- Ccnso-council - lists.icann.org

Decision Timeline NomCom 2023 Selection Process and appointment Joke as Selection Process Manager
by Bart Boswinkel Aug. 25, 2022

Aug. 25, 2022

Dear all, Please find included for your consideration the decision on call for expression of interest, timeline for selection process and appointment selection process manager If you have any questions or comments please use the list. Your decision is required by Thursday 25 August 2022, 2359 UTC. As you will see the deadline is fairly tight. Goal is to select Chris’s replacement by the start of ICANN75. Kind regards, Bart Decision for call for expression of interest to serve as ccNSP appointed delegate on 2023 Nomcom 1. Chris Disspain, ccNSO Councillor since January 2022, was selected by the Council to serve on NomCom 2023 in April 2022. 2. ICANN org was informed accordingly. 3. Chris’s term as Councillor ends in March 2023, at the end of the Council meeting during ICANN76. 4. It is the understanding of Council that according to ICANN Bylaw Article 8.8, a person who serves on the NomCom may not be selected for the ccNSO Council by the members, while serving on the NomCom. 5. To ensure the interpretation is correct and to include a provision in the ccNSO internal procedure, post iCANN 75 ICANN legal will be asked to share their opinion on the interpretation on the scope of ICANN Bylaw Article 8.8 ( see below strawman for your consideration) 6. To avoid any issues, Chris has stepped down as ccNSO appointed delegate to the 2023 NomCom and the chair of the NomCom, has been informed accordingly. 7. The 2023 NomCom has not yet been convened. This is expected to take place after closure of ICANN75. All delegates to the NomCom, including the ccNSO appointed delegate are expected to attend the first NomCom meeting. 8. According to the procedures of the NomCom “Vacancies that may occur in the NomCom may be filled for the remainder of the term by the same means through which the position was initially filled.” (https://www.icann.org/resources/pages/nomcom2021-operating-procedures-2021-…) 9. The ccNSO Council selects a delegate to the NomCom according to the internal ccNSO procedure: Guideline: ccNSO Appointment Procedures ( https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso…) 10. Accordingly (section 8.8 Vacancy) For purposes of this procedure, a vacancy shall be deemed to exist in the event of the death, resignation, or removal of a ccNSO Council appointed member. This vacancy shall be filled by the ccNSO Council using the selection procedure as described above (emphasis added). 1. The Council discussed the possibility to select the second most preferred candidate, from the 2023 NomCom call for Expression of interest. However, the internal procedure states that a vacancy has to be filled using the general selection procedure. This could be mitigated if – as stated in section 9.2 of the Guideline - the procedure does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO. However, the impact of using the procedure would effectively only increase fairness and the acceptability of the result. 2. Following section 8.1 of the same ccNSO internal procedure, the Council is expected to “initiate a process i.e. whenever a position needs to be filled, the ccNSO Council shall appoint a member of the secretariat to manage the process (the Process Manager) and adopt a timeline, which includes the major milestones. After the process is initiated, the ccNSO Council instructs the ccNSO Secretariat to issue the call for Expression of Interest for membership.” 1. To fill the vacancy after Chris’s resignation. on the 2023 NomCOm, the ccNSO Council will need to appoint the selection process manager and adopt a timeline and instruct the selection process manager to launch the call for expression of interest. 2. It is proposed to appoint Joke Braeken as selection process manager. 3. The following timeline is suggested: Pre-alert call for expression of Interest: 24 August 2022 (Secretariat, announcement to include note that Chris stepped down as ccNSO appointed delegate, note on requirements, including expectation that delegate is available during constitutive meeting of 2023 NomCom meeting. * Call for expression of Interest: from Friday 26 August until 2 September 2022 * Selection process Councillors: Monday 5- Thursday 8 September 2022 * Inform Council of results: Friday 9 September 2022 * Formal appointment: email decision 12- 14 September * Inform ICANN Org and Chair of NomCom: 15 September 2022. Decision The ccNSO Council appoints joke Braeken as selection process manager for the 2nd selection process 2023 NomCom ccNSO appointed delegate. The ccNSO Council adopts the proposed timeline, starting with the call for expression of interest as the ccNSO appointed delegate on the 2023 NomCom, starting with the call for expression of interest on Friday 26 August 2023. ------------ Strawman draft letter to ICANN legal Dear John, Recently the ccNSO Council has run into the issue that one of its members was selected to serve on the NomCom and this person’s term on Council would end in March 2023 halfway through the expected term of service on the NomCom. As a result, and to avoid any potential issues when made aware of Article 8.8, this person stepped down from serving on the NomCom in the hope to be elected as Councillor again by the ccNSO membership. Further, in the past the ccNSO Council has selected a Councillor to serve, however that person’s term did not conclude while serving on the NomCom. Going forward, the ccNSO Council would appreciate your opinion on the scope of Article 8.8 to ensure the ccNSO internal selection procedure will be aligned with the Bylaws again, specifically, Would Article 8.8 preclude the selection of a Councillor to serve on the NomCom? Would it make a difference if this person was selected by the ccNSO members or appointed by NomCom? Would Article 8.8 preclude a person from being selected (nominated and if needed elected) as a ccNSO Councillor by the ccNSO members, while serving on the NomCom? Would it make a difference if that person was already a Councillor?

4 3

Heads up: ccNSO Council will soon launch a call for volunteers for one (1) delegate to the 2023 NomCom
by Joke Braeken Aug. 24, 2022

Aug. 24, 2022

Dear All, This is a heads up about an upcoming call for volunteers. The ccNSO Council will soon launch a call for volunteers for one (1) delegate to the 2023 NomCom. The call for volunteers will open 26 August (noon UTC), and will close 2 September 2022 (23:59 UTC). Once the call for volunteers closes, the list of candidates will be presented to all ccNSO Councillors eligible to vote. Further details on the selection procedure used by Council can be found here<https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso…>. The 2023 NomCom will convene for the first time during ICANN75. Participation is mandatory for all delegates, including the new ccNSO appointed delegate. Background Following a call for volunteers in April 2022, Chris Disspain was appointed to serve on the 2023 ICANN Nominating Committee (NomCom) on behalf of the ccNSO. Chris was appointed in April 2022, and recently stepped down. Specific criteria and requirements regarding the Nominating Committee ("NomCom") composition and NomCom delegates are outlined in the ICANN Bylaws in Article 8.<https://www.icann.org/resources/pages/governance/bylaws-en/#article8> and are incorporated in the job description. The NomCom also has a procedure<https://www.icann.org/resources/pages/nomcom2021-operating-procedures-2021-…> document for reference that provides additional information about the work of the NomCom. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

1 0

REMINDER | Join the ccNSO webinar for newcomers on 30 August, starts noon UTC
by Joke Braeken Aug. 24, 2022

Aug. 24, 2022

Dear All, Are you new to the ccNSO, or would like to learn more? Join ccNSO Council Vice Chair Biyi Oladipo (.ng) for a 1-hour ccTLD Webinar for newcomers. Biyi will help you to gain an understanding of the work of the ccNSO, what to expect from the ccNSO at the ICANN75 Annual General Meeting, as well as how ccTLD community representatives can participate in the important work that affects you and your region. When? Tuesday, 30 August 2022 (noon UTC) To participate, register in advance for this meeting: https://icann.zoom.us/meeting/register/tJwtd-CsrjoqHNTQ83ORvAxlEYENpd5bzaD8 After registering, you will receive a confirmation email containing information about joining the meeting. Recordings will become available here: https://community.icann.org/x/ooNJD Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

1 0

Re: [ccnso-council] [Ext] RE: Decision Timeline NomCom 2023 Selection Process and appointment Joke as Selection Process Manager
by Bart Boswinkel Aug. 24, 2022

Aug. 24, 2022

Dear Irina, As discussed on last call I looked into matter. Based on NomCom procedures AND the ccNSO Guideline, my advice is to go for a call for expression of interest, see point 8 -13 below, Kind regards, Bart From: Irina Danelia <i.danelia(a)cctld.ru> Date: Tuesday, 23 August 2022 at 11:02 To: Bart Boswinkel <bart.boswinkel(a)icann.org> Subject: [Ext] RE: [ccnso-council] Decision Timeline NomCom 2023 Selection Process and appointment Joke as Selection Process Manager Dear Bart, all As suggested by Tatiana at the last Council call, can we just select #2 candidate from the previous round instead of going through the whole process again? Would it contradict any rules? Irina From: Ccnso-council <ccnso-council-bounces(a)icann.org> On Behalf Of Bart Boswinkel via Ccnso-council Sent: Tuesday, August 23, 2022 11:28 AM To: ccNSO-Council(a)icann.org Subject: [ccnso-council] Decision Timeline NomCom 2023 Selection Process and appointment Joke as Selection Process Manager Dear all, Please find included for your consideration the decision on call for expression of interest, timeline for selection process and appointment selection process manager If you have any questions or comments please use the list. Your decision is required by Thursday 25 August 2022, 2359 UTC. As you will see the deadline is fairly tight. Goal is to select Chris’s replacement by the start of ICANN75. Kind regards, Bart Decision for call for expression of interest to serve as ccNSP appointed delegate on 2023 Nomcom 1. Chris Disspain, ccNSO Councillor since January 2022, was selected by the Council to serve on NomCom 2023 in April 2022. 2. ICANN org was informed accordingly. 3. Chris’s term as Councillor ends in March 2023, at the end of the Council meeting during ICANN76. 4. It is the understanding of Council that according to ICANN Bylaw Article 8.8, a person who serves on the NomCom may not be selected for the ccNSO Council by the members, while serving on the NomCom. 5. To ensure the interpretation is correct and to include a provision in the ccNSO internal procedure, post iCANN 75 ICANN legal will be asked to share their opinion on the interpretation on the scope of ICANN Bylaw Article 8.8 ( see below strawman for your consideration) 6. To avoid any issues, Chris has stepped down as ccNSO appointed delegate to the 2023 NomCom and the chair of the NomCom, has been informed accordingly. 7. The 2023 NomCom has not yet been convened. This is expected to take place after closure of ICANN75. All delegates to the NomCom, including the ccNSO appointed delegate are expected to attend the first NomCom meeting. 8. According to the procedures of the NomCom “Vacancies that may occur in the NomCom may be filled for the remainder of the term by the same means through which the position was initially filled.” (https://www.icann.org/resources/pages/nomcom2021-operating-procedures-2021-…) 9. The ccNSO Council selects a delegate to the NomCom according to the internal ccNSO procedure: Guideline: ccNSO Appointment Procedures ( https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso… [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/fiel…>) 10. Accordingly (section 8.8 Vacancy) For purposes of this procedure, a vacancy shall be deemed to exist in the event of the death, resignation, or removal of a ccNSO Council appointed member. This vacancy shall be filled by the ccNSO Council using the selection procedure as described above (emphasis added). 1. The Council discussed the possibility to select the second most preferred candidate, from the 2023 NomCom call for Expression of interest. However, the internal procedure states that a vacancy has to be filled using the general selection procedure. This could be mitigated if – as stated in section 9.2 of the Guideline - the procedure does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO. However, the impact of using the procedure would effectively only increase fairness and the acceptability of the result. 2. Following section 8.1 of the same ccNSO internal procedure, the Council is expected to “initiate a process i.e. whenever a position needs to be filled, the ccNSO Council shall appoint a member of the secretariat to manage the process (the Process Manager) and adopt a timeline, which includes the major milestones. After the process is initiated, the ccNSO Council instructs the ccNSO Secretariat to issue the call for Expression of Interest for membership.” 1. To fill the vacancy after Chris’s resignation. on the 2023 NomCOm, the ccNSO Council will need to appoint the selection process manager and adopt a timeline and instruct the selection process manager to launch the call for expression of interest. 2. It is proposed to appoint Joke Braeken as selection process manager. 3. The following timeline is suggested: Pre-alert call for expression of Interest: 24 August 2022 (Secretariat, announcement to include note that Chris stepped down as ccNSO appointed delegate, note on requirements, including expectation that delegate is available during constitutive meeting of 2023 NomCom meeting. * Call for expression of Interest: from Friday 26 August until 2 September 2022 * Selection process Councillors: Monday 5- Thursday 8 September 2022 * Inform Council of results: Friday 9 September 2022 * Formal appointment: email decision 12- 14 September * Inform ICANN Org and Chair of NomCom: 15 September 2022. Decision The ccNSO Council appoints joke Braeken as selection process manager for the 2nd selection process 2023 NomCom ccNSO appointed delegate. The ccNSO Council adopts the proposed timeline, starting with the call for expression of interest as the ccNSO appointed delegate on the 2023 NomCom, starting with the call for expression of interest on Friday 26 August 2023. ------------ Strawman draft letter to ICANN legal Dear John, Recently the ccNSO Council has run into the issue that one of its members was selected to serve on the NomCom and this person’s term on Council would end in March 2023 halfway through the expected term of service on the NomCom. As a result, and to avoid any potential issues when made aware of Article 8.8, this person stepped down from serving on the NomCom in the hope to be elected as Councillor again by the ccNSO membership. Further, in the past the ccNSO Council has selected a Councillor to serve, however that person’s term did not conclude while serving on the NomCom. Going forward, the ccNSO Council would appreciate your opinion on the scope of Article 8.8 to ensure the ccNSO internal selection procedure will be aligned with the Bylaws again, specifically, Would Article 8.8 preclude the selection of a Councillor to serve on the NomCom? Would it make a difference if this person was selected by the ccNSO members or appointed by NomCom? Would Article 8.8 preclude a person from being selected (nominated and if needed elected) as a ccNSO Councillor by the ccNSO members, while serving on the NomCom? Would it make a difference if that person was already a Councillor?

2 1

[Español | Français | English] Interpretation in ccNSO sessions at ICANN meetings
by Alejandra Reynoso Barral Aug. 23, 2022

Aug. 23, 2022

Dear ccNSO Members Exciting news! I am reaching out to let you know that for the very first time, simultaneous interpretation will be available for a select number of ccNSO sessions at ICANN public meetings. The enhanced language support is part of a pilot project, which covers simultaneous interpretation in Spanish, French, and English for ICANN75, ICANN76, and ICANN77. The ICANN75 Annual General Meeting <https://75.schedule.icann.org/> is being held 17–22 September 2022. Consult the ccNSO schedule here <https://community.icann.org/x/A4JJD>, and read the session highlights here <https://community.icann.org/x/ooNJD>. *About the pilot project* In May 2022, the ICANN Board recently adopted the FY23 Operating Plan and Budget, which includes allocations for approved Additional Budget Requests and pilot projects <https://community.icann.org/pages/viewpage.action?pageId=176623357&preview=…>. Included in the package is a budget for targeted interpretation of ccNSO sessions for the upcoming 3 ICANN public meetings, starting with ICANN75. This pilot project will benefit the ccTLD community by deepening operational exchanges, and advancing information sharing. In addition, this pilot project will allow ICANN org to assess the costs and feasibility of providing additional interpretation services to the ICANN community based on emerging needs over time. The ccNSO Council selected Spanish and French as additional languages, as those would benefit the global ccTLD community most. *Integrated remote simultaneous interpretation in Zoom* ICANN has integrated remote simultaneous interpretation (RSI) into Zoom. Watch the "How-to" guide <https://icann.zoom.us/rec/share/6UEZVJ0fljxtOnj2J-IsSagxkwIiCXS9lEsSnujSqIF…> on how to use this feature. This integration allows participants who have downloaded the Zoom application, to click a single button within the Zoom meeting or webinar to access the interpretation of the available languages. Participants, including English speakers, should select the language they will speak or listen to by clicking on the Interpretation icon located on the Zoom toolbar. Additional instructions will become available for those attending ICANN75 in-person. I look forward to seeing you at ICANN75! Best regards, Alejandra Reynoso ccNSO Council Chair ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

1 0

Fwd: Welcome to the 2023 Nominating Committee
by Chris Disspain Aug. 23, 2022

Aug. 23, 2022

Alejandra, See below FYI. Cheers, CD Begin forwarded message: > From: Chris Disspain <chris(a)disspain.uk> > Date: 23 August 2022 at 08:45:31 BST > To: Vanda Scartezini <vanda(a)scartezini.org> > > > Hello Vanda, All, > > Thank you so much for your welcome, Vanda. > > Unfortunately, I write to tell you that I have to step down from the Nominating Committee. The reason is ICANN By Law Section 8.8. > > “Ineligibility for selection by the Nominating Committee > No person who serves on the Nominating Committee in any capacity shall be eligible for nomination by any means to any position on the Board or any other ICANN body having one or more membership positions that the Nominating Committee is responsible for filling, until the conclusion of an ICANN annual meeting that coincides with, or is after, the conclusion of that MM person's service on the Nominating Committee.” > > As I sit on the ccnso council and intend to stand again for a new term starting in March 2023 it would be a breach of the bylaws for me to be on the Nominating Committee. > > The ccNSO is aware of the situation and is launching a process to find my replacement with the goal of getting that done in time KL. > > My apologies to you and all Nominating Committee members for the inconvenience and I wish you well in your deliberations this year. > > Cheers > > Chris

1 0

DUE 25 AUGUST: Request for Planning Prioritization Group FY24 Nominations
by ICANN Community Digest Aug. 22, 2022

Aug. 22, 2022

Monday, 22 August 2022 ICANN Community Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved Table of Contents ICANN75 REMINDER: ICANN Continues the Pandemic Internet Access Reimbursement Program REMINDER: Registration for ICANN75 in Kuala Lumpur, Malaysia is Now Open REMINDER: Implementation Operations Team Offers Interactive Update on the "Enhancing ICANN’s Multistakeholder Model" Project REMINDER: ICANN75 Annual General Meeting Zoom Backgrounds Information Sharing REMINDER: Calling for NextGen@ICANN Applications for ICANN76 REMINDER: ICANN to Host Webinar on Maintaining Top-Level Domain Health REMINDER: A Request for Planning Prioritization Group FY24 Nominations REMINDER: NextGen@ICANN Mentor Program Nominations REMINDER: NextGen@ICANN Program Selection Committee Nominations REMINDER:Calling for NextGen@ICANN Applications for ICANN76 ICANN75 REMINDER: ICANN Continues the Pandemic Internet Access Reimbursement Program ICANN announced the continuation of the Pandemic Internet Access Reimbursement Program for ICANN75. The hybrid ICANN75 Annual General Meeting is being held 17–22 September 2022. The deadline for reimbursement program applications is 2 September 2022. Interested ICANN community members must apply in advance of ICANN75, and those who meet the eligibility requirements will be selected to participate. The application process opens Monday, 08 August 2022. The application deadline is Friday, 02 September 2022 at 23:59 UTC. The goal of this program is to facilitate participation in ICANN Public Meetings during the pandemic. It offers community members who have limited Internet capacity financial assistance to increase their Internet bandwidth. Since ICANN75 will be conducted as a hybrid meeting, only applicants that attend virtually are eligible for this program. Apply here. Read more. REMINDER: Registration for ICANN75 in Kuala Lumpur, Malaysia is Now Open ICANN announced that the dedicated website for the ICANN75 Annual General Meeting in Kuala Lumpur, Malaysia is live and registration for the meeting is open. All participants must be pre-registered by 14 September 2022 to attend the meeting in person. Read more. REMINDER: Implementation Operations Team Offers Interactive Update on the "Enhancing ICANN’s Multistakeholder Model" Project In 2019, the ICANN Board initiated a project aimed at enhancing the effectiveness of ICANN's multistakeholder model – one of the strategic objectives outlined in ICANN's Strategic Plan for Fiscal Years (FY) 2021-2025. This effort is critical to ensuring that the multistakeholder model evolves and meets the changing needs of the ICANN community. The Implementation Operations team is offering an up to 30 minute interactive update on this project, more specifically on the evaluation methodology, which is used to assess the current projects/initiatives that are supporting the multistakeholder model. If you like this update to be part of your constituency/committee ICANN75 agenda, please email giovanni.seppia(a)icann.org and/or negar.farzinnia(a)icann.org. We look forward to working together to enhance the ICANN multistakeholder model. REMINDER: ICANN75 Annual General Meeting Zoom Backgrounds Zoom backgrounds for ICANN75 can be found here. Information Sharing REMINDER: ICANN to Host Webinar on Maintaining Top-Level Domain Health ICANN is pleased to invite you to a webinar on 24 August 2022 at 18:00 UTC on the topic of maintaining top-level domain (TLD) health. The webinar will be presented in English. A recording of the webinar will be published here. Please register in advance to receive details on how to join the webinar. Read more. REMINDER: A Request for Planning Prioritization Group FY24 Nominations The updated Planning Prioritization Framework (Version 2) has been published on the ICANN Finance and Planning Community wiki workspace here (Planning Prioritization Framework V2). We would like to hold meetings with the community-based Planning Prioritization Group in September and early October 2022. This timing will permit ICANN org to receive input for the development of the Draft Operating Plan and Budget which is scheduled for Public Comment in December 2022. The prioritization process is a step in the annual ICANN planning process. The scope of activities to be included in this prioritization process are Board-approved implementation work such as PDP recommendations, Specific Review recommendations and the implementation of other non-policy and advice work. As the FY24 Planning Prioritization Group will comprise members from the same community groups that participated in the pilot, we ask that the relevant groups please either re-confirm that the member(s) from your group are available to continue their participation. Alternatively, please nominate 1 member and 1 secondary member by 25 August 2022 from your group as follows: ASO, ALAC, GNSO/CSG, GNSO/CPH, GNSO/NCSG, ccNSO, GAC, RSSAC, SSAC Please email the name of the members that you have nominated to planning(a)icann.org. Copy policy-strat-mgt(a)icann.org by 25 August 2022 2022 at 23:59 UTC. Thank you in advance for your support for this new step in the ICANN planning process. Please note, the Planning Team is available at ICANN75 for meetings on this topic. REMINDER: NextGen@ICANN Mentor Program Nominations The NextGen@ICANN Program seeks nominations for the 2023 Mentor Program. This appointment will serve for the ICANN76-78 meetings. Nominations must be submitted no later than Tuesday 31 August 2022. The community-nominated mentor will be responsible for overseeing the mentor process. Communities may choose to appoint program alumni and are encouraged to appoint active community members who have an interest in mentoring students. Guidelines for the program can be found here. I Interested community groups should select their respective volunteers and notify Deborah Escalera, deborah.escalera(a)icann.org. REMINDER: NextGen@ICANN Program Selection Committee Nominations The NextGen@ICANN Program is seeking nominations to fill 3-5 slots for selection committee members. Each SO/AC is asked to nominate candidates for these positions. Individual self-nominations will not be considered. Interested community groups should select their respective NextGen@ICANN volunteers by Friday, 16 September 2022. Interested community groups should select their respective volunteers and notify Deborah Escalera, deborah.escalera(a)icann.org. Each selection committee member will serve for a period of 2 years beginning with ICANN76. For program details please visit our page. REMINDER: Calling for NextGen@ICANN Applications for ICANN76 ICANN is calling for applications for the NextGen@ICANN program. ICANN wants to hear from university students living and studying in the Latin America and Caribbean region who are interested in the future of the Internet and in participating in the ICANN76 Community Forum Meeting. ICANN76 is scheduled to be held in Cancún, Mexico from 11–16 March 2023. If ICANN76 is held virtually, the NextGen@ICANN program will also be held virtually. The NextGen application window will remain open until 24 October 2022. Successful candidates will be announced on 29 November 2022. Read more. Apply here. Public Comment See upcoming proceedings. See other public consultations. Volume 4, Issue 62 | Archive | Next Issue: Thursday, 25 August 2022 STAY INFORMED: Subscribe here ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Constant Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

1 0

NOTES | ccNSO Council Meeting 186 | 18 August 2022 (21:00 UTC)
by Joke Braeken Aug. 18, 2022

Aug. 18, 2022

NOTES | ccNSO Council Meeting 186 | 18 August 2022 (21:00 UTC) 1. Welcome and roll call Welcome by Chair Alejandra We are quorate Docs for today: ccNSO Council meeting, held on 18 August at 21 UTC Chris: AOB, bylaw with respect to NomCom committee 2. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 3. Minutes & Action Items a. Minutes Meeting 185 Circulated to Council on 9 August 2022 b. Action items and To-do’s Action Item 185-01: The Council requests the secretariat to publish the amended charter as soon as possible (after inclusion of date of adoption by Council) and inform the chair of Tech WG accordingly. (Tech WG) (Completed) Action Item 185-02: Secretariat to inform chairs and new members of working group appointments, including chair and vice-chair appointments. (GRC and Tech WG). (Completed) Action Item 185-03: The Secretariat is requested to inform the former manager of .by of termination of membership to ccNSO (Completed) Action Item 185-04: The chair is requested to formally welcome ARN, the ccTLD Manager for .gw, to the ccNSO. (Completed) Action Item 185-05: The secretariat is requested to publish an announcement on the ccNSO website, after the letter has been posted in the ccNSO correspondence section (letter re exclusion of ccTLD policy related matters from ICANN Reconsideration and Independent Review Process) (Completed) Action Item 185-06: Triage Committee to provide priority advice at the September Council meeting (Completed, see item 6.i) Action Item 185-07: The ccNSO Council requests the secretariat to circulate the updated Internal Rules to the ccNSO Membership and seek feed-back, after consulting the GRC on timing and next steps. The goal is that the Council is in a position to adopt the amended Rules by its next meeting, and circulate the proposed Rules prior to ICANN75 and call for a membership vote, which should start one week after ICANN75. (see agenda item 18) Action Item 185-08: Secretariat to update and circulate link to Bylaw change repository (Ongoing) Action Item 185-09: ccNSO Chair along with Secretariat, evaluate current ICANN75 block schedule and find a suitable time for MSM session (Completed) Action Item 185-10: Secretariat inform meetings team and Board Op the ccNSO wishes to have a meeting with the full ICANN Board (Completed) Action Item 185-11: Council to begin discussion on topics for session at ICANN75 with Board (See item 16.b.iii) Note all actions completed possible exception 08. Note 185-06 (Triage) - next council meeting item 185-08 : Bart will complete this Questions? None 4. Intermeeting Decisions (since meeting 185, 21 July 2022) * Following a call for volunteers, Council appointed Brett Carr (.uk) as a member of the Customer Standing Committee (CSC) * Council appointed Rosemary Sinclair (.au) as member of the ccNSO SOPC * Council appointed Rajiv Kumar (.in, NIXI) as member of the Tech WG * ccNSO Council CSC Selection Committee approved the 2022 CSC slate of members and liaisons Alejandra: new. publication inter-meeting decisions on ccnso website. not only included in agenda, but from now onwards also on website. Item 5-9 Updates and Q&A 5. Update ECA, CSC, CSC RT (written updates) 6. Update WGs taken (written updates) a. IGLC b. SOPC (see item 10) c. GRC d. OISC e. TLD-OPS f. DASC g. Technical WG h. MPC (see item 18) i. Triage Committee j. WS2 CCG k. IRP Standing Panel 7. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism b. Update ccPDP4 - IDN 8. Update liaisons (written updates) a. Update ccNSO appointed Liaison to ALAC b. Update ccNSO appointed Liaison to GNSO 9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Topic for plenary session at ICANN75 confirmed. Jordan volunteered to help with the planning of this session. Jordan needs more understanding of the ccNSO perspective. internet fragmentation and the role of ICANN. do you have resources or perspectives? let Jordan know, and have a chat. Alejandra speaks to Roundtable agenda Friday 9 September 2022, 1400 – 1530 UTC (90 minutes) Proposed Agenda: * Topic discussions with Org Executives and functional staff leads: * Upcoming community consultation on draft Terms of Reference for the pilot Holistic Review and FY23 Reviews recommendations implementation plan (Larisa Gurnick & Giovanni Seppia) * Update on design and scope of the WHOIS Disclosure System (Eleeza Agopian & Yuko Yokoyama) * Update on ICANN org activities relating to mitigation of DNS abuse (Russ Weinstein) * Launch of the Policy Transition Program and pilot (Mary Wong & Melissa Peters Allgood) * Status of preparations and logistics for ICANN75 (Nick Tommaso & Tanzanica King) Item 10 - 20 for discussion or decision during the meeting 10. Update Charters, Terms of Reference For Information and Decision Recurring until review of all characters and terms of reference has been completed. The SOPC has reviewed and updated its Charter, and consulted the ccNSO membership and broader ccTLD community on the final proposed draft, before having submitted it to the ccNSO Council for adoption. Consultations took place during an ICANN74 SOPC session and via the ccNSO members mailing list in August. Draft Resolution Background The SOPC has reviewed its charter following the ICANN74 session on purpose and scope of activities of the SOPC and proposes an update. As per its revised draft charter, the objective of the Committee is to provide input on the strategic and operational planning processes and related budgetary processes of ICANN and Public Technical Identifiers (PTI) that are relevant from a ccTLD and/or ccNSO perspective and to coordinate, facilitate, and encourage the involvement of ccTLD Managers in these processes. In fulfilling its objective, the Committee should focus on topics relevant from a ccTLD and/or ccNSO perspective, as well as those issues that are of high importance to the ICANN community. After evaluation of the ICANN74 session, the SOPC membership adopted the amended charter. On 5 August, the final proposed version was circulated among the ccNSO membership and broader ccTLD community, for a final review and request for comments. Since no substantial comments were received by the deadline, the amended charter was submitted for adoption by the ccNSO Council (Document: item 10 meeting 186 Charter SOPC August 2022). Decision The ccNSO Council adopts amended Charter of the SOPC as proposed by the Committee (document: item 10 meeting 186 Charter SOPC August 2022). The Council requests the secretariat to publish the amended charter as soons as possible (after inclusion of date of adoption by Council), and inform the SOPC Chair and Vice Chair accordingly. This resolution becomes effective upon its publication. Question for clarifications? none Move? Stephen Second? Pablo Questions on resolution? none only green ticks Abstain or object? none 11. Appointments to Working Groups and Committees For Decision This is an administrative resolution. When appropriate, appointments by Council will be combined into one single resolution per month. Draft resolution Background Nigel Roberts (.je, .gg) volunteered to contribute to the work of the GRC. Türkan Sarikaya (.tr) wishes to be appointed as a member of the ccPDP3-Review Mechanism Working Group. Decision The ccNSO Council appoints Nigel Roberts as member of the ccNSO Guidelines Review Committee (GRC). The secretariat is requested to take all necessary steps to include him as a member of the GRC, including to inform the group’s leadership team. The ccNSO Council appoints Türkan Sarikaya as member of the ccPDP3 Review Mechanism Working Group. The secretariat is requested to take all necessary steps to include her as a member of the ccPDP3-RM WG, including to inform the group’s leadership team. Questions for clarification? none Move? Pablo Second? Souleymane Questions on resolution? none Abstain or object? none adopted 12. Update ccNSO Membership Informational and for Decision The ccNSO received a membership application by the ccTLD Manager of Austria (.at), nic.at GmbH Draft Resolution The ccNSO Council approves ccNSO membership of nic.at GmbH, the ccTLD Manager of Austria (.at), and welcomes nic.at as member 173 of the ccNSO. The chair is requested to formally welcome nic.at. This resolution becomes effective upon publication. Questions for clarification? none Move? Stephen Second? Javier Questions on resolution? none Abstain or object? none adopted congratulations and welcome to .at 13. Update ICANN Board Seat 11 Nomination Process Informational The call for nominations for ICANN Board Seat 11 closed on Friday, 5 August 2022, 23.59 UTC. Patricio Poblete has been nominated, and seconded, in accordance with the applicable rules. Patricio is the only nominee. He accepted his nomination. Council Chair sent materials to ICANN legal for due diligence verifications to start as soon as possible. Joke: voting starts 8 November Q&A session with Patricio prior to that 14. NextGen@ICANN Program For decision Background * The NextGen@ICANN Program seeks nominations for the 2023 Mentor Program. This appointment will serve for the ICANN76-78 meetings. Nominations must be submitted no later than Tuesday 31 August 2022. The community-nominated mentor will be responsible for overseeing the mentor process. Communities may choose to appoint program alumni and are encouraged to appoint active community members who have an interest in mentoring students. * The NextGen@ICANN Program is seeking nominations to fill 3-5 slots for selection committee members. Each SO/AC is asked to nominate candidates for these positions. Individual self-nominations will not be considered. Interested community groups should select their respective NextGen@ICANN volunteers by Friday, 16 September 2022. Draft Resolution Decision Seen the limited impact of the Programme for the ccNSO and its members, and in line with related Council decisions from 2020 and 2021, the ccNSO Council decides firstly, not to appoint a mentor to NextGen@ICANN, and secondly, not to nominate any members to the NextGen@ICANN Selection Committee. The ccNSO Secretariat is requested to inform relevant ICANN staff accordingly. Chris: seeing the limited impact. correct resolution Questions for clarification? Pablo: indeed little impact with the things the ccnso does. however we should seek ways to be involved in things that improve the community as a whole Alejandra: scare resources. volunteer time to be dedicated to elements that have a true impact. Stephen: asks Pablo how the ccnso could be contributing to this programme? Which structure? Pablo: struggled to develop ways with NextGen. firstgen should be aware of the cctld manager of their country. Move? Pablo Second? Stephen Questions on resolution? see comment by Chris Abstain or object? none adopted Jordan: could we work with icann staff on explaining why we made this decision, and work on an opportunity for making it more useful for the ccNSO? Alejandra: good idea. Action for the OISC Tatiana: students. they are in their own bubble. might be worth a try. but looking at the effort, not sure whether it is worth the effort. nextgen was criticised even by its participants. not comparable to icann. taking into account the modalities, not sure it can work. Alejandra: mentoring, selection committee too much effort. but perhaps some basics are indeed to consider. Pablo: link between them and their respective TLD operators. Biyi: closely shares Pablo’s view. Might not be relevant to the ccNSO today. but it's always good to look for people and gain their interest in what we do. Alejandra: eventually a to do for the OISC. volunteered in chat to discuss in KL: Pablo, Jordan, Jenifer, Rosemary, Tatiana 15. Request for nominations for the Planning Prioritization Process for the FY24 Operating Plan and Budget process Informational and for Decision Background The Planning Prioritization Framework V2 is now published on the ICANN Finance and Planning Community wiki workspace here: https://community.icann.org/display/projfinadhocws/Planning+Prioritization+… The pilot concluded in May 2022 on Board-approved Specific Review recommendations. The community participants in the pilot that were appointed from each SO/AC prioritized the list of recommendations. The proposed Planning Prioritization Framework Version 2 has not changed from Version 1 as published in February 2022. ICANN’s planning team now requests each SO/AC to appoint one member and one secondary member to the FY24 Planning Prioritization Group, by 25 August. Given that the FY24 Prioritization exercise follows so soon after the conclusion of the pilot, ICANN org believes that the most effective and efficient manner of proceeding with the FY24 Prioritization exercise is to continue to rely on the same community members who participated in the pilot. Meetings will be held in September and early October 2022, to permit ICANN org to receive input for the development of the Draft Operating Plan and Budget which is scheduled for public comment by 14 December 2022. The scope of activities to be included in this prioritization process as a step in the annual planning process, are Board-approved implementation work, such as PDP recommendations, Specific Review recommendations and the implementation of other non-policy and advice work. Draft Resolution Decision The ccNSO appoints Chris Disspain as member, and Irina Danelia as secondary member, to the FY24 Planning Prioritization Group. The ccNSO Secretariat is requested to inform the SOPC and relevant ICANN staff about Chris and Irina’s appointment by the 25 August deadline. Questions for clarifications? none Move? Jordan Second? Tatiana Questions on resolution? Abstain or object? Chris abstains. Irina votes for Chris’ appointment. approved. 16. Change of 2022 Rules to reflect amendment of Article 10 and Annex B to include IDN ccTLDs in the ccNSO For decision Background The changes of Article 10 and Annex B of the Bylaws have become effective. As a result the recently adopted Rules need to be updated. The GRC presented the proposed changes to the community at ICANN74. As next step the 2022 Internal Rules need to be adopted by both Council and Membership. The change mechanism is described in section 4.1 of the Rules. “First, and after consultation of the ccNSO Membership, at least 14 members of the ccNSO Council must vote in favor to adopt the proposed amendment of the Rules. Following the adoption by the ccNSO Council, the proposed amendments to the Rules must be circulated to all Members and the Members vote shall start no sooner than twenty‐one (21) calendar days and no later than twenty-eight (28) calendar days after the date the proposed amendments have been circulated to the Members.” The ccNSO secretariat, after consulting the GRC, circulated the updated Internal Rules to the ccNSO Membership and sought feed-back. Deadline for this was 12 August 2022 (23:59 UTC). Council is now in a position to adopt the amended Rules, and to call for a membership vote, starting post ICANN75. Draft Resolution Decision The ccNSO Council adopts the proposed amended internal Rules for the ccNSO. The ccNSO Council adopts the timeline as proposed for the ccNSO membership vote, in line with the change mechanism of the April 2022 Internal Rules. The ccNSO Council requests the Secretariat to publish the timeline and start the procedure accordingly. The ccNSO Council appoints ccNSO Secretariat member Joke Braeken as Voting Process Manager to manage the electronic voting process on the new set of Rules for the ccNSO, as accepted by the ccNSO Council at this 186th meeting. Question for clarifications? none Move? Chris Second: Stephen Question on the resolution? AF region: Ali: in favour , Biy: in favour, Souleymane: in favour AP region: Ai-Chin: in favour, Jiankang: in favour, Jordan: in favour EU region: Chris: in favour, Irina: in favour, Nick: in favour NA region: Pablo: in favour, Sean: in favour, Stephen: in favour NomCom: Javier: in favour, Marie-Noémi: apology, but she said via email she was in favour, Tatiana: in favour LAC region: Demi: not available, Jenifer: in favour, Alejandra: in favour approved 17. Update regarding Board’s Consideration on ccPDP3-retirement policy Informational The ccNSO Council recently clarified its position regarding the exclusion of ccTLD policy related matters from ICANN's Reconsideration and Independent Review Processes. Council sent a letter, following a question from ICANN Legal concerning the proposed ccTLD retirement policy (ccPDP3-RET), aiming to ensure that the Board's consideration process of the proposed retirement policy will be completed. At the July meeting, Council decided to include this as a standing update on the agenda, until the proposed policy is adopted by the Board. Patricio, in his capacity as Chair of the Board Ad Hoc Group. Board is on a 3 week break. but approved the draft resolution and rationale and submitted it to the full board for its consideration. On 23 aug there will be an info session for the board on the proposed policy and resolution. vote during the next board meeting. come for a vote at the public meeting during ICANN75. I hope you join us to celebrate, as I have every expectation that it will be approved by the board. The letter from the council regarding the carve-out removed the final obstacle. concerns where the RM would not be available right away. with advice of icann legal, risk was deemed to be minimal. the risk of having a cctld that has to be retired without a policy is much higher. charter of the ad hoc group has 2 tasks : * processing of the policy proposal * to advice the board on how to handle future ccPDP proposals. We have a draft doc, as prepared by the staff. started the discussions. based on the caucus mechanism. seems to be appropriate for this. hope the process will be much quicker in future Stephen: Thank you for the news and the report. apologies for ICANN74, not personal. Biyi: apologies, missed part. frustrations with the process expressed by some in the past. Is there a way to have a published timeline from the board? better manage expectations? Patricio: good idea. part of the mechanism of how to handle future ccPDPs. Stephen: agrees with the lack of transparency. communication with the community needs to be better. 18. ICANN75 Informational Note: all sessions marked with an asterisk will have simultaneous interpretation (EN, FR, ES). The schedule below is tentative, and subject to change. a. ccNSO Council i.ccNSO Council Prep Meeting (Sunday, 18 September | block 2 | 02:30-04:00 UTC) ii.ccNSO Council meeting* (Thursday, 22 September | block 4 | 07:00-08:00 UTC) iii.no Council Workshop at ICANN75 b. Bilateral meetings i.Informal joint session between leadership teams of ccNSO DASC & GAC PSWG (prior to ICANN75, TBC) ii.Joint session: ccNSO & GAC (Tuesday, 20 September | block 3 | 05:15-06:30 UTC) Proposed topics: updates and reports on progress by DASC, ccPDP3-RM and ccPDP4-IDN iii. Joint session: ccNSO & ICANN Board* (Wednesday, 21 September | block 1 | 01:00-02:00 UTC) · Proposed topic by the Board: What collaborative actions should the Community, Board and Org be undertaking to further progress achieving our strategic priorities? Alejandra: what do you think are strategic priorities? Jordan: what do you think they mean by that? strategic priorities from the 5Y StratPlan Alejandra: that contains objectives but not priorities Jordan: see Chris and Irina’s appointment. ask them to explain the priorities, so we could work out comments. Alejandra: please all think about a possible answer. Jordan: t would do no harm for Alejandra to give an informal heads up to Maarten that it would be nice to share the board’s view of what priorities are, in advance of the meeting - maybe in a blog post? small group to convene to work on an answer. (volunteered: Chris, Jordan, Stephen) · Proposed topic(s) by the ccNSO: to be completed Alejandra: what do we mean? what do we really want? if we want to involve the community, it takes time. have consultations etc. perhaps after KL discuss this ourselves. streamline what the ccnso does, and then give feedback to community on efficiency and effectiveness small team of volunteers: Tatiana, Sean, Pablo c. ccTLD relevant sessions i.ccNSO webinar for newcomers (Tuesday, 30 August | noon UTC) ii.ccNSO Council election webinar 1/2 (Tuesday, 6 September | 17 UTC) ccNSO Council election webinar 2/2 (Thursday, 8 September | 6 UTC) iii. Tech Day (Monday, 19 September | block 2,3,4,5 | 01:00-17:30 UTC) iv.IANA and CSC update to ccTLDs* (Wednesday 21 September | block 4 | 07:00-08:00 UTC) v.ccNSO Members Meeting sessions · Policy update ccPDP3* (Tuesday, 20 September | block 1 | 01:00-02:00 UTC) · ccTLD News Session 1/2 on geographical indications* (Tuesday, 20 September | block 2 | 02:30-04:00 UTC) · ccNSO & Universal Acceptance* (Wednesday, 21 September | block 3 | 05:15-06:30 UTC) · ccNSO Governance session* (Wednesday, 21 September | block 4 | 07:00-08:00 UTC) · ccTLD News Session 2/2* (Wednesday, 21 September | block 5 | 08:30-09:30 UTC) · ccNSO informational meeting (Tuesday, 20 September | block 5 | 08:30-09:30 UTC) vi.ccNSO Committee and Working Group Meetings · DASC (Saturday, 17 September | block 4 | 07:00-08:00 UTC) · IGLC (Saturday, 17 September | block 5 | 08:30 - 09:30 UTC) · ccPDP3- Review Mechanism: Sunday, 18 September | block 3 | 05:15-06:30 UTC Tuesday, 20 September | block 5 | 08:30-09:30 UTC · ccPDP4-IDN (Sunday, 18 September | block 4 | 07:00-08:00 UTC) · SOPC (Sunday, 18 September | block 5 | 08:30-09:30 UTC) · Technical WG (Sunday, 18 September | block 1 | 01:00-02:00 UTC) · MPC ICANN75 wrap-up (Thursday, 22 September | block 5 | 08:30 - 09:30 UTC) vii. Plenary & other cross-community session(s) · ICANN Prep Week (6-8 September. The Prep Week schedule will be published on 22 August 2022.) · Plenary session: Internet Fragmentation, the DNS & ICANN (Wednesday, 21 September | block 2 | 02:30-04:00 UTC) · Q&A with ICANN Executives (Monday, 19 September | block 2 | 02:30-04:00 UTC) · Geopolitical Forum (Thursday, 22 September | Block 3 | 05:15-06:30 UTC) Jordan: send calendar invitations for the key sessions? Bart: yes Stephen: Do we need to register for each of the sessions? Kim: no. 1 meter distance, and bigger rooms 19. Next Council Meetings · Meeting 187, 22 September | block 4 | 07:00-08:00 UTC (ICANN75) · Meeting 188, 20 October - 12:00 UTC · Meeting 189, 17 November - 18:00 UTC · Meeting 190, 15 December - 12:00 UTC 20. AOB Chris: see exchange on Council list regarding the bylaws (section 8) regarding the issue of a member of the NomCom committee not being on a council or a body which the nomcom is appointing members to. e.g ccnso board or at large. Forgot that rule existed. thought about it carefully. acknowledge that this happened in the past. no objections at the time. but my interpretation of the bylaw is that it would mean that I would not be able to re-stand for a council position. The right way to do, is to make a decision one way or the other. nominations start 14 september. nomcom has not started yet, but will do in KL. The sensible thing to do is to withdraw from the NomCom. find an alternative appointment in a timely manner. i would like to re-stand for council, for a new term to start in march. Alejandra: Nominating Committee Bylaws: https://www.icann.org/resources/pages/governance/bylaws-en/#article8 Section 8.8. INELIGIBILITY FOR SELECTION BY NOMINATING COMMITTEE No person who serves on the Nominating Committee in any capacity shall be eligible for nomination by any means to any position on the Board or any other ICANN body having one or more membership positions that the Nominating Committee is responsible for filling, until the conclusion of an ICANN annual meeting that coincides with, or is after, the conclusion of that person's service on the Nominating Committee. Stephen: I brought this up. does not understand the language. Pablo served on NomCom under the same bylaw. Chris: not suggesting that we should not seek clarification. but timing wise it would be fairer to step down from NomCom now, and not once the work started. the fact that it has happened (Pablo), is not relevant to the interpretation of the bylaw. Stephen: apologies for the difficult position. respect your judgement Sean: I think Chris is taking a route that gives us the time to address the language both on the ask and changes that may be required Tatiana: go for the second person on the list? there was more than one applicant Bart: will check. new call for volunteers does not take long either. is the 2nd candidate still available? Jordan: intent of the heading. drafting mistake. appointment by NomCom Pablo: discussion in NomCom. they all agreed that the way they interpreted it was closer to what Jordan described. understands the importance of clearing the air up Tatiana: (not only Board, but everything else NomCom is responsible for). But I agree with my lawyer's hat that it is so much open to interpretation (not only Board, but everything else NomCom is responsible for). But I agree with my lawyer's hat that it is so much open to interpretation Alejandra: early welcome to Olga. new NomCom appointee to ccNSO Council Chris: identity digital (previously donuts) is sponsoring the ccnso party. limited invitations. at the mandarin oriental poolside. 18:30-22:30. BBQ. 21. Closure Thank you all. Joke Braeken joke.braeken(a)icann.org

1 0

ccNSO Council August meeting | 18 August at 21:00 UTC
by Kimberly Carlson Aug. 18, 2022

Aug. 18, 2022

**STARTING IN ONE HOUR*** Dear all, The ccNSO Council August meeting has been scheduled for 18 August at 21:00 UTC. The agenda will be circulated prior to the call. Please find the call details below Join Zoom Meeting https://icann.zoom.us/j/91303279265?pwd=Y1VmUnVKdGNKR2ViQmI4ME9QbUk2Zz09 Meeting ID: 913 0327 9265 Passcode: ccNSO-0821 Wiki: https://community.icann.org/x/q88GCw

1 0

Notes today's Council meeting
by Joke Braeken Aug. 18, 2022

Aug. 18, 2022

Hello All, Notes during today’s ccNSO Council meeting, held on 18 August at 21 UTC will be taken here: https://docs.google.com/document/d/1odTXta4OOl4sRXAjq4xgSCz0wp8sZR2v/edit?u… Best regards, Joke Braeken joke.braeken(a)icann.org

1 0