September 2023 - Ccnso-council

SOPC & ICANN’s Planning and Finance team teleconference | 27 September at 15:00 UTC
by Kimberly Carlson Sept. 28, 2023

Sept. 28, 2023

***STARTING IN 50 MINUTES*** Dear all, The SOPC & ICANN’s Planning and Finance team teleconference is scheduled for 27 September at 15:00 UTC. Proposed agenda: 1. Discussion about ways to prepare in advance for the public comment prior to the publication. We will evaluate what is feasible and what is not feasible prior to the publication all while understanding that in general many of the strategic projects and Operating Initiatives are multiyear activities. We will prepare some points for discussion with the ccNSO SOPC about this. 2. Discussion on the comments from the ccNSO SOPC on the FY24 OP&B Plans. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/94931200346?pwd=WlRnYmJIZlFPUmdGNDU2T3pTd3Fxdz09 Meeting ID: 949 3120 0346 Passcode: SOPC-Sep27

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ICANN78 Prep Week Schedule Now Available
by Kimberly Carlson Sept. 26, 2023

Sept. 26, 2023

https://www.icann.org/en/announcements/details/icann78-prep-week-schedule-n… 26 September 2023 ________________________________ Today, the Internet Corporation for Assigned Names and Numbers (ICANN) announced the ICANN78 Prep Week schedule<https://meetings.icann.org/en/icann78>. The schedule consists of 13 sessions to prepare the ICANN community and public for the ICANN78 Annual General Meeting taking place 21–26 October 2023 in Hamburg, Germany. ICANN78 Prep Week will be held from Monday, 9 October, to Wednesday, 11 October. Sessions will be conducted in English and will feature remote simultaneous interpretation in Arabic, Chinese, French, Russian, and Spanish. To participate in any of the sessions, please register<https://events.icann.org/icann78/dnuregistration/Site/Register> for ICANN78. After registering, you will receive an email confirmation with additional event details. Please visit the ICANN78 website<https://meetings.icann.org/en/icann78> to view the Prep Week schedule details. Remote participation information will be posted 24 hours before the start time of each session. Session materials and recordings will be posted on the ICANN78 website as they become available. Date Time in Coordinated Universal Time (UTC) ICANN78 Prep Week Session Monday, 9 October 14:30–15:30 New gTLD Program Next Round: Implementation Status Update 16:00–17:00 Specific Reviews, Work Stream 2, and Geographic Regions Update 17:30–19:00 What to Expect During ICANN78: A Guide for Newcomers 20:00–21:00 Contractual Compliance Update 21:30–22:30 2023 Nominating Committee End of Year Report Tuesday, 10 October 14:30–15:30 Applicant Support Program: Research and Updates 16:00–17:00 Universal Acceptance Community Update 17:30–19:00 Planning and Finance Update 20:00–21:00 Name Collision Analysis Project Study 2 Update Wednesday, 11 October 14:30–15:30 New gTLD Program Next Round: Registry Service Provider Evaluation Program Status Update 16:00–17:00 Reviews Update 17:30–19:00 Policy and Advice Update 21:30–22:30 Global Public Interest Framework Pilot Update About ICANN ICANN's mission is to help ensure a stable, secure, and unified global Internet. To reach another person on the Internet, you need to type an address – a name or a number – into your computer or other device. That address must be unique so computers know where to find each other. ICANN helps coordinate and support these unique identifiers across the world. ICANN was formed in 1998 as a nonprofit public benefit corporation with a community of participants from all over the world.

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Level of support Council for Empowered Community - Community Forum
by Bart Boswinkel Sept. 26, 2023

Sept. 26, 2023

Dear all, Per yesterday’s meeting, you are requested to share your views whether or not the Empowered Community Administration (ECA) should request a community forum, and if so, to request a virtual forum or one during ICANN78. Closing date is Monday 25 September 23.59 UTC. This would allow Alejandra to consult and speak with her fellow ECA members, taking into account your views. Stephen’s view On yesterday’s call I shared with you Stephen’s views as he was traveling. I will use this opportunity to share his view again. As background, please note that Stephen is currently the approval action process manager and was the ccNSO rep on the ECA. “ As you have probably gathered, I am a big advocate of having an Approval Action Community Forum take place at the “next available” ICANN meeting should the Board take an action that requires Empowered Community approval. If for no other reason, it’s a community-wide show of respect for the Multi-stakeholder model, the Bylaws, and what we achieved as a Community in successfully executing the Transition from the USG. All need to be taken seriously and shown due respect or else erosion will begin to occurr. On behalf of the ECA, I managed the first ever Approval Action Community Forum where Chris came and led the dance with the Community on behalf of the Board. It was completely non-controversial, as I suspect these changes are as well, although I do confess, I have not studied them in depth. Although held “out of band” early in the morning, that first forum had really solid attendance, which was heartening.” Background / Timelines (see Annex D, section 1.3 c ( https://www.icann.org/resources/pages/governance/bylaws-en/#annexD ) Under the ICANN Bylaws, delivery of the Secretary’s Notices on 15 September: (1) requires Decisional Participants to “promptly inform their constituents” of the delivery of such notices; and (2) triggers an Approval Action Community Forum Period, to convene a Community Forum, which ends on the 30th day after the Approval Action Board Notification Date (15 October 2023) . If the community (read ECA) intends to convene virtual Forum it needs to be convened and concluded during the period beginning upon the Approval Action Board Notification Date (15 September 2023) and ending on 15 October 2023. If the ECA intends to convene an in-person session, it has to be convened during ICANN78 EIther way, if the ECA intends to convene a Community Forum, support staff reuested to be informed by Wednesday 27 September 2023. Kind regards, Bart

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REVISED: EARLY high-level ccNSO-related sessions at ICANN78
by Kimberly Carlson Sept. 26, 2023

Sept. 26, 2023

Dear all, In an effort provide as much notice as possible, I would like to share the current early DRAFT of the ccNSO-related sessions at ICANN78. ICANN Public Meetings page: https://meetings.icann.org/en/icann78 ccNSO-related sessions (agendas, background materials, etc. can also be found here): https://community.icann.org/x/doDxDg Tech Day agenda (will be updated as presenters are confirmed): https://community.icann.org/x/l4BUDw Venue map attached Live interpretation will again be available (AR, ES, FR) for sessions marked with *. NOTE: to best accommodate various requests, sessions, etc., the block schedule will look different at ICANN78. The block lengths and timing will vary day-to-day; please take note when final schedule is released. I will also provide a printable schedule that you’ll be able to reference during the week. General News and information: * ICANN78 Annual General Meeting will be held in Hamburg, DE at the CCH – Congress Center Hamburg, 21-26 October 2023. * This will be a hybrid meeting with both in-person and virtual participation. * All sessions will be conducted during regular working hours in Central European Summer Time – CEST (UTC+2) * Prep Week will be conducted 9-11 October. * The comprehensive schedule will be published 2 October 2023. High-level DRAFT ccNSO-related sessions (local time): Saturday, 21 October 2023 * GRC Workshop Part 1, Part 2 | 9:00-10:00, 10:30-12:00 – IN-PERSON ONLY/CLOSED – SESSION INVITE WILL BE SENT LATER THIS WEEK * SOPC & Council/WG Chairs | 13:15-14:30 * DASC (internal work) | 15:00-16:00 * IGLC (internal work) | 16:30-17:30 Sunday, 22 October 2023 * SOPC Workshop | 9:00-10:10 * ccNSO Council Workshop | 10:30-12:00 (CLOSED) * Joint session: ccNSO & GNSO | 13:15-14:40 * Tech WG | 15:00-16:00 * CSC & PTI Board | 16:30-17:30 Monday, 23 October 2023 * Welcome Ceremony | block 1 * ICANN org 25th Anniversary session | block 2 * Tech Day* Part 1, Part 2, Part 3, Part 4 | 10:30-12:00, 13:15-14:30, 15:00-16:00, 16:30-17:30 Tuesday, 24 October 2023 * Welcome and PTI Update* | 8:30-9:30 (block 1) (please note early start time) * ccNSO & ICANN Board* | 10:00-11:00 (Board room) * ccTLDs corporate social responsibility* | 11:30-12:30 * WSIS+20* | 13:30-14:30, 15:00-15:30 * ccNSO: 20 years of the ccNSO (looking ahead) | 15:30-17:30 – IN-PERSON ONLY - PLEASE WATCH FOR INVITATION EMAIL COMING SOON **Networking Event** registration has been sent Wednesday, 25 October 2023 * ccTLD News* | 10:30-12:00 (block 2) * DASC (repository & tools/measurements)* | 13:15-15:15 * Registrant capacity building* | 15:45-17:15 * TLD Ops | 15:45-17:15 ****PLEASE NOTE DATE AND TIME CHANGE FROM PREVIOUS DRAFT**** Thursday, 26 October 2023 * ccNSO Board and Council candidate Q&A*| 9:00-10:00 * ccNSO Council Meeting*| | 13:45-14:30 Schedule reminders / updates: * All sessions are open, and observers are welcome (unless otherwise noted). * Calendar notices will be sent to individual working group/committee members and to those who request one. * ICANN78 information repository: https://community.icann.org/x/doDxDg If you have any questions, comments, or concerns please do not hesitate to contact me. Best regards, Kim Carlson

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Belated update regarding the ICANN78 TechDay
by Stephen Deerhake ＠ ASNIC Sept. 26, 2023

Sept. 26, 2023

Greetings, I apologise for not having a written update in place prior to the recent (Thursday) Council call; the schedule was still fluid at that point and I was, as you know, in Korea for APTLD and travelling home. As the ccNSO Council liaison to the ccNSO TechDay WG, I am pleased to report that the schedule is full, locked down, and I believe has some seriously qualified presentations on tap. Best Regards, Stephen

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EARLY high-level ccNSO-related sessions at ICANN78
by Kimberly Carlson Sept. 25, 2023

Sept. 25, 2023

Dear all, In an effort provide as much notice as possible, I would like to share the current early DRAFT of the ccNSO-related sessions at ICANN78. Schedule is subject to change. ICANN Public Meetings page: https://meetings.icann.org/en/icann78 ccNSO-related sessions (agendas, background materials, etc. can also be found here):<https://community.icann.org/x/IQM5Dg> https://community.icann.org/x/doDxDg Tech Day agenda (will be updated as presenters are confirmed): <https://community.icann.org/x/MAM5Dg> https://community.icann.org/x/l4BUDw Live interpretation will again be available (AR, ES, FR) for sessions marked with *. NOTE: to best accommodate various requests, sessions, etc., the block schedule will look different at ICANN78. The block lengths and timing will vary day-to-day; please take note when final schedule is released. I will also provide a printable schedule that you’ll be able to reference during the week. General News and information: * ICANN78 Annual General Meeting will be held in Hamburg, DE at the CCH – Congress Center Hamburg, 21-26 October 2023. * This will be a hybrid meeting with both in-person and virtual participation. * All sessions will be conducted during regular working hours in Central European Summer Time – CEST (UTC+2) * Prep Week will be conducted 9-11 October. * The comprehensive schedule will be published 2 October 2023. High-level DRAFT ccNSO-related sessions (local time): Saturday, 21 October 2023 * GRC Workshop Part 1, Part 2 | 9:00-10:00, 10:30-12:00 * SOPC & Council/WG Chairs | 13:15-14:30 * DASC (internal work) | 15:00-16:00 * IGLC (internal work) | 16:30-17:30 Sunday, 22 October 2023 * SOPC Workshop | 9:00-10:10 * ccNSO Council Workshop | 10:30-12:00 * TLD Ops | 13:15-14:30 * Joint session: ccNSO & GNSO | 13:15-14:40 * Tech WG | 15:00-16:00 * CSC & PTI Board | 16:30-17:30 Monday, 12 June 2023 * Welcome Ceremony | block 1 * ICANN org 25th Anniversary session | block 2 * Tech Day* Part 1, Part 2, Part 3, Part 4 | 10:30-12:00 (TBD), 13:15-14:30, 15:00-16:00, 16:30-17:30 Tuesday, 13 June 2023 * Welcome and PTI Update* | 8:30-9:30 (block 1) (please note early start time) * ccNSO & ICANN Board* | 10:00-11:00 (Board room) * ccTLDs corporate social responsibility* | 11:30-12:30 * WSIS+20* | 13:30-14:30, 15:00-15:30 * ccNSO: 20 years of the ccNSO (looking ahead) | 15:30-17:30 **Networking Event** save-the-date has been sent Wednesday, 14 June 2023 * ccTLD News* | 10:30-12:00 (block 2) * DASC (repository & tools/measurements)* | 13:15-14:45 * Registrant capacity building* | 14:45-15:15 * JOINT: ALAC/ccNSO/GNSO 20-year anniversary session, followed by celebratory cocktail | 15:45-17:15 Thursday, 15 June 2023 * ccNSO Board and Council candidate Q&A*| 9:00-10:00 * ccNSO Council Meeting*| | 13:45-14:30 Schedule reminders / updates: * All sessions are open, and observers are welcome (unless otherwise noted). * Calendar notices will be sent to individual working group/committee members and to those who request one. * ICANN78 information repository: https://community.icann.org/x/doDxDg If you have any questions, comments, or concerns please do not hesitate to contact me. Best regards, Kim Carlson

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GRC Teleconference | 2 October at 19:00 UTC
by Kimberly Carlson Sept. 25, 2023

Sept. 25, 2023

Dear all, The next GRC Teleconference is scheduled for 2 October at 19:00 UTC. DRAFT agenda: 1. Welcome 2. Admin items 3. Update from ICANN org Reviews Team in preparation of OST session at ICANN78 4. Preparation ICANN78 5. AOB 6. Next meeting Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/94819658638?pwd=elBpSWh2bVZqYU9xN0V3Vmo0cUdiUT09 Meeting ID: 948 1965 8638 Passcode: GRC-Oct-02 Wiki: https://community.icann.org/x/e4BME

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TOMORROW and THURSDAY: ICANN to Provide RDRS Early Access for Registrars and Supporting Webinars
by ICANN Community Digest Sept. 25, 2023

Sept. 25, 2023

Monday, 25 September 2023 ICANN Community Digest The ICANN organization Policy Development Support function publishes this twice-weekly digest to help ICANN community groups track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved Do you have any ideas for improving the ICANN Community Digest? Write to us at policyinfo(a)icann.org! Table of Contents ICANN78 Registration for ICANN78 is Now Open Information Sharing ICANN Update on AFRINIC Webinars TOMORROW and THURSDAY: ICANN to Provide RDRS Early Access for Registrars and Supporting Webinars Action Items 🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN79 🔥 ACTION ITEM: NextGen@ICANN Mentor Program Nominations Public Comment WEDNESDAY: ccNSO PDP4 Initial Report on the (de-)selection of IDN ccTLDs THURSDAY: ccNSO Proposed Policy for a Specific ccTLD Related Review Mechanism Proposed Updates to Existing Rights Protection Mechanisms Documentation ICANN78 Registration for ICANN78 is Now Open Registration is now open for the ICANN78 Annual General Meeting, which will be held both virtually and in-person from 21-26 October 2023 in Hamburg, Germany. ICANN78 will mark the organization's 25th Annual General Meeting. Click here to learn more about how to register. Information Sharing NEW: ICANN Update on AFRINIC ICANN has been closely following the legal proceedings in Mauritius involving the African Network Information Centre (AFRINIC), one of five RIRs, and AFRINIC's governance struggles. Read more. Webinars TOMORROW and THURSDAY: ICANN to Provide RDRS Early Access for Registrars and Supporting Webinars ICANN will host two webinars to go over early access and answer any questions registrars might have. Webinar #1: Tuesday, 26 September 2023 at 01:00 UTC for 60 minutes Webinar #2: Thursday, 28 September 2023 at 15:00 UTC for 60 minutes Read more and find the links to register here. Action Items 🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN79 ICANN wants to hear from university students living and studying in the North American region who are interested in the future of the Internet and in participating in the ICANN79 Community Forum Meeting. ICANN79 is scheduled to be held in San Juan, Puerto Rico from 2–7 March 2024. Application Deadline: 13 October 2023 Read more. 🔥 ACTION ITEM: NextGen@ICANN Mentor Program Nominations The NextGen@ICANN Program seeks nominations for the 2024 Mentor Program. This appointment will serve for the ICANN79, ICANN80, and ICANN81 meetings. Nominations must be submitted no later than Friday, 1 November 2023. The community-nominated mentor will be responsible for overseeing the mentor process. Communities may choose to appoint program alumni and are encouraged to appoint active community members who have an interest in mentoring students. Guidelines for the program can be found here. Interested community groups should select their respective volunteers and notify Deborah Escalera, deborah.escalera(a)icann.org. Public Comment WEDNESDAY: ccNSO PDP4 Initial Report on the (de-)selection of IDN ccTLDs Open for Submissions: 16 August 2023 Closed for Submissions: 27 September 2023 THURSDAY: ccNSO Proposed Policy for a Specific ccTLD Related Review Mechanism Open for Submissions: 01 August 2023 Closed for Submissions: 28 September 2023 Proposed Updates to Existing Rights Protection Mechanisms Documentation Open for Submissions: 24 August 2023 Closed for Submissions: 03 October 2023 See upcoming proceedings. See other public consultations. Volume 5, Issue 70 | Archive | Next Issue: Thursday, 28 September 2023 STAY INFORMED: Subscribe here ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Constant Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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NOTES | ccNSO Council meeting 198 | 21 September 2023 (18 UTC)
by Joke Braeken Sept. 21, 2023

Sept. 21, 2023

NOTES | ccNSO Council meeting 198 21 September 2023 (18 UTC) 1. Welcome and roll call Welcome by Alejandra Wiki link: https://community.icann.org/pages/viewpage.action?pageId=228788170 Kim: we are at 10, including the NomCom appointees. Representation from all regions Bart: you are quorate. Administrative matters 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) Letter to Kim Davies in response letter received from him - President of PTI (item 16 below) 3. Minutes & Action Items All completed, except for SOI/COI. See also item 15 on agenda today (action item for Triage on reporting, from June). Completed 4. Intermeeting Decisions (since meeting 197, July 2023) 5. Intermeeting decisions Triage Committee Joke: 4 requests in total, out of which one was directly addressed by council: PTI/Governance proposals. Other 3: no action needed. (ccPDP4 and ccPDP3-RM request for comments, and one related to updated documentation regarding Rights Protection Mechanisms recommendation) Updates See written updates 6. Update IDN ccPDP4 (written update) 7. Update ECA & CSC (written update) The ECA received messages on Bylaw changes: 1. Fundamental Bylaw change: Changes of the Bylaws with respect to the IANA Function Review so amendment of Article 18 and 19. This means the ccNSO has to approve these changes to become effective and we will need to take a decision to that effect. 2. Standard Bylaw change, Article 8, 12 and 27, which are NomCom related. Stephen and the secretariat have alerted the community and Council about the upcoming changes. With respect to the Fundamental Bylaw change, the question we need to consider is whether the ccNSO Council wants a Community Forum? We have the opportunity to convene either a virtual or in-person community forum through the ECA. So, the first question is whether we need a community forum? Any preliminary views on the need for a community forum? Bart: Stephen asked me to convey his view on the community forum. Stephen is travelling and apologised. He is a big advocate of having a community action approval forum, preferably at ICANN78. to show respect to the bylaws and MSM, and the successful transition. Reference to the Community Forum, when Stephen was on ECA and Chris was still on the Board. Keep in mind that it exists, and people do pay respect to it. Pablo: need for the community forum. Great opportunity to involve the local people and people from the region to get involved. maybe one or two meetings may be seen as a lot, but a third one is better Alejandra: let’s move the discussion to the mailing list. Deadline is 29 September. Councillors agree. Alejandra: in my role as appointee to ECA. I note there are no objections to date, and I will check with other ECA appointees. we will decide on the mailing list Jordan: deadline of a week. is that still sufficient time to call one, and to hold a forum? Alejandra: we have time to request one if it is virtual. needs to happen on 6 oct. but annex D says it can happen at next icann meeting Bart: virtual? 30 days from notification of the icann secretary. was on friday, 6 pm pacific time. Alternative would the first upcoming ICANN meeting. the ECA needs to direct ICANN to organise one. Annex D of the bylaws. We will include the timeline to the email to Council, as well as Stephen’s preference. This gives everyone the opportunity to discuss. 8. Update WGs (written updates) 1. IGLC 2. GRC 3. SOPC 4. OISC (no meetings pending Review, see item 17) 5. TLD-OPS 6. DASC 7. Technical WG 8. MPC 9. Universal Acceptance Committee (First meeting 13 September 2023) 10. IRP Panel selection 11. CCG WS 2 Implementation 12. Prioritization Framework group 9. Update liaisons (written updates) 1. Update ALAC Liaison 2. Update GNSO Liaison 3. Update UASG Liaison 10. Update ccNSO Website redesign Kim: the initial audit has been completed. some escalations (older content): some to Bart, some to me. Escalated for review. ITI team met with user group. Share the roles and responsibilities. Stephen as liaison. The ITI team will meet with the small policy group and will report to the user group. roles and objectives. next week, the initial liaison call. topic for discussion will the cadence. 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Alejandra: * 1-on-1 with Sally. May I ask Bart to circulate notes from the meeting? * Planning ICANN78: Joint ccNSO, gNSO & ALAC 20th Anniversary session cancelled. Not enough time to prepare * Upcoming Roundtables (1 virtual roundtable and 1 in -person) will report back at our meeting in Hamburg. * gave an update to APTLD this week Administrative Matters & Decisions 12. Adoption Outline ccNSO Policy Implementation Assistance process adoption of ccNSO Guideline to provide guidance to the ccNSO on its role with respect to implementation of ccNSO developed policies and after they have been adopted by the ICANN board. As illustrated in the outline document, the role and responsibilities of ICANN and the ccNSO are inverted with the adoption of a policy by the Board. The ccNSO is in the lead when policy is developed, ICANN when it comes to implementation. Sean: how we deal with items in terms of policy and implementation. Building guide rails for ourselves, but leaving room for flexibility. We believe that by having a light protocol it gives guidance to work projects that come about. Questions? none Move? Olga Second? Ali Questions on resolution? Green marks in Zoom room Sean: abstain. GRC item 13. Appointments to WG and Committees no appointment requests UAC: new committee. next week we will be asked to appoint a chair and vie chair 14. Update Council Election and Board Nomination Process. For information · Update Board Nomination process · Update Council Election Joke: 1. Board: one candidate nominated and seconded as per the guidelines: Katrina. Currently background checks are ongoing. Q&A during ICANN78, and elections post ICANN78. 2. Council: See written status update sent to mailing list earlier today. At least one candidate nominated. secondings might still be missing. Election manager sought guidance from the Council leadership team, regarding implications of the guideline. According to the latest ccNSO Council Election Guideline, only the ccNSO Representative of a ccTLD Manager is eligible to nominate/second candidates for the ccNSO Council. For the current round of Council nominations, the Council leadership has recommended the following: In the case of an incoming nomination or seconding from a non-representative, the Election Manager will send a copy of the nomination or seconding to the attention of the ccTLD representative, requesting explicit confirmation of the validity of the nomination or seconding. Pablo: 4 regions represented in OISC review. can NA still volunteer? Alejandra: different agenda item, let’s discuss later 15. Update Monitoring ccNSO portfolio of activities (Triage Committee) For information and discussion Jordan: we added additional items * holistic review * caretaker designation * IANA Function Review - which will kick-off soon Further, we have noted that progress of the various activities is reasonable according to plan. There have been no major delays, and the smaller ones have been compensated by the speedy results in other areas. From an overall planning perspective we are doing well. Alejandra: really likes the overview. Gives a good picture of where we invest our resources. Bart: question. Shall we publish it on the ccNSO website - guideline section? Green ticks only. 16. Progress Implementation SoI/CoI Kim: submission form is completed. we will use a google form for now. ALAC and GNSO use confluence instead. Easy transition from google form to permanent platform. Will add some verbage that WG/C chairs need to ask at start of every committee meeting. no reason why it could not be launched after ICANN78. Bart: we will provide a written update. start with your support, after ICANN78. For discussion and Decision, if needed 17. Update ad-hoc Council group: ccTLD caretaker and other policy matters Jordan: 2 meetings so far with Kim Davies. exploring the various issues that have arisen, seen caretaker designation for .lb Based on these discussions it is our understanding that we are facing a range of issues that can be described as: * Consolidation of core policy - currently there are a variety of policy documents, which only partly describe the actual policy. For example, RFC 1591 includes a lot of language around gTLDs and language that has become obsolete with respect to ccTLDs. * Issues identified which are not addressed in policies or practices * How to handle emerging issues that have never been contemplated, for example the .lb case topic of the in-person workshop is now the caretaker situation and related issues. We from the ad-hoc will want to hear your views on how we should handle the issues we have come across. The ad-hoc group will prepare the workshop and Kim Davies and his staff have been invited as well to work through the issues. It is the intention to share the outcome of the workshop with the ccTLD present on Tuesday morning at the end of the IANA update (during the ccNSO Members Meeting Welcome Session). Finally, the ad-hoc group will propose to have an extensive working session during ICANN79 18. Update OISC review Nick: we had a meeting, sparsely attended. There was a previous review done for the CSC. We used the template/questionnaire CSC used previously for its review. meeting with OISC members at ICANN78. Trying to complete in Q4 2023. Alejandra: re question from Pablo. members of OISC cannot be part of the review team, they will be interviewed by the review team. invite to all to respond to the questions from the reviewers 19. Update Councillors 360-review & next Review of process schedule for 360 reviews up and until 2026. agreed to review each other twice during a term: One year after taking our seats and a few months before the end of term. 6 Councillors end their terms every year. An additional complication is that NomCom appointees step down at the end of an AGM and ccTLD appointed Councillors at the end of the community forum (March every year) See proposed schedule displayed in zoom room. no questions or comments. Proposal: next 360 starts in February 2024, to be launched in January 2024 by a Council decision. In the meantime we will review and update the questions Nick: how did the first set of reviews go? Alejandra: we found it a useful exercise, but there was feedback on the questions. the way they were formulated, and whether we need them all. Nick: high thresholds for the reviews to be completed. difficult, we do not know all councillors that well. Sean: As a reviewee(?) I found it very helpful Bart: results were shared with each and every person who was reviewed. Alejandra had a 1-on-1 conversation. From a process view, it went well. There was no issue with timing, nor response rate. good experience for those reviewed. Nick: sounds like it is useful, thank you! 20. Update & review ccNSO appointees to other groups The small group still awaits information from appointees. Once received it will be included. The small group hopes to conclude its work by ICANN78, so the Council can adopt this part, and we can start focusing on succession planning 21. ICANN78 For information & discussion 1. Block Schedule: overview of all sessions 2. ccNSO 20th Anniversary ICANN76: the past ICANN77: the present and trivia ICANN78: the future. This time we will involve the community to ensure the ccnso remains relevant for the future 3. ccNSO related meetings (tentative) 1. Meeting with full Board - 24-Oct at 10:00 local time (60 min) >> Suggestions from the ccNSO: * ICANN’s position on the global digital compact and the WSIS+20 review * Bylaw changes? How to improve the processes? * What needs to happen regarding IFRT and CSC review Bylaw change requests. * Progress Holistic Review Alejandra: we can rephrase a bit, to make them more targeted. We would like to have a real conversation, and not people reading prepared answers. Dynamic session, hopefully. >> Questions from the Board: * The ccNSO is well known for its willingness to experiment and try new approaches. What would be your suggestions to other SOACs and to the Board in implementing continuous improvement programs? * What would be your suggestions to the Board to make the Board's interaction with the community and individual groups more useful and productive? 2. Meeting GNSO Council - 22-Oct at 13:15 local time (60 min) Draft agenda: * ICANN and the Global Digital Compact, WSIS+20 discussions * Updates of activities from the ccNSO and the GNSO * Reflections on Bylaws changes * Reflections from the ccNSO and the GNSO Councils on how to improve the process, without necessarily targeting specific current bylaw change proposals Everton: Tomorrow follow-up meeting. Any additional topics? Also, who will speak on behalf of those topics? Alejandra: Council will discuss that on 12 oct at 12 UTC, during its virtual prep meeting. MPC is doing something interesting. They ask members to provide feedback on how the sessions go, via a google doc. live feedback. Council could do something similar, regarding reporting back on topics or sessions assigned to individual councillors during the prep Please consider by 12 oct whether you would like to contribute. 4. Meeting with GAC 1. Presentation on DASC Survey - 25-Oct morning 2. ccPDP4 Update? (Proposal is to do virtually) Sean: agree 5. Virtual Council Prep call - 12-Oct at 12:00 UTC 6. Workshops a. Invitation to participate in GRC workshop continuous improvement of the ccNSO (Saturday 21 Oct block 1 and 2) Sean: imagine conversation during the coffee breaks. experiment. You are welcome to join. it will be dynamic and different b. Closed workshop Date for workshop: 22-Oct at 10:30 local time (90 min) Topic: IANA gap analysis c. SOPC Workshop (together with chairs of active WGs and Committees) Identify ccNSO priorities in ICANN’s planning. 7. Thu - Council Meeting 199 Alejandra: calendar invites would be useful 22. AOB Bart: R&R. question whether to have a liaison with RySG Chris: there is a lot to be said for that liaison role. my suggestion is to consider how we can best interact with gTLD registries within and outside icann. We can discuss in HH Alejandra: important to consider. do not see any issues with such a counterpart role. We are reviewing the roles and responsibilities. When we approve the R&R we can discuss. Upcoming: * 27 Sept | SOPC & ICANN’s Planning and Finance team teleconference See calendar invite. Council invited to attend. as well as WG/C chairs. * 28 Sept | DASC survey webinar. final results 2022 survey https://ccnso.icann.org/en/announcements/announcement-28aug23-en.htm * 10 Oct | ccNSO webinar for newcomers https://ccnso.icann.org/en/announcements/announcement-23aug23-en.htm Please spread the news with newcomers you may know 23. Next Council Meetings a. Meeting 199, October – ICANN78. Thursday, 26 October 2023 | 11:45-12:30 UTC (13:45-14:30 local) b. Meeting 200, 16 November – 12:00 UTC c. Meeting 201, 21 December – 21:00 UTC 24. Adjourn Bye all. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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FW: Summary Notes - CEO Meeting with ccNSO Leadership
by Bart Boswinkel Sept. 21, 2023

Sept. 21, 2023

Dear all, As Alejandra said, please find included the notes from the 1-on-1 between Alejandra, Biyi and Jordan & Sally Costerton, Kind regards, Bart

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