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Notes Council Call - 14 April @11:00 UTC
by Joke Braeken April 14, 2016

April 14, 2016

Dear Councillors, Please find in this e-mail the apologies, agenda, and the notes from today’s ccNSO Council Meeting. Best regards, Joke Braeken Council Call - 14 April @11:00 UTC Apologies: Byron Holland Hiro Hotta Margarita Valdes Leonid Todorov Celia Lerman Friedman Agenda: 1) Welcome and Apologies 2) Minutes and Actions 3) Overview inter-meeting Council decisions 4) Roles, responsibilities and accountability Council 5) Appointment chair ccNSO Programme WG 6) Policy development processes review mechanism and retirement of ccTLDs 7) Discussion ICANN Transparency and closed meetings 8) IANA Stewardship transition and CCWG –Accountability 8.1 Progress implementation 8.2 Change of scope/mandate ccNSO IANA Transition and Accountability Coordination Committee (ISTACC). 9) Annual Work Plan 10) Council Updates 10.1 Chair Update 10.2 Vice-Chair Update 10.3 Councilors Update 10.4 Regional Organizations Update 10.5 Staff Update 11) WG updates 11.1 GRC (Guideline review committee) update (To be provided by Katrina) 11.2 CCWG Updates Use of country and territory names ( Annebeth Lange, Paul Szyndler, written update) CWG on CCWG Principles (Becky Burr) CCWG Internet Governance (Young Eum Lee) 11.3 Program WG update (Katrina or Alejandra) 11.4 EPSRP WG Other updates, if any 11.5 Closure of in-active WGs/Committees 12) Liaison Updates Written updates 12.1 GNSO Liaison (Patrick Myles). 12.2 ALAC Liaison (Ron Sherwood). 13) Next meetings • 12 May 2016, 19.00 UTC • 16 June 2016, 11.00 UTC • Face-to face meeting June 2016, time to be agreed, taking into account new meeting format. Suggested time: Thursday 30 June 2016, 13.30-14.45 (local time) 14) AOB 15) Closure Notes: 1)Welcome and Apologies quorum reached? Someone from AP region still needed. Some people are on audio-only. (Nigel) Debbie joined shortly afterwards. 2) Minutes and Actions Minutes from the council meeting in Marrakech are online. Action items are all completed. 3) Overview inter-meeting Council decisions - New Council members in WGs. - Adoption new guidelines and charters. Travel Funding Guideline to be reviewed Additional volunteers GRC council wiki space. Suggestions on how to improve it are welcome. Content: - separate section for action items. with sub-menu : TO DO - correspondence. - council committees - council decisions (resolutions) - councillors. enveloppe: link toe-mail address Do councillors agree to have their email address listed here? (Kim will send an email) - council meetings. attendance tracked. All documents for a particular meeting, e.g. today's meeting, are listed there. - regional updates, ccNSO to RO: presentations by councillors Everything is on ccNSO website as well, but on the wikispace it is easier to find than on the ccNSO website. 4) Roles, responsibilities and accountability Council New Guidelines available on the Council Role and responsabilities. outreach section on wiki Regional updates tailored for a particular region, whereas some topics are common. Suggestion: similar update for each of the regions, but personalised per region. Template will be available. How to inform (non) ccNSO members who are not a member of a regional organisation? Do you currently give updates to your RO's? Question to LAC & African Councillors. Peter (CENTR): those updates are crucial to inform (non) ccNSO members. Used as guidance for interaction by CENTR at following ICANN meeting. Common basis accross all regions would be helpful. Accountability of the SO/ACs. Will become crucial one we look into WS1 implementation. - attendance published - all documents are available online - reporting back to the community is happening What can be done to be more accountable to the community? Proposal: ask the community what they expect from the ccNSO Council. Survey to be developed. - what do you want us to do? - how would you like us to proceed? - how to share updates with community? Alejandra suggests to that survey respondents specify the region they belong to. Survey to be shared with council. The draft survey will need to be finalised by the next council meeting, on 12 May. Afterwards it can be sent out to the community. Summary of the results should be available during conference call in June. And reporting during meeting in Helsinki. 5) Appointment chair ccNSO Programme WG Katrina steps down as chair of the Programme WG. Nominated new chair, that needs to be appointed by the Council. New Chair: Alejandra. Moved by Demi, seconded by Stephen. All in favour. 6) Policy development processes review mechanism and retirement of ccTLDs in Marrakech, Becky & Bart gave a presentation. Afterwards show of cards on the structure of the PDP. (Structure, volunteers discussed) Community expected us to first focus on review mechanisms for revocation of ccTLDs. Secondly, we are expected to focus on retirement. Mechanisms need to be adjusted, when needed. Overview for next call on May 12 would be helpful, to allow for further discussions. Action points: secretariat prepares overview asap, no later than 12 May, allowing councillors time for discussion. 7) Discussion ICANN Transparency and closed meetings Katrina gives floor to Nigel. Reference to Art.3 ICANN bylaws. Maximum feasible transparency. During ICANN public meetings, there are many closed meetings, and often observers are requested to leave the room. Against the principle of max feasible transparancy? Proposal: All meetings should be open to observers. Katrina: closed sessions for logistical reasons, for concentration purposes. What about the Council Prep. Meeting? Certain ccNSO WGs have closed sessions. ccNSO meetings themselves have never been closed. General agreement: ccNSO WGs do not need to be closed sessions. Bart: WGs closed for concentration purposes. But: open to oberservers. The wording "open to observers" can be included in the meeting summaries for ICANN. We need to note what the role of observers is. Resolution: to be voted on on the mailing list. Action item: secretariat to distrubute last paragraph sent by Nigel to ccNSO list. request to object or approve. 8) IANA Stewardship transition and CCWG –Accountability 8.1 Progress implementation summary timeline prepared by ICANN. Available on council wiki, https://community.icann.org/x/BiyAAw GRC had its first meeting.We need to be ready to comment on the bylaws, posted for public comment on 20 April. Will there be webinars of briefings once the bylaws will be published for public comment? Becky expects this will be the case. 8.2 Change of scope/mandate ccNSO IANA Transition and Accountability Coordination Committee (ISTACC). bi-weekly ISTACC calls, this group will be closed. Some other way of information exchange needed. 9) Annual Work Plan different views: mindmap, GANTT chart. Bart will send email explaining the charts. This draft resolution will be taken online. 10) Council Updates 10.1 Chair Update meeting B in June, 4 full days. Block schedule planning. Cross-community interaction after 3 pm, where we submitted 3 hot topics for discussion with other communities: - SO/AC accountability. survey results could feed into discussion - SOP agrees to run other discussion on operational side - Lawyers: WHOIS accuracy and privacy Proposal: Prep. meeting on monday, council meeting on Thursday 30 June 2016, 13.30-14.45 (local time). Not possible on wednesday, since it will overlap with the cross-community work. 10.2 Vice-Chair Update 10.3 Councilors Update 10.4 Regional Organizations Update 10.5 Staff Update written updates to be shared online. 11) WG updates 11.1 GRC (Guideline review committee) update (To be provided by Katrina) 11.2 CCWG Updates Use of country and territory names ( Annebeth Lange, Paul Szyndler, written update) CWG on CCWG Principles (Becky Burr) CCWG Internet Governance (Young Eum Lee) 11.3 Program WG update (Katrina or Alejandra) 11.4 EPSRP WG Other updates, if any 11.5 Closure of in-active WGs/Committees written updates to be shared online. 12) Liaison Updates Written updates have been shared online 12.1 GNSO Liaison (Patrick Myles). 12.2 ALAC Liaison (Ron Sherwood). 13) Next meetings • 12 May 2016, 19.00 UTC • 16 June 2016, 11.00 UTC • Face-to face meeting June 2016, time to be agreed, taking into account new meeting format. Suggested time: Thursday 30 June 2016, 13.30-14.45 (local time) 14) AOB 15) Closure next meeting on 12 May at 19 UTC Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Draft resolutions and ALAC update
by Bart Boswinkel April 14, 2016

April 14, 2016

Dear all, Please find included the agenda and draft resolutions as well as the written update for item 12.2 Kind regards, Bart

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ccwg internet-governance wg update
by Young-eum Lee April 14, 2016

April 14, 2016

<ccwg internet-governance wg update> 1. Participation in the 2016 WSIS forum - ccwg-internet-governance wg has been coordinating the participation if ICANN in the WSIS FORUM 2016 that will be held in Geneva from May 2 to May 5. - The title of the forum will be "CCWG Accountability ICANN - Cross Community Working Group on Internet Governance: All you wanted to know about the IANA Transition and the proposed new ICANN Accountability measures" - Members of the ccwg-ACCT will be participating. - The CCWG Session on ICANN Accountability is linked at http://www.itu.int/net4/wsis/forum/2016/Agenda/Session/186 2. Comments on the cross-community working group life cycle - Discussions on comments on the Draft Uniform Framework for a Cross Community Working Group (CCWG) Life Cycle: Principles and Recommendations - Young-eum Lee Sent from my iPhone

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REMINDER: Next Council Call - 14 April @11:00 UTC
by Kimberly Carlson April 14, 2016

April 14, 2016

Dear all, The next Council call will be Thursday, 14 April at 11:00 UTC. Please find the dial in details below: Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 Adobe Room: https://icann.adobeconnect.com/ccnsocouncil/ Two-way audio will be available through the Adobe Room. Please let me know if you require a dial out. If you are unable to attend, please let Bart or I know as soon as possible. Kind regards, Kim Carlson

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Triage recommendation. 11-2016: ICANN and Verisign Announce Start of 90-day Root Zone Management System "Parallel Testing" Period
by Joke Braeken April 14, 2016

April 14, 2016

Dear Councillors, Please find below the proposed Triage recommendation 11-2016. Kindly provide me with your input by the end of Monday 18 April 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 11-2016: ICANN and Verisign Announce Start of 90-day Root Zone Management System "Parallel Testing" Period Originator: ICANN Summary of request: On 6 April 2016, ICANN and Verisign began a 90-day “parallel testing” period to verify the continued integrity of the data contained in the root zone file produced via the Root Zone Management System (RZMS) following the successful completion of the IANA Stewardship Transition. The parallel testing period, which lasts 90 days, is part of the proposal<https://www.ntia.doc.gov/files/ntia/publications/root_zone_administrator_pr…> that ICANN and Verisign submitted to NTIA in August 2015, at NTIA’s request, on how best to transition NTIA’s administrative role associated with root zone management to the global multistakeholder community in a manner that maintains the security, stability, and resiliency of the Internet’s Domain Name System (DNS). https://www.icann.org/news/announcement-2016-04-08-en Date received: 11 April 2016 Last day for Comments/input/response, if any: none Recommended action, if any: Send out e-mail to the ccTLDWorld(a)icann.org<mailto:ccTLDWorld@icann.org> e-mail list, which was set up to address matters related to IANA stewardship transition and ICANN accountability. Rationale: this shows that the implementation preparation is taking off. Expertise needed, if any: technical Date of submission to Triage Committee: 11 April 2016 Deadline Triage Committee input: 13 April 2016, 23:59 UTC Date of submission to Council: 14 April 2016, 07:05 UTC Deadline Council decision: 18 April 23:59 UTC Impact on ccNSO/ccTLDs: middle to high Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Draft Agenda and back ground material Council call 14 April 2016
by Bart Boswinkel April 9, 2016

April 9, 2016

Dear all, Please find included the draft agenda and first batch of back ground material for the upcoming Council call (14 April 2016) Kind regards, Bart ---------- Draft Agenda ccNSO Council Meeting 14 April 2016 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 9 March 2016 meeting were circulated. All actions completed 3) Overview inter-meeting Council decisions · Appointment of Travel Funding Committee, Triage Committee, Membership Application oversight (adopted 23 March 2016) · Adoption of the following Guidelines and charters (adopted 28 March 2016, effective 4 April 2016): Guidelines · Guideline: ccNSO Work Plan · Guideline: ccNSO Working Groups · Guideline: ccNSO Roles and Responsibilities · Guideline: ccNSO Statements · Guideline: ccNSO Meetings · Guideline: ccNSO Collaboration Groups with a Limited Scope Charters · Charter: ccNSO Meeting Programme WG · Charter: ccNSO Council Triage Committee · Adoption change of travel Funding Guideline (adopted 7 April 2016, effective 14 April 2016) o Redline version included in prep material · Appointment additional volunteers Guideline Review Committee (adopted 8 April 2016) o Christelle Vaval o Martin Boyle o Maarten Simon 4) Roles, responsibilities and accountability Council · Informational on overview · Discussion new role: updates at meetings Regional Organizations. Councilors from region to give a presentation, nominate point of contact · Survey on expected roles Councilors 5) Appointment chair ccNSO Programme WG Katrina Sataki stepped down as chair of the programme WG. Programme WG nominates new chair, to be appointed by Concil 6) Policy development processes review mechanism and retirement of ccTLDs Discussion on Marrakesh meeting and next steps 7) Discussion ICANN Transparency and closed meetings Topic was deferred at 9 March 2016 meeting. Topic raised by Nigel Roberts 8) IANA Stewardship transition and CCWG -Accountability 8.1 Progress implementation For information: included latest version implementation schedule as circulated with chairs SO/ACs. 8.2 Change of scope/mandate ccNSO IANA Transition and Accountability Coordination Committee (ISTACC). For discussion The ISTACC was established to inform the ccNSO appointed members on the ICG, CWG-Stewardship and CCWG-Accountability and ccNSO Council chair and vice-chairs. Now both the CWG-Stewardship and CCWG -Accountability are focused on implementation of their proposals, the scope of the ISTACC needs to adjusted accordingly. This would imply closure of ISTACC and adjusted membership (for example include GRC) 9) Annual Work Plan For Discussion and Adoption Draft work plan and Annex A (mind-map) and Annex B (GANTT chart) 10) Council Updates 10.1 Chair Update 10.2 Vice-Chair Update 10.3 Councilors Update 10.4 Regional Organizations Update 10.5 Staff Update 11) WG updates 11.1 GRC (Guideline review committee) update 11.2 CCWG Updates · Use of country and territory names ( Annebeth Lange, Paul Szyndler, written update) · CWG on CCWG Principles (Becky Burr) · CCWG Internet Governance (Young Eum Lee) 11.3 Program WG update 11.4 EPSRP WG Other updates, if any 11.5 Closure of in-active WGs/Committees 12) Liaison Updates Written updates 12.1 GNSO Liaison (Patrick Myles). 12.2 ALAC Liaison (Ron Sherwood). 13) Next meetings · 12 May 2016, 19.00 UTC · 16 June 2016, 11.00 UTC · Face-to face meeting June 2016, time to be agreed, taking into account new meeting format. Suggested time: Thursday 30 June 2016, 13.30-14.45 (local time) 14) AOB 15) Closure

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Triage recommendation 10-2016: independent review of the Trademark Clearinghouse, questionnaire
by Joke Braeken April 7, 2016

April 7, 2016

Dear Councillors, Please find below the proposed Triage recommendation 10-2016. Kindly provide me with your input by the end of 11 April 2016, 23:59 UTC in case you do not agree with the proposed recommendation. Thank you. Topic: 10-2016 : independent review of the Trademark Clearinghouse, questionnaire Originator: Analysis Group Summary of request: ICANN is conducting an independent review of the Trademark Clearinghouse, which was recommended by the GAC in 2011 (see https://archive.icann.org/en/topics/new-gtlds/gac-comments-new-gtlds-26may1… has engaged Analysis Group (http://www.analysisgroup.com/home/) to perform this review, who is running a questionnaire. Analysis Group would like to invite you to participate in this questionnaire. http://www.analysisgroup.com/icann-trademark-clearinghouse/ Date received: 1 April 2016 Last day for Comments/input/response, if any: not specified Recommended action, if any: Distribute the questionnaire link via the e-mail lists. Done. Expertise needed, if any: policy, legal Date of submission to Triage Committee: 1 April 2016 Recommendation received by Triage Committee: 6 April 2016 Date of submission to Council: 7 April 2016 Deadline Council decision: 11 April 2016, 23:59 UTC Impact on ccNSO/ccTLDs: low Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Triage recommendation 09-2016, Call for Volunteers: Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability) Implementation and Work Stream 2
by Joke Braeken April 5, 2016

April 5, 2016

Dear Councillors, Please find below the proposed triage recommendation 09-2016. Kindly provide me with your input by the end of 6 April, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 09-2016 - Call for Volunteers: Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability) Implementation and Work Stream 2 Originator: ICANN, CCWG Accountability Summary of request: With the completion of the Work Stream 1 report and delivery to NTIA in March 2016 <https://www.icann.org/news/announcement-2016-03-10-en>, work is beginning on the implementation of the Work Stream 1 recommendations, followed by the development of a Work Stream 2 report. The CCWG-Accountability is open to anyone who wishes to join, and the group welcomes all interested stakeholders to join in this next phase. https://www.icann.org/news/announcement-2016-03-25-en Date received: 29 March 2016 Last day for Comments/input/response, if any: The next meeting of the CCWG-Accountability will take place on Tuesday, 5 April from 19:00-21:00 UTC to review draft Bylaw language as a part of implementation of Work Stream 1. The group anticipates finalizing discussions on the draft Bylaws in mid-April. After these discussions are completed, the group will focus on the inventory of Work Stream 2 items. Recommended action, if any: Distribute the call for volunteers via the e-mail lists and twitter. Done. Expertise needed, if any: policy, legal, strategic, operation, managerial Date of submission to Triage Committee: 30 March 2016 Recommendation received by Triage Committee: 01 April 2016, 23:59 UTC Date of submission to Council: 5 April 2016 Deadline Council decision: 6 April 2016, 23:59 UTC Impact on ccNSO/ccTLDs: middle Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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News Alerts: GDD Summit and Fellowship Programme.
by Joke Braeken April 5, 2016

April 5, 2016

Dear all, Please find below an overview of the latest ICANN News Alerts: Global Domains Division (GDD) Industry Summit ICANN's second Global Domains Division (GDD) Industry Summit will be held 17-19 May 2016 in Amsterdam, The Netherlands. The three-day event is intended to provide contracted parties with the opportunity to meet and address issues of shared importance including operational issues, and emerging and ongoing challenges. It is not intended for discussion of policy. The GDD Summit also provides attendees with an opportunity for direct, one-on-one interaction with members of ICANN's GDD team. For more information visit. https://www.icann.org/gddsummit. News Alert: https://www.icann.org/news/announcement-2016-04-04-en Fellowship Program Brings Experienced Alumni to ICANN56 Policy Forum Twenty-five Alumni with previous Fellowship and ICANN Community experience have been selected to participate in ICANN's Policy Forum at the 56th Public Meeting in Helsinki, 27-30 June 2016. These individuals represent all sectors of society including civil, government, academia, business, technical, security, end user groups and country code supporting groups. They are members of the GAC, ccNSO, gNSO Constituencies and Stakeholder Groups and At Large. For the ICANN56 Meeting, 54 Fellowship Alumni applications were received through the online process and assessed by an independent selection committee. The successful candidates were selected based on references from current Community leaders, Global Stakeholder Engagement and Policy policy members who have witnessed their commitment and engagement in the Internet ecosystem, their region and/or the ICANN community through one of its Multistakeholder Model groups. Click here to see the list of selected candidates and learn more about the Fellowship program: https://www.icann.org/fellowshipprogram News Alert: https://www.icann.org/news/announcement-2-2016-04-04-en Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Appointment additional volunteers ccNSO Guideline Review Committee
by Bart Boswinkel April 4, 2016

April 4, 2016

Dear all, As requested by the Council decision in Marrakesh ( 9 March), the secretariat send out a call for volunteers for additional members of the ccNSO Guideline Review Committee, in particular for volunteers who have a thorough understanding tof the CWG-Stewarship Proposal. The call for volunteers closed on 30 March 2016, 17.00 UTC, and following persons have put their names forward: * Christelle Vaval ( NomCom Councillor) * Maarten Simon ( .nl , ccNSO appointed member CWG-Stewardship) * Martin Boyle (.uk, participant CWG-Stewardship and ccNSO appointed member ICG) As always members of the GRC need to be appointed by Council. In this case the GRC is seeking appointment as soon as possible as it wil have its first call on the implementation of the CWG-Stewardship work next week ( 11 April) If you object or have any questions, please sent this by 8 April noon UTC to the list. Thank you and kind regards, Bart

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