unfortunate. Against? None Abstain? None All in favour Stephen: we need to go back to number 2 and 1. Who seconded and moved? Jordan: Agrees. due to sensitivity, we need to go back and move/second. Byron addressed the concerns and asked for movers/seconders for the 1st and 2nd resolution Biyi: Stephen has been a good process keeper Close meeting Move: Margarita Second: Pablo This meeting has been adjourned Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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