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ccNSO Council ICANN79 Prep teleconference: Recording and reminder
by Kimberly Carlson Feb. 22, 2024

Feb. 22, 2024

Dear Council, Please find the recording to today’s prep call here: https://icann.zoom.us/rec/share/jUYFmAv8_UWKqdZgMMUPpBGwGPCCuCajDCyrWnbgD36… As a reminder to the rapporteurs/note takers, please add your notes directly to this document: https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PI… Thank you, Kim From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Joke Braeken via Ccnso-council <ccnso-council(a)icann.org> Reply-To: Joke Braeken <joke.braeken(a)icann.org> Date: Thursday, February 22, 2024 at 5:55 AM To: ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] NOTES | council Prep | 22 Feb 2024 (noon UTC) NOTES | council Prep | 22 Feb 2024 (noon UTC) 1. Welcome and roll call Jordan: reminder to please complete your SOI 2. Update Survey ( Progress to date, 21 February Quorum not yet reached. Deadline to respond is tomorrow, friday 23 Feb 3. Sessions overview and assigning rapporteurs https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PI… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1q_w8qnnsRErB…> Bart: During the ccNSO Council meeting, you might need to brief Council about what happened during the sessions E.g. GAC Gap Analysis discussions Alejandra: useful in Hamburg. We added the notes directly in this document. Kim: will take care of it. 4. Chair and Vice-chair Election and Council Roles and Responsibilities: overview current roles Alejandra: please have a look. Do you want to continue? Change? Please let us know. During the workshop on Sunday, we will finish the assignments, and approve them at the council meeting. In the past there were delays, and we want to avoid that. Irina: doc is corrupted. Bart: will circulate via email https://ccnso.icann.org/about/roles-responsibilities-council-30jun23-en.pdf [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/about/roles-responsibili…> Included excerpt from Roles and responsibilities Guideline on Chair and Vice-Chairs election Bart: election of the chair first. Needs to be a nomination, a secondment, and then the candidate(s) need to accept their nomination. If there are 2 or more councillors, we need to vote. At least one councilor will participate remotely, so we need to think about how to have a confidential ballot. More info to follow. The chair and vice chairs need to be from different regions. To ensure that the vice chair candidates are from different regions. First election chair, then vice chairs. If 2 or more councillors, there will be a confidential vote. 5. Topics Q&A meeting ccNSO appointed Board members Alejandra: No suggestions to date. Anything you would like to discuss? This will be useful input for Barbara who will chair. Stephen: update ccPDP3-RM with the Board. Alejandra: we received an update during the last council meeting Jordan: the nature of risk management at ICANN. Came up during SO/AC roundtable Alejandra: yes, depends also a bit on the discussions in the roundtable in san Juan Bart: nice opportunity to share the sense of the discussion with the broader community present. Irina: retirement policy implementation We still do not know the status. Is it implemented or not? Stephen: i talked informally with Kim D in Frankfurt or earlier. Iana procedures were nearing completion at the time. Would be good to receive an update. Alejandra: ok. Chris: ask about the budget. 1. Cutting money - travel budget. How does that look? 2. Reserved fund - topped up to more than what was previously required. Maintained at same level? More money required? Alejandra: we also welcome topics from the floor of course. Irina: FY25 Budget we just commented on does not foresee any changes in Reserve Fund 6. What to expect at Council working sessions Sunday 3 March 2024 block 1 (Gap Analysis) and block 2 Bart: small group agreed to use the 2 sessions on Tuesday to do hypotheticals. How to address the gaps. Council workshop is to test the waters on the hypotheticals. Latest update of the overview document. So you have a real understanding of the documentation available. Potential ways to address gaps. Chris: Also, want to see off there is any discussion about the quantum and about what would be appropriate reasons to access it Bart: implementation issue? In that case a PDP is not suitable. Tools range from a PDP, to info sharing between PTI IANA and ccNSO Council, inforing ccNSO about an issue. Range of tools that are available. Alejandra: how do you plan to gather the input? Do group work? Bart: initial thought was breakout groups. But that has proven to be unworkable. Ad hoc group is going to run hypotheticals with the community instead. It is almost a Q&A session. Group identified 2 scenarios. Will seek immediate views on the issues from the audience. We can use mentimeter, show of hands etc. Add complications, and take people by the hand through the gaps, and see how to address them. No presentations. Another way of creating an interactive sessions Alejandra: people might not be inclined to speak in the big room. But we could place councillors in the room for interventions Bart: ad hoc group is aware. It is a method to bring people up to speed to the issues. Introduce topics gradually. Be surprised! Tatiana: mentimeter. Can be used when people do not want to speak. Submit your opinion in written. Would be good. Bart: hoping for a divergence in view. Makes it easier and more interesting. Jordan: most people did not think about it. Breaking into small groups, we loose people. Role play through hypotheticals. More concrete and tangible. Chris and bart will do a first draft. On sunday, during our workshop, we will run you through the hypotheticals als see how council could play a role. Chris: quantum. discussion re amount in there. Has the council discussed the amount, and the circumstances when it would be appropriate to access the reserve funds? Is there a reserve fund strategy in place? If there is not, should there be one? 7. What to expect at the Council meeting 7 March 2024 A. Formal Chair and Vice-Chairs Elections B. Roles and Responsibilities Councillors C. Council Vote on ccPDP4 & Approval Timeline Members vote ccPDP4 D. Adoption advise to ccTLDs on IDN Tables and registration variants as 2nd level domains E. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years F. Discussion outcome OISC review G. Discussion Next steps GAP Analysis (outcomes council workshop and member session) 8. AOB Kim: Regarding ICANN80. we had a meeting with RICTA (.rw) They cannot offer financial support, but can assist in establishing contacts. We are still looking for funding. Suggested alternative to Tuesday cocktail is to take people on a field trip to a genocide memorial. Is there an interest to do this? In place of or in addition to the usual networking. No idea where the ccnso will be hosted: Several hotels. Radisson is at the venue. Venue has a terrace restaurant and pool area. 30 min. Walk for the contracted venue hotels. Prices are reasonable. This is a policy forum. There are cocktail every day. Venue is Kigali convention centre. Radisson next doors. You need a taxi for everything else beyond that. Tatiana: like the idea. Alejandra: i like the idea. We do not often have the opportunity to meet in Kigali, Bart: let’s raise it again at the council workshop. People can think about it. Also about potential sponsoring. 9. Closure and safe travels Thank you. bye Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ

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NOTES | council Prep | 22 Feb 2024 (noon UTC)
by Joke Braeken Feb. 22, 2024

Feb. 22, 2024

NOTES | council Prep | 22 Feb 2024 (noon UTC) 1. Welcome and roll call Jordan: reminder to please complete your SOI 2. Update Survey ( Progress to date, 21 February Quorum not yet reached. Deadline to respond is tomorrow, friday 23 Feb 3. Sessions overview and assigning rapporteurs https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PI… Bart: During the ccNSO Council meeting, you might need to brief Council about what happened during the sessions E.g. GAC Gap Analysis discussions Alejandra: useful in Hamburg. We added the notes directly in this document. Kim: will take care of it. 4. Chair and Vice-chair Election and Council Roles and Responsibilities: overview current roles Alejandra: please have a look. Do you want to continue? Change? Please let us know. During the workshop on Sunday, we will finish the assignments, and approve them at the council meeting. In the past there were delays, and we want to avoid that. Irina: doc is corrupted. Bart: will circulate via email https://ccnso.icann.org/about/roles-responsibilities-council-30jun23-en.pdf Included excerpt from Roles and responsibilities Guideline on Chair and Vice-Chairs election Bart: election of the chair first. Needs to be a nomination, a secondment, and then the candidate(s) need to accept their nomination. If there are 2 or more councillors, we need to vote. At least one councilor will participate remotely, so we need to think about how to have a confidential ballot. More info to follow. The chair and vice chairs need to be from different regions. To ensure that the vice chair candidates are from different regions. First election chair, then vice chairs. If 2 or more councillors, there will be a confidential vote. 5. Topics Q&A meeting ccNSO appointed Board members Alejandra: No suggestions to date. Anything you would like to discuss? This will be useful input for Barbara who will chair. Stephen: update ccPDP3-RM with the Board. Alejandra: we received an update during the last council meeting Jordan: the nature of risk management at ICANN. Came up during SO/AC roundtable Alejandra: yes, depends also a bit on the discussions in the roundtable in san Juan Bart: nice opportunity to share the sense of the discussion with the broader community present. Irina: retirement policy implementation We still do not know the status. Is it implemented or not? Stephen: i talked informally with Kim D in Frankfurt or earlier. Iana procedures were nearing completion at the time. Would be good to receive an update. Alejandra: ok. Chris: ask about the budget. 1. Cutting money - travel budget. How does that look? 2. Reserved fund - topped up to more than what was previously required. Maintained at same level? More money required? Alejandra: we also welcome topics from the floor of course. Irina: FY25 Budget we just commented on does not foresee any changes in Reserve Fund 6. What to expect at Council working sessions Sunday 3 March 2024 block 1 (Gap Analysis) and block 2 Bart: small group agreed to use the 2 sessions on Tuesday to do hypotheticals. How to address the gaps. Council workshop is to test the waters on the hypotheticals. Latest update of the overview document. So you have a real understanding of the documentation available. Potential ways to address gaps. Chris: Also, want to see off there is any discussion about the quantum and about what would be appropriate reasons to access it Bart: implementation issue? In that case a PDP is not suitable. Tools range from a PDP, to info sharing between PTI IANA and ccNSO Council, inforing ccNSO about an issue. Range of tools that are available. Alejandra: how do you plan to gather the input? Do group work? Bart: initial thought was breakout groups. But that has proven to be unworkable. Ad hoc group is going to run hypotheticals with the community instead. It is almost a Q&A session. Group identified 2 scenarios. Will seek immediate views on the issues from the audience. We can use mentimeter, show of hands etc. Add complications, and take people by the hand through the gaps, and see how to address them. No presentations. Another way of creating an interactive sessions Alejandra: people might not be inclined to speak in the big room. But we could place councillors in the room for interventions Bart: ad hoc group is aware. It is a method to bring people up to speed to the issues. Introduce topics gradually. Be surprised! Tatiana: mentimeter. Can be used when people do not want to speak. Submit your opinion in written. Would be good. Bart: hoping for a divergence in view. Makes it easier and more interesting. Jordan: most people did not think about it. Breaking into small groups, we loose people. Role play through hypotheticals. More concrete and tangible. Chris and bart will do a first draft. On sunday, during our workshop, we will run you through the hypotheticals als see how council could play a role. Chris: quantum. discussion re amount in there. Has the council discussed the amount, and the circumstances when it would be appropriate to access the reserve funds? Is there a reserve fund strategy in place? If there is not, should there be one? 7. What to expect at the Council meeting 7 March 2024 A. Formal Chair and Vice-Chairs Elections B. Roles and Responsibilities Councillors C. Council Vote on ccPDP4 & Approval Timeline Members vote ccPDP4 D. Adoption advise to ccTLDs on IDN Tables and registration variants as 2nd level domains E. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years F. Discussion outcome OISC review G. Discussion Next steps GAP Analysis (outcomes council workshop and member session) 8. AOB Kim: Regarding ICANN80. we had a meeting with RICTA (.rw) They cannot offer financial support, but can assist in establishing contacts. We are still looking for funding. Suggested alternative to Tuesday cocktail is to take people on a field trip to a genocide memorial. Is there an interest to do this? In place of or in addition to the usual networking. No idea where the ccnso will be hosted: Several hotels. Radisson is at the venue. Venue has a terrace restaurant and pool area. 30 min. Walk for the contracted venue hotels. Prices are reasonable. This is a policy forum. There are cocktail every day. Venue is Kigali convention centre. Radisson next doors. You need a taxi for everything else beyond that. Tatiana: like the idea. Alejandra: i like the idea. We do not often have the opportunity to meet in Kigali, Bart: let’s raise it again at the council workshop. People can think about it. Also about potential sponsoring. 9. Closure and safe travels Thank you. bye Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ

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ccNSO Council ICANN79 Prep | 22 February at 12:00 UTC
by Kimberly Carlson Feb. 22, 2024

Feb. 22, 2024

***STARTING IN ONE HOUR*** Dear Council, The ccNSO Council ICANN79 Prep call has been (tentatively) scheduled for 22 February at 12:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/94349964028?pwd=eDFCSTZ0Q3VVbVJNbVJNRm4yUm11QT09 Meeting ID: 943 4996 4028 Passcode: Council-02

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Agenda and material Council prep call 22 February 2024| noon UTC
by Bart Boswinkel Feb. 22, 2024

Feb. 22, 2024

Dear all, Please find included the draft agenda and back ground material for the ICANN79 prep call tomorrow Kind regards, Bart 1. Welcome and roll call 2. Update Survey ( Progress to date, 21 February: 3. Sessions overview and assigning rapporteurs: https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PI… 4. Chair and Vice-chair Election and Council Roles and Responsibilities: overview current roles: https://ccnso.icann.org/about/roles-responsibilities-council-30jun23-en.pdf . Included excerpt from Roles and responsibilities Guideline on Chair and Vice-Chairs election 5. Topics Q&A meeting ccNSO appointed Board members 6. What to expect at Council working sessions Sunday 3 March 2024 block 1 (Gap Analysis) and block 2 7. What to expect at the Council meeting 7 march 2024: a) Formal Chair and Vice-Chairs Elections b) Roles and Responsibilities Councillors c) Council Vote on ccPDP4 & Approval Timeline Members vote ccPDP4 d) Adoption advise to ccTLDs on IDNTables and registration variants as SLDs e) Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years f) Discussion outcome OISC review g) Discussion Next steps GAP Analysis (outcomes council workshop and member session) 1. AOB 2. Closure and safe travels

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Reminder: 360 Review Councillors
by Bart Boswinkel Feb. 21, 2024

Feb. 21, 2024

Dear all , To date ( 21 February) only a limited number of you have completed the survey! (7 to 8). Note that the survey results will be only used if at least 10 persons have responded to the survey by 23 February 2024. If you have any questions or lost the links to the survey do not hesitate to reach out to me Thank you and kind regards, Bart

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ICANN Community Digest | NEW: Community Consultation On Timing and Potential Deferral of ATRT4 Review
by Claudia Ruiz Feb. 19, 2024

Feb. 19, 2024

Monday, 19 February 2024 ICANN Community Digest [Image removed by sender.] The ICANN organization Policy Development Support function publishes this twice-weekly digest to help ICANN community groups track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Do you have any ideas for improving the ICANN Community Digest? Write to us at policyinfo(a)icann.org!<mailto:policyinfo@icann.org> Table of Contents ICANN79 · Join the Board for a Special ICANN79 Prep Week Session · ICANN79 Policy Outlook Report · ICANN79 Schedule Now Available · ICANN79 Prep Week Schedule Now Available · ICANN79 Zoom Backgrounds Information Sharing · NEW: Middle East DNS Forum 2024: Shaping the Future of Digital Infrastructure · NEW: Community Consultation On Timing and Potential Deferral of ATRT4 Review Action Items · FRIDAY🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN80 · 🔥 ACTION ITEM: Apply Now for ICANN Leadership Positions Public Comment · Review of the Draft Applicant Support Program (ASP) Handbook – New gTLD Program · Draft NCAP Study 2 Report and Responses to Questions Regarding Name Collisions · Phase 1 Final Report of the EPDP on Internationalized Domain Names · Proposed Language for Draft Sections of the Next Round Applicant Guidebook · Proposed Top-Level Domain String for Private Use · String Similarity Review Guidelines ICANN79 Prep Week Schedule [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Zoom Backgrounds [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> ICANN79 Schedule [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> ICANN79 Policy Outlook Report [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Join the Board for a Special ICANN79 Prep Week Session During the session, Board members will host three separate breakout rooms, each covering a different topic. Date: Wednesday, 21 February, at 16:30–17:30 UTC. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Information Sharing NEW: Middle East DNS Forum 2024: Shaping the Future of Digital Infrastructure This year's theme, "Celebrating Progress in the Middle East's DNS Journey," underscores the past ten years' advancements in the region's digital infrastructure and growth in Internet usage. Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> NEW: Community Consultation On Timing and Potential Deferral of ATRT4 Review ICANN org is initiating consultation with the community to seek input on the timing of the Fourth Accountability and Transparency Review (ATRT4) and whether there is a need for a deferral of the ATRT4 for a limited time. A consultation approach is being used because it will allow for a targeted conversation with the SO/AC Chairs and their constituencies. While ATRT4 is of general interest to the entire ICANN community, it is important for the Board and org to understand whether the SO/ACs would be available to come together to populate, perform and deliver the recommendations within the ATRT4 while carrying out their other work. Members of the ICANN org Review Support and Accountability team are available to meet with interested community groups during ICANN79 or after to address questions about ATRT4 Timing and other Review Topics. To schedule a meeting to discuss, please contact: rsa-coordinators(a)icann.org<mailto:rsa-coordinators@icann.org> Community consultation and engagement activities leading up to and during ICANN79 include: - ICANN79 Prep Week Webinar (Thursday, 22 February) - ICANN79 Community Session on ATRT4 Deferral and Pilot Holistic Review (Tuesday, 5 March) - ICANN79 briefings (at the request of your community group) Action Items FRIDAY🔥 ACTION ITEM: Calling for NextGen@ICANN Applications for ICANN80 ICANN wants to hear from university students living and studying in the African region who are interested in the future of the Internet and in participating in the ICANN80 Policy Forum. ICANN80 is scheduled to be held in Kigali, Rwanda, from 10–13 June 2024. Deadline: 23 February 2024 Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> 🔥 ACTION ITEM: Apply Now for ICANN Leadership Positions Selected individuals will have a unique opportunity to work with accomplished colleagues from around the globe to help shape the policy development and technical coordination of the Internet's unique identifiers. Deadline: 15 March 2024 at 23:59 UTC Read more. [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Public Comment Draft NCAP Study 2 Report and Responses to Questions Regarding Name Collisions [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Open for Submissions: 19 January 2024 Closed for Submissions: 28 February 2024 Phase 1 Final Report of the EPDP on Internationalized Domain Names [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Open for Submissions: 23 January 2024 Closed for Submissions: 12 March 2024 Proposed Language for Draft Sections of the Next Round Applicant Guidebook [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Open for Submissions: 01 February 2024 Closed for Submissions: 19 March 2024 Proposed Top-Level Domain String for Private Use [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Open for Submissions: 24 January 2024 Closed for Submissions: 21 March 2024 String Similarity Review Guidelines [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Open for Submissions: 07 February 2024 Closed for Submissions: 27 March 2024 Review of the Draft Applicant Support Program (ASP) Handbook – New gTLD Program [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> Open for Submissions: 12 February 2024 Closed for Submissions: 02 April 2024 See upcoming proceedings [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…>. See other public consultations [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…>. Volume 6, Issue 14 | Archive [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…> | Next Issue: Thursday, 22 February 2024 STAY INFORMED: Subscribe here [r20.rs6.net]<https://urldefense.com/v3/__https:/r20.rs6.net/tn.jsp?f=0017-IMtRH4hZyrZu6R…>

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Fwd: [soac-chairs] Timing and Potential Deferral of ATRT4 and Upcoming Engagement with the ICANN Community [ ref:!00D1a0Y7OU.!500Qk06pIRA:ref ]
by Alejandra Reynoso Barral Feb. 19, 2024

Feb. 19, 2024

Dear Councillors Please find attached a letter from Theresa Swinehart, regarding the Timing and Potential Deferral of ATRT4 and Upcoming Engagement with the ICANN Community. We are requested to give our input by the 22 of March. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Correspondence via soac-chairs <soac-chairs(a)icann.org> Date: Sat, Feb 17, 2024 at 12:56 AM Subject: [soac-chairs] Timing and Potential Deferral of ATRT4 and Upcoming Engagement with the ICANN Community [ ref:!00D1a0Y7OU.!500Qk06pIRA:ref ] To: soac-chairs(a)icann.org <soac-chairs(a)icann.org> Cc: jessica.puccio(a)icann.org <jessica.puccio(a)icann.org>, jason.kean(a)icann.org <jason.kean(a)icann.org>, team-leaders(a)icann.org < team-leaders(a)icann.org> Dear SO/AC Chairs, Please find attached a letter from Theresa Swinehart, Senior Vice President, Global Domains & Strategy at ICANN regarding the Timing and Potential Deferral of ATRT4 and Upcoming Engagement with the ICANN Community. This letter will be posted shortly to the ICANN Correspondence page (https://www.icann.org/resources/pages/correspondence) Please submit any questions you may have about this message to correspondence(a)icann.org. Best Regards, Michael Kovach The Correspondence Team Internet Corporation for Assigned Names and Numbers (ICANN) correspondence(a)icann.org www.icann.org ref:!00D1a0Y7OU.!500Qk06pIRA:ref _______________________________________________ soac-chairs mailing list soac-chairs(a)icann.org https://mm.icann.org/mailman/listinfo/soac-chairs _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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NOTES | ccNSO Council Meeting 202 | 15 February 2024, 18.00 UTC
by Joke Braeken Feb. 15, 2024

Feb. 15, 2024

NOTES | ccNSO Council Meeting 202 15 February 2024, 18.00 UTC 1. Welcome and roll call a. Is the meeting quorate? yes Wiki: https://community.icann.org/pages/viewpage.action?pageId=291799162 b. Statement of Interest by Councillors Guideline: https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-2… Template: https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQ… Olga: not yet completed the form. New job: dean of the national security university. Now fully academic oriented. Will not be able to attend ICANN79 in person. Jordan: invited to join the Mundial+10 High Level Executive Committee. Written update will follow. Thinks SOI was completed. Alejandra: secretariat to follow with those that have not yet completed their SOI. Administrative matters 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 3. Minutes & Action Items a. Minutes Meeting 201: Circulated 22 January 2024 Minutes circulated 22 January, no comments received b. Action items List in agenda. All relevant action items for today;s call were completed. Regarding AI 199-08: RySG leadership exchange of liaisons. Will meet at ICANN79 on Monday at 3 pm. Alejandra received a request from Rr SG to have more frequent exchange. E.g. regarding NIS2 and other aspects. To explore the communalities. Will check again during AOB today. 4. Intermeeting Decisions (since meeting 201, December 2023) a. Adoption Timeline 360 Review b. Appointment members IGLC: c. Appointment members MPC d. Appointment vice chair IGLC: 5. Intermeeting decisions Triage Committee The Triage Committee has made the following decisions since meeting 201: No formal participation in the SPIRT Charter Drafting Team. Although individual organisations, managing a ccTLD, may have an interest in participating in the drafting of the SPIRIT Charter Updates Written updates not yet circulated 6. Update ECA & CSC (written update) 7. Update WGs (written updates or taken from the meeting) a. IGLC b. GRC c. SOPC d. OISC (no meetings pending Review) e. TLD-OPS f. DASC g. Technical WG h. MPC i. UAC j. New: Registrant capacity ad-hoc group k. IRP Panel selection l. CCG WS 2 Implementation m. Prioritization Framework group 8. Update liaisons (written updates) a. Update ALAC Liaison b. Update GNSO Liaison c. Update UASG Liaison 9. Update 360 Review Councillors To date: 4 responses. Bart urges everyone to please respond to the surveys. 10. Update OISC Review Nick and Bart: Scope was considered to be too broad. Not everything was aligned, therefor it was stopped. Some work continues outside of OISC. e.g. travel fund committee. Direction of travel is to either re-charter the group, or to close it completely. Review not yet signed off by the review team. Group was unlucky, with the pandemic. Lots of bad luck involved. 11. Update ad-hoc Council Group GAP Analysis Jordan: When we started we considered three key questions - all sensitive and complex. Should the ccNSO work to: * Consolidate existing policy? * Identify gaps in existing policy? * Explore ways to deal with future unknowns? On consolidation: we have produced an overview with reference to the various policy sources. related we have started to work on creating an overview of relevant policies i.e. combining the relevant parts of RFC1591, the framework of Interpretation and retirement policy in one document. As to Gap analysis: hard to find gaps. But we will work on it during the workshop in San Juan. We are currently looking at the format of sessions in San Juan. Agreed that sessions need to introduce the complex issues understandable for everyone participating in the session, to allow all to participate and share their views. Regarding the session on Tuesday afternoon: Various issues have been identified, but we as a community need to understand the issue/topic. Fortunately no topics that need to be urgently resolved. But remember - gaps are in the eye of the beholder. We as a community need to really understand scope and impact of the topics i.e whether an issue is lack of policy, is an interpretation of policy issue, or implementation or something else? Council workshop on Sunday morning, closed: what are the findings to date? Make sure we are well prepared for the session with the community on Tuesday. 12. Update ccNSO Website redesign Defined the high level requirements or design principles. Now reviewing sitemap and developing user journeys. Major item: what information needs to be migrated from wiki to website. Meeting at least every week. 13. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat a. In person Round Table Biyi and Jordan attended in person, Alejandra remotely. Jordan: longer days and meetings, therefor more in-depth discussions. That was good. Main topics: role of that gathering itself. Make it annual? David Olive, Danko, Tripty, Sally, Bart… 3 things: * WSIS+20 review and ICANN’s campaign. Looking forward to announcements at San Juan. * Role of the group * Risk aversion, legal services. Intelligent debate whether the goal of the org is to limite the litigation risk, or rather think about risk in a bigger context? There is potentially tension. Biyi: role of the group versus their respective communities was debated. Good to meet people. Some of the request came from that meeting Alejandra: monthly call with the chairs. Discussed the notes and the next steps for the round table san juan. Suggestion was to have more discussion topics instead of updates. Rather provide updates via email, instead of taking time for interaction. It should not be a decision-making body, but rather a sounding board. Good to note too that the group is a sounding board or think tank - it doesn’t have decision making roles or replace any of the roles of the SOs and ACs b. update GAC-ccNSO leadership call Alejandra: Biyi and I attended this call yesterday. Main topics: * GAC/ccNSO liaisons. Lightweight role. Point of contact. Will be appointed after ICANN79. * Confirm meeting during ICANN80. 60-75 min. Using world café methodology to identify/discuss topics. Productive networking. * Identify topics/areas where ccNSO could assist in capacity building GAC. conclusion to have contact with their capacity building group. They will let us know whom to talk to from their end Biyi: agreed. Alejandra: 2023 ccNSO achievements reports was circulated. It was a nice report to make. Administrative Matters & Decisions 14. Appointments to WG and Committees, if any a. Appointment Joel Karubiu (AFTLD), Member MPC, member SOPC Draft Resolution The ccNSO Council appoints Joel Karubiu (AFTLD) as member of the ccNSO Meeting Program Committee (MPC) and ccNSO Strategic Operational Planning Committee (SOPC). The secretariat is requested to inform the chair of these groups. This resolution becomes effective upon publication. Move: Olga Second: Sean Any questions or comments? None Abstain? none Against? none All in favour Alejandra: Thanks to Joel for joining! 15. Update ccNSO Guideline Councillors Roles and Responsibilities: feedback from Council Following the ccNSO Council workshop in June 2023, the roles and responsibilities of Councillors in a specific year have been put into a succession planning process. According to this iterative process, the following steps must be considered: * Identify key areas and positions. Identify roles that are necessary to be filled with a view on the governance and functioning * Of the ccNSO Council and/or ccNSO * Other non-ccNSO groups * Identify capabilities for key areas and positions * Identify interested persons and assess against capabilities * Develop and implement succession and knowledge transfer plans * Evaluate effectiveness The updated draft Guideline addresses the assignment of Councillors to roles. Councillors have until 20 February until the end of the day to provide comments. Sean: light framework based on how the council has been running. Language readable and understandable, no surprises Bart: we will circulate the google doc and word. Please review and add potential suggestions. Sean: this impacts all current and new councillors Alejandra: reminder about roles we are talking about https://ccnso.icann.org/about/roles-responsibilities-council-30jun23-en.pdf At ICANN79, we will ask you to sign up for any of the roles. Do you want to continue on your role? Sign up for a new one. We will further discuss during the ICANN79 prep meeting Wafa: i do not see my name in the travel funding committee. Alejandra: correct. Needs to be updated Alejandra: we wil have chair and vice chair election. First elect chair, and then vice chair. Further info to follow in prep call Pablo: received an error when clicking on the link 16. Update Council Election Guideline: feedback from Council Please review by the 20th. Sean: election process manager noted some issues during last election process. Highlights in joke’s email. All items important. 2 that stand out: 6.2 and 7.1 * 6.2: vote being anonymous. Be more targeted to get people’s involvement * 7.1: plurality vs majority. Native english speakers understand majority as 50 plus 1. In a plurality there is more than 2, and you can win with less than a majority of the vote. Sean: we updated the document. Please look at it. This guideline impacts your role as a councillor. Alejanfdra: regarding anonymity GRC discussed whether or not to continue, or change the approach. Alejandra: Is this up to GRC to make a recommendation? Should we start a council group to discuss? Sean: prefers council to make that call. Not GRC as a committee. Fundamental change, if any Tatiana: GRC has many knowledge and experience. If we create a council group, can it have a synergy with you? Council group, but in close exchange. Would be happy to sign up Sean: middle road. Some GRC members are part of Council. Chris interested to join too Regarding voting. Harmonisation of the guidelines. GRC should take it into consideration. 17. Update Triage Committee a. Quarterly update Jordan: easy to digest report. We are making good progress. Some of the topics in the report also discussed today. We do not know about ccnso capacity to do work. Volunteers come and go and have diffetnet among of time. Portfolio in Click Up. there is no cap on the group size. Capacity does not always match work to be done. We do not have an endless supply of volunteers. Few people have many different roles. Might create blockages. Kigali to have a discussion on that. b. Introducing Council discussion: ccNSO priorities, capacity and organisation of activities 18. Additional item: Confirmation end of membership ccNSO .cm Joke: iana informed secretariat about the recent transfer. As per the bylaws requirement, ccnso membership of the previous cctld manager has ended Sean: moves Wafa: seconds Chris: as a matter of form, add “Cameroon” in the resolution. Not just .cm Bart: friendly amendment. Will be published as such Abstain: none Against: none All in favour For Discussion and Decision, if needed 19. Update ccPDP4 a. Progress and expected timeline ccNSO Decision making The ccPDP4 WG expects to complete its work by 20 February 2024, and the Issue manager will submit the report prior to ICANN79 for consideration and decision making by the Council. The Final report does include both policy recommendations and advice to ccTLDs. The advice is on topics that were considered out of scope of the PDP by the WG, and the decision making process is not defined through Annex B of the Bylaws, but through the Internal rules of the ccNSO. Bart: drafting ccPDP 4 report almost done. They hope to complete it next week. 2 different tracks: one is the set of policy recommendations. That was the taks of the WG, to develop this policy and propose it. Second track is advice to cctld managers. Submitting IDN tables for second level domains. Just an advice. Secondly, about registering idn domain names and variants to the same entity. We mention it now, to prepare you for the decision-making. It will have 2 sides: one is for policy making. As per the ccPDP process. First council asked t support the recommendations, and then the membership, before being sent to board The advice is governed by the internal rules of the ccnso. That will be a council decision, with the option to have a veto by the members. Alert to what is forthcoming. There is also a proposed timeline for the members vote. Hopefully by the june meeting, the recommendations can be submitted to the board. Note: 2 types of decisions * One within the contect of the pdp itsel * Second one out of scope of the pdp, and will be a regular resolution. (advice. Part B in the doc) b. Discussion and views Draft Recommendation 14 on participation of ccNSO in developing IDN Guidelines. The IDNccPDP4 WG was requested to provide feed-back on a draft recommendation by the Phase 2 GNSO IDN EPDP WG on proposal to create a formal process for convening a group that would propose amendments to IDN Guidelines. These Guidelines may affect (IDN & ASCII)) ccTLDs, with IDN second level domains under management and were developed by a group of experts, including members of the ccTLD community. According to the proposal the ccNSO and GNSO Councils will have a role in developing the charter etc. for the community group that will develop future versions of the IDN Implementation Guidelines. EPDP GNSO effort has a phase 2. They are in drafting mode. One of the recommendations (draft rec. 14 in the report) is about suggesting a more predictable process on changing the IDN implementation guidelines. Board development guideline on the format how to submit tables to iana. Board initiated process. Ccnso appointed some members. Suggestion is to make he process more rigorous. Reason for raising it now: they foresee a role for ccnso council Firstly, to approve the process to be designed, every time the board is initiating the process Secondly, to appoint members to this WG and monitor the outcome for the community Why relevant for ccTLDS? Goes back to advice. Idn tables need to have a format. Determined by the implementation guideline. Therefor you want to be involved in the evolution of the idn implementation guideline. Why on agenda today? Are you comfortable that you will be involved in that process?IDN ccPDP4 discussed it on tuesday, they thought it would be wise for council to be involved. More work needed tough. Alejandra: ok. No comments. Assuming we can proceed Bart: can i tell support staff there is no objection from council to get involved in this procedure? Alejandra: yes. 20. Block schedule & meetings ICANN79 a. Joint meetings: § GRC Working session on Continuous Improvement (Sat, 2 March | block 2) Sean: GRC excited about Continuous improvement. GRC did OST session in Hamburg. We will look at 2 things on saturday morning: * Good faith * CIP models. A quantifying technique on CI by using a CI tool. § Meeting with ccNSO appointed Board members Alejandra: Barbara will chair. Any topics you wish to discuss? § Introduction by Nomcom- Tue, 5 March | block 1 Search for leaders. They will speaking during the welcome session b. Council meetings related to ICANN79 § Council prep meeting – 22 February 2024 | noon UTC § Council Workshops – Sun, 3 March 2024, 1. Block 1 (discussion AD-Hoc Group approach Gap analysis) and 2. Block 2 (Roles and Responsibilites assignments) § Council meeting – Thu, 7 March 2024 c. Main schedule Alejandra: SSAC has a new leadership. They want to talk to us. They seek new members, and will present at Tech Day. Requested a joint session by ICANN80. To determine whether there is mutual interest. Pablo: SSACmany longstanding members. They want to bring in new blood. From all regions. Which better place to look than ccNSO? Promoting this with tech people from LAC region. Alejandra: are there other topics of mutual interest? Potentially to discuss at ICANN80 during a joint meeting Pablo: education. What do they do etc. Jordan: not just a fly-by type of session. Alejandra: 30 min left during welcome session. 2 options: * Share the results of the 2 world cafes and five feedback to community * Introduce icann strat plan and sopc Chris: world cafe. Others confirm Alejandra: please RSVP for ccnso cocktail To RSVP: https://forms.gle/inCeiwCdYGtcXZSg9 21. AOB Regarding the informal chat with RySG. do you wish to join? Chris: yes. Wafa, Olga, Sean. Biyi, Nick Chris; do not make it too big. Might be just Ashley. Ali: will attend ICANN79 remotely 22. Next Council Meetings a. prep for ICANN79, 22 February 2024 -12.00 UTC b. Meeting 203, March 2024 - ICANN 79 23. Adjourn Bye all. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ

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February ccNSO Council teleconference (203) | 15 February at 18:00 UTC
by Kimberly Carlson Feb. 15, 2024

Feb. 15, 2024

***STARTING IN ONE HOUR** Dear Council, The February ccNSO Council teleconference (203) is scheduled for 15 February at 18:00 UTC. The agenda will be circulated prior to the call. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/92342084426?pwd=STFTU2FkakcvZ2hCRVFKMm1QWThzQT09 Meeting ID: 923 4208 4426 Passcode: ccNSO-0216 Wiki page: https://community.icann.org/x/eoBkEQ

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REMINDER: February ccNSO Council teleconference (203) | 15 February at 18:00 UTC
by Kimberly Carlson Feb. 15, 2024

Feb. 15, 2024

Dear Council, The February ccNSO Council teleconference (203) is scheduled for 15 February at 18:00 UTC. The agenda is attached. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/92342084426?pwd=STFTU2FkakcvZ2hCRVFKMm1QWThzQT09 Meeting ID: 923 4208 4426 Passcode: ccNSO-0216 Wiki page: https://community.icann.org/x/eoBkEQ PLEASE LET BART AND I KNOW IF YOU ARE UNABLE TO ATTEND

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