- Ccnso-council - lists.icann.org

Re: [ccnso-council] Friendly reminder: DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG
by Vika Mpisane April 28, 2016

April 28, 2016

Dear Bart & Councillors, I grant my support to the proposed resolution. Regards, Vika Mpisane | ZADNA | +27 11 314 0077 ext. 602 From: <owner-ccnso-council(a)icann.org> on behalf of Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Thursday, 28 April 2016 at 09:59 To: "ccnso-council(a)icann.org" <ccnso-council(a)icann.org> Subject: [ccnso-council] Friendly reminder: DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG Dear all, In case you have missed the email or not responded yet, Kind regards, Bart From: Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Friday 22 April 2016 15:21 To: "ccnso-council(a)icann.org" <ccnso-council(a)icann.org> Subject: DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG Redline - April 2 Draft Bylaws compared to Current Bylaws (00780765).DOCX Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution. Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC. Thank you and kind regards, Bart Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such. However, some matters do justify confidentiality and excluding the public, such as (example list): · Employment matters · Discussion on persons · Contractual matters · Any proceedings of the Ombudsman · Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed · Any item where there has been a request to deal with it in confidence and where that request is granted Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating. Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item. 2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption. 3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.

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14-2016 - Draft new ICANN Bylaws
by Joke Braeken April 27, 2016

April 27, 2016

Dear Councillors, Please find below the proposed Triage recommendation14-2016. Kindly provide me with your input by the end of 29 April 2016, 23:59 UTC, in case you do not agree with the proposed recommendation. Thank you. Topic: 14-2016 - Draft new ICANN Bylaws Originator: ICANN Summary of request: Now that the IANA Stewardship Transition Coordination Group (ICG) and Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability) proposals have been transmitted to NTIA, one of the key implementation planning items is to amend the ICANN Bylaws to reflect the recommendations in those Proposals. Both the independent counsel to the community groups and ICANN's General Counsel have confirmed that the proposed Draft New ICANN Bylaws are consistent with the community proposals relating to the IANA Stewardship Transition. These proposed draft Bylaws, are out for a 30-day public comment from 21 April – 21 May to allow any interested party to review and provide feedback. This timeline allows for comments to be analyzed and incorporated in time for a tentative 27 May adoption of the Bylaws by the ICANN Board. NTIA has stated that it needs to see that changes to the Bylaws have been adopted sufficient to implement the Transition Proposals before NTIA can complete its review of the Transition Proposals. This public comment period is designed to meet that deadline. https://www.icann.org/public-comments/draft-new-bylaws-2016-04-21-en Date received: 22 April 2016 Last day for Comments/input/response, if any: 21 May 2016 23:59 UTC Recommended action, if any: send e-mail to cctldworld@, ccnso-council@, ccnso-members@ cctldcommunity@ and share via twitter Expertise needed, if any: strategic, managerial, legal Date of submission to Triage Committee: 22 April 2016 Recommendation received by Triage Committee: 27 April 2016 Date of submission to Council: 27 April 2016 12 UTC Deadline Council decision: 29 2016, 23:59 UTC Impact on ccNSO/ccTLDs: middle to high Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Re: [ccnso-council] face - to face Council meetings in Helsinki during ICANN 56
by Peter Vergote April 26, 2016

April 26, 2016

Hi all, Timing for ccNSO Council meeting is ok for me. Just one observation, finding a time slot on Monday for Council prep meeting without overlap with Tech Day is going to be hard (very early in the morning or late in the afternoon). As I might be traveling to Helsinki on Monday, I have a preference for the last option. Best, Peter Peter Vergote Legal & Corp. Affairs Manager +32 16 29 89 28 +32 474 790096 www.dnsbelgium.be<http://www.dnsbelgium.be/> [dns_punt_belgium_rgb] Van: <owner-ccnso-council(a)icann.org<mailto:owner-ccnso-council@icann.org>> namens Bart Boswinkel <bart.boswinkel(a)icann.org<mailto:bart.boswinkel@icann.org>> Datum: maandag 25 april 2016 19:32 Aan: "ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>" <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>> Onderwerp: [ccnso-council] face - to face Council meetings in Helsinki during ICANN 56 Dear all, During the last Council call the following times and dates for the upcoming face-to face Council meetings in Helsinki were suggested: Formal Council meeting : Thursday 30 June 2016, 13.30 –14.45. (this used to be on Wednesday afternoon after closure of the ccNSO meeting, however due to the cross-constiunece meeting slots, it is adjusted) Council Prep meeting: Informal meeting to prepare for the week: Monday morning 27 June 2016 ( to be determined, avoid overlap with Tech Day) By the end of this week, the Programme WG intends to publish the first meting agenda, including the time and date of the formal Council agenda Please let the list know if you have any objections to the suggested time, if os preferably as soon as possible. Kind regards, Bart

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DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG
by Bart Boswinkel April 25, 2016

April 25, 2016

Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution. Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC. Thank you and kind regards, Bart Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such. However, some matters do justify confidentiality and excluding the public, such as (example list): · Employment matters · Discussion on persons · Contractual matters · Any proceedings of the Ombudsman · Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed · Any item where there has been a request to deal with it in confidence and where that request is granted Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating. Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item. 2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption. 3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.

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Decision needed: adoption of ccNSO Work Plan 2016-2018
by Bart Boswinkel April 25, 2016

April 25, 2016

Dear all, Following this weeks Council please find included the draft resolution as was circulated earlier this week: For Discussion and Adoption Draft work plan and Annex A (mind-map) and Annex B (GANTT chart) Draft Resolution The ccNSO Council adopts the ccNSO 2016-2018 Work Plan and schedule and requests the secretariat to update the work plan monthly and in accordance with the ccNSO Work Plan. To ensure you have the right documents, I have included the document I just send you in the message on the explanatory note again. Following the usual email decision procedure, could you be so kind to express your support objections to adopt the work plan or raise questions if you have any regarding the resolution by 22 April 2016, 13.00 UTC. Thank you and kind regards, Bart

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Call for presentations for Marketing, Legal and ccTLD news sessions - ICANN 56 Helsinki
by Alejandra Reynoso April 25, 2016

April 25, 2016

Dear All This is a kind reminder that the ccNSO Meetings Programme WG is looking out for presenters for the next ICANN meeting in Helsinki, specifically to join the following sessions: 1. *Marketing*: use of social networks, partnership with registrars, marketing strategies, customer surveys, campaigns, added customer services, advertising, promotions, etc. 2. *Legal*: changes of policies, court cases, lawsuits, adaptations to new national laws, etc. 3. *ccTLD news*: any new development, ccTLD activities, your way of managing your ccTLD, any experience worth sharing (what worked and what didn't work), etc. If your registry would like to participate, please send an email either to me or Joke Braeken (joke.braeken(a)icann.org) *before May 20th*, with this information: 1. *Session*: Marketing, Legal or ccTLD news 2. *Exact title of presentation*: 3. *Name of presenter*: 4. *Short summary of presentation* (2-3 sentences): 5. *Estimated time needed*: This information is crucial for the Programme Working Group, in order to be able to plan the sessions. The summary will also be published online prior to the meeting, so that all participants can read and know what to expect. Depending on the amount of proposals, the Programme Working Group can’t always guarantee a slot to all volunteers and there will have to be a selection. The summary will be very helpful in this process. Please feel free to forward this information to anyone in the ccTLD community that you consider appropriate. Unfortunately there is no interpretation services during the meeting, therefore please take in consideration that the presentation must be in English. Best regards, Alejandra Reynoso On behalf of the Meetings Programme WG *Registro de Dominios .gt* -- Universidad del Valle de Guatemala. 18 Ave. 11-95. Z. 15. V.H. III. Edificio *J*. Oficina *204*. *Tels:* *+502.23688564* y *+502.23688565* * <http://www.gt/> <https://twitter.com/DominiosGT> ** <https://www.facebook.com/DominiosGT> <https://plus.google.com/u/0/107159401057178225886/posts> <http://www.linkedin.com/company/registro-de-dominios-gt>*

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face - to face Council meetings in Helsinki during ICANN 56
by Bart Boswinkel April 25, 2016

April 25, 2016

Dear all, During the last Council call the following times and dates for the upcoming face-to face Council meetings in Helsinki were suggested: Formal Council meeting : Thursday 30 June 2016, 13.30 -14.45. (this used to be on Wednesday afternoon after closure of the ccNSO meeting, however due to the cross-constiunece meeting slots, it is adjusted) Council Prep meeting: Informal meeting to prepare for the week: Monday morning 27 June 2016 ( to be determined, avoid overlap with Tech Day) By the end of this week, the Programme WG intends to publish the first meting agenda, including the time and date of the formal Council agenda Please let the list know if you have any objections to the suggested time, if os preferably as soon as possible. Kind regards, Bart

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Re: [ccnso-council] Decision needed: adoption of ccNSO Work Plan 2016-2018
by Peter Vergote April 25, 2016

April 25, 2016

Dear all, I’m in support for the proposed resolution and adoption of the ccNSO Work Plan for 2016-2018. Best, Peter Peter Vergote Legal & Corp. Affairs Manager +32 16 29 89 28 +32 474 790096 www.dnsbelgium.be<http://www.dnsbelgium.be/> [dns_punt_belgium_rgb] Van: <owner-ccnso-council(a)icann.org<mailto:owner-ccnso-council@icann.org>> namens Bart Boswinkel <bart.boswinkel(a)icann.org<mailto:bart.boswinkel@icann.org>> Datum: vrijdag 15 april 2016 18:09 Aan: "ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>" <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>> Onderwerp: [ccnso-council] Decision needed: adoption of ccNSO Work Plan 2016-2018 Dear all, Following this weeks Council please find included the draft resolution as was circulated earlier this week: For Discussion and Adoption Draft work plan and Annex A (mind-map) and Annex B (GANTT chart) Draft Resolution The ccNSO Council adopts the ccNSO 2016-2018 Work Plan and schedule and requests the secretariat to update the work plan monthly and in accordance with the ccNSO Work Plan. To ensure you have the right documents, I have included the document I just send you in the message on the explanatory note again. Following the usual email decision procedure, could you be so kind to express your support objections to adopt the work plan or raise questions if you have any regarding the resolution by 22 April 2016, 13.00 UTC. Thank you and kind regards, Bart

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Re: [ccnso-council] DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG
by Peter Vergote April 24, 2016

April 24, 2016

Dear all, I support the proposed resolution. Kind regards, Peter Peter Vergote Legal & Corp. Affairs Manager +32 16 29 89 28 +32 474 790096 www.dnsbelgium.be<http://www.dnsbelgium.be/> [dns_punt_belgium_rgb] Van: <owner-ccnso-council(a)icann.org<mailto:owner-ccnso-council@icann.org>> namens Bart Boswinkel <bart.boswinkel(a)icann.org<mailto:bart.boswinkel@icann.org>> Datum: vrijdag 22 april 2016 15:21 Aan: "ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>" <ccnso-council(a)icann.org<mailto:ccnso-council@icann.org>> Onderwerp: [ccnso-council] DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution. Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC. Thank you and kind regards, Bart Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such. However, some matters do justify confidentiality and excluding the public, such as (example list): · Employment matters · Discussion on persons · Contractual matters · Any proceedings of the Ombudsman · Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed · Any item where there has been a request to deal with it in confidence and where that request is granted Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating. Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item. 2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption. 3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.

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Addition of email
by Kimberly Carlson April 22, 2016

April 22, 2016

Dear Councilors, As discussed on the last Council call, we would like to include email addresses on our new Council wiki site https://community.icann.org/x/CiyAAw. Please let me know if you have any objections. If I do not hear from you, I will assume you are ok with the proposal and email contacts will be added by the end of next week. Feel free to look around and if you have any questions or suggestions, feel free to contact me. Thank you and have a great weekend. Kind regards, Kim Carlson

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