February 2024 - Ccnso-council

Appointment ccNSO Council Chair and Vice-Chairs
by Bart Boswinkel March 24, 2026

March 24, 2026

17 March 2022 Appointment ccNSO Council Chair and Vice-Chairs Dear John, At its meeting on 10 March 2022 and ion accordance with the temporary election procedure adopted on 24 February 2022, the ccNSO Council appointed Alejandra Reynoso (.gt) as Jordan Carter (.nz) and Adebiyi Oladipo (.ng) as Vice-Chairs. The Chair and Vice-Chairs have been appointed to serve until the end of the ccNSO Council during ICANN76. On behalf of the ccNSO Council, Bart Boswinkel ccNSO Secretariat

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You're Invited: ccNSO Cocktail & Networking Event ICANN79 | March 5, 2024
by Kimberly Carlson March 4, 2024

March 4, 2024

[cid:image001.jpg@01DA5F42.DCBFF9A0]<https://docs.google.com/forms/d/e/1FAIpQLScbhpOcA6RS5iqwZqgtgZrIcaNgfwpkkO2…>

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February Council minutes for review
by Kimberly Carlson Feb. 29, 2024

Feb. 29, 2024

Dear Council, Here are the February minutes for review. Best, Kim Save travels!

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Outcome Report 20th Anniversary World Cafés and Next Steps
by Alejandra Reynoso Barral Feb. 27, 2024

Feb. 27, 2024

Dear Colleagues, I am writing to express my gratitude for your active participation in the recent ccNSO World Café sessions on the theme “shaping the ccNSO for 2030”. Your contributions and insights were invaluable. I am pleased to share with you a report with an outline from our discussions. A summary will be provided as well during the ccNSO Members Meeting Welcome <https://sched.co/1a1DZ> Session at ICANN79. Join us on Tuesday, 5 March at 13:00 UTC (09:00 local) for a discussion. Have we captured everything correctly? Do you agree with the proposed next steps? Let us know! Let’s continue working together to advance the goals and objectives of the ccNSO. Looking forward to seeing you in Puerto Rico, whether in person or online! Best regards, Alejandra *BACKGROUND |* In 2023, the ccNSO celebrated its 20th anniversary. Representatives from the ccTLD community have reflected on the evolution and key milestones in the history of the ccNSO during the various anniversary sessions held throughout the year. The ccNSO membership submitted anniversary videos, as a unique and memorable way to celebrate. Community Video Compilations: 20th Anniversary - ICANN76.mp4 <https://drive.google.com/file/d/1lGZ8zBIJpaPbVX_qOh2DvinelxuQbd6-/view?usp=…> 20th Anniversary - ICANN77.mp4 <https://drive.google.com/file/d/1TSJLHadv-vFJy9Qq1NTySRFsGW4R5mqy/view?usp=…> 20th Anniversary - ICANN78.mp4 <https://drive.google.com/file/d/1EVLgh-MDL8hYJ50-N9m_zMCfMVm1vzaI/view?usp=…> The videos were shown during the ICANN76 <https://icann.zoom.us/rec/share/eMjg-ox50kb9nSRLybB7zDSOUOh3lkTz8yQBYdoGPpp…>, ICANN77 <https://icann.zoom.us/rec/share/WzrOjfhOsmT9UfVRV8EEQUO6P0zi6Uah1RqBvODTl4r…> and ICANN78 <https://sched.co/1T4Lo> ccNSO anniversary sessions. The anniversary committee also organised two World Café sessions: the first one during ICANN78, and the second one was held mid-December, as a fully virtual session. ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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ICANN79 GAC ‘Open Mic’ Session
by Kimberly Carlson Feb. 27, 2024

Feb. 27, 2024

Forwarded on behalf of the GAC: ICANN79 GAC ‘Open Mic’ Session To leverage the “Community Forum” format of the ICANN79 Public Meeting, GAC Members have created the opportunity for the ICANN community to gather in the GAC meeting room on Tuesday 5 March at 13:00 UTC (09:00 San Juan time) to share their news and views with committee delegates in-person and online during the meeting. The GAC will be in "listening" mode during this session and may then reflect on any points raised in a subsequent session at ICANN79 or at a future ICANN Public Meeting. For more information or to sign up for a speaking slot, please visit: https://go.icann.org/GACOpenMic Slots will be allocated to speakers in a first come/first-served order. The time per speaker will be up to 3 minutes, depending on the number of requests received.

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Follow-up 360 Review Councillors
by Bart Boswinkel Feb. 27, 2024

Feb. 27, 2024

Dear all , The survey is closed and at least 12 persons have responded. As such the quorum was met and the outcomes will send to the respective Councillors, Alejandra and with respect to the outcome of the survey on Alejandra to Biyi and Jordan. As agreed, the next step would be a conversation between Alejandra and the Councillors and Biyi, Jordan and Alejandra on the outcomes. Thank you for participating and kind regards, Bart

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Please review by 2 March: proposed ccNSO guidelines (Council Roles & Responsibilities | Council elections)
by Joke Braeken Feb. 26, 2024

Feb. 26, 2024

Dear ccNSO members, On behalf of the ccNSO Guidelines Review Committee (GRC) and the ccNSO Council, I am sending you two proposed revised ccNSO Guidelines for your review and comments: * ccNSO guideline (draft): ccNSO Council Election Procedure<https://docs.google.com/document/d/189xaLOeK_GWaLmt7g1KcGD8WDGAXIzYluC-ZxDh…> * ccNSO guideline (draft): ccNSO Council Roles and Responsibilities<https://docs.google.com/document/d/1vjRQJgF_jVf0wSZFV4VtgP2RnGDjMTce/edit?u…> Your action is required Please review the draft guidelines, and send your comments or suggestions to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>, or add them into the google Doc. A PDF version is enclosed as well. The deadline for submitting your comments is Saturday, 2 March 2024 (23:59 UTC) Both guidelines are existing guidelines, which were recently revised by the ccNSO Guidelines Review Committee (GRC). In February 2024, GRC sent its proposals to ccNSO Council, for its review and consideration. Council and GRC now seek community input. Highlights - changes: Council Election Guideline Major changes are marked in yellow. https://docs.google.com/document/d/189xaLOeK_GWaLmt7g1KcGD8WDGAXIzYluC-ZxDh… * Section 3.2: addition regarding nominations or secondments from non-Representatives * Section 6.1: addition regarding quorum * Section 6.2: anonymous voting – for discussion and decision * Section 7.1: plurality of the votes versus majority of the votes * Section 7.2: Removal of a Councillor, reasons as per section 10.3(f) of the Bylaws Following Council’s adoption of the latest ccNSO Council Election Report<https://ccnso.icann.org/sites/default/files/field-attached/election-report-…> in December 2023, GRC was tasked to review the applicable guideline (V2.1),to address the observations by the Election Process Manager. Highlights - changes: Roles and Responsibility Guideline Following the ccNSO Council workshop in June 2023, the roles and responsibilities of Councillors in a specific year have been put into a succession planning process. According to this iterative process, the following steps must be considered: * Identify key areas and positions. Identify roles that are necessary to be filled with a view on the governance and functioning * Of the ccNSO Council and/or ccNSO * Other non-ccNSO groups * Identify capabilities for key areas and positions * Identify interested persons and assess against capabilities * Develop and implement succession and knowledge transfer plans * Evaluate effectiveness What are the next steps? Following closure of the comment deadline, GRC will evaluate all input received, and will propose updates – if needed – for Council’s consideration. If no substantial changes are needed, the revised Guidelines will be sent to ccNSO Council for adoption. Background The governance of the ccNSO is based on three different sources. In the event of conflict, they are ranked in order of precedence: * First: The ICANN Bylaws. * Second: The Rules for the ccNSO Membership. * Third: Operating Procedures (also referred to as “ccNSO Guidelines”). The purpose of the Operating Procedures is to set forth a detailed course of action for operational or administrative activities. These are developed at the initiative of the ccNSO Council. The Rules and Operating Procedures are in accordance with ICANN Bylaws, Article 10, Section 10.3(k): “The ccNSO Council, subject to direction by the ccNSO members, shall adopt such rules and procedures for the ccNSO as it deems necessary, provided they are consistent with these Bylaws. Rules for ccNSO membership and operating procedures adopted by the ccNSO Council shall be published on the Website.” To consult the Rules for the ccNSO membership and the current version of the ccNSO Guidelines, go to https://ccnso.icann.org/en/about/guidelines.htm <https://urldefense.com/v3/__https:/ccnso.icann.org/en/about/guidelines.htm_…> Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ

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Final Report ccPDP4 WG on (de-selection) of IDNccTLDs
by Bart Boswinkel Feb. 23, 2024

Feb. 23, 2024

Dear Alejandra, I am writing you in my capacity as Issue Manager of the ccPDP on the (de-)selection of IDNccTLD strings to submit the Working Groups Final Report as required under Annex B section 9.c of the ICANN Bylaws. After 67 meetings the Working Group has concluded its work last Tuesday 20 February 2024: the working group members present on the call supported the Report unanimously. The Final Report as included will also be posted on the ccPDP4 Webpage and announced to the community. As you will note: * The Council and Membership will be asked to vote on the recommendations in Part A of the Report * The Council will be asked to adopt the advice to the ccTLD Managers in part B of the Report Finally, I am pleased to inform you that all issues identified in issue Report have bene addressed, as well as the request by the Board to coordinate the development efforts with the GNSO EPDP working group and the Council’s request includes recommendations with respect to the relevancy of the ccTLD review mechanism and the exclusion of claims etc. relating to the selection of IDNccTLDs strings from ICANN’s IRP and Reconsideration processes. Kind regards, Bart Boswinkel Issue Manager ccPDP4

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ICANN79 Public Schedule now available and ccNSO-related session
by Kimberly Carlson Feb. 22, 2024

Feb. 22, 2024

Dear all, In an effort provide as much notice as possible, I would like to share the current ccNSO-related sessions at ICANN79. * Public schedule now available: https://icann79.sched.com/ * ccNSO-related sessions (agendas, background materials, etc. can also be found here): https://community.icann.org/x/MIEJEQ * Tech Day agenda (will be updated as presenters are confirmed): https://community.icann.org/x/T4EJEQ * Venue map and shuttle attached Live interpretation will again be available (AR, ES, FR) for sessions marked with *. Please take note of the varying start times of block 5 General News and information: * ICANN79 will be held 02 - 07 March 2024 at Centro de Convenciones de Puerto Rico<https://www.prconvention.com/en/> (Puerto Rico Convention Center). * This will be a hybrid meeting with both in-person and virtual participation. * All sessions will be conducted during regular working hours in Atlantic Standard Time – AST (UTC-4) * Prep Week will be conducted 20-22 February. High-level DRAFT ccNSO-related sessions (local time): Saturday, 2 March 2024 * GRC Workshop Part 1<https://sched.co/1a16r>, Part 2 <https://sched.co/1a16t> | 9:00-10:00 (13 UTC), 10:30-12:00 (14:30 UTC)| Rm 208A – CLOSED * ccNSO UA Committee <https://sched.co/1a173> | 13:15-14:30 (17:15 UTC) | Rm 101B * DASC (internal work)<https://sched.co/1a176> | 15:00-16:00 (19 UTC) | Rm 101B * Registrant Capacity Building WG (internal work)<https://icann79.sched.com/event/1a175/ccnso-cctld-registrant-capacity-build…> | 16:30-17:30 (2030 UTC) | Rm 101B Sunday, 3 March 2024 * ccNSO Council Workshop 1 of 2 <https://sched.co/1a18F> | 9:00-10:10 (CLOSED) | Rm 201A * ccNSO Council Workshop 2 of 2 <https://sched.co/1a18I> | 10:30-12:00 (CLOSED) | Rm 201A * ccNSO Tech WG<https://sched.co/1a17R> | 13:15-14:30 | Rm 103A * IGLC<https://sched.co/1a18J> | 13:15-14:40 | Rm 201A * TLD Ops 1 of 1<https://sched.co/1a17O> and 2 of 2<https://sched.co/1a17U> | 15:00-16:00 & 16:30-17:30 | Rm 103A * SOPC<https://sched.co/1a18L> | 15:00-16:00 | Rm 201A * Customer Standing Committee<https://sched.co/1a18C> | 16:30-17:30 | Rm 201A Monday, 4 March 2024 * Welcome Ceremony<https://sched.co/1a1AQ> | 9:00-10:00 | Ballroom A * Tech Day* Part 1<https://sched.co/1a1DQ>, Part 2<https://sched.co/1a1DR>, Part 3<https://sched.co/1a1DU>, Part 4<https://sched.co/1a1DW> | 10:30-12:00, 13:15-14:30, 15:00-16:00, 16:15-17:30 block 5 | Rm 209ABC Tuesday, 5 March 2024 * Welcome Session<https://sched.co/1a1DZ>* | 9:00-10:00 | Rm 209ABC * ccNSO: Internet Fragmentation<https://sched.co/1a1Da>* | 10:30-12:00 | Rm 209ABC * ccNSO: Policy Gap Discussion 1 of 2<https://sched.co/1a1Dd>, 2 of 2<https://sched.co/1a1Df>* | 13:15-14:30, 15:00-16:00 | Rm 209ABC * ccPDP4 Community Update<https://sched.co/1a1Dg> | 16:30-17:30* | Rm 209ABC **Networking Event** RSVP required. Invitation will be sent this week. Wednesday, 6 March 2024 * ccTLD News<https://sched.co/1a1Dm>* | 10:30-12:00 (block 2) | 209ABC * ccNSO: Working Group and Committee Community Update<https://sched.co/1a1Do>* | 13:15-14:30 | Rm 209ABC * Meeting with ccNSO Board Representatives<https://sched.co/1a1Di>* | 15:00-16:00 | Rm 209ABC * IANA and Customer Standing Committee<https://sched.co/1a1Dr>* | 16:15-17:30 | Rm 209ABC Thursday, 7 March 2024 * ICANN Public Forum<https://sched.co/1a1B1>| 9:00-10:00 | Ballroom A * ccNSO Council Meeting<https://sched.co/1a1Du>*| | 13:45-14:30 | Rm 209ABC * ICANN Public Board Meeting<https://sched.co/1a1B3> | 16:15-17:30 | Ballroom A Schedule reminders / updates: * All sessions are open, and observers are welcome (unless otherwise noted). * Calendar notices will be sent to individual working group/committee members and to those who request one. * ICANN79 information repository: https://community.icann.org/x/MIEJEQ If you have any questions, comments, or concerns please do not hesitate to contact me. Best regards, Kim Carlson

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ccNSO Council ICANN79 Prep teleconference: Recording and reminder
by Kimberly Carlson Feb. 22, 2024

Feb. 22, 2024

Dear Council, Please find the recording to today’s prep call here: https://icann.zoom.us/rec/share/jUYFmAv8_UWKqdZgMMUPpBGwGPCCuCajDCyrWnbgD36… As a reminder to the rapporteurs/note takers, please add your notes directly to this document: https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PI… Thank you, Kim From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Joke Braeken via Ccnso-council <ccnso-council(a)icann.org> Reply-To: Joke Braeken <joke.braeken(a)icann.org> Date: Thursday, February 22, 2024 at 5:55 AM To: ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] NOTES | council Prep | 22 Feb 2024 (noon UTC) NOTES | council Prep | 22 Feb 2024 (noon UTC) 1. Welcome and roll call Jordan: reminder to please complete your SOI 2. Update Survey ( Progress to date, 21 February Quorum not yet reached. Deadline to respond is tomorrow, friday 23 Feb 3. Sessions overview and assigning rapporteurs https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PI… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1q_w8qnnsRErB…> Bart: During the ccNSO Council meeting, you might need to brief Council about what happened during the sessions E.g. GAC Gap Analysis discussions Alejandra: useful in Hamburg. We added the notes directly in this document. Kim: will take care of it. 4. Chair and Vice-chair Election and Council Roles and Responsibilities: overview current roles Alejandra: please have a look. Do you want to continue? Change? Please let us know. During the workshop on Sunday, we will finish the assignments, and approve them at the council meeting. In the past there were delays, and we want to avoid that. Irina: doc is corrupted. Bart: will circulate via email https://ccnso.icann.org/about/roles-responsibilities-council-30jun23-en.pdf [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/about/roles-responsibili…> Included excerpt from Roles and responsibilities Guideline on Chair and Vice-Chairs election Bart: election of the chair first. Needs to be a nomination, a secondment, and then the candidate(s) need to accept their nomination. If there are 2 or more councillors, we need to vote. At least one councilor will participate remotely, so we need to think about how to have a confidential ballot. More info to follow. The chair and vice chairs need to be from different regions. To ensure that the vice chair candidates are from different regions. First election chair, then vice chairs. If 2 or more councillors, there will be a confidential vote. 5. Topics Q&A meeting ccNSO appointed Board members Alejandra: No suggestions to date. Anything you would like to discuss? This will be useful input for Barbara who will chair. Stephen: update ccPDP3-RM with the Board. Alejandra: we received an update during the last council meeting Jordan: the nature of risk management at ICANN. Came up during SO/AC roundtable Alejandra: yes, depends also a bit on the discussions in the roundtable in san Juan Bart: nice opportunity to share the sense of the discussion with the broader community present. Irina: retirement policy implementation We still do not know the status. Is it implemented or not? Stephen: i talked informally with Kim D in Frankfurt or earlier. Iana procedures were nearing completion at the time. Would be good to receive an update. Alejandra: ok. Chris: ask about the budget. 1. Cutting money - travel budget. How does that look? 2. Reserved fund - topped up to more than what was previously required. Maintained at same level? More money required? Alejandra: we also welcome topics from the floor of course. Irina: FY25 Budget we just commented on does not foresee any changes in Reserve Fund 6. What to expect at Council working sessions Sunday 3 March 2024 block 1 (Gap Analysis) and block 2 Bart: small group agreed to use the 2 sessions on Tuesday to do hypotheticals. How to address the gaps. Council workshop is to test the waters on the hypotheticals. Latest update of the overview document. So you have a real understanding of the documentation available. Potential ways to address gaps. Chris: Also, want to see off there is any discussion about the quantum and about what would be appropriate reasons to access it Bart: implementation issue? In that case a PDP is not suitable. Tools range from a PDP, to info sharing between PTI IANA and ccNSO Council, inforing ccNSO about an issue. Range of tools that are available. Alejandra: how do you plan to gather the input? Do group work? Bart: initial thought was breakout groups. But that has proven to be unworkable. Ad hoc group is going to run hypotheticals with the community instead. It is almost a Q&A session. Group identified 2 scenarios. Will seek immediate views on the issues from the audience. We can use mentimeter, show of hands etc. Add complications, and take people by the hand through the gaps, and see how to address them. No presentations. Another way of creating an interactive sessions Alejandra: people might not be inclined to speak in the big room. But we could place councillors in the room for interventions Bart: ad hoc group is aware. It is a method to bring people up to speed to the issues. Introduce topics gradually. Be surprised! Tatiana: mentimeter. Can be used when people do not want to speak. Submit your opinion in written. Would be good. Bart: hoping for a divergence in view. Makes it easier and more interesting. Jordan: most people did not think about it. Breaking into small groups, we loose people. Role play through hypotheticals. More concrete and tangible. Chris and bart will do a first draft. On sunday, during our workshop, we will run you through the hypotheticals als see how council could play a role. Chris: quantum. discussion re amount in there. Has the council discussed the amount, and the circumstances when it would be appropriate to access the reserve funds? Is there a reserve fund strategy in place? If there is not, should there be one? 7. What to expect at the Council meeting 7 March 2024 A. Formal Chair and Vice-Chairs Elections B. Roles and Responsibilities Councillors C. Council Vote on ccPDP4 & Approval Timeline Members vote ccPDP4 D. Adoption advise to ccTLDs on IDN Tables and registration variants as 2nd level domains E. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years F. Discussion outcome OISC review G. Discussion Next steps GAP Analysis (outcomes council workshop and member session) 8. AOB Kim: Regarding ICANN80. we had a meeting with RICTA (.rw) They cannot offer financial support, but can assist in establishing contacts. We are still looking for funding. Suggested alternative to Tuesday cocktail is to take people on a field trip to a genocide memorial. Is there an interest to do this? In place of or in addition to the usual networking. No idea where the ccnso will be hosted: Several hotels. Radisson is at the venue. Venue has a terrace restaurant and pool area. 30 min. Walk for the contracted venue hotels. Prices are reasonable. This is a policy forum. There are cocktail every day. Venue is Kigali convention centre. Radisson next doors. You need a taxi for everything else beyond that. Tatiana: like the idea. Alejandra: i like the idea. We do not often have the opportunity to meet in Kigali, Bart: let’s raise it again at the council workshop. People can think about it. Also about potential sponsoring. 9. Closure and safe travels Thank you. bye Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ

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