- Ccnso-council - lists.icann.org

FW: Notification of ICANN Board Director Nominated by the ccNSO Council (Seat 12)
by Byron Holland Dec. 18, 2020

Dec. 18, 2020

Dear Colleagues, As per the next step in the Board Seat 12 process, please see my email to the Empowered Community confirming Katrina as our candidate. Best regards, Byron From: Byron Holland Sent: December 18, 2020 8:45 AM To: 'ecadmin(a)icann.org' <ecadmin(a)icann.org> Cc: 'Maarten.Botterman(a)board.icann.org' <Maarten.Botterman(a)board.icann.org>; 'john.jeffrey(a)icann.org' <john.jeffrey(a)icann.org>; 'Nigel Roberts' <nigel.roberts(a)board.icann.org>; Katrina Sataki (katrina(a)nic.lv) <katrina(a)nic.lv>; 'patricio.poblete(a)board.icann.org' <patricio.poblete(a)board.icann.org> Subject: Notification of ICANN Board Director Nominated by the ccNSO Council (Seat 12) Dear all, I am writing you in my capacity as person designated by the ccNSO Council to chair the Board Seat 12 nomination process as Katrina Sataki was one of the nominated candidates. As required under Section 7.2 and Section 10.3 (i) of the ICANN Bylaws, please accept this letter as formal notification from the Country Code Names Supporting Organisation Council (ccNSO Council) that the ccNSO Council has nominated for designation by the Empowered Community (EC), Katrina Sataki (Latvia, EU region) to serve an initial Seat 12 term on the ICANN Board of Directors. On behalf of the ccNSO Council, I ask that the EC designates Katrina Sataki as Director to fill Seat 12 on the ICANN Board for a three (3) years term beginning at the conclusion of the Annual General Meeting 2021.. Thank you, Byron Holland, Acting Chair of the ccNSO Council Byron Holland, President & CEO Canadian Internet Registration Authority (CIRA) Twitter: @cira001<mailto:@cira001> Trends, Commentary, Perspective. Stay tuned to cirablog.ca<http://www.cirablog.ca/> www.cira.ca<http://www.cira.ca/>

5 4

December 2020 edition of the ccNSO monthly newsletter
by Joke Braeken Dec. 18, 2020

Dec. 18, 2020

Dear All, The December 2020 edition of the ccNSO monthly newsletter is out now. Highlights from this month's edition: * Planning for ICANN70 and beyond: the ccTLD community feedback regarding ICANN org’s strategic changes for future ICANN Public Meetings * Heads up: the MPC seeks presenters for the March 2021 edition of the ccTLD News Session * ccNSO Council highlights * Happy holidays You will be able to find this month's edition, the ccNSO Newsletter Archive and instructions on how to subscribe here<https://community.icann.org/display/ccnsowkspc/ccNSO+Newsletter>. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

1 0

Resolutions today's Council meeting (meeting 168)
by Bart Boswinkel Dec. 17, 2020

Dec. 17, 2020

Dear all, Please find included the updated version of agenda and resolutions Kind regards, Bart

1 0

NOTES | ccNSO Council Meeting 168 | 17 December 2020 (18.00 UTC)
by Joke Braeken Dec. 17, 2020

Dec. 17, 2020

Dear Councillors, Please find included below the high-level notes from today’s ccNSO Council meeting, held on Thu, 17 December at 18 UTC. The notes help Councillors navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. Recordings are provided separately. Best regards, Joke Braeken 1. Welcome and roll call Welcome by Chair Katrina Sataki. Objection by Stephen Deerhake regarding the need for a closed meeting, and the adoption of the Board Seat 12 Nomination Report in a closed meeting. The session should be public in his view. Bart: the Chair is excluded. Alternatively, Katrina steps out of the room. Draft agenda circulated more than a week ago to the Council mailing list. Bart asks Byron whether he wants to make that part of the meeting public or not. Byron is the designated chair for that part of the meeting. Katrina is conflicted. Byron asks whether Stephen objects to the fact that the meeting is confidential, or whether his objection is content-related. Stephen confirms that his concern refers to the private nature of the meeting. After consultation by Byron, no objections from Councillors to leave the meeting open. Stephen mentioned there is no need for Katrina to leave the meeting. 2. Minutes & Action Items a. Minutes Meeting 167, circulated Circulated previously b. Action items and To-do’s, if any Some completed, some ongoing Update coming soon from Nick regarding the interpretation of “majority of the votes” (see Council election report) . 3. Intermeeting decisions (since 20 November 2020) a. Approval of NomCom appointed ccNSO Council member job-description. b. Approval membership drafting Team preparing the response to questions from ICANN legal regarding a Bylaw change to include IDN ccTLDs as members to the ccNSO c. Adoption Election report (included for reference), Closure Council election 2021 4. Appointment new members SOPC Call for nomination closed 11 December. 4 candidates stepped forward. Stephen moved Jordan seconded No comments or questions Against? None Abstain? None All in favour Secretariat to inform the new members 5. ccPDP 3 a. Part 1 Retirement – Update Final draft. Group needs to do a final walk-through. Currently being reviewed one last time by Chair and Vice-chair. Hope to send it to the group before the end of year. b. Part 2 Review Mechanism –Update Latest meeting: 16 December. Group is working on a spreadsheet regarding the elements that are subject to a review. ICANN legal need to be involved in January, to walk us through aspects related to the review process. The parameters are in place. WG will look into the process itself. Difficult part on which decisions need to be subject to review is done. This is a major win. Bart will produce a final report which will go through the decision-making. Aim: before ICANN70. 6. IDN ccPDP4: Update Selection IDN ccTLDs. 3 chapters * Overall principles which will guide the interpretation of the policy and drive the discussion around the criteria * Criteria for selection of IDN ccTLD strings * Processes and procedures on how to verify for instance the selection criteria The group has started with the criteria. We will continue. One of the sub-groups will hopefully start by the end of January. (2 groups: one on the de-selection of idn ccTLDs and the second one on variant management) Good atmosphere, thanks to the Chair and Vice Chair. 7. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel. Update Call for volunteers was published by ICANN on 18 November 2020 and closed 4 December 2020. ICANN Org will forward details of candidate(s)to be appointed by the ccNSO Council to the chair. 1 candidate we are aware of that seeks endorsement from the ccNSO, very good candidate. We are currently waiting for the names of the candidate(s) to be communicated to us. 8. ccNSO Meeting Strategy & ICANN70 ICANN org's recommended strategic changes for future ICANN Public Meetings have been circulated for further discussion. See: https://ccnso.icann.org/en/workinggroups/community-consultation-icann-publi… Deadline for response 18 December 2020. The MPC chair has circulated ICANN’s proposed strategy to the ccTLD community. In addition, the MPC has scheduled webinars to solicit views of the community on the Strategy. The outcome of the community consultation and the views of the MPC itself will feed into a draft consolidated view of the ccNSO. Katrina shared the link to a google doc. Councillors are asked to review and to add potential edits or suggestions. https://icann.zoom.us/j/97242845516?pwd=RWNTV2RvczdmMHRXbktYWjc4V05EUT09 Doc contains 2 major sections: * Short term implications * Long term implications 9. Update ccNSO Review Letter from the ICANN Board Organizational Effectiveness Committee with questions on progress. https://www.icann.org/en/system/files/correspondence/doria-to-sataki-09dec2… Stephen: Odd tone of the letter. A bit hostile. Alejandra: came as a surprise, we explained things many times Jordan: strange tone. Asks questions that we already answered. Should we perhaps informally contact Avri? Not start working on it this year. In some cases too they are asking for information about resource planning etc, which is something they need to do, not us. Nick: they would like to have a fuller explanation of why we did not accept the recommendations 100%. Katrina: they are asking about progress. We can provide an update. No need to explain the recommendations that are for ICANNorg to implement. We will draft a response, to be reviewed by the Council. 10. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws See also the written update by Ai-Chin, circulated on the 17th to the council mailing list by Joke. The team met twice, last time was yesterday. Group reached consensus regarding some points. Original timeline had to be adjusted. Council will receive the proposed draft next week. Deadline for council is 19 Jan. Following community consultation, the Council is expected to adopt the draft by Mid-February. Bart ads that the DT has been very diligent. 11. Update ECA & CSC a. ECA Quiet time. More things coming in January/February timeframe b. CSC Continue to perform well. 12. Chair, Vice-Chairs, Councillors, RO’s and Secretariat Jordan mentioned that he will prepare the workshop write up mid-January 13. Update WGs a. SOPC New members recently added. Documents for comments are expected to be circulated shortly b. GRC Reviewed its work plan. Consolidate the guidelines. Rules of the ccNSO is a topic on their agenda c. MPC Webinars were held, discussed earlier today during the meeting. (icann public meeting strategy enhancements) Call for volunteers in Jan, combined with a webinar Call for presenters for March ccTLD News sessions will be published in January d. IGLC Call for volunteers in Jan, combined with a webinar 14. Update liaisons a. Update ALAC Liaison (written update circulated) b. Update GNSO Liaison (written update circulated) 15. Meetings Next Council Meetings: 21 January 2021 – 12:00 UTC 18 February 2021 – 20:00 UTC March 2021 (ICANN70 TBD) 22 April 2021 – 12:00 UTC 20 May 2021 – 18:00 UTC Council Workshop, date TBD Topics: o Roles and Responsibilities Councillors, including prep Chair and Vice-chair elections Councils o Workplan ccNSO 2021-2022 Any preferences for dates? 16. AOB None 17. Closure regular meeting To alll who celebrate: merry Christmas. Happy New Year, may it be better than 2021. Katrina wraps up the regular meeting and hand its over to Byron Holland to chair the extraordinary council meeting. She mentioned she will officially not take part in the next part of the meeting. Extraordinary Council meeting Board Seat 12 Nomination Process 2021 This meeting is no longer closed, and directly followed the regular Council meeting. Chair is Byron Holland. Staff to adjust the resolution, to note that the meeting is no longer closed. The chairship has been handed over from Katrina to Byron. Bart agreed to adjust the text, for circulation today. 1. Adoption Nomination Report Long process. 3 basic components * Adoption nomination report * Proposed Resolution Key issue: number ii (perceived conflict of interest) After much discussion and feedback from ICANN legal: Byron confirmed there is no conflict of interest for Souleymane, Alejandra and Pablo. Stephen: we never saw the question to ICANN legal. We only saw the response from icann legal. Byron is happy to share the question, for which you already saw the answer Jordan: point 2 has the right tone. However he suggests adding a few words: by virtue of them acting as nominators or seconders Bart: the original email sent to councillors (excl the 3) - text by Nigel - does not include any specifics. It was assumed this was the case, the fact that they nominated/seconded. Jordan agrees not leave the text as is. Anybody against? None Abstentions: none All in favour Move: Margarita Second: Pablo 2. Nomination Katrina Sataki Board for Seat 12 Javier: add the “a”. Then it becomes as “a” candidate. Against? None Abstain? None All in favour Congratulations to Katrina. Applause by all Move: Jordan Second: Stephen 3. Request GRC to develop Conflict of Interest Guidance Any questions/comments? None Stephen mentioned there is need for a mover / seconder Jordan supports the resolution Moved: Alejandra Seconded: Stephen Comment by Byron. 1 component to be highlighted. 2nd paragraph. The way this issue was handled was the result of a lack of detail. Situation we found ourselves in was unfortunate. Against? None Abstain? None All in favour Stephen: we need to go back to number 2 and 1. Who seconded and moved? Jordan: Agrees. due to sensitivity, we need to go back and move/second. Byron addressed the concerns and asked for movers/seconders for the 1st and 2nd resolution Biyi: Stephen has been a good process keeper Close meeting Move: Margarita Second: Pablo This meeting has been adjourned Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

1 0

December Council teleconference | 17 December at 18:00 UTC
by Kimberly Carlson Dec. 17, 2020

Dec. 17, 2020

**REMINDER STARTING IN 30 MINUTES** Dear all, The December Council teleconference has been scheduled for 17 December at 18:00 UTC. Agenda will be circulated prior to the call. Call details: https://icann.zoom.us/j/92882153198?pwd=Vm56c1RWOHNpWWVBUWEzRkJ0SE1XQT09 Meeting ID: 928 8215 3198 Passcode: Council_12 Wiki:  https://community.icann.org/x/Y4EmCQ  (background material, attendance, recording, transcript will be posted as it becomes available)

1 0

ccNSO Council feedback on Future Meetings
by Katrina Sataki Dec. 17, 2020

Dec. 17, 2020

Dear All, As you know, tomorrow is the deadline to submit comments of the strategic changes for future meetings. After consultations with the community, we’ve prepared a draft response. Please have a look at: https://docs.google.com/document/d/1YRls5SAri7nOF2wm6XmJwAqQhL7Tmpmm/edit Please feel free to correct (in suggesting mode!) or comment! Dear Councillors, please try to read the document prior to our call in two hours! Kind regards, ]{atrina

1 0

Written update: Agenda item 10 | Council meeting 168 (17 December 2020 | 18 UTC)
by Joke Braeken Dec. 17, 2020

Dec. 17, 2020

Dear Councilors, Below please find a written update regarding agenda item number 10 on the agenda for today’s Council meeting, scheduled to be held on 17 December at 18 UTC. I am sending you the update on behalf of Ai-Chin Lu (.tw), designated Councilor leading the drafting team. = = = A drafting team is currently preparing a response to questions from ICANN legal regarding a Bylaw change to include IDN ccTLDs as members to the ccNSO. Since its appointment, the drafting team met twice, and its last meeting was on 16 December. The drafting team will use the ccNSO Statement procedure as described in the applicable guideline<https://ccnso.icann.org/sites/default/files/filefield_47783/guidelines-stat…> and is expected to submit its proposed draft to the ccNSO Council before the end-of-year holiday break. The original timeline previously sent to the Council was adjusted slightly. Please find the latest version below. The deadline for comments by Councilors is mid-January. Once the input from the ccNSO Council was taken into account, the draft will be sent to the ccNSO membership for input. Council is expected to adopt the statement around mid-February. As a heads up: During its January meeting, the Drafting Team will discuss the submission of a note to Council, regarding an issue to be addressed in future around the topic of ccTLD managers that manage more than one ASCII ccTLD, their membership in the ccNSO, and the implications related to for instance voting. Timeline (v2) · Opening call for volunteers Drafting Team 24 November · Closure call for volunteers Drafting Team 2 Dec. (noon UTC) · Secretariat asks Council to appoint the Drafting Team 2 Dec. (> noon UTC) · Council deadline to appoint the DT 4 Dec. (23:59 UTC) · Drafting Team meeting #1 7 Dec. (10:00 UTC) · Drafting Team meeting #2 16 Dec. (10:00 UTC) · Drafting Team meeting #3 21 Dec. (10:00 UTC) · Drafting team sends its draft statement to Council for review 21 December · End-of-year holiday season. ICANN closes between 24 Dec. and 3 Jan. · Deadline for Council input: 19 Jan. (23:59 UTC) · Drafting Team meeting #4: 20 January (10:00 UTC) · Draft statement sent to ccNSO members for input 21 January · Deadline for comments by ccNSO members 29 January (23:59 UTC) · Drafting Team sends final version to Council for adoption 1 February · Deadline adoption ccNSO statement by Council mid-February Ai-Chin Lu = = = Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org

1 0

17 December 2020
by ICANN Community Leadership Digest Dec. 17, 2020

Dec. 17, 2020

Thursday, 17 December 2020 ICANN Community Leadership Digest The ICANN org Policy Development Support function publishes this twice-weekly digest to help ICANN community leaders track requests and follow updates. ICANN offices will be closed from Thursday, 24 December 2020 through Friday, 1 January 2021 and reopen on Monday, 4 January 2021. Table of Contents Information Sharing NEW: European Commission Unveils Important Initiatives Relevant to the DNS and DNS Service Providers NEW: Chair’s Blog: Key Takeaways from the 2020 Board Self-Evaluation REMINDER: Nomination Period for the ICANN Community Excellence Award Now Open REMINDER: Request For Community Selection Panel Participants – 2021 Community Excellence Award Program REMINDER: Call for SOs/ACs to Nominate Fellowship Program Mentors and Selection Committee Members REMINDER: FY22 Additional Budget Requests Due 29 January 2021 Public Comment Priority 2 Policy Recommendations for ICANN Board Consideration from EPDP Phase 2 Information Sharing NEW: European Commission Unveils Important Initiatives Relevant to the DNS and DNS Service Providers From: Elena Plexida, Vice President, IGO & Government Engagement This week, the European Commission published important initiatives relevant to the Domain Name System (DNS) including domain name registration data and DNS services providers. ICANN org would like to bring this to the attention of the community. NEW: Chair’s Blog: Key Takeaways from the 2020 Board Self-Evaluation From: Maarten Botterman, Chair, ICANN Board of Directors As part of our commitment to continuous improvement, the ICANN Board of Directors conducts a self-evaluation every two years to assess our effectiveness and ability to work together in support of ICANN’s mission. Through the evaluation, we identify areas of strength, areas where we have made progress, areas that require improvement, and areas of opportunity for us to function better as a team – up to and beyond the sum of our individual qualities. This year’s evaluation also presented an opportunity to better understand how the COVID-19 pandemic has impacted the Board’s ability to function in an entirely remote format. The evaluation is managed by an outside consultant. It consists of a written survey, supplemented by optional phone interviews with the consultant, where Board members can elaborate on their responses and provide input on any other issues that they find relevant or important. Learn more. REMINDER: Nomination Period for the ICANN Community Excellence Award Now Open From: David Olive, Senior Vice President, Policy Development Support The nomination period for the ICANN Community Excellence Award 2020 is now open. The deadline for submissions is Monday, 29 March 2021 and the winner(s) will be announced during ICANN71. The ICANN Community Excellence Award recognizes ICANN community members who substantively contribute to policymaking within the ICANN ecosystem and who are deeply invested in developing consensus-based solutions within ICANN’s multistakeholder model. Learn more about the nomination process and submit your nominations here. REMINDER: Request for Community Selection Panel Participants – 2021 ICANN Community Excellence Award Program From: David Olive, Senior Vice President, Policy Development Support ICANN Supporting Organizations and Advisory Committees will be requested to provide up to two members from their respective group to help choose the recipient of the 2021 ICANN Community Excellence Award. The 2021 ICANN Community Excellence Award will be presented during ICANN71. A community selection panel will be formed to review the nominations and select the award recipient. Ideally, panelists will serve a maximum of two consecutive terms on the selection panel to ensure diversity and equal opportunity among community members. The time commitment for the selection panel includes weekly one-hour calls between the end of March through June 2021. Further information will be available in the upcoming weeks. REMINDER: Call for SOs/ACs to Nominate Fellowship Program Mentors and Selection Committee Members From: Sally Costerton, Senior Vice President, Global Stakeholder Engagement ICANN has announced a call for nominees to volunteer to serve as mentors to the Fellowship Program and as members to its Selection Committee. There will be a total of seven mentors and seven Selection Committee members, and each group is welcome to nominate one individual for each role. Interested Supporting Organizations and Advisory Committees should select their respective Fellowship Program mentor and Selection Committee representative by Sunday, 31 January 2021 and notify fellowshipconsultation(a)icann.org. Individual self-nominations will not be considered. Criteria for mentors and Selection Committee members can be found here. REMINDER: FY22 Additional Budget Requests Due Friday, 29 January 2021 ICANN org has launched the FY22 Additional Budget Request process. This process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget. Submissions are due on Friday, 29 January 2021 at 23:59 UTC to planning(a)icann.org. Learn more. Public Comment Priority 2 Policy Recommendations for ICANN Board Consideration from EPDP Phase 2 Close Date: Friday, 22 January 2021 Volume 2, Issue 96 | Archive | Next Issue: Monday, 21 December 2020 ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe ccnso-council(a)icann.org Update Profile | About our service provider Sent by david.olive(a)icann.org powered by Try email marketing for free today!

1 0

Re: [ccnso-council] Agenda and draft resolutions Meeting 168, 17 December 2020, 18.00 UTC
by Joke Braeken Dec. 17, 2020

Dec. 17, 2020

Hello All, To follow the live notes during today’s ccNSO Council meeting, scheduled for 17 December at 18 UTC, go to https://docs.google.com/document/d/1MXEbH82cNqb-oSaJntYNdb-YXZP9AU8S_2-BPmn… Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org From: Ccnso-council <ccnso-council-bounces(a)icann.org> on behalf of Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Tuesday, 15 December 2020 at 12:22 To: ccnso-council <ccNSO-council(a)icann.org> Subject: [ccnso-council] Agenda and draft resolutions Meeting 168, 17 December 2020, 18.00 UTC Dear all, Please find included the agenda and draft resolutions for the upcoming Council meeting. In addition a additional note on item 7 of the agenda. As you may have noted the ccNSO chair and vice-chairs and MPC will conduct a webinar with community today ( 15 December at 18.00 UTC) and tomorrow (16 December 2020, noon UTC) to consult their sense of the proposed meeting strategy. The results of these sessions will be documented in draft council note on the topic. The draft will be shared ahead of the meeting. Kind regards, Bart Agenda and draft Resolutions ccNSO Council Meeting 168 17 December 2020 18.00 UTC 1. Welcome and roll call 1. Minutes & Action Items * Minutes Meeting 167, circulated [insert date] * Action items and To-do’s, if any Action Item 167-01. The Chair is requested to inform the Chairs of the other Supporting Organizations and Advisory Committees and relevant staff of ICANN Org accordingly (intent to participate in the Community Representative Group to select IRP Standing Panel). See Item 7 agenda Action Item 167-02. The Secretariat is requested to publish the interim procedure on selection of ccNSO appointed Community Representative Group to select IRP Standing Panel). and inform the ccTLD community accordingly. Completed Action Item 167-03. Nick Wenban-Smith to draft statement to ICANN legal regarding the ccNSO interpretation of “majority” as stated in the Bylaws. Statement on interpretation majority included in Nomination Report, special Council meeting Action Item 167-04. Complete and submit comment/statement on the IANA Function Review Team (IFRT) Initial Report. Completed To-do: Continue work on document detailing the outreach and involvement standing committee – to be further presented and discussed at the December 2020 meeting. Deferred to January meeting. . 1. Intermeeting decisions (since 20 October 2020) * Approval of NomCom appointed ccNSO Council member job-description. * Approval membership drafting Team preparing the response to questions from ICANN legal regarding a Bylaw change to include IDN ccTLDs as members to the ccNSO * Adoption Election report (included for reference), Closure Council election 2021 1. Appointment new members SOPC For Decision Call for nomination closed 11 December: Candidates are: * Madison Wang, .cn * Nicolas Lisse, .na * David McAuley, .cc * James Shady .au Draft Resolution Decision The ccNSO Council appoints Madison Wang(.cn), Nicolas Lisse (.na), David McAuley (.cc), James Shady (.au) as members of the SOPC. The secretariat is requested to inform the SOPC and new members accordingly and update the listing of the membership 1. ccPDP 3 * Part 1 Retirement – Update Informational * Part 2 Review Mechanism –Update Informational 1. IDN ccPDP4: Update Informational 1. Selecting members for the Community Representatives Group, which will select the Independent Review Process (IRP) Standing Panel. Update Informational Call for volunteers was published by ICANN on 18 November 2020 and closed 4 December 2020. Awaiting information from ICANN to start selection process. Update: ICANN Org will forward details of candidate(s)to be appointed by the ccNSO Council to the chair. 1. ccNSO Meeting Strategy & ICANN70 For discussion and decision ICANN’s updated meeting Strategy document has been circulated for further discussion. Action ccNSO Council required? Deadline for response 18 December 2020. The chair of MPC has circulated ICANN’s proposed strategy to the ccTLD community. In addition, the MPC has scheduled webinars to solicit views of community on the Strategy. The outcome of the community consultation and the views of the MPC itself will fee into draft consolidated view of the ccNSO. This draft response will be circulated close to the Council meeting. Deadline for comments to ICANN is 18 December. 1. Update ccNSO Review Informational and for discussion Letter from the ICANN Board Organizational Effectiveness Committee with questions on progress. 1. Update ccNSO Statement procedure regarding the Amendment of Article 10 ICANN Bylaws Informational 1. Update ECA & CSC * ECA (Informational) * CSC (Informational) 1. Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Update WGs * SOPC * GRC * MPC * IGLC 1. Update liaisons * Update ALAC Liaison (written update circulated) * Update GNSO Liaison (written update circulated) 1. Meetings Next Council Meetings · January 21 – 12:00 UTC · February 18 – 20:00 UTC · March (ICANN70 TBD) · April 22 – 12:00 UTC · May 20 – 18:00 UTC Council Workshop, date TBD Topics: * Roles and Responsibilities Councillors, including prep Chair and Vice-chair elections Councils * Workplan ccNSO 2021-2022 1. AOB 1. Closure regular meeting Extraordinary Council meeting Board Seat 12 Nomination Process 2021 This meeting is closed, and will directly follow the regular Council meeting. To be chaired by Byron Holland. 1. Adoption Nomination Report For decision Draft Resolution Background At its meeting on 21 May 2020 the ccNSO Council appointed Joke Braeken as Nomination Porcess Manager and adopted the Nomination procedure timeline. In accordance with the adopted timeline, the Nomination Manger submitted the Nomination Report on 10 December 2020. The Nomination Process Manager noted several events, which - although caused issues - did not materially impact the Nomination Process. In short, the observation pertain to: i. Designation ccNSO Council Point of Contact. Once ccNSO Council Chair Katrina Sataki accepted her nomination for Board Seat 12, she could no longer be involved in the discussion and decision making regarding this specific Nomination Process. Councillors appointed Byron Holland as Council’s point of contact and as Chair for matters related to this process. ii. Perceived Conflict of Interest. Nigel Roberts requested to exclude Souleymane Oumtanaga, Alejandra Reynoso and Pablo Rodriguez as well as Katrina Sataki from Council discussion and decision-making regarding this specific Board Seat 12 Nomination Process. Katrina Sataki was excluded (see (I) above). With respect to the other three Councillors the matter was discussed by the ccNSO Council, including a consultation of ICANN legal. The Council - excluding the 4 aforementioned Councillors - could not determine a conflict of interest for the ccNSO Councillors Souleymane Oumtanaga, Alejandra Reynoso and Pablo Rodriguez. iii. Extension deadline acceptance nomination At the request of Nigel Roberts the nomination acceptance deadline was extended by Council excluding the four Councilors mentioned before. He also mentioned that the timeline for this Board Seat Nomination diverges from earlier timelines and practices in other parts of the ICANN. This was also discussed by Councillors. Both candidates and the community were informed about the extension. iv. Withdrawal candidacy. Just before the start time of the public ICANN69 Q&A session, Nigel Roberts informed the ccNSO Council, ccNSO Membership and the Nomination Process Manager that he withdrew his name for consideration for the Board Seat 12 term which starts in October 2021. In addition, the Nomination Process Manager made two recommendations to avoid possible future incidents and to further enhance transparency and predictability of the process: 1. The Guideline: ccNSO Nominations Process ICANN Board Seats 11 and 12 [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/fiel…> currently still contains some placeholders, namely · 3.1.2 Initiation of Board Seat Nomination process in case of vacancies (Article 7, Section 7.12(a)) · 3.1.3 Initiation of Board Seat Nomination Process when all Directors are recalled (Article 7, Section 7.12(b)) Advice: The Council is advised to request the Guideline Review Committee to review the Guideline: ccNSO Nominations Process ICANN Board Seats 11 and 12 [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/file…>, and to replace the placeholders once possible. 2. As noted, some of the Councillors were perceived to have a possible conflict of interest. Neither the Guideline: ccNSO Nominations Process ICANN Board Seats 11 and 12 [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/sites/default/files/fiel…>, nor any other ccNSO document provides any guidance on how to deal with such a situation. Advice: The Council is advised to request the Guideline Review Committee to develop and propose guidance on how to deal with (perceived) conflict of interests and to provide guidance to the Nomination Process Manager. Decision The ccNSO adopts the Nomination Report, including the advise on how to resolve the issues identified by the Nomination Manager, and requests the GRC to review and propose an update of the Guideline: ccNSO Nominations process Board seats 11 and 12 (22 August 2019) if considered necessary to address Issues i – iii identified by the Nomination Manager accordingly and prior to the anticipated upcoming Nomination Process. The ccNSO Council notes that issue iv identified is being addressed as part of the ongoing GRC work with respect to role of the ccNSO as Decisional Participant. The Council notes and concurs with the observations of the Nomination Manager. The ccNSO Council thanks Joke Braeken for her work as Nomination Manager and her hard work during that time. 1. Nomination Katrina Sataki Board for Seat 12 For Decision Draft Resolution Background ICANN Board Seat 12 becomes vacant at the end of the ICANN Annual General meeting in 2021. The timeline of the launch of the nomination period was approved by the ccNSO Council on 21 May 2020. In accordance with the approved extended timeline, the nomination period closed on 15 July 2020 at 23:59 UTC and the following candidates were nominated, seconded and accepted their nomination (in alphabetical order): * Nigel Roberts * Katrina Sataki No issues emerged from the due diligence background verification and the following Q& A session with the ccNSO membership was held. The election period opened on 4 November 2020 (00.01 UTC) and closed 18 November 2020 (23.59 UTC). The ballot included two options: the name of candidate and "None of the Above". Out of 172 members of the ccNSO, 91 members (53 %) casted their votes: Katrina Sataki received 82 votes, whereas 9 members voted for "None of the above". There were no members that voted without selecting any of the options. The ccNSO Council adopted the Nomination Report, including the recommendations to resolve the issues identified by the Nomination Manager. Decision In accordance with section 10.3 (i) of the ICANN Bylaws, the ccNSO Council formally nominates Katrina Sataki, .lv, EU region, to be designated by the Empowered Community Administrative Committee to fill ICANN Board Seat number 12 starting at the end of ICANN's Annual General Meeting in 2021 for a term of three years. The ccNSO Council requests its specially designated Chair Byron Holland to inform the Empowered Community Administration, ICANN Secretary, and Chair of the ICANN Board of the nomination of Katrina as soon as this resolution becomes effective at which time the Nomination Process is formally closed as well. The Council congratulates Katrina and wholeheartedly thanks Nigel Roberts for standing as candidate. 1. Request GRC to develop Conflict of Interest Guidance For Decision Draft Resolution Background During the Nomination Process a request was received to recuse Souleymane Oumtanaga, Alejandra Reynoso and Pablo Rodriguez as well as Katrina Sataki from Council discussion and decision-making regarding this specific Board Seat 12 Nomination Process. Katrina Sataki was recused as soon as she accepted her nomination (8 July 2020) and Councillors appointed Byron Holland as Council’s point of contact and as Chair for matters related to this process. With respect to the other three Councillors the potential perceived conflict of interest of some of its members was discussed during special Council meetings specifically held to oversee this Board Seat 12 Nomination Process. The Council agreed that the issue raised and the way it was handled was the result from a gap and lack of detail in internal ccNSO procedures and had in no way to do with an action or lack thereof of aforementioned members of the Council. To avoid future issues, this gap or lack of detail should be addressed as soon as possible by developing clear procedures pertaining to (possible) conflict of interests and how to handle these. Initially the proposed conflict of interest procedures should focus on ccNSO Councillors and Council as decision-maker. After closure of this Board Seat 12 Nomination Process the Council shall request the Guideline Review Committee to develop and propose internal procedures to deal with (potential perceived) conflict of interests and its consequences for Councillors and Council decision-making. Decision The ccNSO Council requests the ccNSO Guideline Review Committee to develop and propose internal procedures pertaining to perceived and or possible conflicts of interest, taking into account general principles of fairness and accountability. The GRC is strongly recommended to look at and build on ICANN’s Conflict of Interest Policy (2018) and consult ICANN in the process. The secretariat is requested to inform the GRC on behalf of Council and publish this resolution as soon as possible.

1 0

Board Seat 12 selection resolution
by Stephen Deerhake ＠ ASNIC Dec. 16, 2020

Dec. 16, 2020

Bart and fellow council members, I think it’s terrible optics for the Council resolution regarding the selection of Katrina for Board seat 12 to be voted on in the extraordinary meeting. I firmly believe it should be moved to the open meeting for the sake of transparency. Best Regards, /Stephen

1 0