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Re: [ccnso-council] Resolutions re Nomination Board Seat 11
by ajay＠xgenplus.com Feb. 21, 2020

Feb. 21, 2020

Ok. On 20-Feb-2020 at 05:45:06 Margarita Valdés 'mvaldes(a)nic.cl' wrote: I am in favour too. Regards M Margarita Valdés Cortés, MBM-UAI Attorney - Legal & Business Manager NIC Chile - University of Chile www.nic.cl +56229407734 > El 19-02-2020, a la(s) 20:43, Jordan Carter<jordan(a)internetnz.net.nz> escribió: > > > I am in favour, thanks > > Jordan > > > On Sat, 15 Feb 2020 at 12:09 AM,Bart Boswinkel <bart.boswinkel(a)icann.org (mailto:bart.boswinkel@icann.org)>wrote: > > > > Dear all, > > > > > > Please find included the draft resolutions foradoption by email vote as discussed on the just finished Councilcall. > > > > > > Please submit your comments, vote on list etc. byFriday 21 February 2020, 17.00 UTC. If you have specificcomments please refer to draft resolution 1 or 2. The NominationReport with the editorial changes ( typos etc.) will be send in aseparate email. > > > > > > Kind regards, > > > > > > Bart > > > > > > > > > > > > Board Seat 11 Nomination Process:on-line adoption Nomination report and Nomination by the ccNSOCouncil of Patricio Poblete. > > > > > > > > > > > > 1. Adoption Nominationreport > > > > > > DraftResolution > > > > > > Background > > > > > > At its meeting on22 August 2019 the ccNSO Council appointed Joke Braeken asNomination Manager and adopted the Nomination proceduretimeline. > > > > > > In accordance withthe adopted timeline, the Nomination Manger submitted theNomination Report on 10 February 2020. In the Nomination Reportseveral issues were identified and observations made. None of theidentified issues had a material impact on the process. However,the Nomination Manager recommended to resolve these issues tofurther enhance transparency and predictability of the process. Inshort, the issues andobservation identified are: > > > > Issues: > > > > The due diligence verifications lasted well over 2months. > > Unclear definition of the milestones in thetimeline. > > The Guideline does not define if a (new) membermay vote if ccTLD Manager became member after closing of call fornomination and before election procedure. > > Placeholders in the Guideline > > > > > > Observations > > > > Despite various efforts toreach out to ccNSO members, there are still ccNSO members withoutdated contact details > > The due dilligence verificationand the Q&A with the candidates were conducted in parallel, asa transitional arrangement. > > One candidate rectified hiselection statement to address a mistake in the originalcandidate statement > > One member of the ccNSOrepeatedly (3 times) expressed concerns about the validity ofthe Guideline and actions taken under the Guideline. The ccNSOCouncil discussed the matters raised at its Council meeting andconcluded it did not see a reason to revoke or change thenomination process. > > The orginal timeline for theelections was amended by the Nomination Manger. The matter was discussed by the ccNSO Council andthe ccNSO Council subsequently adopted an online resolution (https://ccnso.icann.org/en/about/council/decisions-resolutions/2020) confirming the adjusted timeline of the ccNSO memberselection process in the ICANN Board Seat 11 nominationprocedure. > > The concern raised that ballots wouldbe accepted ahead of the official vote start of process was notvalid. > > > > > > > > > > > > Decision > > > > > > The ccNSO adoptsthe Nomination Report, including the recommendation to resolve theissues identified by the Nomination Manager, and request the GRC topropose an update of the Guideline: ccNSO Nominations process Boardseats 11 and 12 (22 August 2019) to address Issues i – iiiidentified by the Nomination Manager accordingly and prior to theanticipated upcoming Nomination Process. The ccNSO Council notesthat issue iv identified is being addressed as part of the ongoingGRC work with respect to role of the ccNSO as DecisionalParticipant. > > > > > > The Councilnotes and concurs with the observations of the Nomination Manager. > > > > > > > > > > > > The ccNSOCouncil thanks Joke Braeken as Nomination Manager and her hard workduring that time. > > > > > > > > > > > > 2 Nomination PatricioPoblete > > > > > > DraftResolution > > > > > > Background > > > > > > ICANN Board Seat 11 becomes vacant at the end ofthe ICANN Annual General meeting in 2020. The timeline of thelaunch of the nomination period. was approved by the ccNSO Councilon 22 August 2019. In accordance with the approved timeline, thenomination period closed on 2 October 2019 at 23:59 UTC and thefollwing candidates were nominated and seconded (in alphabeticalorder): > > > > CalvinBrown > > Nigel WilliamPhair > > PatricioPoblete > > > > > > No issues emergedfrom the due diligence background verification. > > > > > > > > > > > > The election periodopened on 15 January 2020 (00.01 UTC) and closed 31 January2020 (23.59 UTC). During this period, out of 172 members of the ccNSO, 109 members (63%) castedtheir votes and: > > > > CalvinBrowne received 42 votes (39% of votescast); > > NigelPhair received 8 votes (7 % of votescast); > > PatricioPoblete received 57 votes (52 % of votescast); > > 2 members selected the option“none of the above” ( 2% of votes cast). > > > > > > The ccNSO Counciladopted the Nomination Report, including the recommendations toresolve the issues identified by the NominationManager. > > > > > > > > > > > > > > > > > > Decision > > > > > > The ccNSOCouncil nominates Patricio Poblete to be designated by theEmpowered Community Administration to fill ICANN Board Seat number 11 starting atthe end of ICANN's Annual General Meeting in 2020 for a term ofthree years. > > > > > > > > > > > > The ccNSOCouncil request the Chair to inform the Empowered CommunityAdministration, ICANN Secretary, and Chair of the ICANN Board ofthe nomination of Patricio as soon as this resolution becomeseffective at which time the Nomination Process is formally closedas well. > > > > > > > > > > > > The Councilcongratulates Patricio and wholeheartedly and thanks Calvin Brownand Nigel William Phair for standing ascandidate. > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > _______________________________________________ > > Ccnso-council mailing list > > Ccnso-council(a)icann.org (mailto:Ccnso-council@icann.org) > > https://mm.icann.org/mailman/listinfo/ccnso-council > > _______________________________________________ > > By submitting your personal data, you consent to the processing ofyour personal data for purposes of subscribing to this mailing listaccordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the websiteTerms of Service (https://www.icann.org/privacy/tos) You can visit theMailman link above to change your membership status orconfiguration, including unsubscribing, setting digest-styledelivery or disabling delivery altogether (e.g., for a vacation),and so on. -- > Jordan Carter > Group Chief Executive, InternetNZ > > +64-21-442-649 -|- jordan(a)InternetNZ.net.nz (mailto:jordan@InternetNZ.net.nz) > > Sent on the run, apologies for brevity _______________________________________________ > Ccnso-council mailing list > Ccnso-council(a)icann.org > https://mm.icann.org/mailman/listinfo/ccnso-council > _______________________________________________ > By submitting your personal data, you consent to theprocessing of your personal data for purposes of subscribing tothis mailing list accordance with the ICANN Privacy Policy(https://www.icann.org/privacy/policy) and the website Terms ofService (https://www.icann.org/privacy/tos) You can visit theMailman link above to change your membership status orconfiguration, including unsubscribing, setting digest-styledelivery or disabling delivery altogether (e.g., for a vacation),and so on. _______________________________________________ Ccnso-council mailing list Ccnso-council(a)icann.org https://mm.icann.org/mailman/listinfo/ccnso-council _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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ccNSO and ICANN67 as remote participation-only event
by Katrina Sataki Feb. 20, 2020

Feb. 20, 2020

Dear All, As a follow-up on Joke’s email about the Board’s decision to cancel the meeting in Cancun, I would like to inform you that the ccNSO Council, Chairs of Working Groups and Committees have been invited to a conference call upcoming Monday 24 February 2020, 12.00 UTC. If you are interested, you are also kindly welcome to attend. The goal of the call is to identify: - what definitely needs to be done in the timeframe of ICANN67, for example, ccNSO Council meeting to elect the chair and vice-chairs of the ccNSO and assign other roles, - which meetings and sessions have to be held regardless of ICANN67 or another ICANN meeting, for example, the PDP RET WG meeting, - which meetings and sessions can be held only in person and hence have to be deferred to the next face-to-face meeting. We will develop a (limited) meeting schedule for ICANN67 and share it with you as soon as it is available. All information about the call, including a link to Zoom, is published at https://community.icann.org/pages/viewpage.action?pageId=126426069 I am very sorry I will not have the opportunity to see you all in Cancun. I know that many of you have tickets and hotels booked and will go there anyway. Have a shot or two of tequila on the beach for the rest of us! Kind regards, ]{atrina From: Ccnso-members [mailto:ccnso-members-bounces@icann.org] On Behalf Of Joke Braeken Sent: Thursday, February 20, 2020 9:40 AM To: ccnso-members(a)icann.org; cctldcommunity(a)cctld-managers.org; ccnso-council <ccnso-council(a)icann.org> Subject: [ccnso-members] ICANN67 as remote participation-only event: impact on the ccNSO schedule hello All, ICANN announced that its ICANN67 Public Meeting, which was to be held in Cancún, Mexico, will now be held via remote participation-only. This decision was made as a result of the COVID-19 outbreak, considered a public health emergency of international concern by the World Health Organization <https://www.who.int/> . Read the announcement here: https://www.icann.org/news/announcement-2020-02-19-en The ccNSO Council and the ccNSO Committee and Working Group chairs will be invited to participate in a meeting, to discuss the impact on the ICANN67 ccNSO Schedule. The ccNSO Secretariat will keep you informed, as soon as more information becomes available. Best regards, Joke Braeken ccNSO Policy Advisor <mailto:joke.braeken@icann.org> joke.braeken(a)icann.org Follow @ccNSO on Twitter: <https://twitter.com/ccNSO> https://twitter.com/ccNSO Follow the ccNSO on Facebook: <https://www.facebook.com/ccnso/> https://www.facebook.com/ccnso/ <http://ccnso.icann.org> http://ccnso.icann.org

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ICANN67 as remote participation-only event: impact on the ccNSO schedule
by Joke Braeken Feb. 20, 2020

Feb. 20, 2020

hello All, ICANN announced that its ICANN67 Public Meeting, which was to be held in Cancún, Mexico, will now be held via remote participation-only. This decision was made as a result of the COVID-19 outbreak, considered a public health emergency of international concern by the World Health Organization<https://www.who.int/>. Read the announcement here: https://www.icann.org/news/announcement-2020-02-19-en The ccNSO Council and the ccNSO Committee and Working Group chairs will be invited to participate in a meeting, to discuss the impact on the ICANN67 ccNSO Schedule. The ccNSO Secretariat will keep you informed, as soon as more information becomes available. Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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ICANN to Hold First-Ever Remote Public Meeting
by Joke Braeken Feb. 20, 2020

Feb. 20, 2020

hello all, The Internet Corporation for Assigned Names and Numbers (ICANN) today announced that its ICANN67 Public Meeting, which was to be held in Cancún, Mexico, will now be held via remote participation-only. This decision was made as a result of the COVID-19 outbreak, considered a public health emergency of international concern by the World Health Organization<https://www.who.int/>. The meeting, scheduled for 7-12 March 2020, marks the first time in ICANN's history that it will hold a Public Meeting solely with remote participation. Each ICANN Public Meeting attracts thousands of attendees from more than 150 countries. With cases in at least 26 of those countries, there is the potential of bringing the virus to Cancún and into the ICANN meeting site. If this were to happen, there could be accidental exposure of the virus to attendees, staff, and others who come in contact with an infected individual. COVID-19 continues to be a rapidly evolving global situation, with new cases emerging daily. "This is a decision that the ICANN Board has been considering since the outbreak was first announced and it is one that we haven't taken lightly," said Maarten Botterman, ICANN Board Chair. "We know that changing this meeting to remote participation-only will have an impact on and cause disruption to our community; however, this decision is about people. Protecting the health and safety of the ICANN community is our top priority." The community will have many questions about travel arrangements, scheduling, and other meeting-related issues. ICANN will consult with community leaders and groups to focus the virtual program on the most essential sessions, and will publish a Frequently Asked Questions (FAQs) page to https://icann.org<https://www.icann.org/> in the coming days. ICANN thanks its regional partners in Latin America and the Caribbean (LAC) who had worked tirelessly to host this meeting in Cancún. We appreciate their understanding and we look forward to returning to the LAC region for ICANN70 in 2021. Remote participation is an integral part of any ICANN Public Meeting, but it will be vastly expanded for ICANN67, and will leverage the robust technology platform in use by the community today. Those interested in attending the remote meeting should still register here<https://meetings.icann.org/en/cancun67>, if they have not done so previously. To learn more about remote participation, visit ICANN Public Meetings<https://meetings.icann.org/en/remote-participation>. ICANN will continue to make further announcements as circumstances warrant. In the meantime, ICANN org will hold a webinar to provide a short update and take questions. The webinar will be held on Thursday, 20 February at 1800 UTC. ICANN also is reviewing upcoming meetings, such as the GDD Summit in Paris and the ICANN68 Meeting in Malaysia. So far, no decisions have been made and these are proceeding as planned. ICANN will keep the community informed of any changes. Read more here: https://www.icann.org/news/announcement-2020-02-19-en Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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January minutes for review
by Kimberly Carlson Feb. 18, 2020

Feb. 18, 2020

Dear Councilors, Here are the January minutes for review. The February minutes will be sent in the next couple of days. Thank you, Kim

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FW: [ICANN Community Leaders] 17 February 2020
by Katrina Sataki Feb. 17, 2020

Feb. 17, 2020

From: SO-AC-SG-CLeaders [mailto:so-ac-sg-cleaders-bounces@icann.org] On Behalf Of ICANN Community Leadership Digest Sent: Monday, February 17, 2020 5:00 PM To: so-ac-sg-cleaders(a)icann.org Subject: [ICANN Community Leaders] 17 February 2020 <http://r20.rs6.net/on.jsp?ca=01cab506-b3db-41bb-bb95-781d3f6309b8&a=1122025…> Monday, 17 February 2020 ICANN Community Leadership Digest <https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…> The ICANN org Policy Development Support team publishes this twice-weekly digest to help ICANN community leaders track requests and updates. Table of Contents Information Sharing * THIS WEEK: ICANN68 Travel Support Deadline * REMINDER: Nomination Period for ICANN Community Excellence Award 2020 Now Open ICANN67 Planning * TOMORROW: Update on ICANN67 Planning and COVID-19 (Coronavirus) * NEW: ICANN67 Prep Week Schedule Changes * NEW: Support the ICANN Engagement Booth at ICANN66 * REMINDER: Participate in Newcomers Day at ICANN67 * REMINDER: Areas of Interest from the ICANN Board for ICANN67 Constituency Day * REMINDER: Opportunity for Strategic Outlook Trends Identification Sessions at ICANN67 Public Comment * Draft FY21-25 Operating & Financial Plan and Draft FY21 Operating Plan & Budget * Second Security, Stability, and Resiliency (SSR2) Review Team Draft Report * Initial Report of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Team – Phase 2 * Draft Proposal for NextGen@ICANN Program Improvements * NEW: Name Collision Analysis Project (NCAP) Study 1 * NEW: Revised Community Travel Support Guidelines Information Sharing THIS WEEK: ICANN68 Travel Support Deadline Executive: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING Community travel support requests for ICANN68 are due to the relevant community group support team by Friday, 21 February 2020. The deadline for submissions is critical to allow for Office of Foreign Assets Control review, travel arrangements, and confirmed reservations as required for visa applications. Benefits of having community travel support requests 120 days before the next ICANN Public Meeting include: * Allow ICANN org to gather the documentation required (hotel and flight confirmations) for supported travelers to apply for their visa. * Allow enough time for supported travelers to complete and submit their visa application, which often vary per ICANN Public Meeting location. * Allow enough time for supported travelers to apply for a transit visa (if required), which often vary per ICANN Public Meeting location. * Allow ICANN org to purchase less expensive airfares. * Allow supported travelers to plan their pre-and-post ICANN Public Meeting travel in advance. * Allow ICANN org to set-up supported travelers in advance as vendors with Finance allowing us to wire their per diem/stipend funds in a timelier manner. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Nomination Period for ICANN Community Excellence Award 2020 Now Open From: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING The nomination period for the ICANN Community Excellence Award 2020 is now open. Formerly known as the Multistakeholder Ethos Award, the ICANN Community Excellence Award recognizes ICANN community members who substantively contribute to policymaking within the ICANN ecosystem and who are deeply invested in developing consensus-based solutions within ICANN’s multistakeholder model. Learn more about the <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> nomination process and submit your nominations <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> here. ICANN67 Planning TOMORROW: Update on ICANN67 Planning and COVID-19 (Coronavirus) From: Göran Marby, President and CEO Dear Community Leaders and Representatives: Thank you for your prompt responses to my last email enquiring about your Community members’ thoughts regarding travel to Cancún for ICANN67. Many of you have asked for more information about how we are assessing the situation. I’d like to hold a call with you to discuss the matter in detail, and propose that we hold the call this coming Tuesday, 18 February at 17:00 UTC. A calendar invitation will follow shortly. In the meantime, I’d like to share with you what we know about the situation today. ICANN org has convened a crisis management team to monitor the global situation related to the COVID-19 coronavirus and assess how it may impact the important work of the ICANN community, Board, and org. To help you prepare for the call on Tuesday, I’d like to share what we know about the situation today: * As of 13 February, the World Health Organization (WHO) reports there are more than 60,000 confirmed cases in 25 countries. Approximately 450 of those cases are outside China. * At the time of this writing, there are no confirmed cases anywhere in the LAC region. * Mexico’s Ministry of Health is monitoring and testing two suspected cases, one in Mexico City (800 miles from Cancún) and one in Nuevo Leon (900 miles from Cancún). All 12 previously suspected cases in Mexico tested negative and were cleared. * The Brazilian Ministry of Health is currently monitoring and testing 11 newly suspected cases. * The incubation period for the virus is still unknown, and has ranged from five days to 24 days. * Once suspected, testing for the virus can take up to 14 days. * As a result of the outbreak the GSMA Board has canceled the Mobile World Congress in Barcelona, Spain; and Cisco Australia has canceled its Cisco Live event, scheduled for 3-6 March in Melbourne, Australia. (We note that APRICOT2020/APNIC49 in Melbourne has not been canceled.) As we consider the potential impact for going ahead with ICANN67 as planned, we are closely monitoring a variety of factors, such as: * The development of confirmed cases in Cancún. * The ability of health authorities in Mexico to effectively mitigate and respond to a case or outbreak. Examples: * Clear testing and quarantine protocols, and determination of whether patients can be managed in Cancún or must be transferred elsewhere. * Concern over sufficiency of travel restrictions or health screenings for travelers coming from affected countries. * ICANN meetings are attended by contractors and participants from more than 150 countries. With cases in at least 25 of those countries, there is a risk of bringing the virus to Cancún and into the ICANN meeting site. * The potential a member of the org presenting COVID-19 symptoms, raising concerns that they may have potentially infected colleagues scheduled to attend ICANN67. * The potential of an attendee contracting the virus in Mexico, and inadvertently bringing the virus back to their home country, organization, and family. * The risk of a “cruise ship” scenario in which a suspected or confirmed case is identified during the meeting, necessitating the mass-quarantine of all attendees and locals. * Discrimination or harassment against any attendee perceived to come from affected countries or regions (i.e., racial or ethnic stereotyping). I understand that this is short notice for a call. If you cannot make it to the call, I hope that you will forward the call information to your vice chair or your designee. Thank you for your understanding. I look forward to our discussion and your feedback, which will enable ICANN org to make the best decision we possibly can, in the collective interests of our Board, staff, and community. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> NEW: ICANN67 Prep Week Schedule Changes Executive: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING We wish to inform you that we are rescheduling the "ICANN67 Health, Safety, and Security Overview" webinar (currently scheduled to take place on Tuesday, 18 February at 18:00 UTC). This webinar will now take place on Thursday, 20 February at 18:00 UTC instead. The "Global Stakeholder Engagement (GSE) Update: What to Expect at ICANN67" webinar (originally scheduled for the Thursday, 20 February at 18:00) will be rescheduled to a later date. We will notify you of the new date for this webinar as soon as possible. Please note that if you have already signed up for either or both webinar(s), you will not need to sign up again. We will update any calendar invitations and <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> this webpage with the new dates soon. Thank you for your understanding. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> NEW: Support the ICANN Engagement Booth at ICANN67 From: Deborah Escalera and Siranush Vardanyan, Public Responsibility Support ACTION ITEM I know everyone is busy preparing for the ICANN67, but I want to make you aware that you are welcome to come and do outreach at the ICANN Engagement booth at ICANN67. The ICANN Engagement booth is in place for newcomers, ICANN org members, and the ICANN community to engage in discussions. It is supported by volunteers from the community, including members of ICANN Supporting Organizations and Advisory Committees. It would be beneficial to have the presence of seasoned ICANN community members to share their knowledge. We would like to offer one-hour and half-hour slots during ICANN67. <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Sign up here. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Participate in Newcomers Day at ICANN67 From: Deborah Escalera and Siranush Vardanyan, Public Responsibility Support ACTION ITEM The Public Responsibility Support function will host Newcomers Day for ICANN67 on Sunday, 8 March 2020. Newcomers Day will feature two community sessions: The morning session focusing on the work of the Supporting Organizations (SOs) and Advisory Committees (ACs), and the afternoon session highlighting the work of the Stakeholder Groups (SGs) and Constituencies (Cs). 10:30-12:20 | SO/AC Session (broken up by ten-minute slots, e.g., 10:30-10:40, 10:40-10:50, etc.) 13:25-15:30 | SG/C Session (broken up by ten-minute slots, e.g., 13:25-13:35, 13:35-13:45, etc.) We would like to invite your community group to <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> designate a representative by Monday, 24 February 2020 to attend the relevant session. Your remarks should be focused toward the Newcomers and will be followed by a brief question and answer session. Together, this should not exceed 10 minutes. We will provide standard slides, but you are welcome to send us any slides as well. We will share the deck once it is finalized. We know not every community group will be available to participate in the program because Sunday is a busy working day at ICANN67. We will distribute a schedule of suggested meetings/sessions throughout ICANN67 and encourage newcomers to attend them to learn more about the ICANN community. Please confirm your participation with us as soon as possible. Calendar invitations will be sent as appropriate. Please contact <mailto:deborah.escalera@icann.org> deborah.escalera(a)icann.org and <mailto:siranush.vardanyan@icann.org> siranush.vardanyan(a)icann.org with any questions. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Areas of Interest from the ICANN Board for ICANN67 Constituency Day From: Maarten Botterman, ICANN Board Chair ACTION ITEM Our first meeting of the year is approaching fast! The Board and I are very much looking forward to engaging with you during our Community Forum in Cancún, which is taking place from 7-12 March 2020. As we continue working with you on the format of our engagement with your groups, we would like to experiment a new way of interacting by offering you to choose one or two area(s) of interest and having an open discussion with the Board on those, instead of asking you to come up with specific questions. We are also suggesting that the list of areas of interest be shared with the entire Community using the Policy digest, in order to increase transparency and allow the groups to improve their own understanding of their peers’ point of views on different issues. As for time allocation, we propose to allocate the first part of our time together to be spent on your specific areas of interest, and to allow sufficient time to address the areas of interest indicated by the Board, if they have not been covered by that time. In preparation for our meetings, the Board proposes the following areas of interest to have an open discussion with you: 1. Key priorities for action of ICANN constituencies in 2020 (e.g. prioritization of recommendations, streamlining of reviews, improve effectiveness of ICANN’s multistakeholder model, …) 2. Specific developments coming up that ICANN constituencies feel need to be addressed when updating the ICANN Strategic Plan. We would be very grateful if you could send Board Operations ( <mailto:board-ops-team@icann.org)> board-ops-team(a)icann.org <mailto:board-ops-team@icann.org)> ) your area(s) of interest, in order of priority, no later than Monday, 24 February 2020. So you are aware, we are not changing the current total time allotted per group. We look forward to hearing your thoughts on our suggestions and on how to further improve our interaction. We thank you in advance for your time on this matter and we look forward to welcoming you in Mexico! <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Opportunity for Strategic Outlook Trends Identification Sessions at ICANN67 Executive: Theresa Swinehart, Senior Vice President, Multistakeholder Strategy and Strategic Initiatives INFORMATION SHARING ICANN org will hold Strategic Outlook Trends Identification sessions with the community at ICANN67. To prepare for that exercise, ICANN org will be seeking community feedback on possible formats and arrangements which will be sent through each community group’s leadership. The <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Strategic Outlook program is a joint effort among ICANN org, the community, and ICANN Board to identify and track trends that relate to ICANN and its mission and to make sure that relating opportunities and challenges are incorporated into ICANN's current and future strategy. New trends or shifts in existing trends impacting the operating plans (five-year or annual), and/or budget, will be factored into the annual iteration of those plans as appropriate. Significant shifts could also result in adjustments to the strategic plan. Public Comment <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Draft FY21-25 Operating & Financial Plan and Draft FY21 Operating Plan & Budget Close Date: Tuesday, 25 February 2020 <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Second Security, Stability, and Resiliency (SSR2) Review Team Draft Report Close Date: Wednesday, 4 March 2020 <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Initial Report of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Team – Phase 2 Close Date: Monday, 23 March 2020 <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Draft Proposal for NextGen@ICANN Program Improvements Close Date: Tuesday, 31 March 2020 <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> NEW: <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Name Collision Analysis Project (NCAP) Study 1 Close Date: Tuesday, 31 March 2020 <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> NEW: <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Revised Community Travel Support Guidelines Close Date: Monday, 13 April 2020 Volume 2, Issue 14 | <http://r20.rs6.net/tn.jsp?f=001bBzmxZLdMLyPp1y8anhWbRqi1vS0j9czmOEB7rYm6qNZ…> Archive | Next Issue: Thursday, 20 February 2020 ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 <https://visitor.constantcontact.com/do?p=un&m=00115LrDzKl3LoTB9FWCDiE2A%3D&…> Unsubscribe so-ac-sg-cleaders(a)icann.org <https://visitor.constantcontact.com/do?p=oo&m=00115LrDzKl3LoTB9FWCDiE2A%3D&…> Update Profile | <http://www.constantcontact.com/legal/about-constant-contact> About Constant Contact Sent by <mailto:david.olive@icann.org> david.olive(a)icann.org in collaboration with <http://www.constantcontact.com/index.jsp?cc=nge&rmc=VF19_3GE> <http://www.constantcontact.com/index.jsp?cc=nge&rmc=VF19_3GE> Try email marketing for free today!

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NOTES ccNSO Council Meeting 14 February 2020 | Noon (12.00) UTC
by Joke Braeken Feb. 14, 2020

Feb. 14, 2020

Hello everyone, Please find included below the informal notes from today’s ccNSO Council meeting. Best regards, Joke Braeken Please note that as agreed this is an informational meeting only. Decisions, if any, will be taken by email decision procedure. The draft resolutions included in the agenda relate to pending decisions or upcoming email decisions. To follow the live note-taking during today’s ccNSO Council meeting, go to https://docs.google.com/document/d/1cx_vN51-EvrI9NZx4Uxj41wVrghnCMVTF1q-exO…<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 1. Welcome and roll call Welcome by the Chair Happy birthday to Stephen Happy Valentine’s day to everyone Apologies have been received from: Margarita Valdés, Byron Holland, Jordan Carter, Demi Getschko, Abdalla Omari This meeting is purely informational only. 2. Minutes & Action Items Meeting minutes from the previous Council meeting have not been circulated yet. ACTION ITEM #1: Chair to review minutes from the previous meeting, Secretariat to share them with the ccNSO Council. 3. Intermeeting decisions (since 23 January 2020) · Decision confirming timeline Board Nomination process. · Appointment additional members MPC · Appointment of members on the ccPDP3 Review Mechanism (RM) WG. Note by Secretariat: Deadline was Wednesday, 12 Febr 23:59 UTC. 4. Board Seat 11 Nomination Process Informational & on-line adoption Nomination report and Nomination by the ccNSO Council of Patricio Poblete. 4. 1. Adoption Nomination report · Issues i. The due diligence verifications lasted well over 2 months. ii. Unclear definition of the milestones in the timeline. iii. The Guideline does not define if a (new) member may vote if ccTLD Manager became member after closing of call for nomination and before election procedure. iv. Placeholders in the Guideline · Observations i. Despite various efforts to reach out to ccNSO members, there are still ccNSO members with outdated contact details ii. The due diligence verification and the Q&A with the candidates were conducted in parallel, as a transitional arrangement. iii. One candidate rectified his election statement to address a mistake in the original candidate statement iv. One member of the ccNSO repeatedly (3 times) expressed concerns about the validity of the Guideline and actions taken under the Guideline. The ccNSO Council discussed the matters raised at its Council meeting and concluded it did not see a reason to revoke or change the nomination process. v. The original timeline for the elections was amended by the Nomination Manger. The matter was discussed by the ccNSO Council and the ccNSO Council subsequently adopted an online resolution<https://ccnso.icann.org/en/about/council/decisions-resolutions/2020>, confirming the adjusted timeline of the ccNSO member selection process in the ICANN Board Seat 11 nomination procedure. vi. The concern that ballots would be accepted ahead of the official vote start of process was not valid. Next step: Resolution will be shared on Council mailing list. As soon as we adopt the report, katrina will send an announcement to the members mailing list and ECA 4.2 Nomination Patricio Poblete 5. ccPDP 3 a. Part 1 Retirement – Update Stephen: draft part 1 (most likely without the glossary) to be circulated shortly. Next meeting on Thursday. b. Part 2 Review Mechanism –Update Volunteers that stepped forward. Patricio is missing from the list of members to be appointed. Patricio was concerned if he as a Board member could be on the WG still. The list only concerns volunteers from the ccTLD community. According to charter GAC, ALAC, GNSO, SSAC need to be invited as participants, invitation to be extended to ICANN staff and PTI staff. Will be invited separately on behalf of the Council. Webinar to introduce the topic to the ccTLD community was successful. Wednesday there will be a webinar for the GAC 6. IDN ccTLD related work items (ccPDP4): Progress draft Issue report Hopefully an equally good number of volunteers. Draft issue report sent to small group of Council members. Hiro sent comments, which were not yet included in the next iteration of the report. ICANN legal council needs to confirm whether the topics are in compliance with annex C of the ICANN bylaws. They cannot review the scope of the issues themself. 7. Update setting Priorities Area of Improvements (ccNSO Review) 8. Preparation Cancun meeting (ICANN67, 7-12 March 2020) a. Council Workshop Topics: · Discussion on improving efficiency ccNSO PDPs (Jordan) See doc shared by Bart regarding the different steps and timeline for a PDP · Roles and responsibilities Councillors Table published on the website. Council members are requested to review and step forward. · Background roles and responsibilities · Follow-up improvements ccNSO · Initial discussion priorities work plan ccNSO 2020-2022 · How to present Change of 2004 Rules of the ccNSO GRC is discussing this already. Next meeting on 24 Febr. Started this in San Juan. The idea is to start with the basic principles and to see whether they still apply. They were drafted before the members at the time started thinking about the rules of the ccNSO. b. Joint meeting with the Board : Suggestions for areas for discussion (closing date 24 February 2020) Suggestions for topics are welcome. During the SO/AC Chairs meeting in LA, there were discussions on how to make the interactions more interesting, less dry. One of the suggestions was for the ICANN Board not to ask the same questions to all SO/ACs. Suggested was to introduce SO/AC specific questions. Also, indicate areas of interest, instead of sharing specific questions. c. Council meeting: ALAC and GNSO Council In Montreal, we presented the ccNSO and how ccTLDs around the world organise their work. One size does not fit all. Topics for discussion with ALAC (Sunday 8 March 2020, block 5) - ccNSO: Working groups and Council committees : how does the ccNSO organise the work? - ALAC: information regarding their subcommittees and how they cover the activities. Topics for discussion with GNSO Council: - Joint Bylaw change repository - suggestion by Bart: approval SLA change Any other suggestions? d. Tech Day & Members meeting * Early Tech Day Monday, 9 March (10:30-18:30) draft agenda: https://community.icann.org/x/fABxBw * Agenda ccNSO Members Meeting. Tuesday, 10 and Wednesday, 11 March 2020 https://go.icann.org/2Rj83K7 Katrina briefly touches on the various sessions during the members meeting, especially the DNS Abse session, the session on the governance model for ccTLD managers, ccTLD News, session on the rules of the ccNSO etc. e. Plenary sessions: IoT and DNS (joint ccNSO-SSAC) Main driver: Cristian Hesselman (.nl) f. WG meetings g. Joint meeting with GAC- Topics: DNS Abuse, IoT and DNS (prep session) * 5 min introduction by Giovanni. ROs present to complement the introduction. * 2 presentations: .nz and .br, Main point is to highlight that in terms of fighting abuse at ccTLD level there is great variety * Introduction to IoT and DNS by Cristian Hesselman, as a preparation to the plenary meeting on Thursday 9. Update ECA & CSC a. ECA Update provided by Stephen b. CSC CSC is meeting next week. IANA's performance was 98.5%, nothing major.  Upcoming SLA change approval requests are coming soon. To be approved by ccNSO and GNSO 10. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. a. Update chair SO/AC Roundtable Report by Katrina regarding the SO/AC chair meeting in LA. * Chairs can work as an interface between Board and the respective community, but they cannot decide on behalf of the community, unless the community was consulted.If you look at the bylaws, there are certain things SO/AC chairs are expected to do. E.g. specific reviews: they need to agree on the members, the number of members. How do SO/AC chairs get involved in those discussions * How to ensure future chairs can participate efficiently once they come on board. Chairs manual. Includes e.g. info about monthly calls, how they work, how to suggest agenda topics. Manual to be published, and to highlight what is in the scope of the chairs meetings, and what is not. * Additional summary to follow as soon as the summary was approved by the other chairs b. Other updates? Alejandra: Just wanted to let you know that yesterday I attended a call from the Information Transparency Initiative, that is working on the new ICANN website. We reviewed the new Public Comment section and gave some suggestions for improvement. If you want to you can also send feedback on this link: https://feedback.icann.org/ 11. Updates WGs. a. ATRT 3 b. GRC c. IGLC Consult the results of the Q3 and Q4 survey by the IGLC here<https://community.icann.org/download/attachments/124846506/consolidatedsurv…>. The IGLC reviewed the survey results during its January meeting. Based on the results and the upcoming discussions by the IGLC members and the consultation with the ccTLD community in Cancun, the IGLC will decide on its next steps and work items, including the possibility to re-open the survey. d. SOPC SOPC is working on the comment to the ICANN FY21-25 Operating Plan and Budget. We plan to submit it on 24 Feb. We are going to have a call with the gNSO WG on Tuesday. e. Meeting Program Committee * ccNSO Members Meeting, tracking satisfaction (ICANN58 to ICANN66) For a number of years, the ccNSO Meetings Programme Committee (MPC [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_wor…>) has been distributing online satisfaction surveys after the conclusion of each ccNSO Members Meeting. The survey results inform the MPC how satisfied those attending the ccNSO members meeting are and give valuable feedback on which areas the MPC should improve. The attached report aims to provide an overview of the satisfaction tracking via the online surveys over time, starting with ICANN58 in March 2017 and ending with ICANN66 in November 2019. * ccNSO Community Webinars On 4 and 5 February, the ccNSO hosted 2 well-attended community webinars, targeted at newcomers from the ccTLD community and those who want to learn more about the work of the country code Name Supporting Organisation (ccNSO). The ccNSO Council Chair helped those that participated in the webinar to gain an understanding of the work of the ccNSO, what to expect from the ccNSO at ICANN67 in Cancun, as well as how ccTLD community representatives can participate in the important work that affects them and their region. Consult the recording of the webinar here<https://community.icann.org/display/ccnsowkspc/ccNSO+Webinars>, and the satisfaction survey results here [surveymonkey.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.com_r…>. * getting ready for ICANN67 Under the auspices of the MPC, the ccNSO Secretariat will host 2 webinars (12 & 13 February), to help ccNSO Members Meeting session chairs and presenters to prepare for the upcoming ccNSO Members Meeting. Consult the draft ccNSO Members Meeting agenda here<https://community.icann.org/display/ccnsowkspc/ccNSO+Members+Meeting+%7C+IC…>. f. TLD-OPS 12. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 13. Next meetings · March @ICANN67 · 16 April 2020 – 12:00 UTC · 21 May 2020 – 18:00 UTC · June @ICANN68 · 20 August 2020 – 12:00 UTC · 17 September 2020 – 18:00 UTC · October @ICANN69 · 19 November 2020 – 12:00 UTC · 17 December 2020 – 18:00 UTC 14. AOB * SSR2 report is out 100 plus recommendations : crazy and impossible Should the ccNSO comment? Stephen: review the slide deck, listen to the recording of yesterday’s webinar. Attempt to prioritise the recommendations. SSR2 Webinar Zoom Replay: https://icann.zoom.us/rec/play/tMV_cbiq_zw3S4aW5QSDAqQvW9XveqKs1ykX8vUOzhzn…  Katrina: SSAC is going to comment, but they will miss the deadline. * Corona virus Email sent to the Council and to the community. No real concerns, some are still thinking. Majority is travelling. Katrina to respond to ICANN CEO that our community has no concerns. Flexibility to ICANN staff and community not to travel. Thanks to Young-eum for the detailed updates. Young-eum is hesitant to travel because she don’t want to be a source of worry for other people. I won’t attend unless I am absolutely sure of the safety.  ccNSO Secretariat will attend. 15. Closure Bye all Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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NOTES: ccNSO Council Meeting, 14 February 2020 | Noon (12.00) UTC
by Joke Braeken Feb. 14, 2020

Feb. 14, 2020

Hello all. To follow the note-taking during today’s ccNSO Council meeting, go to https://docs.google.com/document/d/1cx_vN51-EvrI9NZx4Uxj41wVrghnCMVTF1q-exO… ccNSO Council Meeting 14 February 2020 | Noon (12.00) UTC Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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FW: [ICANN Community Leaders] 13 February 2020
by Katrina Sataki Feb. 14, 2020

Feb. 14, 2020

From: SO-AC-SG-CLeaders [mailto:so-ac-sg-cleaders-bounces@icann.org] On Behalf Of ICANN Community Leadership Digest Sent: Thursday, February 13, 2020 5:02 PM To: so-ac-sg-cleaders(a)icann.org Subject: [ICANN Community Leaders] 13 February 2020 <http://r20.rs6.net/on.jsp?ca=dd384e75-d614-4b90-aec4-3d0cd3227e96&a=1122025…> Thursday, 13 February 2020 ICANN Community Leadership Digest <https://files.constantcontact.com/304b3fd3501/31f30ab5-1445-45c3-aef7-c0ea4…> The ICANN org Policy Development Support team publishes this twice-weekly digest to help ICANN community leaders track requests and updates. Table of Contents Information Sharing * REMINDER: ICANN68 Travel Support Deadline * REMINDER: Participate and Make Your Voice Heard on ICANN’s Future! * REMINDER: Nomination Period for ICANN Community Excellence Award 2020 Now Open ICANN67 Planning * BY TOMORROW: Register for ICANN67 Prep Week Webinars * REMINDER: Participate in Newcomers Day at ICANN67 * REMINDER: Areas of Interest from the ICANN Board for ICANN67 Constituency Day * REMINDER: Opportunity for Strategic Outlook Trends Identification Sessions at ICANN67 Public Comment * CLOSES TOMORROW: Proposed Amendment 3 to the .COM Registry Agreement * CLOSES TOMORROW: Proposed Final Report of the New gTLD Auction Proceeds Cross-Community Working Group * Draft FY21-25 Operating & Financial Plan and Draft FY21 Operating Plan & Budget * Second Security, Stability, and Resiliency (SSR2) Review Team Draft Report * Initial Report of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Team – Phase 2 * NEW: Draft Proposal for NextGen@ICANN Program Improvements Information Sharing REMINDER: ICANN68 Travel Support Deadline Executive: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING Community travel support requests for ICANN68 are due to the relevant community group support team by Friday, 21 February 2020. The deadline for submissions is critical to allow for Office of Foreign Assets Control review, travel arrangements, and confirmed reservations as required for visa applications. Benefits of having community travel support requests 120 days before the next ICANN Public Meeting include: * Allow ICANN org to gather the documentation required (hotel and flight confirmations) for supported travelers to apply for their visa. * Allow enough time for supported travelers to complete and submit their visa application, which often vary per ICANN Public Meeting location. * Allow enough time for supported travelers to apply for a transit visa (if required), which often vary per ICANN Public Meeting location. * Allow ICANN org to purchase less expensive airfares. * Allow supported travelers to plan their pre-and-post ICANN Public Meeting travel in advance. * Allow ICANN org to set-up supported travelers in advance as vendors with Finance allowing us to wire their per diem/stipend funds in a timelier manner. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Participate and Make Your Voice Heard on ICANN’s Future! Executive: Theresa Swinehart, Senior Vice President, Multistakeholder Strategy and Strategic Initiatives INFORMATION SHARING ICANN org is seeking your input on the Draft FY21-FY25 Operating and Financial Plan and the Draft FY21 Operating Plan and Budget. Both plans include descriptions of the work ICANN org will assume to achieve its <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> strategic plan. ICANN org also seeks your input on the annex, “Evolving ICANN’s Multistakeholder Model Work Plan," as part of the FY21-FY25 Operating and Financial Plan. Over the years, ICANN’s multistakeholder model has evolved, addressed important issues, and developed policies for the Internet’s domain name and numbering resources. Review the full documents and participate in the via <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> Public Comment. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Nomination Period for ICANN Community Excellence Award 2020 Now Open From: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING The nomination period for the ICANN Community Excellence Award 2020 is now open. Formerly known as the Multistakeholder Ethos Award, the ICANN Community Excellence Award recognizes ICANN community members who substantively contribute to policymaking within the ICANN ecosystem and who are deeply invested in developing consensus-based solutions within ICANN’s multistakeholder model. Learn more about the <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> nomination process and submit your nominations <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> here. ICANN67 Planning BY TOMORROW: Register for ICANN67 Prep Week Webinars Executive: David Olive, Senior Vice President, Policy Development Support INFORMATION SHARING ICANN org released the schedule for <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> ICANN67 Prep Week, which features a series of nine webinars to prepare the community ahead of the upcoming Community Forum. Register and submit questions by Friday, 14 February 2020. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Participate in Newcomers Day at ICANN67 From: Deborah Escalera and Siranush Vardanyan, Public Responsibility Support INFORMATION SHARING The Public Responsibility Support function will host Newcomers Day for ICANN67 on Sunday, 8 March 2020. Newcomers Day will feature two community sessions: The morning session focusing on the work of the Supporting Organizations (SOs) and Advisory Committees (ACs), and the afternoon session highlighting the work of the Stakeholder Groups (SGs) and Constituencies (Cs). 10:30-12:20 | SO/AC Session (broken up by ten-minute slots, e.g., 10:30-10:40, 10:40-10:50, etc.) 13:25-15:30 | SG/C Session (broken up by ten-minute slots, e.g., 13:25-13:35, 13:35-13:45, etc.) We would like to invite your community group to <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> designate a representative by Monday, 24 February 2020 to attend the relevant session. Your remarks should be focused toward the Newcomers and will be followed by a brief question and answer session. Together, this should not exceed 10 minutes. We will provide standard slides, but you are welcome to send us any slides as well. We will share the deck once it is finalized. We know not every community group will be available to participate in the program because Sunday is a busy working day at ICANN67. We will distribute a schedule of suggested meetings/sessions throughout ICANN67 and encourage newcomers to attend them to learn more about the ICANN community. Please confirm your participation with us as soon as possible. Calendar invitations will be sent as appropriate. Please contact <mailto:deborah.escalera@icann.org> deborah.escalera(a)icann.org and <mailto:siranush.vardanyan@icann.org> siranush.vardanyan(a)icann.org with any questions. <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Areas of Interest from the ICANN Board for ICANN67 Constituency Day From: Maarten Botterman, ICANN Board Chair INFORMATION SHARING Our first meeting of the year is approaching fast! The Board and I are very much looking forward to engaging with you during our Community Forum in Cancun, which is taking place from 7-12 March 2020. As we continue working with you on the format of our engagement with your groups, we would like to experiment a new way of interacting by offering you to choose one or two area(s) of interest and having an open discussion with the Board on those, instead of asking you to come up with specific questions. We are also suggesting that the list of areas of interest be shared with the entire Community using the Policy digest, in order to increase transparency and allow the groups to improve their own understanding of their peers’ point of views on different issues. As for time allocation, we propose to allocate the first part of our time together to be spent on your specific areas of interest, and to allow sufficient time to address the areas of interest indicated by the Board, if they have not been covered by that time. In preparation for our meetings, the Board proposes the following areas of interest to have an open discussion with you: 1. Key priorities for action of ICANN constituencies in 2020 (e.g. prioritization of recommendations, streamlining of reviews, improve effectiveness of ICANN’s multistakeholder model, …) 2. Specific developments coming up that ICANN constituencies feel need to be addressed when updating the ICANN Strategic Plan. We would be very grateful if you could send Board Operations ( <mailto:board-ops-team@icann.org)> board-ops-team(a)icann.org <mailto:board-ops-team@icann.org)> ) your area(s) of interest, in order of priority, no later than Monday, 24 February 2020. So you are aware, we are not changing the current total time allotted per group. We look forward to hearing your thoughts on our suggestions and on how to further improve our interaction. We thank you in advance for your time on this matter and we look forward to welcoming you in Mexico! <https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif> REMINDER: Opportunity for Strategic Outlook Trends Identification Sessions at ICANN67 Executive: Theresa Swinehart, Senior Vice President, Multistakeholder Strategy and Strategic Initiatives INFORMATION SHARING ICANN org will hold Strategic Outlook Trends Identification sessions with the community at ICANN67. To prepare for that exercise, ICANN org will be seeking community feedback on possible formats and arrangements which will be sent through each community group’s leadership. The <http://r20.rs6.net/tn.jsp?f=0013W9k4n_qgJEfUXVAKnST4Ei3u989qVdmCggQyvx-GziT…> Strategic Outlook program is a joint effort among ICANN org, the community, and ICANN Board to identify and track trends that relate to ICANN and its mission and to make sure that relating opportunities and challenges are incorporated into ICANN's current and future strategy. New trends or shifts in existing trends impacting the operating plans (five-year or annual), and/or budget, will be factored into the annual iteration of those plans as appropriate. Significant shifts could also result in adjustments to the strategic plan. 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Council agenda 14 February 2020 and upcoming resolutions
by Bart Boswinkel Feb. 14, 2020

Feb. 14, 2020

Dear all, Please find included the updated Council agenda and additional info. Please note, under items 4 on the agenda two (2) resolutions are included for discussion. There will be NO vote on the resolutions, which will be done on-line as indicated earlier. will be send in an email Kind regards, Bart Draft Agenda ccNSO Council Meeting 14 February 2020 Noon (12.00) UTC Please note that as agreed this is an informational meeting only. Decisions, if any, will be taken by email decision procedure. The included draft resolutions, relate to pending decisions or upcoming email decisions. Welcome and roll call Minutes & Action Items Minutes the minutes of the 23 January 2020 meeting have been distributed [insert date] Action items and To-do’s 157-01 Call to review charters, pending 159-01: The Secretariat is requested to post this resolution and the adopted Guideline as soon as possible. Completed 159-02: Inform GNSO of adoption of joint guideline (special IANA Function review). Completed 159:03: Amend resolution for conformity of dates/and distribution of Board Nomination Process. Completed To-do: Secretariat to coordinate PDP3-Review Mechanism webinar with GAC. Completed To-do: Council to submit topics for discussion at the joint sessions in Cancún with ALAC and GNSO, and Areas of discussion with the Board Pending suggestions To-do: Identify and prepare to take over the Mentoring process for the next round (or one after). Addressed Intermeeting decisions (since 23 January 2020) Decision confirming timeline Board Nomination process. Appointment additional members MPC Pending: Appointment of members on the ccPDP3 Review Mechanism (RM) WG. Board Seat 11 Nomination Process Informational & on-line adoption Nomination report and Nomination by the ccNSO Council of Patricio Poblete. 4. 1. Adoption Nomination report Draft Resolution Background At its meeting on 22 August 2019 the ccNSO Council appointed Joke Braeken as Nomination Manager and adopted the Nomination procedure timeline. In accordance with the adopted timeline, the Nomination Manger submitted the Nomination Report on 10 February 2020. In the Nomination Report several issues were identified and observations made. None of the identified issues had a material impact on the process. However, the Nomination Manager recommended to resolve these issues to further enhance transparency and predictability of the process. In short the issues and observation identified are: Issues: The due diligence verifications lasted well over 2 months. Unclear definition of the milestones in the timeline. The Guideline does not define if a (new) member may vote if ccTLD Manager became member after closing of call for nomination and before election procedure. Placeholders in the Guideline Observations Despite various efforts to reach out to ccNSO members, there are still ccNSO members with outdated contact details The due dilligence verification and the Q&A with the candidates were conducted in parallel, as a transitional arrangement. One candidate rectified his election statement to address a mistake in the original candidate statement One member of the ccNSO repeatedly (3 times) expressed concerns about the validity of the Guideline and actions taken under the Guidelin. The ccNSO Council discussed the matters raised at its Council meeting and concluded it did not see a reason to revoke or change the nomination process. The orginal timeline for the elections was amended by the Nomination Manger. The matter was discussed by the ccNSO Council and the ccNSO Council subsequently adopted an online resolution, confirming the adjusted timeline of the ccNSO member selection process in the ICANN Board Seat 11 nomination procedure. The concern that ballots would be accepted ahead of the official vote start of process was not valid. Decision The ccNSO adopts the Nomination Report, including the recommendation to resolve the issues identified by the Nomination Manager, and request the GRC to propose an update of the Guideline: ccNSO Nominations process Board seats 11 and 12 (22 August 2019) to address Issues i – iii identified by the Nomination Manager accordingly and prior to the anticipated upcoming Nomination Process. The ccNSO Council notes that issue iv identified is being addressed as part of the ongoing GRC work with respect to role of the ccNSO as Decisional Participant. The Council notes and concurs with the observations of the Nomination Manager. The ccNSO Council thanks Joke Braeken as Nomination Manager for her hard work during the process. 4.2 Nomination Patricio Poblete Draft Resolution Background ICANN Board Seat 11 becomes vacant at the end of the ICANN Annual General meeting in 2020. The timeline of the launch of the nomination period. was approved by the ccNSO Council on 22 August 2019. In accordance with the approved timeline, the nomination period closed on 2 October 2019 at 23:59 UTC and the follwing candidates were nominated and seconded (in alphabetical order): Calvin Brown Nigel William Phair Patricio Poblete No issues emerged from the due diligence background verification. The election period opened on 15 January 2020 (00.01 UTC) and closed 31 January 2020 (23.59 UTC). During this period, out of 172 members of the ccNSO, 109 members (63%) casted their votes and: Calvin Browne received 42 votes (39% of votes cast); Nigel Phair received 8 votes (7 % of votes cast); Patricio Poblete received 57 votes (52 % of votes cast); 2 members selected the option “none of the above” ( 2% of votes cast). The ccNSO Council adopted the Nomination Report, including the recommendations to resolve the issues identified by the Nomination Manager. Decision The ccNSO Council nominates Patricio Poblete to be designated by the Empowered Community Administrative Committee to fill ICANN Board Seat number 11 starting at the end of ICANN's Annual General Meeting in 2020 for a term of three years. The ccNSO Council request the Chair to inform the Empowered Community Administration, ICANN Secretary, and Chair of the ICANN Board of the nomination of Patricio as soon as this resolution becomes effective at which time the Nomination Process is formally closed as well. The Council congratulates Patricio wholeheartedly and thanks Calvin Brown and Nigel William Phair for standing as candidate. ccPDP 3 Part 1 Retirement – Update Informational Part 2 Review Mechanism –Update Informational Pending appointment of members by Council IDN ccTLD related work items (ccPDP4): Progress draft Issue report Informational Update setting Priorities Area of Improvements (ccNSO Review) Informational Preparation Cancun meeting (ICANN67, 7-12 March 2020) Council Workshop Topics: · Discussion on improving efficiency ccNSO PDPs (Jordan) · Roles and responsibilities Councillors · Background roles and responsibilities · Follow-up improvements ccNSO · Initial discussion priorities work plan ccNSO 2020-2022 · How to present Change of 2004 Rules of the ccNSO Joint meeting with the Board : Suggestions for areas for discussion (closing date 24 February 2020) Council meeting: ALAC and GNSO Council Topics for discussion with ALAC (Sunday 8 March 2020, block 5) - ccNSO: Working groups and Council committees - ALAC: Subcommittees Topics for discussion with GNSO Council: Joint Bylaw change repository Tech Day & Members meeting Plenary sessions: IoT and DNS (joint ccNSO-SSAC) WG meetings Joint meeting with GAC- Topics: DNS Abuse, IoT and DNS ( prep session) Update ECA & CSC ECA CSC Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. Update chair SO/AC Roundtable Other updates? Updates WGs. ATRT 3 GRC IGLC SOPC Meeting Program Committee TLD-OPS Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings March @ICANN67 April 16 – 12:00 UTC May 21 – 18:00 UTC June @ICANN68 August 20 – 12:00 UTC September 17 – 18:00 UTC October @ICANN69 November 19 – 12:00 UTC December 17 – 18:00 UTC AOB Closure

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