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Please review - MINUTES | ccNSO Council Meeting 217, 15 May 2025
by Joke Braeken May 21, 2025

May 21, 2025

Dear councillors, Please find enclosed the minutes of Last week’s Council meeting. Do you have any comments or concerns? Please send them at your earliest convenience to the Council mailing list. Thank you. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Review ccNSO Selection Guideline
by Bart Boswinkel May 21, 2025

May 21, 2025

Dear all, As Sean has indicated on last call, the GRC has completed its review of the ccNSO Council Selection Guideline. Goal is to have the review completed by your Prague meeting, to ensure that the next Council Selection process will happen under the updated Guideline. After you have completed your review, the GRC will adjust the Guideline, if necessary, and circulate to the members for comments. This update takes into account the various recommendations of the Council election process manager and direction from Councill. The major changes are: * Include a glossary and relevant Bylaw sections. Includes definition of self-nominating and self-seconding * Clarification of nomination procedures and introduction template for nomination seconding and acceptance of nomination.. * Procedures around change of affiliation: * During selection process * As Councillor-Elect * As Councillor Please review and if you any comments please send them by Monday 26 May noon UTC. This will allow the GRC to consolidate and take into account, The draft Guideline is included as Google doc : https://docs.google.com/document/d/1WgsTOATbE6kOsJBF3B6Jug_ofAFJaBWZ3iTjDWP… and in PDF. If you have any suggestion for the Google doc, please do so in suggestion mode Thank you and kind regards, Bart

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Re: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes
by Sara Sarraf May 20, 2025

May 20, 2025

Dear Alejandra, Thank you, for your understanding and accommodating the suggested time is much appreciated. We will be generating the invite shortly. May we send the invite to the below ccNSO attendees separately or the ccnso-council(a)icann.org<mailto:ccnso-council@icann.org> email address will suffice? * Biyi Oladipo * Jordan Carter * Chris Disspain * Peter Koch * Irina Daniela * Alejandra Reynoso Barral * Anrea Musielak Best, sara From: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com> Date: Tuesday, May 20, 2025 at 02:43 To: Sara Sarraf <sara.sarraf(a)icann.org> Cc: Andreas Musielak <musielak(a)denic.de>, Irina Danelia <i.danelia(a)cctld.ru>, "ccnso-council(a)icann.org" <ccnso-council(a)icann.org>, Xavier Calvez <xavier.calvez(a)icann.org>, Yvette Dacuycuy <yvette.dacuycuy(a)icann.org> Subject: Re: FW: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes Dear Sara Scheduling meetings with a wide spread of timezones is never easy. Thursday, 22 May 13:00-13:30UTC, works for most of our small group members. We will be there. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Tue, May 20, 2025 at 4:44 AM Sara Sarraf <sara.sarraf(a)icann.org<mailto:sara.sarraf@icann.org>> wrote: Dear Alejandra, all hello. Hope this email finds you well. We are reaching out to schedule a meeting this week, on the requested clarifications regarding the FY26 budget changes. Due the busy calendars ,with apologies there are not many options available on our end. Kindly let us know if Thursday, 22 May 13:00-13:30UTC, will work on your end. Thank you, Sara From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Thursday, May 15, 2025 at 12:26 PM To: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com<mailto:alejandra.reynoso@gmail.com>>, Kurtis Lindqvist <kurtis.lindqvist(a)icann.org<mailto:kurtis.lindqvist@icann.org>> Cc: Andreas Musielak <musielak(a)denic.de<mailto:musielak@denic.de>>, Irina Danelia <i.danelia(a)cctld.ru<mailto:i.danelia@cctld.ru>>, ccNSO Council <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>>, Russ Weinstein <russ.weinstein(a)icann.org<mailto:russ.weinstein@icann.org>> Subject: Re: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes Alejandra, Thank you for reaching out to raise the concerns below and for offering the opportunity to engage. We will revert back shortly with a proposed timeline for a discussion. Can you confirm the ccNSO individuals that you would like to be part of a meeting on this topic? I am assuming yourself, Andreas and Irina but please provide the additional names so that we can help scheduling a call with everyone. Thank you Best, Xavier From: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com<mailto:alejandra.reynoso@gmail.com>> Date: Thursday, May 15, 2025 at 11:45 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, Kurtis Lindqvist <kurtis.lindqvist(a)icann.org<mailto:kurtis.lindqvist@icann.org>> Cc: Andreas Musielak <musielak(a)denic.de<mailto:musielak@denic.de>>, Irina Danelia <i.danelia(a)cctld.ru<mailto:i.danelia@cctld.ru>>, ccNSO Council <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>>, Russ Weinstein <russ.weinstein(a)icann.org<mailto:russ.weinstein@icann.org>> Subject: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes Dear Xavier and Kurtis On behalf of the ccNSO Council and the SOPC, we are writing to express our concerns regarding the recently approved FY26 ICANN Budget https://www.icann.org/en/system/files/files/adopted-icann-budget-fy2026-pub… We note that the expected FY26 Funding and Expenses have increased from 142 million in the December 2024 draft to approximately 150 million USD in the approved Budget. While the changes are explained first by an increase in fees and the number of transactions and second by an increase in personnel costs (raising the number of FTEs) and non-personnel expenses, this insufficiently communicated change has raised concerns in the ccNSO: * The expectation that the number of transactions will increase by 3% compared to this year. * The increase in the number of personnel only one year after ICANN made significant efforts to reduce expenses, including the lay-off of staff. * That major changes were introduced after the public comment period. To avoid any misunderstandings, and considering that we are in the 21 day rejection action period, we are requesting an urgent meeting with both of you, the SOPC leadership, myself and a small group of ccNSO Councillors, to address these concerns. We appreciate your attention and look forward to your earliest availability. Best regards, Alejandra Reynoso, ccNSO Council Chair Andreas Musielak, SOPC Chair ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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FW: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes
by Sara Sarraf May 20, 2025

May 20, 2025

Dear Alejandra, all hello. Hope this email finds you well. We are reaching out to schedule a meeting this week, on the requested clarifications regarding the FY26 budget changes. Due the busy calendars ,with apologies there are not many options available on our end. Kindly let us know if Thursday, 22 May 13:00-13:30UTC, will work on your end. Thank you, Sara From: Xavier Calvez <xavier.calvez(a)icann.org> Date: Thursday, May 15, 2025 at 12:26 PM To: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com>, Kurtis Lindqvist <kurtis.lindqvist(a)icann.org> Cc: Andreas Musielak <musielak(a)denic.de>, Irina Danelia <i.danelia(a)cctld.ru>, ccNSO Council <ccnso-council(a)icann.org>, Russ Weinstein <russ.weinstein(a)icann.org> Subject: Re: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes Alejandra, Thank you for reaching out to raise the concerns below and for offering the opportunity to engage. We will revert back shortly with a proposed timeline for a discussion. Can you confirm the ccNSO individuals that you would like to be part of a meeting on this topic? I am assuming yourself, Andreas and Irina but please provide the additional names so that we can help scheduling a call with everyone. Thank you Best, Xavier From: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com> Date: Thursday, May 15, 2025 at 11:45 AM To: Xavier Calvez <xavier.calvez(a)icann.org>, Kurtis Lindqvist <kurtis.lindqvist(a)icann.org> Cc: Andreas Musielak <musielak(a)denic.de>, Irina Danelia <i.danelia(a)cctld.ru>, ccNSO Council <ccnso-council(a)icann.org>, Russ Weinstein <russ.weinstein(a)icann.org> Subject: [Ext] Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes Dear Xavier and Kurtis On behalf of the ccNSO Council and the SOPC, we are writing to express our concerns regarding the recently approved FY26 ICANN Budget https://www.icann.org/en/system/files/files/adopted-icann-budget-fy2026-pub… We note that the expected FY26 Funding and Expenses have increased from 142 million in the December 2024 draft to approximately 150 million USD in the approved Budget. While the changes are explained first by an increase in fees and the number of transactions and second by an increase in personnel costs (raising the number of FTEs) and non-personnel expenses, this insufficiently communicated change has raised concerns in the ccNSO: * The expectation that the number of transactions will increase by 3% compared to this year. * The increase in the number of personnel only one year after ICANN made significant efforts to reduce expenses, including the lay-off of staff. * That major changes were introduced after the public comment period. To avoid any misunderstandings, and considering that we are in the 21 day rejection action period, we are requesting an urgent meeting with both of you, the SOPC leadership, myself and a small group of ccNSO Councillors, to address these concerns. We appreciate your attention and look forward to your earliest availability. Best regards, Alejandra Reynoso, ccNSO Council Chair Andreas Musielak, SOPC Chair ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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You're Invited! Registration for ccNSO Cocktail in Prague sponsored by Nic.cz and EURid
by Claudia Ruiz May 19, 2025

May 19, 2025

ccNSO Cocktail and Networking Event You are invited to the ccNSO Cocktail in Prague! 📅 Date:: Tuesday, 10 June 2025 🕡 Time: 18:30 local time Register here: https://forms.gle/GLbBteZF2uadjeYp7 Please note: Spaces are limited and will be allocated on a first-come, first served basis. If you’re successfully registered, you’ll receive a confirmation email a few days before the event. ccNSO related session schedule: https://icann-community.atlassian.net/wiki/x/AYDTCw ✨a huge thank you to nic.cz<https://www.nic.cz/> and EURid<https://www.eurid.eu/en/> for sponsoring and organizing this event ✨ Please let me know if you have any questions. Thank you, Claudia

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Call for Volunteers: ccNSO Nominee to ICANN’s Universal Acceptance Expert Working Group
by Joke Braeken May 19, 2025

May 19, 2025

Dear All, The Country Code Names Supporting Organization (ccNSO) is seeking one (1) volunteer to serve as its nominee to the newly established Universal Acceptance (UA) Expert Working Group, convened by ICANN. The call for volunteers will be open for a limited period, closing on Friday, 30 May 2025 (23:59 UTC). This Expert Working Group will be composed of up to 12 volunteers and will provide guidance on promoting UA adoption. ICANN has invited the ccNSO to submit one nominee. Scope of Work The expert working group will propose guidelines for ICANN's work on UA adoption based on input from targeted stakeholders, including: * Big Tech and Open-Source Organizations: Update applications and services to support UA. * Tech Developers and System Administrators: Ensure existing and new software applications support UA and Internationalized Domain Names (IDNs). * Domain Name System (DNS) Industry and Related Businesses: Encourage generic top-level domain (gTLD) and country code top-level domain registries, registrars, registry service providers, resellers, hosting providers, Internet service providers, and others to become UA-ready. * Internet Governance and Policy Professionals: Raise the visibility of UA and its importance to the multilingual Internet within international organizations, intergovernmental organizations, and governments. Required Expertise The ccNSO welcomes applications from individuals on behalf of of ccTLD managers (members and non-members of the ccNSO) who have an ongoing commitment to actively participate in the activities of the Expert Group. Furthermore, the nominees must have demonstrated knowledge of UA and IDNs and expertise in one or more of the following areas: * Technical challenges and solutions for UA. * Technical training for promoting the use of IDNs and UA. * IDNs and/or Email Address Internationalization. * Internet governance or public policy work related to digital inclusion and a multilingual Internet. ccNSO Council will appoint its delegate to the Expert Group, taking into account the application materials and expertise. In case more than one applicant steps forward, Council make a selection as per the applicable ccNSO internal guideline: https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso… Commitment The Expert Working Group will meet weekly, beginning in July 2025, and work toward the following timeline: * July 2025: Working group convened * November 2025: Draft report published for public comment * February 2026: Final guidelines published Meetings will be recorded and publicly available, along with supporting materials. How to Apply If you are interested in being considered as the ccNSO’s nominee, please submit your expression of interest by Friday, 30 May 2025 (23:59 UTC). Your submission should include: * A short statement of interest and motivation * A summary of relevant experience related to UA, IDNs, or the required expertise areas * Confirmation of your ability to commit the necessary time through February 2026 Aditionally, please complete the forms below, and follow-up on the instructions regarding the ICANN Account at your earliest convenience: * Fill out the ccNSO Statement of Interest form: https://forms.gle/79Jw4wSnNhn5W4Z46 Once processed by the Secretariat, you can check your SOI here: https://community.icann.org/x/doAFEg Read here the ccNSO SOI Guideline: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-internal-p… * Secondly, complete the ICANN Data Consent form: https://forms.gle/ppaUoRkvaTEKVg7Z9 Via this form, you consent to ICANN processing data to join the working group or committee, and to subscribe you to the relevant mailing list(s). * To facilitate your participation in the ccNSO representing your ccTLD, we will require an ICANN Account<https://account.icann.org/help>, which is the ccNSO’s and ICANN’s platform to manage participation. If you already have an ICANN Account (e.g. for registering at ICANN meetings), please login<https://account.icann.org/login> to your ICANN Account using the email address that you use for your ccNSO work and verify that your profile is up to date. If you do not have an ICANN Account or are unsure, please create an ICANN Account<https://account.icann.org/> at your earliest convenience. For questions or further information, please contact ccnsosecretariat(a)icann.org<mailto:ccnsosecretariat@icann.org> Thank you. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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ccNSO Council Draft Response to ICANN’s “How We Meet” Public Comment – Community Review
by Joke Braeken May 19, 2025

May 19, 2025

Dear ccTLD Community, As you may be aware, ICANN has opened a public comment proceeding on the topic of “How We Meet”<https://www.icann.org/en/public-comment/proceeding/how-we-meet-reviewing-th…> to gather input on proposed updates by ICANNorg to the implementation of ICANN's 2014 Public Meetings Strategy. In response, the ccNSO Council has prepared a draft response, which is now available for your review. We are sharing this draft with the ccTLD community in advance of ccNSO Council Meeting #217 held on 15 May at noon UTC, where the Council intends to discuss and, if appropriate, adopt the final version of the response. We invite you to review the draft and share any feedback or suggestions you may have. Draft ccNSO Council Response: https://docs.google.com/document/d/141FfWTZFaPhUDSd1cAmQSN8Xt2VEtczbdH15t5U… Deadline for Comments: in advance of ccNSO Council Meeting #217 held on 15 May at noon UTC Thank you. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Request for Clarification and Urgent Meeting Regarding FY26 Budget Changes
by Alejandra Reynoso Barral May 16, 2025

May 16, 2025

Dear Xavier and Kurtis On behalf of the ccNSO Council and the SOPC, we are writing to express our concerns regarding the recently approved FY26 ICANN Budget https://www.icann.org/en/system/files/files/adopted-icann-budget-fy2026-pub… We note that the expected FY26 Funding and Expenses have increased from 142 million in the December 2024 draft to approximately 150 million USD in the approved Budget. While the changes are explained first by an increase in fees and the number of transactions and second by an increase in personnel costs (raising the number of FTEs) and non-personnel expenses, this insufficiently communicated change has raised concerns in the ccNSO: - The expectation that the number of transactions will increase by 3% compared to this year. - The increase in the number of personnel only one year after ICANN made significant efforts to reduce expenses, including the lay-off of staff. - That major changes were introduced after the public comment period. To avoid any misunderstandings, and considering that we are in the 21 day rejection action period, we are requesting an urgent meeting with both of you, the SOPC leadership, myself and a small group of ccNSO Councillors, to address these concerns. We appreciate your attention and look forward to your earliest availability. Best regards, Alejandra Reynoso, ccNSO Council Chair Andreas Musielak, SOPC Chair ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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NOTES | Council meeting 217 | 15 May 2025 (noon UTC)
by Joke Braeken May 15, 2025

May 15, 2025

NOTES ccNSO Council meeting 217 Thursday, 15 May 2025 (12:00 UTC) Table of contents Background and supporting documents<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> Agenda<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> ADMINISTRATIVE MATTERS<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 1. Welcome<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 2. Relevant Correspondence<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 3. Minutes & Action Items<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 4. Intermeeting Council Decisions (since meeting 215, March 2025)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 5. Intermeeting Decisions Triage Committee<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> UPDATES<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 6. Update ECA, IFRT & CSC (written updates)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 7. Update Working Groups (written updates)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 8. Update Liaisons (written updates)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 9. Update ccNSO Website redesign<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 12. Update Council 360 Review<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> ADMINISTRATIVE MATTERS & DECISIONS<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 13. Closure PGA WG and adoption final report<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 14. Adoption Election Report: Special Council Election European region<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 15. Adoption Terms of Reference MPC review and call for volunteers MPC review Team<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 16. Appointment members or chairs/vice chairs to committees and working groups, if any<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 17. Approval ccNSO membership application Sri Lanka (xn--fzc2c9e2c / ලංකා) ccTLD manager<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 18. Open Public comments<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> SUBSTANTIVE MATTERS & DECISIONS<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 19. Introduction ccNSO Work Plan 01 July 2025 - 30 June 2027 and ccNSO Activity Monitor<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 20. ccNSO schedule ICANN83<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 21. Any Other Business (AOB)<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 22. Next Council Meetings<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> 23. Adjourn<https://docs.google.com/document/d/1tWzvBA0AOSpa-B9xWj7McjJFyOqYQZyg3REU-VS…> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/D4wlBg * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome Welcome by Alejandra Reynoso, Chair ccNSO Irina and Andreas joined us today, for a special AOB. Concern expressed by SOPC regarding the recently adopted budget which is currently in the rejection action period. There is also a second AOB, regarding the council selection guideline. Any additional AOB? None a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-2…> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQ…> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> b. Meeting Quorum Claudia: Apologies received from Ai-Chin We are quorate 2. Relevant Correspondence 3. Minutes & Action Items a. Minutes Meeting 216 Circulated to the Council mailing list No questions Minutes accepted b. Action Items Meeting 216 No questions or comments * Action item 216-01 (Ongoing) The ccNSO Secretariat is requested to share the minutes of the 1-on-1 meeting between the ccNSO leadership and the ICANN CEO with the Council, once they become available. * Action item 216-02 (Completed) The ccNSO Secretariat is requested to share a reminder to Council with the link to the 360 review surveys. * Action item 216-03 (Completed) As a follow-up to action item 215-02, the drafting team will share the draft Council comment on the IFRT2 request for comments with the Council for review and feedback before its submission. * Action item 216-04 (Ongoing) The ccNSO Council Chair is requested to inform the committees and working groups about the Council-approved schedule for the ccNSO working group and committee effectiveness reviews. * Action item 216-05 (Completed) The ccNSO Secretariat is requested to publish the adopted schedule for ccNSO working group and committee effectiveness reviews. * Action item 216-06 (Completed) The ccNSO Secretariat is requested to draft the Terms of Reference for the review of the ccNSO Meetings Programme Committee (MPC), prior to Council Meeting 217 * Action item 216-07 (Ongoing) The ccNSO Secretariat is requested to seek volunteers to perform the review of the ccNSO Meetings Programme Committee (MPC). The team should be in place prior to Council Meeting 217. * Action item 216-08 (Completed) Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform the respective working groups and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action item 216-09 (Completed) The ccNSO Council chair is requested to confirm with Molehe Wesi if he agrees to join the drafting team to prepare a ccNSO Council response to the How We Meet request for input, alongside Jodi Andersson and Pablo Rodriguez. * Action item 216-10 (Completed) The drafting team is requested to prepare the draft ccNSO Council response to the 'How We Meet' request for input by 1 May. * Action item 216-11 (Completed) The ccNSO Secretariat is requested to seek volunteers for organizing the joint meeting with the RySG at ICANN83 and to improve the draft briefing paper by Council Meeting 217. 4. Intermeeting Council Decisions (since meeting 215, March 2025) a. Adoption Council Statement in response to the request for comments on 2nd IFRT Initial Report b. Nominations for FY27 Community Planning Prioritization Group 5. Intermeeting Decisions Triage Committee There were no intermeeting decisions by the ccNSO Triage Committee. Alejandra: items 4 and 5 self-explanatory. We will now go to the special AOB by SOPC. As you will have seen, the FY26 budget has recently been adopted and is now in the Rejection Action petition period. As some of you may have seen, the adopted budget has changed in comparison with the budget that was subject to public comment. Irina and Andreas want you to be aware of this and have already informed the SOPC and send us an email about it. I want to give them the floor to explain what happened and express their concerns Andreas: see our email. There were changes that surprised us. Only minor changes in the past 10 years. Revenue increased by 8 million, and also (personnel) costs increased with the same amount. Good reasons to do so. They raised the fee structure. But are the transaction fees appropriately calculated? We are in touch with planning and await feedback. Irina: We always welcome a conservative approach for funding, and always were in favour of keeping headcount under control. This is a change to that approach. See the tables. During the public comment we saw a different table than what has now been adopted. Icann claims that the increase reflects the increase on the transaction based fees of contracted parties. Without details on the projections, is the increase correct or not? Probably it is. The projections might be accurate, but the manner in which it appeared is disturbing. Alejandra: indeed, unusual process Jordan: Thanks for the brief. Regardless of whether there is a step to take in terms of the accountability process. I think you should ask for an emergency meeting with Kurtis and Xavier. Reasonable to revise the budget, but it is a breach of trust, if there is no communication around it Chris: I suggest that Ale and Andreas write to Xavier expressing a concern and asking for a meeting of SOPC and Council reps with Xavier asap Jordan: Kurtis is responsible Andreas: other options to address the issue? What are your suggestions? Jordan: I already made my suggestion. No-one has ever done that with the budget before. For years, the same things have been said. We have been telling you to not do uncontrolled growth for years. We are disappointed. You do not listen. Chris: more delicate terms. “We may have misunderstood, but …. What appears to be happening is this…” have a meeting asap. Agree that Xavier and Kurtis should be contacted. Address the letter to both. We want to convene a small group asap. Andreas: who needs to write? Sopc or council? Alejandra: i can do that Chris: chair of council and chair of SOPC. Both groups talked about it. Shows the path. Alejandra: i can make a draft on behalf of both. Rejection Action Petition notice is only valid for notices brought during the public comment. These numbers were not part of the public comment. Andreas: agree with the approach. Irina: agree, either way. Separate or joint emails Stephen: any update from other SO/ACs? Alejandra: SO/AC roundtable was deferred to next week. So we could not bring it up yet Irina: should we inform the broader ccTLD community? Alejandra: not yet. Let’s give them the benefit of the doubt. First speak with ICANN. Might not have been intentional. UPDATES 6. Update ECA, IFRT & CSC (written updates) Written updates from WG/C were circulated. Others coming soon. Any comments regarding WG updates? Stephen: Tech Day call for presenters on the way. Alejandra: welcome to stay, Irina. Call is open to observers a. Need to defer 3rd CSC Review? Updates and next steps We and the GNSO Council received a letter from ICANN legal about the changes to Section 17 of the Bylaws. * change of frequency of reviews and * anchoring the appointment of alternates in the Bylaws and charter of the CSC, and related questions Given the duration of the Bylaw changes I suggest that we reach out to the GNSO Council to discuss next steps: * Like last year the Deferral of the 3rd CSC Effectiveness review for another year, awaiting the implementation of the recommendations of the 2nd review * Discuss with GNSO Council, RySG and the CSC the responses to the questions raised by ICANN legal re Alternates To do’s: * reach out to Greg DiBiase (GNSO Chair) to have a discussion post ICANN83 re deferral * Reach out to Beth Bacon (RySG Chair) to organize selection of members, talk through the questions from legal, and amending the CSC Charter. The Charter needs to be amended by the ccNSO Council and RySG * Reach out to the CSC to inform them of letter and progress 7. Update Working Groups (written updates) a. ccPDP3-Review Mechanism - Dormant b. ccPDP4-IDN - Dormant c. DASC d. FIN2 WG e. GRC f. IGLC g. MPC h. OMC i. PGA WG j. SOPC k. Tech WG l. TLD-OPS SC m. Triage Committee n. UAC o. CIP-CCG p. Planning Prioritization Process group q. RZERC r. RSS GWG s. ICANN How We Meet Group 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council c. Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign Alejandra: small team is developing the content for the website. It is moving slowly, but it is moving. ICANN will start proofreading. Stephen: looking good. 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM Bart: very likely that the Board will discuss the ccPDP3-RM in Prague, and adopt it With respect to PDP4: staff needs to understand the implementation. Gradually moving forward, higher pace than ccPDP3. Will address a consequence of the RM when we discuss the workload for the next year. 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat a. Presentation LACTLD Alejandra: ccNSO Update. Emphasis in Policy Gap Analysis WG work + opportunity to promote the Finance WG Survey and the ccNSO Block Schedule for Prague. b. Information session to the ICANN Board (pending board discussion) Alejandra: As you may recall, last August we received a letter from the Board where they expressed: The Board would like to organize information sessions with each Supporting Organization and Advisory Committee on a regular basis, and at least once every three years. The aim of these sessions is to strengthen the Board’s collegial understanding of the community, and also to develop board members’ individual knowledge, particularly for those who join the Board from outside of ICANN’s environment. These sessions are not intended to duplicate or replace the public bilateral sessions that take place during ICANN meetings. Each session will be 90 minutes long. The suggested format would include a presentation by each Chair and/or Vice Chair(s), focusing on the group’s role in ICANN’s ecosystem and how it fulfills this role. The presentation should allow time for a question-and-answer period to encourage interaction between the Board and the presenters. Each session will be widely promoted and open to the community. Seems like we will have our Information session Sunday morning right before the ICANN meeting starts. No questions or comments 12. Update Council 360 Review Alejandra: results of the review circulated. I will reach out to the councillors that were evaluated to discuss. Later, we need to discuss the future of these evaluations. The next round starts shortly. Please think about it. We will discuss it again during the council prep meeting for ICANN83. Next round already starts in July. ADMINISTRATIVE MATTERS & DECISIONS 13. Closure PGA WG and adoption final report a. Staff and former chair draft terms of reference study groups Jordan: the group has finished. The final report is ready. 3 recommendations in the first page. * maintain the overview of policies * establish Study Groups on IANA Public Records and Disaster Recovery * implement a process to handle gaps We met the timeframe we set for ourselves. We had a discussion on how to draft the ToR. Should we extend the group for longer? Simple docs on the work done. Staff and former chair will draft the ToR for the study groups. Hope they will be ready for adoption at ICANN83. Thanks to the secretariat, councillors and the WG members. Stephen and Pablo thank Jordan for his leadership and the rest of the team for their work Peter: i was part of the team. Thanks to co-chairs and staff. Question regarding the resolution. Any other comments? Move? Jordan Second? Pablo Any questions regarding the resolution? Peter: “specifically regarding recommendation 3”. Why is it being singled out? Do we implement it more than the others? Bart: it should be number 2. Get the study group going. Peter: ok. Alejandra: any additional questions? None Green ticks in zoom 14. Adoption Election Report: Special Council Election European region Joke: 2025 elected councillor stepped down in February. Council launched a call for nominations. One person nominated and seconded per the rules: Nigel Roberts. He accepted, also to join a Q&A. Q&A eventually was not held, due to low attendance. No elections needed, as there was only one candidate. The report is short. No major observations, other than those previously made regarding language included in the guideline. Process closes after adoption of the report, Move? Peter Second? Stephen No questions or comments We welcome Nigel back to council 15. Adoption Terms of Reference MPC review and call for volunteers MPC review Team Alejandra: As you will recall we agreed to a schedule for reviews of maximum 2 reviews per calendar year, assuming these reviews can be done effectively and efficiently. The first one will be the MPC, to be reviewed around ICANN83. The draft Terms of Reference for the review were drafted and circulated to chair and vice-chair of the MPC and no comments were received. Move? Wafa Second? Pablo Any questions regarding the decision? None Green marks Alejandra: With the terms of Reference in place we need to find at least 2 Councillors to volunteer on the Review Team. You have been asked to consider to be part of the team, specifically those of you that have not served and are currently not a member of the MPC. Anyone? Everton, Ai-Chin and myself are not eligible Jordan: if the process is quick and at icann83 … Sean: We did this for DASC. 3 persons and staff. We drafted questions, and asked those involved with the committee. Post-session input. Questions should be open enough. Alejandra: would be helpful if you could help getting this started Bart: one or 2 meetings after icann83 to come up with the set of recommendations. The sooner the better. We can do desk-research on attendance. All in the template what needs to be done. The RT needs to talk to people. Collect their information and create the report. Report back to council and mpc. There will not be an mpc meeting. What do people think about the sessions, and the role of the MPC? The focus is different. The design of the question is important Volunteers? Sean, Pablo, Jordan Bart: one NomCom appointee? Wafa volunteers. Pablo: I will not be present in Prague. Alejandra: you will need to help with the report in that case. 16. Appointment members or chairs/vice chairs to committees and working groups, if any Decision The ccNSO Council appoints the following people as: * Chair ccNSO Council Triage Committee: Chris Disspain * Vice Chair TLD-OPS: Guillermo Lama The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication. Move? Wafa Second? Jaijit Any questions? None Chris abstains Alejandra thanks Chris and Guillermo for volunteering. a. ICANN Call for Nominations: Universal Acceptance Expert Working Group Background ICANN opened a call for nominations for members of a new Universal Acceptance (UA) Expert Working Group<https://www.icann.org/en/announcements/details/icann-call-for-nominations-u…> of up to 12 volunteers to provide guidance on promoting UA adoption. ICANN is inviting the At-large Advisory Committee, Country Code Names Supporting Organization, Governmental Advisory Committee, Generic Names Supporting Organization, and Security and Stability Advisory Committee to each submit one nomination by 25 June 2025. In addition, the ICANN President and CEO will invite a chair and up to six experts to join. Decision Following a call for nominations for members of a new Universal Acceptance (UA) Expert Working Group<https://www.icann.org/en/announcements/details/icann-call-for-nominations-u…>, the ccNSO Council requests the Secretariat to launch a call for Expressions of Interest (EoI) to identify candidates for the ccNSO appointment to the ICANN UA Expert Group. The call should open by 19 May 2025 and close by 30 May 2025. The selection and appointment process will follow the ccNSO Appointment Procedures Guideline<https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso…>. , and will result in the appointment of one individual to serve as the ccNSO appointee to the ICANN UA Expert Group. The Secretariat is requested to publish this resolution as soon as feasible. The resolution becomes effective upon publication. Move? Wafa Second? Sean Chris apologised. He needs to leave All in favour. 17. Approval ccNSO membership application Sri Lanka (xn--fzc2c9e2c / ලංකා) ccTLD manager Decision The ccNSO Council approves the membership of the IDN ccTLD Manager of Sri Lanka (xn--fzc2c9e2c / ලංකා) and welcomes LK Domain Registry as member of the ccNSO. The chair of the Council is requested to welcome the new member accordingly. This decision becomes effective upon publication. Joke: iana services staff. No issues. Stephen: I know Gihan, this is a great thing. I endorse this fully Peter: another application from the same member? Gihan: no. we were not a member yet Move? Sean Second? Everton All in favour Gihan: glad to join the ccNSO. We have been in existence for many years. My colleague will be in ICANN83 Patricio: ASCII ccTLD already a member? Joke: no Peter: important for Emissary Gihan: it is the same ccTLD manager for both ASCII and IDNs Joke: iana delegation record ASCII ccTLD and IDN ccTLD has slight differences. Perhaps administrative updates are pending? 18. Open Public comments a. How We Meet: Reviewing the Implementation of the ICANN Public Meetings Strategy Due 19.May Peter: comments on the members mailing list. Alejandra: We do not have time to include them in the council statement. This is a council statement, not a ccNSO statement. We wanted to share with the community, to help them make their own statements. The rest of the community should feel free to submit their own responses. The more input, the merrier Bart: the discussion group is still active. We can forward the comments to them. More colour and depth to the submissions. There were additional points raised. General high level of support on the draft submission. No one that contradicted the observations and comments from council Move? Wafa Second? Pablo Alejandra: Let's add the last names by Molehe and Jodi to the resolution. Thank you for your hard work. Still ongoing. Alejandra: molehe wrote in chat kudos to Jodi, who did a lot of the work b. Governance Document for the Recognition, Maintenance, and Derecognition of RIRs Due 27.May Peter: update to IPCP2. Should ring warning bells. I might be biased. Even if we do not submit a comment. I made this comment previously: we should investigate. The foundational doc. Replaced by something that will not have an icp number. For us it meant RFC1591 is not under ccNSO control. Too short to have a comment in there. Preferably we would have a conversation with ASO. what does it mean for the governance system? People believe this will fix the afrinic case. I recommend to seek conversation with ASO Jordan: formal response would be weird. Pure GNSO PDPs. I do not think there is a strong reason to comment. But good comment, regarding the overall governance. Pressure on the governance model currently. Understanding how they reacted to the pressure, careful and gradual process. That engagement is a good idea. But we do not need a submission Stephen: agree with Jordan. Alejandra: do not submit a comment. But monitor how it will overall affect the governance. Peter: agree not to submit a comment. However, make sure to actively reach out. More informal than a written comment Stephen: agree. c. Customer Standing Committee (CSC) changes Process for Amending the IANA SLAs Due 2.June Alejandra: note to support the SLA change procedure. Can we have a draft tomorrow? Bart: yes. Straightforward. Doc has been simplified and it allows for a full review of all SLAs. from 60 to 20 something. Peter: not in scope for the IFRT, but we had the same input. We should send a comment. This is our core business. Alejandra: agree. SUBSTANTIVE MATTERS & DECISIONS 19. Introduction ccNSO Work Plan 01 July 2025 - 30 June 2027 and ccNSO Activity Monitor Bart: the triage committee met recently. They discussed new work items. With the adoption of the RM pending, we will start a new mechanism. Ccnso will need to assist in implementation. Major work item between july and Oman. You have the ongoing work of all committees, the study groups, and this implementation. So a review of the workplan is necessary. All projects from a ccnso perspective are moving along. Some faster than others. Any questions? Let triage or me know. Chris will be spokesperson moving forward, now that he is appointed as chair 20. ccNSO schedule ICANN83 a. Block Schedule Claudia: no changes since last time Joke: ccnso session info on https://icann-community.atlassian.net/wiki/spaces/ccnsowkspc/pages/198410241 b. Joint session with RySG Alejandra: we need to meet next week with them to kick off planning Claudia: yes, i already reached out to the chairs Peter: we need to meet. I have a topic. Could be addressed during an informal meeting too Alejandra: will reach out to you afterwards 21. Any Other Business (AOB) Sean: draft ccnso council selection guideline. We finalised the draft on monday. We took into account feedback received via election process report. Increased accountability and transparency. We also added a glossary. Who can nominate/second. Diagram with process flow. Change of affiliation to formalise a current existing process Alejandra: please review the draft. Use the council list to ask comments Bart: OMC will start buddy-system prior to ICANN83. Expect an invitation! We seek buddies. 22. Next Council Meetings * 28 May 2025 | 12:00 UTC - Council Prep call for ICANN83 * 12 June 2025 | time TBC, Meeting 218 (ICANN83) * 17 July 2025 | 18:00 UTC, Meeting 219 * 21 August 2025 | 12:00 UTC (Meeting 220) * 18 September 2025 | 21:00 UTC (Meeting 221) * 30 October 2025 | time TBC, Meeting 222 (ICANN84) * 20 November 2025 | 12:00 UTC, Meeting 223 * 18 December 2025 | 18:00 UTC, Meeting 224 23. Adjourn Bye all Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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May ccNSO Council Teleconference (217) | 15 May at 12:00 UTC
by ccNSO Calendar May 15, 2025

May 15, 2025

***REMINDER*** Dear Council, The May ccNSO Council Teleconference (217) is scheduled for 15 May at 12:00 UTC. The agenda will be circulated prior to the call. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/94742071601?pwd=5bYDGW1ZUJNMdeLPbeOeoHmANjhWYl.1 Meeting ID: 947 4207 1601 Passcode: ccNSO-0217 Wiki page: https://icann-community.atlassian.net/wiki/x/D4wlBg

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