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Join the second edition of the pre-ICANN70 ccTLD community webinar: Thursday, 18 March 2021 (11 UTC).
by Joke Braeken March 18, 2021

March 18, 2021

Hello All, The second edition of the pre-ICANN70 ccTLD community webinar is scheduled to be held in a few our from now. Join us on Thursday, 18 March 2021 (11 UTC). This webinar is especially targeted at newcomers and those that want to learn more about the ccNSO. During this 1-hour webinar, the ccNSO Council Chair will help you to gain an understanding of the work of the ccNSO, what to expect from the ccNSO at the Virtual ICANN70 community Forum, as well as how ccTLD community representatives can participate in the important work that affects you and your region. ccTLD Community Webinar #2 Thu, 18 March 2021 (11 UTC) https://icann.zoom.us/j/92577638061?pwd=OXhWTDYwUWsxVkZPOFBWOW5Db3pGUT09 Meeting ID: 925 7763 8061 Passcode: BC=wpN0#XP Passcode: 6124064494 (phone only) Find your local number: https://icann.zoom.us/u/aSzsLR8GO Recordings will become available here<https://community.icann.org/display/ccnsowkspc/ccNSO+Webinars>. The ccNSO for Newcomers If you are interested to learn more about how the ccNSO works, check out the „Quick Guide to ccNSO<https://community.icann.org/display/ccnsowkspc/Newcomers>“. You may also enrol in the „Introductory course about the ccNSO“, where you can read more, practice what you learned through quizzes, and find additional links and resources. Visit http://learn.icann.org and look for “ccNSO onboarding”. Remember to subscribe here<https://community.icann.org/display/ccnsowkspc/ccNSO+Newsletter> to the monthly ccNSO Newsletter. New ICANN Learn Course: ICANN Public Meetings for Newcomers Enroll here<http://learn.icann.org/> in the new ICANN Learn Course on ICANN Public Meetings for Newcomers. The course is free and open to all. It will introduce you to ICANN’s mission and multistakeholder model, explain key terms, help you to locate groups and sessions that may interest you, and provide tips so that you can make the most of the meeting experience. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Nomination and election Chair and Vice-Chair ccNSO
by Bart Boswinkel March 17, 2021

March 17, 2021

Dear Councillors, With this email, on behalf of the Chair, I want to inform you about the procedure to nominate and elect the next ccNSO Council Chair and Vice-Chairs, taking into account that this will be again a virtual meeting. The procedures will presented tomorrow (18 March 2021) during the prep meeting. To meet the requirement of appointing the Council leaders (see section 3.2 of the Guideline “ccNSO Council Roles and Responsibilities”: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…>): the Council needs to make the required appointments during the timeframe of ICANN70 even if we do not meet face-to-face, and the term of the newly elected Chair, Vice-Chairs, and roles and responsibilities of the Councillors starts at the end of ICANN70, which is the first ICANN meeting of 2021. The term of the ccNSO Council Chair (Katrina Sataki) and Vice-Chairs (Alejandra Reynoso and Pablo Rodriguez) will therefore end at the end of ICANN70. As you all know Katrina has to step down, as she will end her membership of Council. To fill the positions of Council chair and the two Vice-Chairs (2 seats) the call for Nominations starts on Friday, 19 March 2021 (00:01 UTC) and closes on Tuesday, 23 March 2020 at 12.00 (noon) UTC. We propose to conduct the election itself on 25 March 2021. Depending on the number of candidates per vacancy there will be either a vote during the ccNSO Council call or a confidential email vote. Below you will find all the details related to Nomination procedure and the proposed Election Procedure Nomination Procedure How to nominate and second a candidate Timeline of the nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC END: Tuesday, 23 March 2021 at 12 (noon) UTC. * Each ccNSO Council member can nominate one (1) person for a seat to be filled on the Council leadership team * Each ccNSO Council member can second one (1) person for a seat to be filled on the Council leadership team * Only individuals who are a member of the ccNSO Council on 19 March 2021 can nominate or second a candidate. * Valid nominations must be seconded by another ccNSO Council member * Nominations and secondings should be sent by e-mail to the following e-mail address: ccnso-council(a)icann.org<mailto:ccnso-council@icann.org> * Templates for nominating and seconding nominations are provided below You are kindly invited to follow these instructions closely. Template for nominations: NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the person I nominate: I nominate the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Template for seconding nominations: SECONDING A NOMINATION TO THE COUNCIL LEADERSHIP TEAM My full name: Name of the nominated person I second: I second the nomination of the aforementioned person for the following role: (specify either “Chair” or “Vice-Chair”) Requirements for candidates As per section 3.2. of the relevant Guideline: * each one of the three ccNSO Council leaders MUST be from different ICANN Geographic Regions * a valid candidate is a Councillor who has been nominated and has been seconded * after nomination and seconding, the candidate has accepted the nomination Accepting nominations The candidates can accept their nominations during the nomination period up and until Wednesday, 4 March 2020, 16:00 UTC. Staff will reach out to the nominee(s) to check whether the nominee(s) accept their nomination(s). On Tuesday, 23 March 2021 (shortly after 16 UTC), staff shall provide a list with the name(s) of the candidate(s) who have accepted their nomination. A record of who has nominated and seconded the candidate(s) will be made publicly available: The archive to consult here the nominations and secondments will be shared with you in next email Elections Procedure Chair and Vice-Chairs One candidate per vacancy * If only one candidate stands as Chair, the Councillors will appoint the candidate by a public vote during the 25 March 2021 ccNSO Council Meeting. * If there are as many valid candidates as there are open Vice-chair seats and each candidate is from a different ICANN Geographic Region, the Vice-chairs will be appointed by a public vote during the 25 March 2021 ccNSO Council meeting. Two or more candidates per Chair position * If two or more candidates have accepted the nomination to become Chair, the Councillors will elect the Chair by a confidential email vote. Each and every Councillor, including the candidates, should sent an email to the appointed staff person, and include the name of the preferred candidate. Once the email is received the appointed staff person shall sent a reply including a ballot number, and acknowledgement of receipt. The candidate receiving most votes will be elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. The appointed staff person will provide an overview of the votes cast and the order of preference. * If there are more valid candidates than there are open Vice-chair seats, Vice-chairs are elected by confidential vote, using the same method as listed above for the Chair vote. If two candidates for one position are from the same Region, there will first be an election between these two candidates. The timeline for selecting the Vice-chairs will be adjusted according to the number of candidates and geographic origin, and shared with the Councillors on Tuesday 23 March. The results will be made public and the candidate receiving most votes is elected. In the event two or more candidates receive the most, but equal number of votes, there will be a run-off election between these candidates. Staff will inform you which procedure wiil be followed as soon as the nomination procedure is closed (soon after 16 UTC on Tuesday, 23 March 2021). Timeline * Timeline of the public nomination and seconding procedure: START: Friday, 19 March 2021 at 00:01 UTC. END: Tuesday, 23 March 2021 12.00 (noon) UTC * Acceptance nominations: for the entire duration of the nomination period, until latest Tuesday, 23 March 2021, 16:00 UTC * Confidential voting START: Wednesday, 24 March 2021, 00:01 UTC END: Thursday, 25 March 2020, 12.00 (noon) UTC * Formal appointments 25 March 2021 during the ccNSO Council meeting Background * Guideline: ccNSO Council Roles and Responsibilities, as published on https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibi… [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_sites_…>

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Draft Agenda and background document
by Bart Boswinkel March 17, 2021

March 17, 2021

Dear all, Please find included the draft agenda for the upcoming Council meeting ( 25 March 2021, 17.30 -19.00 UTC). In a separate email I will circulate the roles and responsibilities document and the procedure for the nomination and election of the chair an vice -chair. In the course of the week we will circulate additional material. Kind regards, Bart -------- Draft Agenda ccNSO Council Meeting 171 March 25 (ICANN70) 17:30-19:00 UTC 1. Welcome and roll call 1. Minutes & Action Items * Minutes Meeting 170 [insert date]. * Action items and To-do’s, if any 169-01: The Council requests its chair to send the letter as soon as feasible to the Chair of the OEC Completed 169-02: Chair of the ccNSO is requested to inform the Chairs of the IFRT and relevant ICANN staff accordingly, seven (7) days after this resolution is published. The secretariat is requested to publish this resolution as soon as possible and inform the community accordingly. Completed 169-03 The secretariat is requested to organize a webinar to introduce the OISC to the broader community and to solicit interest to actively participate. Launch call for volunteers Completed 169-04 The Chair of the Council is requested to inform relevant ICANN staff (seven (7) days after publication of publication of this decision and sent the response as adopted accordingly o ICANN staff (Adoption ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws) Completed 169-05 ccNSO Council requests the secretariat to update the Bylaw change repository accordingly as item that needs to be discussed as suggested. Completed (for reference included in background material) 169-06 Chair is requested to inform the GRC of the need to update various Guidelines and the internal procedures to align the Guidelines and internal procedures with the proposed changes to Article 10 and Annex B of the ICANN Bylaws by the time they become effective. Completed 169-07 In response to the email from Keith Drazek and DNS abuse activities, provide/create information for the community and possible formation of an informal discussion group. Completed 1. Intermeeting Decisions (since 17 February 2021) * Appointment Members OISC 1. ccNSO Chair election and Vice-Chairs Election 1. Adoption Guideline: ccNSO appointments 1. Adoption Working Group or Committee Chair and Vice-Chair Nomination and selection procedure 1. Appointment Alireza Saleh ccNSO liaison to GNSO IDN policy development efforts 1. Initial Discussion “annual” work plan For Discussion 1. ccPDP 3 * Part 1 Retirement – Update Informational * Part 2 Review Mechanism –Update Informational 1. IDN ccPDP4: Update Informational 1. Review Governance session and Call for volunteers GRC sub-working Group amendment of 2004 Rules ccNSO For Decision 1. Update ECA & CSC * ECA (Informational) * CSC (Informational) 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs * SOPC * IGLC * Tech Day 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update to follow) 1. Meetings: Next Council Meetings: * April 22 – 12:00 UTC * May 20 – 18.00 UTC · May 20 – 18:00 UAOB 1. AOB 1. Adoption Roles and Responsibilities 1. Thank you and welcome 1. Closure

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NOTES | Joint ccNSO & GNSO Councils | 17 March 2021 (19:00 UTC)
by Joke Braeken March 17, 2021

March 17, 2021

Hello All, Please find below some high-level notes from today’s joint meeting between the ccNSO and GNSO councils, held on 17 March at 19 UTC, which may help you navigate through the recording of the meeting. Best regards, Joke Braeken Recording and slides will become available here: https://community.icann.org/x/MAFACQ 1. Welcome Welcome by the respective ccNSO and GNSO chairs, Katrina Sataki and Philippe Fouquart. Katrina thanks the liaisons who worked on the topics of mutual interest for today’s agenda. Philippe seconds this. 2. IDN Update provided by Ai-Chin Lu. The results of ccPDP4 will replace the 2009 IDN ccTLD Fast Track Process. The ccNSO PDP4 working group - on Internationalized Domain Name (IDN) ccTLD strings - has started its review of the 2013 ccNSO policy proposals for IDN ccTLD string selection criteria, processes and required documentation. The 2013 policy proposals did not include the topic of variant management. The Variant Management subgroup started its work recently. At its meeting earlier this week, Alireza Saleh, the sub-WG Chair, was nominated as ccNSO liaison to the GNSO IDN policy development efforts. His nomination needs to be confirmed by the ccNSO Council. The full ccPDP4 Working Group and the subgroup work in parallel: each group meets on alternate Tuesdays. Expectation is that two additional subgroups will be formed: * One to deal with confusing similarity * One to define the trigger for the deselection of IDN ccTLDs Group’s timeline foresees an Interim Report by December 2021. Progress against work plan will be checked post ICANN70. 3. IDN ccTLD Membership Update provided by Ai-Chin Lu. Currently, the ICANN bylaws do not allow IDN ccTLDs to become members of the ccNSO. In February 2020, the ccNSO requested changes to Article 10 of the ICANN Bylaws, which cover two aspects: * an updated definition of ccNSO membership to allow IDN ccTLD Managers to become members * Changes to the membership section of Article 10 and the Annex dealing with the PDP to accommodate the changes of the ccNSO. The major change is moving away from the principle of “one vote per ccTLD” to “one vote per Territory” Following questions from ICANN legal on the original proposal, the ccNSO (members and Council) adopted a formal note in February this year, in response to ICANN legal. This statement was prepared by a drafting team, which took into consideration input from the ccNSO membership and Council. Kristian Oermen asks whether the ASCII ccTLD manager is also the IDN ccTLD manager. Katrina said that this is not always the case. One vote per territory means that both ccTLD managers need to agree on an Emissary. Bart: In addition to what Katrina said, in some Territories there are over 10 IDN ccTLDs. In principle the first members will hold the vote, up and until in Territory they have reached agreement. Tatiana: Do you foresee issues? Katrina: internal matter for them to resolve. Potentially the IDN ccTLD manager might not want to become a ccNSO member Philippe asks for examples. Maxim responds: .ua, .ge at least Mark: the IDN could independently join the ccNSO and be their own legal person with a vote? Tatiana: can IDN join if there is already a cc from the same territory? And IDN and cc both want to be the vote holder? Bart: * To Mark: the IDN ccTLD manager can join independently and participate and vote, except in case both the IDn and ASCII are member and vote Council election, Board member nomination, and final vote on policy recommendations. * To Tatiana: as soon as the membership definition is adjusted, IDN ccTLD Managers can become members, just like the (ASCII) ccTLD Managers 4. Sub-Pro – Update from the GNSO Intro by Philippe Jeff Neumann thanks ccNSO appointed members, especially Annebeth Lange, who was also a member of the leadership team. 5. SCBO & SOPC – ICANN Budgets John McElwaine: Joint meeting between SOPC and SCBO to go over initial comments and concerns regarding ICANN's FY22-26 draft Operating and Financial Plan and FY22 draft Operating Plan and Budget. Potentially another meeting, following the results of the comments. GNSO made some requests for clarifications. Update by Giovanni: SOPC submitted its comments 15 Feb. Highlights: * Doc was not accessible. 400 pages. * Operational and financial plan was better structured than previous ones. Forecast closer to ccTLD and GTLD domain growth * ICANN should be more prudent in terms of costs * Allocation of reserved fund reached a reasonable level * Operational and functional activities: confusion between goals, metrix, deliverables, outcomes etc. key milestones for some milestones are sound. Sometimes they look like processes, and not like milestones * Failure to see a prioritisation of the initiatives and priorities. Philippe: SCBO is open to non-councillors. The exercise on the budget is not easy. Dry, but still we appreciate the efforts of the finance team. In times of remote participation, it becomes even more difficult to convince volunteers to become involved. Philippe thanks several people involved, especially Giovanni. 6. NIS-2 and DSA Briefing by Peter Vergote (CENTR). 2 documents part of a larger package, which need to make Europe fit for the digital age. * Digital Services Act. proposal for co-legislators. Legislation starts to shape up in member states of the EU. cross-border, fraud online, platforms etc. together with RIPE, proposal. What matters for ccTLDS? DSA is not about assigning liability, but tries to harmonise liability across Europe. Why do we discuss this at this global forum? EC’s ambitions reach far outside of Europe, serving european customers. Service-oriented. Categories: technical infrastructure providers. Separate category? Still up for discussion internally. CENTR will send a response. It has the potential to bring clarification, but we should help the legislators. This whole community. Not a threat. Support can be provided to CENTR by registrars. Maxim: does illegal include copyright issues? Peter: up to member states to decide. Juan Manuel: only applies to EU or worldwide? Peter: non europeans service providers need to indicate a formal place of business. Nexus in the European Union for those providers targeting european customers. Maxim: is RDAP in those texts? Peter: not aware of * NIS2 TLDs are considered to be “essential entities”. Most ccTLDs already complied to beyond NSI1 requirements. ISO certification for instance NEW! TLD registries and the entities providing domain name registration services for the TLD shall collect and maintain accurate and complete domain name registration data and are required to provide efficient access to domain registration data for legitimate access seekers. What is accurate and complete? Identifiable? eID cards for instance. What are legitimate access seekers? Law enforcement for instance. Probably goes further. Up for discussion. CENTR keeps an eye at this. * Intellectual Property EU toolbox against counterfeiting. Includes ccTLDs * E-evidence continued ccTLDs currently deal with own law enforcement agencies. Now the question is: how does this work cross-border? E.g. Danish ccTLD to receive request from czech law enforcement? Confirmation by local court? Will not speed up things, but it might be clearer, given some fears following the GDPR restrictions. Question by Tatiana. Peter: EUROPOL and EC work on streamlined processes where verification would happen through the process. Law enforcement agencies in centralised database, language preferences would be taken into account. Peter will pass on the question to Polina. 7. PTI / Empowered Community Rejection action period for PTI budget today 8. Reviews of reviews Several conflicting requests. Jordan: different organisational improvement strands. Disruption on general work. Less intensive cadence of reviews. Rather not each silo within the structure. Mark: try to engage with Xavier’s team. Keep ourselves updated. Stephanie: fan of a pause on the reviews. Pandemic is a good excuse. Plan will become available soon. Any support for this? Some green ticks in the room. Jeff: no new reviews? Do not implement the previous reviews done? Katrina: implement, but no new reviews Jeff: I get the no new reviews. But we would have lots of unhappy people if we didn't implement ATRT3, cct-rt, SSRT2. 9. AOB * The IANA naming functions amendments on the GNSO council agenda next week. Slightly after the comment period. * Last joint meeting with Katrina as chair of the ccNSO. Thanks from GNSO Council to Katrina. * Thanks by Katrina to the presenters, liaisons, all participating today 10. Closure Thank you all. bye! Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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Joint: ccNSO and GNSO Councils\ teleconference | 17 March at 19:00 UTC
by Kimberly Carlson March 17, 2021

March 17, 2021

**STARTING IN 3 MINS** Dear all, The joint call with the ccNSO and GNSO Councils has been scheduled for 17 March at 19:00 UTC. An agenda will be circulated prior to the call. Reminder to confirm time if Daylight Saving Time is observed.  Call details: Join Zoom Meeting https://icann.zoom.us/j/93609866041?pwd=dTBsUUM0U1B4UktVT0R0czBKOEpOQT09 Meeting ID: 936 0986 6041 Passcode: ccNS0-GNS0

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Re: [ccnso-council] REMINDER: Joint ccNSO & GNSO Council teleconference | 17 March at 19:00 UTC
by Joke Braeken March 17, 2021

March 17, 2021

Hello All, Notes during today’s Joint meeting between the ccNSO and GNSO Councils will be taken here: https://docs.google.com/document/d/1LtL6ZJeeIwWcoNzJStmDsEjWcDuA3ZkMrW_2Zab… The notes do not replace the recordings, but help you navigate through the meeting. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of ccnso-council <ccnso-council(a)icann.org> Reply to: Kimberly Carlson <kimberly.carlson(a)icann.org> Date: Wednesday, 17 March 2021 at 14:15 To: ccnso-council <ccnso-council(a)icann.org> Cc: Nathalie Peregrine <nathalie.peregrine(a)icann.org> Subject: [ccnso-council] REMINDER: Joint ccNSO & GNSO Council teleconference | 17 March at 19:00 UTC Dear Councilors, As a reminder, the Joint ccNSO & GNSO Council teleconference is scheduled for 17 March at 19:00 UTC. Joint ccNSO & GNSO Councils | 17 March at 19:00 UTC Agenda: 1. Welcome – Katrina and Phillipe 2. IDN – Dennis Tan Tananka 3. IDN ccTLD Membership 4. Sub-Pro – Update from the GNSO 5. SCBO & SOPC – ICANN Budgets 6. NIS-2 and DSA 7. PTI / Empowered Community 8. Reviews of reviews 9. AOB 10. Closure Call details: Join Zoom Meeting https://icann.zoom.us/j/93609866041?pwd=dTBsUUM0U1B4UktVT0R0czBKOEpOQT09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/93609866041?pwd=dTBsUUM0…> Meeting ID: 936 0986 6041 Passcode: ccNS0-GNS0

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Join today's ccTLD Community Webinar (17 March, 20:30 UTC)
by Joke Braeken March 17, 2021

March 17, 2021

Hello All, The first edition of the ccTLD community webinar is scheduled to be held later today, on Wednesday, 17 March 2021 (20:30 UTC). This webinar is especially targeted at newcomers and those that want to learn more about the ccNSO. During this 1-hour webinar, the ccNSO Council Chair will help you to gain an understanding of the work of the ccNSO, what to expect from the ccNSO at the Virtual ICANN70 community Forum, as well as how ccTLD community representatives can participate in the important work that affects you and your region. ccTLD Community Webinar #1 Wed, 17 March 2021 (20:30 UTC) https://icann.zoom.us/j/95712999949?pwd=K0lYUnF2UmsxaVJvb0dVSGJVQjlsUT09 Meeting ID: 957 1299 9949 Passcode: #8VJzxt+3T Passcode: 0784149594 (phone only) Find your local number: https://icann.zoom.us/u/ad4HlxfwNL Recordings will become available here<https://community.icann.org/display/ccnsowkspc/ccNSO+Webinars>. There is another opportunity to participate tomorrow: ccTLD Community Webinar #2 Thu, 18 March 2021 (11 UTC) Details how to participate will be re-circulated closer to the meeting. The ccNSO for Newcomers If you are interested to learn more about how the ccNSO works, check out the „Quick Guide to ccNSO<https://community.icann.org/display/ccnsowkspc/Newcomers>“. You may also enrol in the „Introductory course about the ccNSO“, where you can read more, practice what you learned through quizzes, and find additional links and resources. Visit http://learn.icann.org and look for “ccNSO onboarding”. Remember to subscribe here<https://community.icann.org/display/ccnsowkspc/ccNSO+Newsletter> to the monthly ccNSO Newsletter. New ICANN Learn Course: ICANN Public Meetings for Newcomers Enroll here<http://learn.icann.org/> in the new ICANN Learn Course on ICANN Public Meetings for Newcomers. The course is free and open to all. It will introduce you to ICANN’s mission and multistakeholder model, explain key terms, help you to locate groups and sessions that may interest you, and provide tips so that you can make the most of the meeting experience. Thank you. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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REMINDER: Joint ccNSO & GNSO Council teleconference | 17 March at 19:00 UTC
by Kimberly Carlson March 17, 2021

March 17, 2021

Dear Councilors, As a reminder, the Joint ccNSO & GNSO Council teleconference is scheduled for 17 March at 19:00 UTC. Joint ccNSO & GNSO Councils | 17 March at 19:00 UTC Agenda: 1. Welcome – Katrina and Phillipe 2. IDN – Dennis Tan Tananka 3. IDN ccTLD Membership 4. Sub-Pro – Update from the GNSO 5. SCBO & SOPC – ICANN Budgets 6. NIS-2 and DSA 7. PTI / Empowered Community 8. Reviews of reviews 9. AOB 10. Closure Call details: Join Zoom Meeting https://icann.zoom.us/j/93609866041?pwd=dTBsUUM0U1B4UktVT0R0czBKOEpOQT09 Meeting ID: 936 0986 6041 Passcode: ccNS0-GNS0

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REMINDER: cNSO-related teleconferences scheduled through April
by Kimberly Carlson March 17, 2021

March 17, 2021

Dear Councilors, Please see the list of ccNSO Council-related teleconferences scheduled through April: 1 March 2021 | 16:00 UTC – Trends session (with SOPC) 16 March 2021 | 18:00 UTC – Council Workshop 17 March 2021 | 19:00 UTC – Joint session: ccNSO and GNSO | Zoom: https://icann.zoom.us/j/93609866041?pwd=dTBsUUM0U1B4UktVT0R0czBKOEpOQT09 18 March 2021 | 12:00 UTC. – Council ICANN70 prep | Zoom: https://icann.zoom.us/j/97373179783?pwd=enVNdG42ZHpzUGJEc1JuMHBUbFFYUT09 25 March 2021 | 17:30-19:00 UTC – ICANN70 Council meeting 15 April 2021 | 08:00 AND 16:00 UTC – ccPDP Review Mechanism and ccPDP IDN update to the community webinar 22 April 2021 | 12:00 UTC – April Council meeting Thank you, Kim

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NOTES | ccNSO Council Workshop
by Joke Braeken March 16, 2021

March 16, 2021

Hello All, Here are the notes from today’s ccNSO Council Workshop, held on 16 March 16, 2021 NOTES | ccNSO Council Workshop Tuesday, 16 March 2021 | 18 UTC ________________________________ Welcome by the Chair. This session is not recorded. Notes will be taken under Chatham House Rules: discussions will not be attributed to individuals. Today’s agenda: 2 brief updates, and then proper workshop part 1. Joint meeting | ccNSO & GNSO Councils Wednesday, 17 March 2021 at 19:00 UTC for 60 minutes (14:00-15:00 Chetumal) On Wednesday, there will be a joint meeting between ccNSO and GNSO Councils. Agenda was suggested by the respective liaisons to the Councils, Sebastien (GNSO appointed) and Maarten (ccNSO appointed). Katrina runs through the agenda, and assigns topics to Councillors: 1. Welcome 2. IDN ccPDP4 - Ai-Chin 3. IDN ccTLD membership - Ai-chin 4. SubPro 5. SCBO & SOPC - Giovanni 6. NIS-2 and DSA - Peter (CENTR), or Councillors from EU region 7. PTI / Empowered Community 8. Reviews of reviews - Jordan (Message: Pointing out there is an issue is obvious, but also start to look at a way forward.) 2. Roles and Responsibilities Table being displayed in the zoom room. Updated version to follow, to separate Councillors from ccTLD Community. Action item #1: Councillors are invited to review the table (Secretariat will share via mailing list). Google doc will be shared as well, where you are able to add your name next to the various roles. (except for the positions of Chair and Vice-Chairs. Those appointments will be done separately) 3. Effectiveness and efficiency of the ccNSO Council Colourful hats - exercise: The six thinking hats is a tool to boost the productivity of creative thinking by dividing up the different styles of thinking into six "hats": logic, emotion, caution, optimism, creativity, and control. Each person, or team, takes on the role of a hat, ensuring that all viewpoints and styles are covered. We will cover 5 hats today (skip the yellow hat). ⇒ White hat facts about the ccNSO Council ⇒ Red hat (feelings) What do you feel is working well for the ccNSO Council Team? What is not working well? >>> Group 1 Difficult to talk about feelings. People were very factual. Emotions of the black hat came up. * Participation not working well, voting neither Not all understand the topic Concerned: lack of interest? Frustration by the lack of participation * Lack of understanding about ECA. frustration. What if the ccNSO cannot live up to its current role? * Scary if you do not understand the process. * It is a challenge, which is exciting. * Over-fatigue. Mood gets worse. >>> Group 2 * We know each other, because we are ccTLDs. * We are very diverse, which is positive. * We respect each other and feel relaxed * Discussions in smaller groups work well for us * Too many emails. Hard to keep track * Quality of discussions depends on how well-prepared we are * Some individuals do not feel comfortable in the group * Very responsive team * Sad about departing * English is challenging to some councillors ⇒ Black hat (risks) >>> Group 2 * Burnout * Too many things we are asked to do, not good at multitasking * Too many topics we need to cover. Fragmented knowledge * Language is a challenge * Time Zone challenges * Training: we may not be able to train councillors quickly enough. Time for chair to get up to speed and to feel comfortable within ICANN as a whole * Continuity. What if we cannot ensure continuity? * We do not sufficiently document our activities * Coordination with other SO/ACs. We need them to support us, for instance in our quest to change the bylaws. >>> Group 1 * ccNSO is becoming too top down, instead of reflecting on the needs of the community * Too efficient. Not enough discussions. Treadmill * Lack of participation by Councillors in meetings. * Fatigue * Diminishing participation, also by councilors * Responsibilities to ECA. risk that ccNSO will not live up to its current status, is seen as a general risk for the broader community. * Dependent on overwhelmed people, like the chairs * Dependency on few councillors who put in a lot of effort * The more long-term: what will happen post pandemic? Hybrid meeting environment. Less people attending, more people remote. This will disadvantage a larger group to date * Post-pandemic, personal relations, due to lack of attendance, might drift away. Sense of collaboration that grew organically might fade away too * How to incorporate the remote participants? ⇒ Green hat (creativity) >>> Group 1 * Create environment to learn * Talentshow * Dinner with councillors * In-person tips and tricks, how it is in the virtual world * Provide training, especially for new chairs. How to interact with other SO/ACs and Board * Mentoring for newcomers in Council >>> Group 2 * Other communication channel than mailing list if quick feedback is needed. E.g. skype, whatsapp * Informal gatherings are important. Virtual coffee breaks * Mentorship for incoming Councillors * NomCom appointed councillors need more introduction to community * Quick guide to ccNSO Council with current topics under discussion * Training for native english speakers, understood by non-natives. Friendly kick for native speakers when for instance they do not speak slowly or clear. ⇒ Blue hat (Process) Plus/Delta exercise Plus: what do we like and want to keep? (out of what we currently have) Delta: What do we want to change? Notes were taken in the jamboard [cid:image001.png@01D71AA9.562CF0E0] Was this a valuable way of conducting virtual workshops? Majority said yes. Workshops work too in a virtual environment Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

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