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Re: [ccnso-council] [Ext] seconding
by Joke Braeken March 19, 2021

March 19, 2021

Hello Demi. Many thanks. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org On 19/03/2021, 17:45, "Demi Getschko" <demi(a)nic.br> wrote: Dear Joke, below my form: === SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Demi Getschko Name of the nominated person I second: Alejandra Reynoso I second the nomination of the aforementioned person for the following role: Chair === Thanks and All the Best demi

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Nomination to the Council Leadership Team
by Margarita Valdés March 19, 2021

March 19, 2021

NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Margarita Valdés Name of the person I nominate: Alejandra Reynoso I nominate the aforementioned person for the following role: Chair

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February minutes for review
by Kimberly Carlson March 19, 2021

March 19, 2021

Dear Council, Here are the February minutes for review. Thanks, Kim

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Nomination to the Council Leadership Team
by Laura Margolis March 19, 2021

March 19, 2021

NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Laura Margolis Name of the person I nominate: Dr. Pablo Rodriguez I nominate the aforementioned person for the following role: Vice-Chair -- Laura Margolis +598 99690992 skype: lauri.margolis <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_cam…> Libre de virus. www.avg.com <http://www.avg.com/email-signature?utm_medium=email&utm_source=link&utm_cam…> <#DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2>

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Nomination Procedure Chair and Vice-Chair ccNSO Council (START: Friday, 19 March 2021 at 00:01 UTC)
by Joke Braeken March 18, 2021

March 18, 2021

Dear Councillors, Following the proposal included in the email below, and the discussions during today’s Council Prep meeting (18 March | 12 UTC), the nominations for the role of ccNSO Council Chair (1 person) and Vice-Chairs (2 persons) start on Friday, 19 March 2021 at 00:01 UTC and end on Tuesday, 23 March 2021 at 12 (noon) UTC. This email informs you about the following: * Nomination procedure * How to nominate and second a candidate * Who can nominate and second a candidate * What are the requirements for candidates? * How can candidates accept their nomination? * What are the next steps? * Timeline How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC END: Tuesday, 23 March 2021 at 12 (noon) UTC. NOTE: You are kindly invited to follow these instructions closely. * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council on 19 March 2021 can nominate or second a candidate. * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council(a)icann.org<mailto:ccnso-council@icann.org> * Templates for nominating and seconding nominations are provided below Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) The Secretariat will keep an overview of the nominations and secondings in this google doc: https://docs.google.com/spreadsheets/d/18qbx2GckX_r1_VQz3PhSKIGR2GZ3kcGoaMu… Requirements for candidates As per section 3.2. of the relevant Guideline<https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi…>: * each one of the three ccNSO Council leaders MUST be from different ICANN Geographic Regions * a valid candidate is a Councillor who has been nominated and has been seconded. After nomination and seconding, the candidate must have accepted the nomination Accepting nominations The candidates can accept their nominations via email, during the nomination period up and until Tuesday, 23 March 2020, 16:00 UTC. Staff will reach out to the nominee(s) to check whether the nominee(s) accept their nomination(s). Next Steps On Tuesday, 23 March 2021 (shortly after 16 UTC), staff shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. Staff will also confirm how the voting will be conducted: Depending on the number of candidates per vacancy, there will be either a vote during the ccNSO Council call on 25 March 2021, or a confidential email vote, as per the timeline below. A record of who has nominated and seconded the candidate(s) will be made publicly available: https://docs.google.com/spreadsheets/d/18qbx2GckX_r1_VQz3PhSKIGR2GZ3kcGoaMu… Timeline • Timeline of the public nomination and seconding procedure START: Friday, 19 March 2021 at 00:01 UTC. END: Tuesday, 23 March 2021 12.00 (noon) UTC • Acceptance nominations for the entire duration of the nomination period, until latest Tuesday, 23 March 2021, 16:00 UTC • Confidential voting, if needed START: Wednesday, 24 March 2021, 00:01 UTC END: Thursday, 25 March 2020, 12.00 (noon) UTC • Formal appointments 25 March 2021, during the ccNSO Council meeting Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of ccnso-council <ccNSO-Council(a)icann.org> Reply to: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Wednesday, 17 March 2021 at 22:07 To: ccnso-council <ccNSO-Council(a)icann.org> Subject: [ccnso-council] Nomination and election Chair and Vice-Chair ccNSO Dear Councillors, With this email, on behalf of the Chair, I want to inform you about the procedure to nominate and elect the next ccNSO Council Chair and Vice-Chairs, taking into account that this will be again a virtual meeting. The procedures will presented tomorrow (18 March 2021) during the prep meeting. To meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…>): the Council needs to make the required appointments during the timeframe of ICANN70 even if we do not meet face-to-face, and the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN70, which is the first ICANN meeting of 2021. The term of the ccNSO Council Chair (Katrina Sataki) and Vice-Chairs (Alejandra Reynoso and Pablo Rodriguez) will therefore end at the end of ICANN70. As you all know Katrina has to step down, as she will end her membership of Council. To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Friday, 19 March 2021 (00:01 UTC) and closes on Tuesday, 23 March 2020 at 12.00 (noon) UTC. We propose to conduct the election itself on 25 March 2021. Depending on the number of candidates per vacancy there will be either a vote during the ccNSO Council call or a confidential email vote. Below you will find all the details related to Nomination procedure and the proposed Election Procedure Nomination Procedure How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC END: Tuesday, 23 March 2021 at 12 (noon) UTC. * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council on 19 March 2021 can nominate or second a candidate. * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council(a)icann.org<mailto:ccnso-council@icann.org> * Templates for nominating and seconding nominations are provided below You are kindly invited to follow these instructions closely. Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Requirements for candidates As per section 3.2. of the relevant Guideline: * each one of the three ccNSO Council leaders MUST be from different ICANN Geographic Regions * a valid candidate is a Councillor who has been nominated and has been seconded * after nomination and seconding, the candidate has accepted the nomination Accepting nominations The candidates can accept their nominations during the nomination period up and until Wednesday, 4 March 2020, 16:00 UTC. Staff will reach out to the nominee(s) to check whether the nominee(s) accept their nomination(s). On Tuesday, 23 March 2021 (shortly after 16 UTC), staff shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. A record of who has nominated and seconded the candidate(s) will be made publicly available: The archive to consult here the nominations and secondments will be shared with you in next email Elections Procedure Chair and Vice-Chairs One candidate per vacancy * If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the 25 March 2021 ccNSO Council Meeting. * If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the 25 March 2021 ccNSO Council meeting. Two or more candidates per Chair position * If two or more candidates have accepted the nomination to become Chair, the Councillors will elect the Chair by a confidential email vote. Each and every Councillor, including the candidates, should sent an email to the appointed staff person, and include the name of the preferred candidate. Once the email is received the appointed staff person shall sent a reply including a ballot number, and acknowledgement of receipt. The candidate receiving most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. The appointed staff person will provide an overview of the votes cast and the order of preference. * If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by confidential vote, using the same method as listed above for the Chair vote. If two candidates for one position are from the same Region, there will first be an election between these two candidates. The timeline for selecting the Vice-chairs will be adjusted according to the number of candidates and geographic origin, and shared with the Councillors on Tuesday 23 March. The results will be made public and the candidate receiving most votes is elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. Staff will inform you which procedure wiil be followed as soon as the nomination procedure is closed (soon after 16 UTC on Tuesday, 23 March 2021). Timeline * Timeline of the public nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC. END: Tuesday, 23 March 2021 12.00 (noon) UTC * Acceptance nominations: for the entire duration of the nomination period, until latest Tuesday, 23 March 2021, 16:00 UTC * Confidential voting START: Wednesday, 24 March 2021, 00:01 UTC END: Thursday, 25 March 2020, 12.00 (noon) UTC * Formal appointments 25 March 2021 during the ccNSO Council meeting Background * Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…>

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Thursday, 18 March 2021
by ICANN Community Leadership Digest March 18, 2021

March 18, 2021

Thursday, 18 March 2021 ICANN Community Leadership Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. The ICANN Community Leadership Digest will pause publication during ICANN70. Publication will resume Monday, 29 March 2021. Table of Contents Information Sharing REMINDER: ICANN Community Group Topics or Questions for Joint Meetings with the ICANN Board CLOSING SOON: ICANN Nominating Committee Application Period Now Open CLOSING SOON: ICANN Community Excellence Award Nomination Period Now Open ICANN70 Resources REGISTER PREPARE: Prep Week sessions PREPARE: Policy Outlook Report PREPARE: GNSO Policy Briefing PARTICIPATE: Virtual Backgrounds PARTICIPATE: Virtual Conference Bag PARTICIPATE: How-To Guides PARTICIPATE: Networking FOLLOW: Newsletters Public Comment CLOSING ON MONDAY: IANA Naming Function Review: Recommendation for an IANA Naming Function Contract Amendment EPDP Phase 2 Policy Recommendations for Board Consideration Second Security, Stability, and Resiliency (SSR2) Review Team Final Report Initial Report of the Third ccNSO Policy Development Process (ccPDP3): Retirement of ccTLDs Proposal for Korean Root Zone Label Generation Rules Information Sharing REMINDER: ICANN Community Group Topics or Questions for Joint Meetings with the ICANN Board Please refer to this workspace for a compilation of topics or questions from ICANN community groups for discussion with the ICANN Board as part of ICANN70 Virtual Community Forum programming. CLOSING SOON: ICANN Nominating Committee Application Period Closes 29 March 2021 The ICANN Nominating Committee invites interested individuals to submit applications for key leadership positions. Selected individuals will have a unique opportunity to work with accomplished colleagues from around the globe to help shape the Internet's technical coordination and policy development. The deadline to submit applications is Monday, 29 March 2021 at 23:59 UTC. Applications should be submitted via the online candidate portal. All applications are confidential. Learn more. CLOSING SOON: ICANN Community Excellence Award Nomination Period Closes 29 March 2021 From: David Olive, Senior Vice President, Policy Development Support The nomination period for the ICANN Community Excellence Award 2021 closes soon. The winner(s) will be announced during ICANN71. The ICANN Community Excellence Award recognizes ICANN community members who substantively contribute to policymaking within the ICANN ecosystem and who are deeply invested in developing consensus-based solutions within ICANN’s multistakeholder model. Learn more about the nomination process and submit your nominations here by Monday, 29 March 2021. ICANN70 Resources REGISTER PREPARE: Prep Week sessions PREPARE: Policy Outlook Report PREPARE: GNSO Policy Briefing PARTICIPATE: Virtual Backgrounds PARTICIPATE: Virtual Conference Bag PARTICIPATE: How-To Guides PARTICIPATE: Networking FOLLOW: Newsletters Public Comment CLOSING ON MONDAY: IANA Naming Function Review: Recommendation for an IANA Naming Function Contract Amendment Close Date: Monday, 22 March 2021 EPDP Phase 2 Policy Recommendations for Board Consideration Close Date: Tuesday, 30 March 2021 Second Security, Stability, and Resiliency (SSR2) Review Team Final Report Close Date: Thursday, 8 April 2021 Initial Report of the Third ccNSO Policy Development Process (ccPDP3): Retirement of ccTLDs Close Date: Wednesday, 14 April 2021 Proposal for Korean Root Zone Label Generation Rules Close Date: Thursday, 15 April 2021 Volume 3, Issue 22 | Archive | Next Issue: Monday, 29 March 2021 ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | Customer Contact Data Notice Sent by david.olive(a)icann.org powered by Try email marketing for free today!

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NOTES | ccNSO Council prep call | 18 March 2021 (12:00 UTC)
by Joke Braeken March 18, 2021

March 18, 2021

Dear All, Some high-level notes from today’s Council prep meeting. Best regards, Joke 1. Welcome and roll-call Welcome by Katrina. 2. Voting procedure Chair and Vice-chair Leadership team. Elected at the first icann public meeting of the year. Eligible to vote? The current council members 1 chair and 2 vice chairs: All 3 from a different region. Nomination procedure: nominate, second, if there are more candidates than seats, we vote. Openly in case of 1 candidate, secret vote in case there are more than 1 candidate. Vice-chairs need to be from different regions as the chair. Applicable guideline: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… Last year we started a nomination procedure prior to the meeting. Nominations/Secondings are public. We looked at various options for voting. How to ensure the voting is done before councilors step down? Proposal where an independent ballot counter (Joke) will be tasked with receiving the secret votes. Proposal to start nominations Friday, 19 March (00:01 UTC) End: 23 March 2021 (noon UTC) Stephen is happy with the proposal. But Council needs to approve the override of the guideline, for the duration of the pandemic. Alejandra: no further approval needed. Council is consulted for potential issues. Council Chair can override. Stephen suggests to respect the guideline, ack circumstance is exceptional. Jordan: chair makes a decision. Covered in the guideline. 8.2 Omission in or unreasonable impact of the Guideline In the event the Guideline does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO, the ccNSO Council, or the review team, the Chair of the ccNSO will decide. Jordan: recording a favourable view. This meeting has no standing. Endorse the chair’s decision. By substance there is no difference. Simply to note the council is comfortable with the decision, in whatever way. Nick: bylaws. Written ballot. Or by action at the meeting. No issue with what has been proposed at all. Bart suggests: at the start of the meeting on 25 March, start with a resolution by council adopting the proposed procedure, including the nomination. That is a formal decision by Council, supporting Katrina’s proposal. Make clear it is an exceptional circumstance. Nick: we ratify the process. no fundamental objections at today’s call. 3. Roles and Responsibilities PDF of the google doc will be shared after the meeting https://docs.google.com/spreadsheets/d/1oxLOXSKiGILz5PbDAfcvnPctHExjGLeXEsY…<https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1oxLOXSKi…> To date, the chair is the overseer of the annual and monthly work plan: suggested is to move this to the Triage Committee. Thus more councillors are involved. In June we had a review of the newly structured work plan. To be updated, timelines to be added. Any concerns regarding expanding the role of the Triage Committee? Nick: works well and is sensible. Jordan: Triage and Prioritisation Committee? Sounds fine to me Laura agrees too. Action item #1: https://docs.google.com/spreadsheets/d/1oxLOXSKiGILz5PbDAfcvnPctHExjGLeXEsY…<https://urldefense.com/v3/__https:/docs.google.com/spreadsheets/d/1oxLOXSKi…> All councillors, both current and future, are invited to check the google doc, and to identify the areas where they want to contribute and to add their names to the document in column F. (out of scope: leadership roles for Chair and Vice Chairs of the ccNSO Council) Names can be added once staff has specified in the document the number of persons sought for each role. Bart suggests a procedure to make a selection, in case there are more than 1 person that wants to play the same role. Alejandra: is a discussion possible at the Council meeting? Bart: part of the main agenda. Jiankang asks how many names are needed for each role? Bart: confirms Katrina: outgoing Councillors are requested not to sign up for any role. Incoming councillors are highly encouraged to sign up. Jordan: When you are asking us to make changes to our roles and accountabilities, etc, it would be nice to have those on notice, and some time to think about it in advance - this paper should ideally have been circulated in advance of our discussion? Or was it, and I missed it? Rejection Action and Approval Action Manager. And also a Committee. Experience has shown they have not been very active. Based on experience to date, the action managers take on a more active role to manage the process to consult the community. This is partially done by the Chair. To be updated: relevant guidelines. Stephen: makes sense. Jordan: Fine with the proposed change in combined Pablo: more active communication with the community? Bart: overwhelmed at secretariat level. EC rep is alerting the community. But you actually want the action manager to do this, together with the Secretariat. Would be good to have a dedicated Councillor doing this. This person alerts the community. Should be done by Council and not by staff. 4. Draft agenda – upcoming Council meeting To be decided on Thursday: Appointment new chair and 2 vice chairs, workplan, and distribution of roles and responsibilities Governance Session Katrina mentions that she wants to share the results of the discussions at the GRC and Council meeting regarding what (not) to include in the rules of the ccNSO. The idea is to invite people in a GRC sub-group that works on the rules of the ccnso. The new version should ideally be ready by ICANN72. We will look back at the results from the governance session. Here you will be able to find an overview of the ccNSO members meeting sessions as part of ICANN70 : https://ccnso.icann.org/en/announcements/announcement-03mar21-en.htm Charter and guidelines to be updated: Travel fund committee will be integrated in OISC. Council liaisons to WGs and committees : Liaisons to play a more active role in informing Council. Sharing views of the Council with respective WGs or Committees. E.g. Tech WG, TLD-OPS. Open channels of communication ccNSO/GNSO agenda committee : suggestion to create such a committee Role to be taken on by the liaisons. Maarten and Sebastien. They created an interesting agenda for yesterday’s joint GNSO and ccNSO Council meetings. Sebastien: went well. Was not expecting to cover all topics in 1 hour. Might be hard to come up with good topics for June. 3 times per year Maarten: agrees. Was not expecting all suggestions were included on the agenda. Well-prepared, good presentations from the ccNSO. Potentially topics to be deferred to future meetings. Develop a 2nd overview of reporting and accountability lines. Suggestion by Alejandra. Lines of communication. Good idea to have a map of the people representing us in the various committees etc. have them inform the council about their work, be more involved in a fluid conversation. Idea to have a document in the wiki. Written updates, or discussion on council agenda if there is a topic with more substance. Katrina: good idea to have written reports. For inclusion in the living doc for newcomers. Would be an additional burden on volunteers. Eberhard suggested newcomers to serve as reporters. 5. Q&A ccTLD Board members Format slightly changed. Also invited: Maarten, Leon. Session chair will be Jordan. Topics or questions to discuss? The board members did not suggest any topics or questions. Jordan: Size of the group got bigger, which makes it more challenging. How to achieve meaningful interaction? Any questions as a suggestion form councillors? Perhaps as a topic for discussion: how to get back to in-person meetings, as also discussed yesterday. Jordan will follow up with the board members and council mailing list via email. 6. AOB none Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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ICANN70 Council Prep call | 18 February at 12:00 UTC
by Kimberly Carlson March 18, 2021

March 18, 2021

**STARTING NOW*** Dear Council, The ICANN70 Council Prep call has been scheduled for 18 February at 12:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/97373179783?pwd=enVNdG42ZHpzUGJEc1JuMHBUbFFYUT09 Meeting ID: 973 7317 9783 Passcode: prep-Mar18

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REMINDER: ccNSO Council prep call | 18 March at 12:00 UTC
by Kimberly Carlson March 18, 2021

March 18, 2021

Dear all, As a reminder, the ccNSO Council prep call is scheduled for 18 March at 12:00 UTC. Bart will circulate additional supporting docs and background material prior to the call. Agenda: 1. Welcome and roll-call 2. Voting procedure Chair and Vice-chair 3. Roles and Responsibilities – Google doc: https://docs.google.com/spreadsheets/d/1oxLOXSKiGILz5PbDAfcvnPctHExjGLeXEsY… 4. Draft agenda – upcoming Council meeting 5. Q&A ccTLD Board members Call details: Join Zoom Meeting https://icann.zoom.us/j/97373179783?pwd=enVNdG42ZHpzUGJEc1JuMHBUbFFYUT09 Meeting ID: 973 7317 9783 Passcode: prep-Mar18 Wiki: https://community.icann.org/x/soGUCQ

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Re: [ccnso-council] Nomination and election Chair and Vice-Chair ccNSO
by Stephen Deerhake ＠ ASNIC March 18, 2021

March 18, 2021

Greetings Bart, I hate to be a spoil sport here, but I do wish to point out to you that there is no provision, other than paper ballots, cast in person, in the Guideline :”Guideline: ccNSO Council Roles and Responsibilities”: (https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi…) (See Section 3.1). Obviously, this will not be possible in our upcoming Council meeting. However, I think it is presumptuous of the Chair (and Staff) to dictate to the Council a new voting procedure without actual consultation with the Council. Obviously we have to do something different from what is called for in the Guideline. But I submit any temporary override of what is called for in the Guideline must be formally affirmed by the Council. I cannot see an issue with that happening, giving the pandemic. And I think the proposal is reasonable. But in my view, this change must be brought to the Council for formal approval on a “one-off” basis. I have a real issue with this change of what is described in the Guideline being summerly overridden by the Council chair (and staff) –this sets a really bad precedence at the least. Best Regards, /Stephen From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Bart Boswinkel via Ccnso-council <ccNSO-Council(a)icann.org> Reply-To: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Wednesday, March 17, 2021 at 17:06 To: "ccNSO-Council(a)icann.org" <ccNSO-Council(a)icann.org> Subject: [ccnso-council] Nomination and election Chair and Vice-Chair ccNSO Dear Councillors, With this email, on behalf of the Chair, I want to inform you about the procedure to nominate and elect the next ccNSO Council Chair and Vice-Chairs, taking into account that this will be again a virtual meeting. The procedures will presented tomorrow (18 March 2021) during the prep meeting. To meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…>): the Council needs to make the required appointments during the timeframe of ICANN70 even if we do not meet face-to-face, and the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN70, which is the first ICANN meeting of 2021. The term of the ccNSO Council Chair (Katrina Sataki) and Vice-Chairs (Alejandra Reynoso and Pablo Rodriguez) will therefore end at the end of ICANN70. As you all know Katrina has to step down, as she will end her membership of Council. To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Friday, 19 March 2021 (00:01 UTC) and closes on Tuesday, 23 March 2020 at 12.00 (noon) UTC. We propose to conduct the election itself on 25 March 2021. Depending on the number of candidates per vacancy there will be either a vote during the ccNSO Council call or a confidential email vote. Below you will find all the details related to Nomination procedure and the proposed Election Procedure Nomination Procedure How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC END: Tuesday, 23 March 2021 at 12 (noon) UTC. * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council on 19 March 2021 can nominate or second a candidate. * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council(a)icann.org<mailto:ccnso-council@icann.org> * Templates for nominating and seconding nominations are provided below You are kindly invited to follow these instructions closely. Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Requirements for candidates As per section 3.2. of the relevant Guideline: * each one of the three ccNSO Council leaders MUST be from different ICANN Geographic Regions * a valid candidate is a Councillor who has been nominated and has been seconded * after nomination and seconding, the candidate has accepted the nomination Accepting nominations The candidates can accept their nominations during the nomination period up and until Wednesday, 4 March 2020, 16:00 UTC. Staff will reach out to the nominee(s) to check whether the nominee(s) accept their nomination(s). On Tuesday, 23 March 2021 (shortly after 16 UTC), staff shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. A record of who has nominated and seconded the candidate(s) will be made publicly available: The archive to consult here the nominations and secondments will be shared with you in next email Elections Procedure Chair and Vice-Chairs One candidate per vacancy * If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the 25 March 2021 ccNSO Council Meeting. * If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the 25 March 2021 ccNSO Council meeting. Two or more candidates per Chair position * If two or more candidates have accepted the nomination to become Chair, the Councillors will elect the Chair by a confidential email vote. Each and every Councillor, including the candidates, should sent an email to the appointed staff person, and include the name of the preferred candidate. Once the email is received the appointed staff person shall sent a reply including a ballot number, and acknowledgement of receipt. The candidate receiving most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. The appointed staff person will provide an overview of the votes cast and the order of preference. * If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by confidential vote, using the same method as listed above for the Chair vote. If two candidates for one position are from the same Region, there will first be an election between these two candidates. The timeline for selecting the Vice-chairs will be adjusted according to the number of candidates and geographic origin, and shared with the Councillors on Tuesday 23 March. The results will be made public and the candidate receiving most votes is elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. Staff will inform you which procedure wiil be followed as soon as the nomination procedure is closed (soon after 16 UTC on Tuesday, 23 March 2021). Timeline * Timeline of the public nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC. END: Tuesday, 23 March 2021 12.00 (noon) UTC * Acceptance nominations: for the entire duration of the nomination period, until latest Tuesday, 23 March 2021, 16:00 UTC * Confidential voting START: Wednesday, 24 March 2021, 00:01 UTC END: Thursday, 25 March 2020, 12.00 (noon) UTC * Formal appointments 25 March 2021 during the ccNSO Council meeting Background * Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…>

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