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Re: [ccnso-council] Council Meeting 178 | background documentation | agenda item 5, 6, 7
by Joke Braeken Dec. 14, 2021

Dec. 14, 2021

Dear Councillors, The background documentation for agenda items 5, 6 and 7 for the upcoming Council meeting is located here: https://docs.google.com/document/d/1Y07DWDI-3nDrt7ctxm589PfQU31my1iv70FdtYJ… Item 5. Update ECA & CSC (written updates) Item 6. Update WGs taken (written updates) a. IGLC b. SOPC a. GRC b. OISC c. TLD-OPS d. Technical WG e. MPC Item 7. Updates ccPDPs (written updates) f. Update ccPDP3 - Review Mechanism g. Update IDN ccPDP4 About this document This document contains the written updates of the various ccNSO working groups and committees. The document is sent to the ccNSO Council mailing list, ahead of every council meeting: This allows the ccNSO Council to remain informed about the current status and next steps of the various committees and working groups. Updates are provided in written format ahead of every ccNSO Council meeting, to allow sufficient time for discussions during the Council meeting itself. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of ccnso-council <ccNSO-Council(a)icann.org> Reply to: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Monday, 13 December 2021 at 16:17 To: ccnso-council <ccNSO-Council(a)icann.org> Subject: Re: [ccnso-council] Council Meeting 178 | background documentation | agenda item 12 & 13 Dear all, In addition, please find included background material item 17 on the agenda (ccNSO & DNS Abuse). Kind regards, Bart From: Joke Braeken <joke.braeken(a)icann.org> Date: Monday, 13 December 2021 at 14:53 To: Bart Boswinkel <bart.boswinkel(a)icann.org>, "ccNSO-Council(a)icann.org" <ccNSO-Council(a)icann.org> Subject: Council Meeting 178 | background documentation | agenda item 12 & 13 Dear All, Please find enclosed the background documents for agenda items 12 and 13, as part of the upcoming Council Meeting 178. 12. Closure special Council Elections European region For decision: Adoption Election report 13. Closure Council Elections 2022 For decision: Adoption Election report Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of ccnso-council <ccNSO-Council(a)icann.org> Reply to: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Thursday, 9 December 2021 at 15:35 To: ccnso-council <ccNSO-Council(a)icann.org> Subject: [ccnso-council] Draft agenda meeting 177 Dear all, Please find included the agenda for the upcoming Council meeting. Also included background material for item 16 on the agenda (overview of charters). Additional Background material to follow, Kind regards, Bart ------ Agenda and draft resolutions ccNSO Council Meeting 178 16 December 2021, 18.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/en/about/statements.htm_…>) 1. Minutes & Action Items * Minutes Meeting 177: circulated and published * Action items and To-do’s, if any Action Item 177-01 Include deferred item meeting 175: “ICANN Hybrid Meeting: what are the requirements from a Council perspective?” was included on agenda meeting 177. Was deferred to December. Proposal to defer until later. Action item 177-02 Jordan Carter to begin contacting contributors for a strategic workshop in February (2022). Ongoing Action item 177-03 Secretariat to provide a list of current (WG and Committee) charters and review dates. Completed see item 16 To-do: Update Tech WG Propose new version of the charter, to be approved by WG. aiming for November timeframe. Ongoing for discussion under item 16. 1. Intermeeting Decisions (since meeting 177 October 2021) a. Formal appointment additional members to the ccNSO Tech Working Group b. Timeline Special Election EU region and appointment of Election Manager c. Launch call for volunteers: the ccNSO seeks two panelists for the ICANN Community Excellence Award Selection Panel d. Formal appointment additional member to the ccNSO Internet Governance Liaison Committee e. Council decisions following Triage Committee recommendations: i. 22-2021 Registration Data Accuracy (“RDA”) Scoping Team - Call to Appoint Alternates Item 5-9 Written updates unless special developments Council needs to be aware of and Q&A 1. Update ECA & CSC (written updates) 1. Update WGs taken (written updates) * IGLC * SOPC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism b. Update IDN ccPDP4 1. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 1. Update Chair, Vice-Chairs, Councilors, RO’s and Secretariat Item 10 - 20 for discussion during the meeting 1. Selection Members panel ICANN Excellence Award 2022 For information 1. Update on changes to ccNSO ICANN Learn For information 1. Closure special Council Elections European region For decision: Adoption Election report 1. Closure Council Elections 2022 For decision: Adoption Election report 1. Update re-design process ccNSO Website For information 1. Progress process to change the Rules of the ccNSO: next steps and what can Council expect? For information and discussion 1. Review of Charters WG and Committees: next steps For discussion 1. ccNSO and DNS Abuse: what should the ccNSO do? For information and discussion Summary of ICANN72 and Workshop sessions Next steps 1. ICANN73 Meetings Note: tentative schedule * ccNSO Council * Prep meeting * Council meeting (last day - Thursday) * Bilateral Council meetings * ccNSO – GNSO. Suggested topics? * ccNSO Joint session with ICANN Board of Directors or ccNSO related Board members? Suggested topics? * ccNSO - GAC * ccTLD relevant sessions * ccNSO webinar for newcomers: Date and time TBC * ccTLD news sessions * ccTLD News #1 - General session * ccTLD News #2 – Topical session * Tech Day * ccNSO Members’ meetings * Governance session (TBC) * Rules * Conflict of interest * ccNSO & DNS Abuse Session * Plenary session(s) * Proposed: Moving Forward with the Global Public Interest Framework (TBC) * Overview legislative initiatives with potential impact on DNS (TBC) * Plenary Session 3: TBD 1. Next Meetings * Meeting 179, Jan 27 - 12:00 UTC * Meeting 180, Feb 24 - 21:00 UTC * Meeting 181, Mar 05-10 - ICANN73 TBD * Meeting 182, Apr 21 - 12:00 UTC * Meeting 183, May 19 - 18:00 UTC * Meeting 184, Jun 13-16 - ICANN74 TBD * Meeting 185, Jul 21 - 12:00 UTC * Meeting 186, Aug 18 - 21:00 UTC * Meeting 187, Sep 17-22 - ICANN75 TBD * Meeting 188, Oct 20 - 12:00 UTC * Meeting 189, Nov 17 - 18:00 UTC * Meeting 190, Dec 15 - 12:00 UTC 1. AOB 1. Thank you 1. Closure

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Monday, 13 December 2021 | ICANN74 Fellowship Application Round Closes 15 December
by ICANN Community Digest Dec. 13, 2021

Dec. 13, 2021

Monday, 13 December 2021 ICANN Community Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved Table of Contents Webinars TOMORROW: Register for the ICANN Resolver Operator Forum Information Sharing THIS WEEK: ICANN74 Fellowship Application Round Now Open REMINDER: ICANN73 NextGen@ICANN Application Deadline Extended REMINDER: ICANN Community Excellence Award Nomination Period Now Open REMINDER: Nominations for Fellowship Program Mentors Now Open Additional Budget Request Process FY22 Decisions FY23 Principles 30 November 2021 Webinar Recordings Public Comment CLOSES TODAY: Proposed Revisions to the ICANN Documentary Information Disclosure Policy ccNSO Proposed Policy on the Retirement of ccTLDs EPDP Phase 2A Policy Recommendations of ICANN Board Consideration ICANN Draft FY23-27 Operating and Financial Plan and Draft FY23 Operating Plan and Budget REMINDER: ICANN Launches Improved Public Comment Feature Webinars TOMORROW: Register for the ICANN Resolver Operator Forum The ICANN Resolver Operator Forum is a chance to bring together resolver experts and operators from across the world to compare experiences, discuss features, and to network. The forum will take place on Tuesday, 14 December 2021 at 15:00 UTC. Register. Information Sharing THIS WEEK: ICANN74 Fellowship Application Round Now Open ICANN opened the Fellowship Program application round for ICANN74. This round is open only to those who have previously completed an ICANN Fellowship because ICANN74 is a Policy Forum. The meeting is scheduled for 13-16 June 2022 in The Hague, Netherlands. If ICANN74 is held virtually, the Fellowship Program will also be held virtually. The deadline to apply is Wednesday, 15 December 2021, 23:59 UTC. Successful candidates will be announced on 10 February 2022 on the ICANN website. Read more. REMINDER: ICANN73 NextGen@ICANN Application Deadline Extended The deadline to submit applications for the ICANN73 NextGen@ICANN Program has been extended. The closing date for applications is now Friday, 31 December 2021. Read more. REMINDER: ICANN Community Excellence Award Nomination Period Now Open The nomination period for the ICANN Community Excellence Award is now open. The deadline for submissions is Monday, 21 March 2022 and the winner(s) will be announced at ICANN74. Learn more about the nomination process here. Submit your nominations here. REMINDER: Nominations for Fellowship Program Mentors Now Open ICANN's Supporting Organizations and Advisory Committees are invited to nominate volunteers to serve as Fellowship Program Mentors for ICANN75-ICANN77. Each group is welcome to nominate one individual for this role, for a total of up to seven mentors. Nominations should be submitted by Friday, 25 February 2022 to fellowshipconsultation(a)icann.org Read more. Additional Budget Request Process FY22 Decisions FY23 Principles 30 November 2021 Webinar Recordings Public Comment CLOSES TODAY: Proposed Revisions to the ICANN Documentary Information Disclosure Policy Open for Submissions Date: Thursday, 21 October 2021 Closed for Submissions Date: Monday, 13 December 2021 ccNSO Proposed Policy on the Retirement of ccTLDs Open for Submissions Date: Monday, 22 November 2021 Closed for Submissions Date: Wednesday, 12 January 2022 EPDP Phase 2A Policy Recommendations for ICANN Board Consideration Open for Submissions Date: Tuesday, 23 November 2021 Closed for Submissions Date: Thursday, 13 January 2022 ICANN Draft FY23-27 Operating and Financial Plan and Draft FY23 Operating Plan and Budget Open for Submissions Date: Tuesday, 07 December 2021 Closed for Submissions Date: Monday, 07 February 2022 REMINDER: ICANN Launches Improved Public Comment Feature The Information Transparency Initiative has reached another important milestone with the release of an improved Public Comment feature. This enhanced feature is part of the ICANN organization's ongoing commitment to increase the findability and transparency of our information. Read more about the improvements! See upcoming proceedings. Infographic: What is Public Comment? Step-by-Step Public Comment Submission Guidelines Zoom Replay: Public Comment Submission Training Zoom Replay: Public Comment User Experience Demonstration Volume 3, Issue 92 | Archive | Next Issue: Thursday, 16 December 2021 STAY INFORMED: Subscribe here ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Constant Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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Council Meeting 178 | background documentation | agenda item 12 & 13
by Joke Braeken Dec. 13, 2021

Dec. 13, 2021

Dear All, Please find enclosed the background documents for agenda items 12 and 13, as part of the upcoming Council Meeting 178. 12. Closure special Council Elections European region For decision: Adoption Election report 13. Closure Council Elections 2022 For decision: Adoption Election report Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of ccnso-council <ccNSO-Council(a)icann.org> Reply to: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Thursday, 9 December 2021 at 15:35 To: ccnso-council <ccNSO-Council(a)icann.org> Subject: [ccnso-council] Draft agenda meeting 177 Dear all, Please find included the agenda for the upcoming Council meeting. Also included background material for item 16 on the agenda (overview of charters). Additional Background material to follow, Kind regards, Bart ------ Agenda and draft resolutions ccNSO Council Meeting 178 16 December 2021, 18.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/en/about/statements.htm_…>) 1. Minutes & Action Items * Minutes Meeting 177: circulated and published * Action items and To-do’s, if any Action Item 177-01 Include deferred item meeting 175: “ICANN Hybrid Meeting: what are the requirements from a Council perspective?” was included on agenda meeting 177. Was deferred to December. Proposal to defer until later. Action item 177-02 Jordan Carter to begin contacting contributors for a strategic workshop in February (2022). Ongoing Action item 177-03 Secretariat to provide a list of current (WG and Committee) charters and review dates. Completed see item 16 To-do: Update Tech WG Propose new version of the charter, to be approved by WG. aiming for November timeframe. Ongoing for discussion under item 16. 1. Intermeeting Decisions (since meeting 177 October 2021) a. Formal appointment additional members to the ccNSO Tech Working Group b. Timeline Special Election EU region and appointment of Election Manager c. Launch call for volunteers: the ccNSO seeks two panelists for the ICANN Community Excellence Award Selection Panel d. Formal appointment additional member to the ccNSO Internet Governance Liaison Committee e. Council decisions following Triage Committee recommendations: i. 22-2021 Registration Data Accuracy (“RDA”) Scoping Team - Call to Appoint Alternates Item 5-9 Written updates unless special developments Council needs to be aware of and Q&A 1. Update ECA & CSC (written updates) 1. Update WGs taken (written updates) * IGLC * SOPC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism b. Update IDN ccPDP4 1. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 1. Update Chair, Vice-Chairs, Councilors, RO’s and Secretariat Item 10 - 20 for discussion during the meeting 1. Selection Members panel ICANN Excellence Award 2022 For information 1. Update on changes to ccNSO ICANN Learn For information 1. Closure special Council Elections European region For decision: Adoption Election report 1. Closure Council Elections 2022 For decision: Adoption Election report 1. Update re-design process ccNSO Website For information 1. Progress process to change the Rules of the ccNSO: next steps and what can Council expect? For information and discussion 1. Review of Charters WG and Committees: next steps For discussion 1. ccNSO and DNS Abuse: what should the ccNSO do? For information and discussion Summary of ICANN72 and Workshop sessions Next steps 1. ICANN73 Meetings Note: tentative schedule * ccNSO Council * Prep meeting * Council meeting (last day - Thursday) * Bilateral Council meetings * ccNSO – GNSO. Suggested topics? * ccNSO Joint session with ICANN Board of Directors or ccNSO related Board members? Suggested topics? * ccNSO - GAC * ccTLD relevant sessions * ccNSO webinar for newcomers: Date and time TBC * ccTLD news sessions * ccTLD News #1 - General session * ccTLD News #2 – Topical session * Tech Day * ccNSO Members’ meetings * Governance session (TBC) * Rules * Conflict of interest * ccNSO & DNS Abuse Session * Plenary session(s) * Proposed: Moving Forward with the Global Public Interest Framework (TBC) * Overview legislative initiatives with potential impact on DNS (TBC) * Plenary Session 3: TBD 1. Next Meetings * Meeting 179, Jan 27 - 12:00 UTC * Meeting 180, Feb 24 - 21:00 UTC * Meeting 181, Mar 05-10 - ICANN73 TBD * Meeting 182, Apr 21 - 12:00 UTC * Meeting 183, May 19 - 18:00 UTC * Meeting 184, Jun 13-16 - ICANN74 TBD * Meeting 185, Jul 21 - 12:00 UTC * Meeting 186, Aug 18 - 21:00 UTC * Meeting 187, Sep 17-22 - ICANN75 TBD * Meeting 188, Oct 20 - 12:00 UTC * Meeting 189, Nov 17 - 18:00 UTC * Meeting 190, Dec 15 - 12:00 UTC 1. AOB 1. Thank you 1. Closure

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Call For Volunteers: ccNSO Appointed Delegates to the ICANN Community Excellence Award Selection Panel
by Joke Braeken Dec. 9, 2021

Dec. 9, 2021

Dear All, The ccNSO Council is now looking for two (2) volunteers to serve on the ICANN Community Excellence Award Selection Panel on behalf of the ccNSO. This call for volunteers opens Thursday, 9 December 2021 (23:59 UTC) and closes Wednesday, 22 December 2021 (noon UTC). How to apply? You are required to be affiliated with a ccTLD manager. If you are interested in serving in this position, send an email to joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>. Please include a motivation letter explaining why you wish to serve on the Panel. Term of Service The ccNSO Appointed Delegates to the ICANN Community Excellence Award Selection Panel shall serve one-year terms and may serve at most two successive one-year terms. Next steps Once the call for volunteers closes, the list of candidates will be presented to all ccNSO Councillors eligible to vote, who will then make a decision regarding the appointment of the ccNSO delegates to the ICANN Community Excellence Award Selection Panel by email vote, in accordance with the Guideline: ccNSO Appointment Procedures<https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso…>. In case you are being selected, you will be required to consent to ICANN processing your personal data for the purpose of serving on the Panel under ICANN's data protection policy. The panel will start evaluation work around the ICANN73 Community Forum. About the ICANN Community Excellence Award Launched in 2014, the ICANN Community Excellence Award recognizes the ICANN community members who have deeply invested in consensus-based solutions and contributed substantively to the ICANN multistakeholder model. The ideal recipient(s) will have: * Participated in the ICANN community for at least five years * Served in multiple ICANN working groups or committees * Collaborated with more than one Supporting Organization (SO) or Advisory Committee (AC) in a significant capacity Candidates will be evaluated by a panel of ICANN community members appointed by the SO/AC chairs. This panel will evaluate candidates using a merit-based point system and the following criteria: * Demonstrated ability to work across community lines with both familiar and unfamiliar ICANN stakeholders to build consensus * Facilitator of dialogue and open discussion in a fair and collegial manner, in a spirit of collaboration shown through empathy, and a sincere desire to engage with people from other backgrounds, cultures, and interests * Demonstrated additional support for the ICANN multistakeholder model and its overall effectiveness through volunteer service via working groups or committees Any additional information in support of nominations or questions about the award process may be submitted via email to excellenceaward2022(a)icann.org<mailto:excellenceaward2022@icann.org>. The award recipient(s) will be announced in June 2022 at ICANN74. For more information, please refer to the ICANN Community Wiki<https://community.icann.org/x/YyOAAw>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Thursday, 09 December 2021 | ICANN74 Fellowship Application Round Closes 15 December
by ICANN Community Digest Dec. 9, 2021

Dec. 9, 2021

Thursday, 09 December 2021 ICANN Community Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. How Domain Name System Policy is Developed, and How You Can Get Involved Table of Contents Webinars NEXT WEEK: Register for the ICANN Resolver Operator Forum Information Sharing NEW: ICANN73 NextGen@ICANN Application Deadline Extended THIS WEEK: Join ICANN's Discussions during the 16th Internet Governance Forum NEXT WEEK: ICANN74 Fellowship Application Round Now Open REMINDER: ICANN Community Excellence Award Nomination Period Now Open REMINDER: Nominations for Fellowship Program Mentors Now Open Additional Budget Request Process FY22 Decisions FY23 Principles 30 November 2021 Webinar Recordings Public Comment NEW: Summary Report Published: Proposal for Latin Script Root Zone Label Generation Rules NEW: ICANN Draft FY23-27 Operating and Financial Plan and Draft FY23 Operating Plan and Budget Proposed Revisions to the ICANN Documentary Information Disclosure Policy ccNSO Proposed Policy on the Retirement of ccTLDs EPDP Phase 2A Policy Recommendations of ICANN Board Consideration REMINDER: ICANN Launches Improved Public Comment Feature Webinars NEXT WEEK: Register for the ICANN Resolver Operator Forum The ICANN Resolver Operator Forum is a chance to bring together resolver experts and operators from across the world to compare experiences, discuss features, and to network. The forum will take place on Tuesday, 14 December 2021 at 15:00 UTC. Register. Information Sharing NEW: ICANN73 NextGen@ICANN Application Deadline Extended The deadline to submit applications for the ICANN73 NextGen@ICANN Program has been extended. The closing date for applications is now Friday, 31 December 2021. Read more. THIS WEEK: Join ICANN's Discussions during the 16th Internet Governance Forum Members of the ICANN community, Board, and organization will participate in the Sixteenth Annual Meeting of the Internet Governance Forum, to be held as a hybrid meeting from 6 to 10 December 2021. Hosted by the government of Poland, this year's overarching theme is: ‎‎"Internet United," conveying that the Internet connects all its users into one community, responsible for its shape and functioning. Read more. NEXT WEEK: ICANN74 Fellowship Application Round Now Open ICANN opened the Fellowship Program application round for ICANN74. This round is open only to those who have previously completed an ICANN Fellowship because ICANN74 is a Policy Forum. The meeting is scheduled for 13-16 June 2022 in The Hague, Netherlands. If ICANN74 is held virtually, the Fellowship Program will also be held virtually. The deadline to apply is Wednesday, 15 December 2021, 23:59 UTC. Successful candidates will be announced on 10 February 2022 on the ICANN website. Read more. REMINDER: ICANN Community Excellence Award Nomination Period Now Open The nomination period for the ICANN Community Excellence Award is now open. The deadline for submissions is Monday, 21 March 2022 and the winner(s) will be announced at ICANN74. Learn more about the nomination process here. Submit your nominations here. REMINDER: Nominations for Fellowship Program Mentors Now Open ICANN's Supporting Organizations and Advisory Committees are invited to nominate volunteers to serve as Fellowship Program Mentors for ICANN75-ICANN77. Each group is welcome to nominate one individual for this role, for a total of up to seven mentors. Nominations should be submitted by Friday, 25 February 2022 to fellowshipconsultation(a)icann.org Read more. Additional Budget Request Process FY22 Decisions FY23 Principles 30 November 2021 Webinar Recordings Public Comment NEW: Summary Report Published: Proposal for Latin Script Root Zone Label Generation Rules NEW: ICANN Draft FY23-27 Operating and Financial Plan and Draft FY23 Operating Plan and Budget Open for Submissions Date: Tuesday, 07 December 2021 Closed for Submissions Date: Monday, 07 February 2022 Proposed Revisions to the ICANN Documentary Information Disclosure Policy Open for Submissions Date: Thursday, 21 October 2021 Closed for Submissions Date: Monday, 13 December 2021 ccNSO Proposed Policy on the Retirement of ccTLDs Open for Submissions Date: Monday, 22 November 2021 Closed for Submissions Date: Wednesday, 12 January 2022 EPDP Phase 2A Policy Recommendations for ICANN Board Consideration Open for Submissions Date: Tuesday, 23 November 2021 Closed for Submissions Date: Thursday, 13 January 2022 REMINDER: ICANN Launches Improved Public Comment Feature The Information Transparency Initiative has reached another important milestone with the release of an improved Public Comment feature. This enhanced feature is part of the ICANN organization's ongoing commitment to increase the findability and transparency of our information. Read more about the improvements! See upcoming proceedings. Infographic: What is Public Comment? Step-by-Step Public Comment Submission Guidelines Zoom Replay: Public Comment Submission Training Zoom Replay: Public Comment User Experience Demonstration Volume 3, Issue 90 | Archive | Next Issue: Monday, 13 December 2021 STAY INFORMED: Subscribe here ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Constant Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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Draft agenda meeting 177
by Bart Boswinkel Dec. 9, 2021

Dec. 9, 2021

Dear all, Please find included the agenda for the upcoming Council meeting. Also included background material for item 16 on the agenda (overview of charters). Additional Background material to follow, Kind regards, Bart ------ Agenda and draft resolutions ccNSO Council Meeting 178 16 December 2021, 18.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 1. Minutes & Action Items * Minutes Meeting 177: circulated and published * Action items and To-do’s, if any Action Item 177-01 Include deferred item meeting 175: “ICANN Hybrid Meeting: what are the requirements from a Council perspective?” was included on agenda meeting 177. Was deferred to December. Proposal to defer until later. Action item 177-02 Jordan Carter to begin contacting contributors for a strategic workshop in February (2022). Ongoing Action item 177-03 Secretariat to provide a list of current (WG and Committee) charters and review dates. Completed see item 16 To-do: Update Tech WG Propose new version of the charter, to be approved by WG. aiming for November timeframe. Ongoing for discussion under item 16. 1. Intermeeting Decisions (since meeting 177 October 2021) * Formal appointment additional members to the ccNSO Tech Working Group * Timeline Special Election EU region and appointment of Election Manager * Launch call for volunteers: the ccNSO seeks two panelists for the ICANN Community Excellence Award Selection Panel * Formal appointment additional member to the ccNSO Internet Governance Liaison Committee * Council decisions following Triage Committee recommendations: * 22-2021 Registration Data Accuracy (“RDA”) Scoping Team - Call to Appoint Alternates Item 5-9 Written updates unless special developments Council needs to be aware of and Q&A 1. Update ECA & CSC (written updates) 1. Update WGs taken (written updates) * IGLC * SOPC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism * Update IDN ccPDP4 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update) 1. Update Chair, Vice-Chairs, Councilors, RO’s and Secretariat Item 10 - 20 for discussion during the meeting 1. Selection Members panel ICANN Excellence Award 2022 For information 1. Update on changes to ccNSO ICANN Learn For information 1. Closure special Council Elections European region For decision: Adoption Election report 1. Closure Council Elections 2022 For decision: Adoption Election report 1. Update re-design process ccNSO Website For information 1. Progress process to change the Rules of the ccNSO: next steps and what can Council expect? For information and discussion 1. Review of Charters WG and Committees: next steps For discussion 1. ccNSO and DNS Abuse: what should the ccNSO do? For information and discussion Summary of ICANN72 and Workshop sessions Next steps 1. ICANN73 Meetings Note: tentative schedule * ccNSO Council * Prep meeting * Council meeting (last day - Thursday) * Bilateral Council meetings * ccNSO – GNSO. Suggested topics? * ccNSO Joint session with ICANN Board of Directors or ccNSO related Board members? Suggested topics? * ccNSO - GAC * ccTLD relevant sessions * ccNSO webinar for newcomers: Date and time TBC * ccTLD news sessions * ccTLD News #1 - General session * ccTLD News #2 – Topical session * Tech Day * ccNSO Members’ meetings * Governance session (TBC) * Rules * Conflict of interest * ccNSO & DNS Abuse Session * Plenary session(s) * Proposed: Moving Forward with the Global Public Interest Framework (TBC) * Overview legislative initiatives with potential impact on DNS (TBC) * Plenary Session 3: TBD 1. Next Meetings * Meeting 179, Jan 27 - 12:00 UTC * Meeting 180, Feb 24 - 21:00 UTC * Meeting 181, Mar 05-10 - ICANN73 TBD * Meeting 182, Apr 21 - 12:00 UTC * Meeting 183, May 19 - 18:00 UTC * Meeting 184, Jun 13-16 - ICANN74 TBD * Meeting 185, Jul 21 - 12:00 UTC * Meeting 186, Aug 18 - 21:00 UTC * Meeting 187, Sep 17-22 - ICANN75 TBD * Meeting 188, Oct 20 - 12:00 UTC * Meeting 189, Nov 17 - 18:00 UTC * Meeting 190, Dec 15 - 12:00 UTC 1. AOB 1. Thank you 1. Closure

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NOTES | Rules Webinar (9 December 2021 | 13 UTC)
by Joke Braeken Dec. 9, 2021

Dec. 9, 2021

NOTES | Rules Webinar 9 December 2021 | 13 UTC 1. Welcome by David McAuley David points attendants to the e-mail address of the sub-group: ccNSO-grc-sg(a)iann.org<mailto:ccNSO-grc-sg@iann.org> Final comments or tweaks are welcome by 23 December. This webinar will be recorded. Follow along in the final draft document: https://community.icann.org/x/ionOCg Rules were adopted in 2004. We had governance sessions starting at ICANN69, and subsequent meetings. Today’s session is not a formal vote. Note that the formal process will be followed, polling used today is just a “temperature of the room”. Non ccNSO members are asked not to participate in the polling. One response per ccNSO member please. Slides, recording and background material can be found on the wiki: https://community.icann.org/x/ionOCg 1. ccNSO decision making consists of * Members only decisions * Council decisions * Quorum Rules 1. The roadmap We are now at a near-final draft of the new rules. The GRC will revise the input and submit its proposal to Council, post 23 December. Council will initiate a vote, potentially followed by an additional community webinar, and a members vote. 1. The scope * Not included in the proposed rules: role of council and members as decisional participant * Included: (Section 0) Introduction to the Rules (Section 1) ccNSO Decision making (Section 2) Voting by ccNSO Membership (Section 3) Review of the Rules (Section 4) Change mechanisms Rules and Operational Procedures (Guidelines) Glossary 1. Proposed Text * Introduction to the rules | Section 0.A * Principles | Section 0.B * Members-only decisions | Section 1.1 Background by Irina No such section in the current version of the rules. During previous consultations, there was agreement that it would be good to have such a section. * Council-only decisions | Section 1.2 Background by David List of decisions reserved for Council. Administrative items largely, such as council agendas, voting on membership applications, calls for volunteers etc. * Council decision subject to the Members’ veto mechanism | Section 1.3.1 Background by Alejandra * Council decisions, effective date of resolutions and/or decisions / members’ veto mechanism | Section 1.3.2. Background by Alejandra. 4 parts: 1. Requirement to Publish all Council resolutions and Decisions 2. Determining the Effective date 3. Requirements Members' Notification 4. Council's Notification and initiating the Members' Veto Vote * electronic Vote by the Members | Section 2.1 Background by Irina See full text as sent to the mailing list ccNSO always votes electronically. Who can initiate a vote? We suggest lowering the barrier to 10 members from at least 2 geographic regions. Previously this was 3 regions. * Quorum rule for e-vote by members | Section 2.2 Irina: Quorum rules. * Quorum rule for e-vote by members | section 2.2. Irina: What if quorum is not met in the first round? This is probably the trickiest part. We had 3 options at ICANN72. We decided to remove the second one. Irina explains both options. Poll: Which option do you prefer? Option 1: 29% Option 3: 65% None of the above: 6% No opinion: 0% * Review of the rules | Section 3 Frequency & methodology of reviews David speaks to this * Mechanism to amend the rules of the ccNSO | Section 4.1 Council and membership adoption % Date the new rules become effective Alejandra speaks to this. * Change mechanism – operating procedures or ccNSO guidelines | Section 4.2 Alejandra provides background This is newly added to the rules, compared to the current version. David invites all attending today, to encourage other ccTLDs to have a look at the email David will send to the members mailing list, and/or to listen the recordings of today’s webinar. The finalized draft will be sent in January to Council by the drafting team. In the end, Councill will need to initiate a vote among ccNSO members. Comments close 23 December. To contact the subgroup: ccNSO-grc-sg(a)icann.org<mailto:ccNSO-grc-sg@icann.org> Thank you to all sub-group members, and all attending today! Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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REMINDER: Join today's ccNSO Rules Webinar | 9 December at 13:00 UTC
by Joke Braeken Dec. 9, 2021

Dec. 9, 2021

Dear All, Please join us today for the ccNSO Rules Webinar, held on Thursday, 9 December at 13 UTC. Message by David McAuley (Chair), Chair of the drafting team David: “While this webinar will largely be informational, it will afford a final opportunity to offer suggestions/tweaks as we prepare the draft for submission to Council early in the new year prior to a membership vote. We don’t plan on extensive polling, but we will poll on one topic: the options relating to the consequences where the proposed 33% quorum for e-votes by membership is not met. As a result of polling in the most recent webinar, we have reduced the consequential options from three to two (which we still describe as options 1 and 3 – option 2 has been removed). In addition, we may highlight certain areas of particular interest for further feedback. The webinar will be recorded, and we will watch the list for additional feedback in December so that all members will have a chance to weigh in, including those who cannot attend the webinar as it takes place.“ About this webinar The ccNSO Guidelines Review Committee subgroup on Rules invites the ccTLD Community to join a public webinar on Thursday, 9 December 2021 at 13:00 UTC, to present their final draft of the updated ccNSO Rules. Based on the feedback, the Working Group will finalize its draft, which will then be put before the ccNSO membership for adoption through a voting process. How to join? Date: Thursday, 9 December 2021 Time: 13:00 UTC Join meeting: https://icann.zoom.us/j/94200072453pwd=Z3pOd1NMMm5GQXc0VDR0NlRmWGR2dz09 Read the webinar announcement on https://ccnso.icann.org/en/announcements/announcement-24nov21-en.htm Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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REMINDER: Webinar regarding updating ccNSO Rules and plans going forward | 9 December at 13:00 UTC
by Kimberly Carlson Dec. 7, 2021

Dec. 7, 2021

Dear all, As a reminder, the Guidelines Review Committee’s Rules Subgroup invites you to a community webinar on the “final” draft of the revised Rules of the ccNSO Membership. The Subgroup will present the current draft and will seek feedback prior to its finalization. Please find the webinar details below: Date: 9 December 2021 Time: 13:00 UTC Meeting link: https://icann.zoom.us/j/94200072453?pwd=Z3pOd1NMMm5GQXc0VDR0NlRmWGR2dz09 | Meeting ID: 942 0007 2453 If you are unable to attend the webinar live, the presentation and session recording will be made available here: https://community.icann.org/x/ionOCg Dear members of the ccNSO, The Guidelines Review Committee’s Rules Subgroup invites you to attend a webinar on the ‘final’ draft (attached) of the revised Rules of the ccNSO Membership. It will take place on Thursday, December 9th, at 13:00 UTC. Here is the link to the webinar (Meeting ID: 942 0007 2453): https://icann.zoom.us/j/94200072453?pwd=Z3pOd1NMMm5GQXc0VDR0NlRmWGR2dz09 [secure-web.cisco.com]<https://urldefense.com/v3/__https:/secure-web.cisco.com/1L6jbOWb5M5oGivH3m5…> The subgroup very much appreciates the feedback received on list and in prior webinars in this project to update the rules. And we have listened and shaped the draft accordingly in light of such feedback. This has led us now to the ‘final’ draft. The use of quotes around ‘final’ brings up the purpose of the webinar. While this webinar will largely be informational, it will afford a final opportunity to offer suggestions/tweaks as we prepare the draft for submission to Council early in the new year prior to a membership vote. We don’t plan on extensive polling, but we will poll on one topic: the options relating to the consequences where the proposed 33% quorum for e-votes by membership is not met. As a result of polling in the most recent webinar, we have reduced the consequential options from three to two (which we still describe as options 1 and 3 – option 2 has been removed). In addition, we may highlight certain areas of particular interest for further feedback. The webinar will be recorded, and we will watch the list for additional feedback in December so that all members will have a chance to weigh in, including those who cannot attend the webinar as it takes place. Thank you and best regards, On behalf of the GRC SG, David McAuley (Chair) Irina Danelia Stephen Deerhake Chris Disspain Atsushi Endo Ann-Cathrin Marcussen Alejandra Reynoso Katrina Sataki (observer) Sean Copeland (observer)

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Reminder | Register for Draft FY23 Plans Informational Webinar
by Joke Braeken Dec. 7, 2021

Dec. 7, 2021

Dear All, The Internet Corporation for Assigned Names and Numbers (ICANN) invites the ICANN community to participate in an informational webinar about the Draft FY23-27 Operating and Financial Plan and Draft FY23 Operating Plan and Budget. Please register for one of the two webinars. Read the announcement here: https://www.icann.org/en/announcements/details/register-for-icanns-webinar-… 8 December 2021 at 16:00 UTC 9 December 2021 at 01:00 UTC The Draft FY23-27 Operating and Financial Plan continues to define and demonstrate how ICANN organization (org) will implement the FY21-25 Strategic Plan<https://www.icann.org/en/system/files/files/strategic-plan-2021-2025-24jun1…>. The Strategic Plan enables ICANN to continue to fulfill its mission and to meet new and continuously evolving challenges and opportunities. The Five-Year Operating and Financial Plan is intended to serve as an overarching view of the activities ICANN org performs or will support to satisfy the FY21–25 Strategic Plan. The Annual Operating Plan and Budget provides a comprehensive overview of how ICANN org will carry out its mission in the public interest over the next fiscal year, by defining and describing ICANN org's planned activities in FY23, and the anticipated funding sources and levels. During the webinar, ICANN org will present information to help the community gain a deeper awareness and understanding of the draft plans. Webinar attendees can ask questions about the draft plans and its Public Comment proceeding. Register now via the links above. Read the announcement here: https://www.icann.org/en/announcements/details/register-for-icanns-webinar-… Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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