- Ccnso-council - lists.icann.org

Fwd: [soac-chairs] Draft Bylaw Change Playbook
by Alejandra Reynoso Barral Oct. 26, 2025

Oct. 26, 2025

Dear Councillors Please find below the Bylaws playbook I mentioned today at our prep meeting. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Russ Weinstein via soac-chairs <soac-chairs(a)icann.org> Date: Thu, Oct 23, 2025 at 3:25 PM Subject: [soac-chairs] Draft Bylaw Change Playbook To: Soac-chairs(a)icann.org <Soac-chairs(a)icann.org> Cc: Policy Team Leaders <policy-team-leaders(a)icann.org>, Kurtis Lindqvist < kurtis.lindqvist(a)icann.org>, John Jeffrey <john.jeffrey(a)icann.org>, Sam Eisner <Samantha.Eisner(a)icann.org> Dear SO AC Leaders, I hope your travel has gone smoothly (or is going smoothly). The team and I am looking forward to seeing you soon here in Dublin! Based on a previous request for information on how the community can raise the need for Bylaws amendments and the expected processes from start to finish for such amendment processes, attached please find a discussion draft of a Bylaws Playbook. We have been working on a draft that shares meaningful information, with the hope that it is useful to the community. While the procedural requirements from the ICANN Bylaws Article 25, Sections 25.1 and 25.2 are defined, those procedural requirements only start once there is language upon which the Bylaws amendment processes can be formally initiated. As documented in the Playbook, there are a variety of situations from which community could identify the possible need for a Bylaws amendment. The Bylaws Playbook therefore is more example-based than forward looking, exploring how Bylaws amendments have been raised in the past. The Playbook then discusses how, once there is appropriate language for consideration, the formal Section 25.1 or 25.2 processes move forward. We are looking for your feedback on the utility of this document and whether there are modifications or enhancements that might serve the community’s needs. If it would be helpful, we would be happy to schedule some time next month to hear your initial thoughts. Thanks, Russ Russ Weinstein Senior Vice President, Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) _______________________________________________ soac-chairs mailing list -- soac-chairs(a)icann.org To unsubscribe send an email to soac-chairs-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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NOTES | Council prep | Sunday, 26 Oct 2025 (9 UTC)
by Joke Braeken Oct. 26, 2025

Oct. 26, 2025

Council prep | Sunday, 26 Oct 2025 (9 UTC) https://sched.co/29QKD ________________________________ 1. Welcome Welcome by Alejandra. 2. Overview of sessions and assigning rapporteurs Overview will be circulated closer to the session ccNSO Council: ICANN84 session assignments<https://docs.google.com/document/d/1hW-U5ofKGW-Kg3TMLW4_IU5PQqtDDttDQCR0gAp…> Notes taken directly in this doc 3. Preparing meeting with the Board: assign speakers >>> Council Topics: · Unresolved issue from previous joint meetings – Playbook for Bylaw Amendments Resolved in the meanwhile. It took a long time. Linked to efficiency of icann processes. · MSM and ccNSO - In the context of ICANN’s multi-stakeholder model and ICANN’s current Strategic Plan, is there anything the ccNSO could do in your view to enhance the model and contribute to ICANN’s mission? Peter: do more? Refrained from commenting on some of the proposals. See what ASO is doing with ICP2. Bart: confusion with Board topic? Peter: was referring to our topic. Nigel: peter is right. We do need to have an internal decision on what peter described. Founding principles of ccnso. What does the bylaw say we need to do? Entire membership needs to approve if we go beyond that. If we are going to get involved in policy making, we need to interact. Jordan: jumping the shark. are there any unmet needs from icann’s side? Does not mean we automatically do what they suggest. Just trying to find out, if they wish us to do anything. Alejandra: we can take the answer. And not commit to anything, and then have a conversation, if needed. · Becky Burr’s reflection on relation ccNSO, ICANN and the broader community going forward. Saying goodbye to Becky Burr on the Board. Good to have her reflections. Would be good to keep this for the end. Bart: suggestion prior to session with Tripti to keep this for the end >>> Board Topic: * “What does the ccNSO believe should be the Board’s and the ICANN organization’s policy priorities in 2026, taking into consideration the new Five-Year Strategic Plan, the WSIS+20 review, and the recently launched Cross Community Group on the Review of Reviews?” We want to know what “policy priorities” refer to? Nigel: confused. Icann org? Or the wider organisation? Chris: they mean the wider organisation. “Org” is a term invented by Göran to refer to staff. Jordan: community policy developed through icann system. Review policy to be adopted asap. ccNSO should not offer an opinion on the GNSO policy framework. How can icann do its work more nimbly, effectively, efficiently? Ignore the world “policy”. Chris as member of the policy priority framework. Have they met Chris: no Bart: you have the priority framework established. Now you have this again.. Alejandra: SO/AC chairs spoke about back and forth between board and community. Bouncing back takes time. Just take action. It does not help. Chris: GNSO has some policy priorities. Far less aimed at us. We are concerned about WSIS. hopefully over by the end of the year. The review of reviews also affects us. Make the process more effective and efficient. Alejandra: hope they adopt the IDN one too Bart: it is slow. But there are meetings in between. Prep time for the caucus. Variant management was a complicated matter. Alejandra: we can expect it soon-ish. By March we have this on the board’s agenda. Bart: who sets icann’s priorities? The group met every year. They went through the policies and all other priorities. You have this group, and then you have the question from the board …. Chris: check with Irina, she is the lead. Bart; they normally meet in May Jordan: Here is a link to the framework: https://icann-community.atlassian.net/wiki/spaces/projfinadhocws/pages/1066… 4. External appointments 2026 (https://docs.google.com/spreadsheets/d/1NdPoBTmQUVlPhMy1PsoZr6rUxUxHzRDQ/ed…) Bart: official appointment for 1 year. Preference for 2 years. Jordan: nomcom having a vice chair for the second time in a row on the board? Chris: expression opinions about the way the nomcom operates. Let’s call for a meeting with the leadership and express our concern The new chair was the last vice chair. Now there is a new vice chair. Real concerns about this. Also raise this with the board. Everton: if we have an appointee, let;s listen to her too. Not just the leadership. Permanent ongoing conversation. Not just a one-off. Nigel: i agree with Chris. Whatever concerns we have, bring to the board. The nomcon has been an issue a long time. Fundamental thing. Bart: nomcom asked for a meeting with the leadership team. Why not schedule a meeting at every AGM? Structural part, standard part of your work. Alejandra: yes. Let’s meet mid november nonetheless. Chris: to be most effective, talking to the board here would be good. Alejandra: nomcom supposed to be independent. Why address the board? Is that realistic? Pablo: agree with Bart’s proposal. Agree also with Everton. Speak to our liaison. Chris: the board is uncomfortable with what is happening. It is good for them to know the community feels uncomfortable too. Nigel: NomCom is an odd beast. Broken election system. In commercial organisations, a nomcom is a subcommittee of the board. Our NomCom has that role, but also has other roles. Balancing different parties of the community, diversity… but you do not want diversity in competence. The board needs to know we have these issues. Alejandra: first talk to nomcom leadership and our appointee? And then to board? So we do not mention it yet to the board. Let’s wait until Mumbai, or write a letter? Chris: huge value in delivering the message now. If we leave it is, it outside of the results of what they have done. If we do it, it should be here. Peter: focus on appointee. How far is our appointee aware? We should make sure she is aware. We cannot give the liaison concrete marching orders on the appointments. Patterns in the NomCom that appear non-worthy. Talk to our liaison first. I was an appointee during the pandemic. Pattern-wise, there might be interesting things. Extension of the mandate by the effectiveness review team was not helpful. Bart: use this meeting with the board. This is not directed to the board. Going forward you want to have the improved relation. We have been invited by the nomcom. But there is a concern. If you put it in the records now, it can feed into the review of reviews Alejandra: we can talk to our appointee here. Joint meeting or public form? Council prefers joint meeting Chris: we should let them know beforehand we have an AOB Alejandra: we will let Patricio, Byron, Tripti know. Alejandra: call for volunteers to happen. Peter: my term ended. Call for volunteers: RZERC. 5. Prep Council meeting Thursday 30 October No additional comments by Councillors to draft agenda that was circulated Draft Agenda | ccNSO Council meeting 222 | Thursday, 30 October 2025<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 6. AOB Bylaw amendment Reviews. Paused for the moments. No time to study them yet. 2 alternatives: one is shorter in time. Both have a specific end date. Idea is to pause everything while work is ongoing. Cannot be extended forever. Fixed end date. Preference for the first one, in the conversations by the chairs ccNSO cocktail with the RySG to celebrate Becky’s journey in ICANN. She will get a present. Just a heads up. Stephen: personal note to council and secretariat. I did not stand for reelection. Charles will be on Council for NA. way past my time to go. I am resigning from Council at the conclusion of the meeting this Thursday. 25 years. Bart broke my arm years ago. If you have complaints, you know who to see 🙂 Alejandra: thank your for your hard work. More on Thursday. Chris: small speech for becky. Alejandra: Thanks for the remote councillors to join Biyi: session with Fellows this afternoon. Please join us. 7. Adjourn Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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ROOM CORRECTION | Sunday 26 October | ccNSO Related Sessions at ICANN84!
by Claudia Ruiz Oct. 26, 2025

Oct. 26, 2025

Dear all, Apologies for the typo, SOPC session will be in Liffey Hall 1 * ccNSO: Strategic and Operational Planning Standing Committee Session [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QKF/ccnso-stra…>| 13:15 – 14:30 (internal work) | Room Liffey Hall 1 – Level 1 Thank you! From: ccNSO Council <ccnso-council(a)icann.org> Reply-To: Claudia Ruiz <claudia.ruiz(a)icann.org> Date: Sunday, October 26, 2025 at 5:00 AM To: "ccnso-members(a)icann.org" <ccnso-members(a)icann.org>, "ccTLDcommunity(a)cctld-managers.org" <ccTLDcommunity(a)cctld-managers.org> Cc: ccNSO Council <ccnso-council(a)icann.org> Subject: [ccnso-council] Sunday 26 October | ccNSO Related Sessions at ICANN84! Hello, Welcome to Day 2 of ICANN84!! Important: Please note the time change!!! Also, please see that we will be alternating between two different rooms today. Sunday, 26 October 2025 * ccNSO: Council Prep: Roles & Responsibilities [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QKD/ccnso-coun…> (CLOSED) | 9:00-10:10 | Room Liffey Hall 1 – Level 1 * ccNSO: TLD-OPS [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QJr/ccnso-tld-…> (CLOSED) | 9:00-10:10 | Room Liffey B – Level 1 (ccNSO Room) * ccNSO: TLD-OPS Work Session [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QJs/ccnso-tld-…>| 10:30-12:00 | Room Liffey B – Level 1 (ccNSO Room) * ccNSO: Strategic and Operational Planning Standing Committee Session [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QKF/ccnso-stra…>| 13:15 – 14:30 (internal work) | Room Liffey Hall 1 – Level 1 * ccNSO: Guidelines Review Committee Working Session (1 of 2) [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QJm/ccnso-guid…> (CLOSED) | 15:00 – 16:00 | Room Liffey B – Level 1 (ccNSO Room) * ccNSO: Guidelines Review Committee Working Session ( 2 of 2 ) [icann84.sched.com]<https://urldefense.com/v3/__https:/icann84.sched.com/event/29QJo/ccnso-guid…> (CLOSED) | 16:30 – 17:30 | Room Liffey B – Level 1 (ccNSO Room) Hope to see you there, Claudia Ruiz

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Re: Zoom link Council prep (closed session)
by Bart Boswinkel Oct. 26, 2025

Oct. 26, 2025

Agenda included as well Bart From: Joke Braeken via Ccnso-council <ccnso-council(a)icann.org> Reply-To: Joke Braeken <joke.braeken(a)icann.org> Date: Sunday, October 26, 2025 at 8:53 AM To: ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-council] Zoom link Council prep (closed session) All, Here is the zoom link for today’s council Prep meeting. This is a closed session. https://icann.zoom.us/j/95073038756?pwd=pbOGcPTotQr5pX87r0Cacm50V6tNbk.1 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/95073038756?pwd=pbOGcPTo…> Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Council prep
by ccNSO Calendar Oct. 26, 2025

Oct. 26, 2025

https://icann.zoom.us/j/95073038756?pwd=pbOGcPTotQr5pX87r0Cacm50V6tNbk.1

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Zoom link Council prep (closed session)
by Joke Braeken Oct. 26, 2025

Oct. 26, 2025

All, Here is the zoom link for today’s council Prep meeting. This is a closed session. https://icann.zoom.us/j/95073038756?pwd=pbOGcPTotQr5pX87r0Cacm50V6tNbk.1 Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Sunday 26 October | ccNSO Related Sessions at ICANN84!
by Claudia Ruiz Oct. 25, 2025

Oct. 25, 2025

Hello, Welcome to Day 2 of ICANN84!! Important: Please note the time change!!! Also, please see that we will be alternating between two different rooms today. Sunday, 26 October 2025 * ccNSO: Council Prep: Roles & Responsibilities<https://icann84.sched.com/event/29QKD/ccnso-council-prep-roles-responsibili…> (CLOSED) | 9:00-10:10 | Room Liffey Hall 2 – Level 1 * ccNSO: TLD-OPS<https://icann84.sched.com/event/29QJr/ccnso-tld-ops-c> (CLOSED) | 9:00-10:10 | Room Liffey B – Level 1 (ccNSO Room) * ccNSO: TLD-OPS Work Session<https://icann84.sched.com/event/29QJs/ccnso-tld-ops-work-session>| 10:30-12:00 | Room Liffey B – Level 1 (ccNSO Room) * ccNSO: Strategic and Operational Planning Standing Committee Session<https://icann84.sched.com/event/29QKF/ccnso-strategic-and-operational-plann…>| 13:15 – 14:30 (internal work) | Room Liffey Hall 2 – Level 1 * ccNSO: Guidelines Review Committee Working Session (1 of 2)<https://icann84.sched.com/event/29QJm/ccnso-guidelines-review-committee-wor…> (CLOSED) | 15:00 – 16:00 | Room Liffey B – Level 1 (ccNSO Room) * ccNSO: Guidelines Review Committee Working Session ( 2 of 2 )<https://icann84.sched.com/event/29QJo/ccnso-guidelines-review-committee-wor…> (CLOSED) | 16:30 – 17:30 | Room Liffey B – Level 1 (ccNSO Room) Hope to see you there, Claudia Ruiz

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Saturday 25 October | ccNSO Related Sessions at ICANN84!
by Claudia Ruiz Oct. 24, 2025

Oct. 24, 2025

Hello, Welcome to Day 1 of ICANN84!! Saturday, 25 October 2025 * ccNSO: IANA Data Accuracy <https://icann84.sched.com/event/29QH0/ccnso-iana-data-accuracy> (internal work) | 09:00 – 10:00 Room Liffey Hall 2 – Level 1 * ccNSO: DNS Abuse Standing Committee <https://icann84.sched.com/event/29QH1/ccnso-dns-abuse-standing-committee> (internal work) | 10:30 -12:00 Room Liffey Hall 2 – Level 1 * ccNSO: Internet Governance Liaison Committee Session <https://icann84.sched.com/event/29QH7/ccnso-internet-governance-liaison-com…> (internal work) | 13:15-14:30 Room Liffey Hall 2 – Level 1 * ccNSO: Disaster Recovery Study Group<https://icann84.sched.com/event/29QH4/ccnso-disaster-recovery-study-group> (internal work) | 15:00 – 16:00 Room Liffey Hall 2 – Level 1 * ccNSO: Universal Acceptance Committee meets with GAC <https://icann84.sched.com/event/29QH6/ccnso-universal-acceptance-committee-…> (internal work) | 16:30 – 17:30 Room Liffey Hall 2 – Level 1 Hope to see you there, Claudia Ruiz

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Join the SOPC work session at ICANN84. Call for volunteers coming soon
by Joke Braeken Oct. 22, 2025

Oct. 22, 2025

Dear All, On behalf of the SOPC leadership, I am inviting you to join the SOPC work session at ICANN84. This session is open to all with an interest, and welcomes both remote and on-site participants. Additionally, the SOPC welcomes new volunteers: a call for expressions of interest will be posted on the ccNSO mailing lists soon. Strategic and Operational Planning Committee (SOPC) work session Sunday, 26 October | 13:15-14:30 DUB The SOPC will meet with ICANN’s Finance and Planning team to provide input into ICANN and PTI’s strategic, operational, and budgetary processes from a ccTLD perspective. ➤ AGENDA 1. Welcome & Administrative matters, if any (Andreas Musielak, SOPC Chair) - 3 min. 2. Process to communicate revisions to annual Operating Plan & Budget after public comments (Becky Nash, ICANN planning) - 10 min. 3. Management Framework Program<https://icann-community.atlassian.net/wiki/spaces/projfinadhocws/pages/5262…>: Progress Measurement and Reporting Project (Becky Nash, ICANN planning) - 10 min. 4. IANA update (Marilia Hirano, IANA) - 10 min. 5. DNS marketplace update: FY27 registration trends per region - 20 min. Barrack Otieno, AfTLD | Patrick Myles, APTLD, CENTR, LACTLD | Rocío de la Fuente, LACTLD 6. FY27 planning cycle a. FY27 Operating Plan & Budget (Becky Nash, ICANN planning) - 5 min. b. Next steps for SOPC, incl. determining the working method (Andreas Musielak & Irina Danelia, SOPC leadership) - 15 min. 7. AOB 8. Closure and next meetings ROOM DETAILS – Find session locations: Venue Map<https://icann84.sched.com/venue-map> ZOOM ACCESS – Links available 24 hours before the session on the ICANN Public Schedule<https://meetings.icann.org/en/icann84>. ICANN84 Zoom Backgrounds – Download here<https://community.icann.org/x/FwgiCw>. ccNSO SESSIONS HIGHLIGHTS - For detailed session agendas and discussion topics, click here<https://docs.google.com/document/d/1utmHfAuGntv5HkP8aMLQH2qIlojsaYGZqEeyKnc…>. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Draft Agenda and background material Council meeting 222
by Bart Boswinkel Oct. 22, 2025

Oct. 22, 2025

Dear all, Please find included the draft agenda for meeting 222 of the Council. Also included background material to: * Item 15 Quarterly monitor and update FY26-27 portfolio of activities * Item 16 Update charter CSC and Article 17 of the ICANN Bylaws * Item 17 Overview applicable policies, procedures etc. You will also be able to find the background material on the wiki page for the meeting<https://icann-community.atlassian.net/wiki/spaces/ccNSOCWS/pages/103124003/…> If you are traveling to Dublin, safe travels, kind regards, Bart ---------------- DRAFT AGENDA ccNSO Council meeting 222 Thursday, 30 October 2025 | 14:00 UTC Table of contents Background and supporting documents 1<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> Agenda 2<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> ADMINISTRATIVE MATTERS 2<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 1. Welcome 2<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 2. Relevant Correspondence 2<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 3. Minutes & Action Items 2<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 4. Intermeeting Council Decisions (since meeting 221, September 2025) 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 5. Intermeeting Decisions Triage Committee since Council meeting 221 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> UPDATES 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 6. Update ECA & CSC (written updates) 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 7. Update Working Groups (written updates) 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 8. Update Liaisons (written updates) 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 9. Update ccNSO Website redesign 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 10. Progress Board Consideration ccPDP4-IDN 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 11. Progress Review of Reviews 3<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 12. Progress “How we meet” CCG 4<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 13. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat 4<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> ADMINISTRATIVE MATTERS & DECISIONS 5<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 14. Progress Nomination process Board seat 11 & 2025 Council Election 5<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 15. Adoption quarterly monitor ccNSO FY26-27 portfolio 6<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 16. Support CSC related Bylaw change and related amendment of CSC Charter. 6<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 17. Update Overview policies, related guidance, and practices relevant for ccTLDs 6<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 18. Appointment members, or chairs/vice chairs to committees or working groups, if any 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 19. Call for volunteers SOPC & Study Group IANA Whois Accuracy 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> SUBSTANTIVE MATTERS & DECISIONS 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 20. Any Other Business (AOB) 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 21. Next Council Meetings 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 22. Thank you and Welcome 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> 23. Adjourn 7<https://docs.google.com/document/d/1OK-3geB4TbkfZxUPnumk2wHLbPkqsmJM0JqARJS…> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/I4wlBg * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-2…> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQ…> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> b. Meeting quorum 2. Relevant Correspondence 3. Minutes & Action Items a. Minutes Meeting 221 Circulated to the Council mailing list on 10 October 2025. b. Action Items · Action item 221-01 The Council requests the secretariat to publish the response to the request for public comments on the proposed model for Root Server System Governance on the ccNSO website correspondence page. (Completed) · Action item 221-02 The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, and enable their participation in the respective teams. (Completed) · Action Item 221-03 The ccNSO Chair to remind the Council to share proposed topics to discuss with the ICANN Board in Dublin, on the mailing list. (Completed) · Action Item 221-04 The ccNSO Secretariat to inform the Tech WG Chair of the outcome of his request to revise the ToR of the ccNSO Study Group on Disaster Recovery. (Completed) · Action Item 221-05 The GRC to review ICANN’s Code of Conduct along with the ccNSO SOI guideline by the end of this year (2025). (Informing GRC Completed, GRC to report back by December 2025 Council meeting) 4. Intermeeting Council Decisions (since meeting 221, September 2025) None 5. Intermeeting Decisions Triage Committee since Council meeting 221 Triage Committee accepted quarterly monitor UPDATES Written updates - if any - are published on the wiki space for this meeting. 6. Update ECA & CSC (written updates) 7. Update Working Groups (written updates) a. ccPDP4-IDN (Dormant) b. DASC c. GRC d. IGLC e. MPC f. OMC g. SOPC h. Tech WG i. TLD-OPS SC j. Triage Committee (reported) k. UAC l. CIP-CCG m. Planning Prioritization Process group n. RZERC o. RSS GWG p. CCG Review of Reviews (item 11) 8. Update Liaisons (written updates) a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council 9. Update ccNSO Website redesign Informational: Website to be launched mid December 2025 10. Progress Board Consideration ccPDP4-IDN Informational The fourth ccNSO Policy Development Process (ccPDP4) provides a framework to ICANN and the broader community to (i) (de-) select an IDN country code Top-Level Domain (ccTLD) strings and related variants, (ii) the delegation, transfer, revocation, and retirement of the selected IDN ccTLD string and its variants, (iii) the use of the review mechanism pertaining to decisions concerning the delegation, transfer, revocation, and retirement of IDN ccTLDs. The proposed policy is currently under Board consideration. 11. Progress Review of Reviews Informational Background ICANN's bylaws require periodic reviews of its supporting organizations, advisory committees, and other structures to ensure accountability and effectiveness. Past reviews have faced institutional lethargy, missed deadlines, and a failure to fully implement recommendations before the next review cycle begins. The current effort, formally initiated in May 2025 with a proposed Cross-Community Group (RoR CCG), seeks to break this cycle by addressing the procedural challenges within the review process itself. 12. Progress “How we meet” CCG Informational Background · PURPOSE | The "How We Meet" project was initiated to review and update the implementation of the 2014 ICANN Public Meetings Strategy. The review was prompted by significant geopolitical shifts, social changes, and rising costs over the last decade, which have made it increasingly difficult to secure suitable and affordable meeting locations. · PROCESS | A discussion group, composed of experienced community members and ICANN staff, was formed to conduct a high-level review. The group analyzed cost data, reviewed past practices, and developed a set of proposals. These proposals were then presented to the broader community for feedback through a plenary session at ICANN82, a formal Public Comment period, and further discussion at ICANN83. · CURRENT STATUS | Following ICANN83, the How We Meet Discussion Group finalised its report, which was shared with the ICANN President and CEO. · NEXT STEPS | An implementation plan based on the decision of the ICANN President and CEO’s decision will be developed. This plan will include clear timelines and the transparent implementation of the decision. The implementation plan is expected to be shared with the community ahead of ICANN84. A key element of this plan is the inclusion of a feedback mechanism for each change, enabling the organization to monitor outcomes and make adjustments or reversals if any measure proves ineffective or counterproductive. With the start of implementation, the Discussion Group will be formally dissolved. 13. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat ADMINISTRATIVE MATTERS & DECISIONS 14. Progress Nomination process Board seat 11 & 2025 Council Election a. Progress Board Seat 11 Nomination Informational Background The current term of Patricio Poblete, the ccNSO-nominated Director for ICANN Board Seat 11, will conclude at the ICANN87 Annual General Meeting in October 2026. To ensure sufficient time for due diligence and the bylaw requirements regarding appointments, the Council initiated the nomination process in July 2025. This timeline allows the community to engage with the candidate during a Question-and-Answer session at the ICANN84 Annual General Meeting in Dublin. Patricio Poblete was duly nominated, seconded, and accepted his nomination before the deadline, in full compliance with the applicable rules. In accordance with ccNSO Council decision 219-02, an election is not required when only one candidate is nominated. b. Progress Council selection process For information and decision Current status - the following candidates have accepted their nomination: AP region - Boyoung Kim and Sami Mohamed Ali EU region - Chris Disspain LAC region - Alejandra Reynoso NA region - Charles Noir The only nominee from the African region has not accepted the nomination, hence the timeline for a new call for nomination needs to be adopted and Election process manager appointed. Suggested dates are: call for nominations starting Thursday 13 November and closing Thursday 4 December 2025. Acceptance starting Friday 5 December and closing Friday 12 December 2025. If more than one candidate the election is scheduled for 22 January to 4 February 2026. Background The ccNSO Council has five seats whose current three-year terms will expire in March 2026.The announcement regarding a Call for Nominations to fill these upcoming vacancies was posted on the ccNSO website and shared on the ccNSO members and Council mailing lists. The Nomination period opened on Tuesday, 9 September 2025, 00:01 UTC and closed on Tuesday, 30 September 2025, 23:59 UTC. The deadline for the nominees to accept their nomination and accept all required materials was Friday, 10 October 2025 (23:59 UTC). If there are more candidates than seats in a region, an election will be held from 13–27 November 2025. A Q&A session for candidates will take place 29 October 2025, 14:00-15:00 UTC at ICANN84. 15. Adoption quarterly monitor ccNSO FY26-27 portfolio For discussion and adoption Background The Triage committee is tasked to report quarterly on progress of ccNSO activities against planning. In that process the portfolio of activities is also updated to include new work items and if needed adjust schedules. Background material: · Overview of updates ccNSO FY26-27 portfolio of activities · First quarterly monitor FY 26-27 portfolio. 16. Support CSC related Bylaw change and related amendment of CSC Charter. For discussion and decision Background The 2nd CSC Effectiveness Review recommended to: 1. Develop a Framework for a regular general review of the SLAs for the IANA Naming Function Services. 2. Adjust the frequency of CSC Effectiveness Reviews from every 3 years to 5 years after conclusion of the previous review. 3. Allow for Alternates for both members and liaisons in the roster of the CSC. The first item was completed in September 2025 with publication of the amended SLA change procedure. To implement the other two items, the change of a Fundamental Bylaw (section 17) and amendment of the CSC charter are required. To change the CSC charter, the RySG and ccNSO Council need to agree on the proposals, which then have to go through a public comment period. After the public comment,the final changes need to be ratified by both the GNSO and ccNSO Councils. Background material: · Proposed changes to the section 17 of the ICANN Bylaws · Draft amended charter (clean and redline) 17. Update Overview policies, related guidance, and practices relevant for ccTLDs With adoption of the final Report and letters from the Council chair to ICANN and reply from ICANN’s CEO & President, the 2013 needs to be replaced with the 2025 Guideline on ccTLD Voluntary Financial contributions to ICANN. 18. Appointment members, or chairs/vice chairs to committees or working groups, if any Draft resolution Decision The ccNSO Council appoints the following people to the respective roles as specified: · ccNSO nominees for the 2026 ICANN Leadership Program: add name The Council needs to agree on appointment of various persons to external groups. · ccNSO Nominees to various external groups (https://docs.google.com/spreadsheets/d/1NdPoBTmQUVlPhMy1PsoZr6rUxUxHzRDQ/ed…) The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, and enable their participation in the respective teams. This resolution becomes effective upon publication. 19. Call for volunteers SOPC & Study Group IANA Whois Accuracy SUBSTANTIVE MATTERS & DECISIONS 20. Any Other Business (AOB) 21. Next Council Meetings · 20 November 2025 | 12:00 UTC, Meeting 223 · 18 December 2025 | 18:00 UTC, Meeting 224 · 22 January 2026 | 12:00 UTC, Meeting 225 · 19 February 2026 | 21:00 UTC, Meeting 226 · 12 March 2026 | ICANN85 - Mumbai, Meeting 227 · 16 April 2026 | 12:00 UTC, Meeting 228 · 21 May 2026 | 18:00 UTC, Meeting 229 · 11 June 2026 | ICANN86, Meeting 230 · 16 July 2026 | 12:00 UTC, Meeting 231 · 13 August 2026 | 21:00 UTC, Meeting 232 · 17 September 2026 | 12:00 UTC, Meeting 233 · 22 October 2026 | ICANN87, Meeting 234 · 19 November 2026 | 18:00 UTC, Meeting 235 · 17 December 2026 | 12:00 UTC, Meeting 236 22. Thank you and Welcome 23. Adjourn

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