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Re: [ccnso-council] Doodle poll CSC Membership selection
by Joke Braeken June 27, 2016

June 27, 2016

Dear all, Please find the link to the doodle polls Bart referred to in the email below. Doodle poll 1 a call for the final selection of the ccTLD members on the CSC. http://doodle.com/poll/tx3cmsk9z5bvqhab Doodle poll 2 approval of the full membership (members and liaisons) slate of the CSC: http://doodle.com/poll/hntebyndpcrg86g9 Thank you! Best regards, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org From: <owner-ccnso-council(a)icann.org> on behalf of Bart Boswinkel <bart.boswinkel(a)icann.org> Date: Monday 27 June 2016 at 16:20 To: "ccnso-council(a)icann.org" <ccnso-council(a)icann.org> Subject: [ccnso-council] Doodle poll CSC Membership selection Dear all, As discussed today you will receive two Doodle polls to check your availability: 1. The first Doodle poll is for a call for the final selection of the ccTLD members on the CSC. The only possible time for this call is 22 July at 11.00 UTC. 2. The second Doodle poll is for the approval of the full membership (members and liaisons) slate of the CSC. The proposed times will be 10 August 11.00 UTC or 19.00 UTC or 11 August 11.00 UTC or 19.00 UTC. Please be aware that if you fill in the Doodle polls and accept the proposed time you commit to attend the call, as the quorum rule will apply to both meetings. According to this rule, at least 10 Councillors, and one ccTLD appointed Councillor from every ICANN region needs to be on the call to take a decision. Note that Councillors who will put their name forward will be excluded from the Council selection process. Kind regards, Bart

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Doodle poll CSC Membership selection
by Bart Boswinkel June 27, 2016

June 27, 2016

Dear all, As discussed today you will receive two Doodle polls to check your availability: 1. The first Doodle poll is for a call for the final selection of the ccTLD members on the CSC. The only possible time for this call is 22 July at 11.00 UTC. 2. The second Doodle poll is for the approval of the full membership (members and liaisons) slate of the CSC. The proposed times will be 10 August 11.00 UTC or 19.00 UTC or 11 August 11.00 UTC or 19.00 UTC. Please be aware that if you fill in the Doodle polls and accept the proposed time you commit to attend the call, as the quorum rule will apply to both meetings. According to this rule, at least 10 Councillors, and one ccTLD appointed Councillor from every ICANN region needs to be on the call to take a decision. Note that Councillors who will put their name forward will be excluded from the Council selection process. Kind regards, Bart

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Tech Day Presentations
by Kimberly Carlson June 27, 2016

June 27, 2016

Dear all, You can find the presentations for Tech Day posted: http://ccnso.icann.org/meetings/helsinki56/workshop.htm https://icann562016.sched.org/event/7NCl/tech-day-part-1 and https://icann562016.sched.org/event/7NCm/tech-day-part-2 Thank you, Kim

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ccNSO council prep. meeting - 27 June Helsinki
by Joke Braeken June 27, 2016

June 27, 2016

Dear councillors, Please find below the informal notes, taken today during the ccNSO council prep. meeting. I have also included in attachment the results of the council survey. Best regards, Joke Braeken ICANN56 - Helsinki ccNSO Council Prep Meeting 27 June 2016 Veranda 3 Expected Standards of Behavior: http://tinyurl.com/2012ICANNStandards NOTES Katrina starts the meeting. Any questions regarding the agenda? Things we need to do on Thursday: 1. PDP. Appointed issue manager. oversight committee from councillors. Becky mentioned it is a good idea to have the oversight committee. Demi will be on it as vice-chair for policy matters. timeline: issue report ready by October. To be presented and discussed in Hyderabad. 2. letter from co-chairs CCWG-accountability. Agreement asked on draft budget. Session on Wednesday with Mathieu, facilitated by Byron 3. Member to RZERC to be appointed. Charter being finalised. GRC realised that neither in proposal, nor in the charter, there are member requirements. Martin and Katrina tried to reach out to Lise & Jonathan. No clear vision yet. Guideline will simplified version of the CSC Guideline. In case we do not find suitable candidate, the council may appoint one. (will be included in the guideline) Comment by Bart Boswinkel. same procedure as the one for CSC (selection member). Deadline is 15 August. 4. ccNSO council survey 46 respondents not bad, but would like to see more responses from Africa and Asia-Pacific. Reach out to RO's to facilitate more responses from their communities. Should we re-open the survey after Helsinki? is this enough to draw conclusions? Peter: what are the lessons learned from the current responses? Council's main role: coordination role, said Nigel. Q11. internal rule to the ccNSO. is not in the ICANN bylaws. Barrack: significant number of ccTLDs are francophone. Language is a major issue, influencing the response rate. Christelle offers help with the translation into french. Sometimes mails end up in spam filters. This survey is a basis for discussion on Wednesday session too. 5. CSC EoI. 15 july: deadline submission EoI. Secretariat sends all applications to all those councillors who did not submit their applications. Councillors have x number of days to check whether all criteria are fullfilled, and rank the candidates, in order of priority. Results to be sent to separate email address, created to deal with the rankings. Secretariat comes up with the total ranking. Discussion with RySG. Selection Committee, is actually a coordination committee. 6 people from the council will have a call with RySG and inform them about our members. Then we will need to approve these 2 selected members. Either we have a call around - and we must be quorate - or we say the Selection Committee has the authority to appoint the 2 members. By 22 July all other SOs will have their candidates for liaisons and members submitted. We need to coordinate with GNSO to ensure the final slate is diverse. As diverse as possible. Send all names to all councillors, should there be concerns? Ching Chao: if we rank the top5, then we talk to GNSO. if selection committee has multiple scenarios: - top 2 must be there. no negotiation possible - top 2 to be revised after consultation with GNSO. Is this up to the Selection Committee, or up to the full council to decide? Katrina added that the top 2 candidates as selected by ccNSO, will remain the same. We only play around liaisons. Debbie added that the Right skills are far more important than diversity. GRC agreed as well to this principle. "to the extent possible". Skill set and experience are priority. CSC Members vote, but liaisons do not have voting rights. All regions are represented in this council. We are a diverse group of people. We come up with 2 names, we believe are the best. Full slate needs to be adopted. probably no time to vote via email. We must be quorate when we have a call. Or we allow the Selection Committee, to take a decision. 2 members of ccNSO will not be touched: we are talking about the full slate. Dates for having council call, to choose the members. We could send out a doodle poll later today, to be answered by wednesday. Inform council on thirsday what the result. Stephen: will doodle poll cover both calls? Yes, we will do so. 6. AOB Meeting B format. Cross-community sessions. in the afternoon. Sessions of interest to the council Reports received last time: 2 or 3. Generally, councillors are not very active in sending reports. Either we stop assigning persons to sessions, or we give the Secretariat a stick to chase the persons assigned. Reports have never been submitted. Prep. meetings have been organized to prepare for joint meetings. Other sessions as add-on. Session overview is helpful. Secreteriat keeps preparing it. No reporting back by individual councillors. Overview is self-explanatory. Tuesday afternoon session at 5. CC-session on operational planning, goals, KPI's etc. Pre-empting future discussions on direction of ICANN's operations. Becky : whois issues are becoming increasingly complicated and complex. gTLDs that are located in countries with developed data protetion regimes. ccTLDs could share their knowledge and experience. Idea from Prep. meeting in Marrakech. to make the ccNSO more obvious. Will be in package for tomorrow. Currently no liaison with ccNSO-ALAC present, hopefully Ron will be back in Hyderabad. Cocktail tomorrow starts at 19:15 Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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Overview ccTLD financial contributions to ICANN for FY 2011-2015
by Bart Boswinkel June 27, 2016

June 27, 2016

Dear all, ICANN has published an overview of the finacial contributions it has receveid from ccTLDs for FY 2011 up and until FY 2015. The overvie wcan be found at: https://www.icann.org/en/system/files/files/fy15-cctld-contributions-21jun1…. Please note this refelcts the contribution recevied for these fiscal years up and until 1 June 2016. Please se the notes, Kind regards, Bart

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Monday's ccNSO Related Meetings - Helsinki
by Kimberly Carlson June 27, 2016

June 27, 2016

Hello, Here are the details to join the ccNSO related meetings today - both in person and remote. Monday 27/06: TLD OPS Standing Committee 8:00-9:15 local * Adobe Connect https://icann.adobeconnect.com/hel56-veranda3 * Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 - two-way audio SOP Working Group 9:15-10:30 local Adobe Connect https://icann.adobeconnect.com/hel56-veranda3 ccNSO Council Preparatory meeting 11:15-12:00 local Adobe Connect https://icann.adobeconnect.com/hel56-veranda3 * Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 - two-way audio ccNSO Guidelines Review Committee 13:30-15:00 local * Adobe Connect https://icann.adobeconnect.com/hel56-veranda3 * Dial in numbers: http://www.adigo.com/icann/ Conference ID: 5258 - two-way audio Tech Day part 1 13:30-15:00 local Adobe Connect https://icann.adobeconnect.com/hel56-veranda2 Tech Day part 2 15:15-1830 local Adobe Connect https://icann.adobeconnect.com/hel56-veranda2 Thanks, Kim

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draft council resolution calling for Issue Report on ccNSO Retirement and Review Mechanism PDP
by Burr, Becky June 26, 2016

June 26, 2016

Thanks to Bart for this draft, which I have tweaked for style but not substance. Please respond with comments, questions, concerns if any. J. Beckwith Burr Neustar, Inc. / Deputy General Counsel & Chief Privacy Officer 1775 Pennsylvania Avenue NW, Washington D.C. 20006 Office: +1.202.533.2932 Mobile: +1.202.352.6367 / neustar.biz<http://www.neustar.biz>

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ccNSO Council seeks your feedback. Survey closes TOMORROW, Friday 24 June 2016, 23:59 UTC
by Joke Braeken June 23, 2016

June 23, 2016

REMINDER: Survey closes TOMORROW, Friday 24 June 2016, 23:59 UTC Dear all, In order to improve its transparency and accountability, also in light of the upcoming broader discussions on the accountability of the ccNSO, the ccNSO Council is seeking your input and feed-back. You are kindly requested to submit your responses to the ccNSO Council Accountability Survey by 24 June 2016, 23:59 UTC. We will report back to you shortly after 24 June 2016. How to provide your feedback? Via the online response form: https://s.zoomerang.com/r/ccNSO_Council_Accountability The survey will be open until 24 June 2016, 23:59 UTC. Should you have questions, contact joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Background The ccNSO provides a platform to nurture consensus, technical cooperation and skill building among ccTLDs and facilitates the development of voluntary best practices for ccTLD managers. The policy development process (http://ccnso.icann.org/policy/development) is managed by the ccNSO Council<http://ccnso.icann.org/about/council.htm>, which consists of 18 Councillors (15 elected by ccNSO members, three appointed by the ICANN Nominating Committee). The Councillors are actively involved in determining the work and direction of the ccNSO: they lead and participate in various ccNSO-working groups; they engage the community in topical issues and they develop positions based on community feedback. The ccNSO Council meets regularly at ICANN’s international meetings, and at (monthly) scheduled telephone conferences. All the documents, minutes of the meetings, resolutions and discussions are published on the ccNSO website and on the ccNSO Council wiki space. Your input is most appreciated. Thank you! On behalf of the chair of the ccNSO, Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org<http://ccnso.icann.org/>

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FYI: Request to the Chairs of Chartering Organizations for Validation of CCWG-Accountability Budget
by Katrina Sataki June 23, 2016

June 23, 2016

Dear Colleagues, Please find information on the draft budget for CCWG-Accountability activities in FY2017. Kind regards, ]{atrina From: Mathieu Weill <mathieu.weill(a)afnic.fr> Date: Thursday 23 June 2016 09:42 To: 'James Bladel' <jbladel(a)godaddy.com>, 'Alan Greenberg' <alan.greenberg(a)mcgill.ca>, Katrina Sataki <katrina(a)nic.lv>, 'Patrik Fältström' <paf(a)frobbit.se>, <thomas.schneider(a)bakom.admin.ch>, <llee(a)equinix.com> Cc: 'Bernard Turcotte' <turcotte.bernard(a)gmail.com>, 'Thomas Rickert' <rickert(a)anwaelte.de>, León Felipe Sánchez Ambía <leonfelipe(a)sanchez.mx>, 'ACCT-Staff' <acct-staff(a)icann.org>, "'Xavier J. Calvez'" <xavier.calvez(a)icann.org>, 'Alissa Cooper' <alissa(a)cooperw.in>, 'Jonathan Robinson' <jrobinson(a)afilias.info>, 'Lise Fuhr' <Fuhr(a)etno.eu>, <oscar(a)lacnic.net> Subject: Request to the Chairs of Chartering Organizations for Validation of CCWG-Accountability Budget Chairs of the CCWG-Accountability Chartering Organizations, As per it's Charter the Project Cost Support Team (PCST) has supported the CCWG-Accountability in developing a draft budget for its activities for FY17 and has also developed a historical analysis of all the transition costs to date (please see the charter of the PCST in the attached document). The CCWG-Accountability FY17 budget was presented at its plenary meeting of June 21st and approved for transmission to the Chartering Organizations for validation as per the process agreed with the PCST (see attached document). Upon validation by the Chartering Organizations these should forward it to the Board for Approval. Please do not hesitate to contact us or the PCST should you have any questions on the attached document. Mathieu Weill, Thomas Rickert, Leon Sanchez CCWG-Accountability Co-Chairs

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Follow up on the CSC process
by Katrina Sataki June 22, 2016

June 22, 2016

Dear Councillors, During our call we adopted the ccNSO Guideline on selection of the CSC. The core idea is that all the Councillors who have not put their name forward as a candidate will select the top candidates as ccTLD representatives on the CSC. We also agreed to establish a Selection Committee of 6 (six) Councillors - one from each of the five regions and one NomCom appointed Councillor. We agreed that the Selection Committee will: 1) consult with the RySG on the CSC members (as described in the CWG proposal and the CSC charter) and 2) consult with the GNSO on the full slate (members + liaisons) of the CSC (as described in the CWG proposal and the CSC Charter). At this stage the additional mandate of the group is still under discussion. The issue is whether: 1) the ccNSO Council votes on the final two candidates and on the full slate (as agreed between the Selection Committee and the RySG and Selection Committee and GNSO) or 2) the ccNSO Council authorises the Selection Committee to agree on the candidates with the RySG and on the full slate with the GNSO - AND - to adopt the full slate on behalf of the ccNSO Council. If the ccNSO Council mandates the Selection Committee to finalise the selection of the two (2) ccTLD representatives on the CSC after consultation with the RySG, the Selection committee should consult by email with the other Councillors who were eligible to vote before the names of the ccTLD representatives need to be sent to ICANN (22 July 23.59 UTC). As to the selection of the ccTLD representatives, note that it was agreed that the strongest candidates should be appointed. The diversity of the CSC should be considered through the candidates to the positions of liaisons. In practical terms it means, that the top 2 candidates should be considered to be selected. As to approval of the full slate (by the GNSO Council and the ccNSO Council) note that it will not be the role of the Councils to question the validity of any recommended appointment. The only consideration is the overall composition of the CSC in terms of geographic diversity and skill set. The SO/AC, who will be appointing liaisons to the CSC, were asked to select two (2) candidates from different geographic regions. Please also note that if we decide that the full ccNSO Council votes on the full slate, we will most probably need to set up a call somewhere between 28 July and 9 August - depending on how coordination between the Selection Committee and the GNSO goes - and we will need to be quorate on that call, even if one or two (more?) Councillors put their name forward! Please do not take that lightly! Failure to be quorate on this call could seriously impact the timing of the IANA Stewardship transition. One of the concerns in the event the Selection committee would be mandated to approve the full slate is that a Councillor may know something about a candidate that could influence the approval decision. To deal with such a concern the Selection committee should consult with the other Councillors who are eligible to vote by email before the coordination conversation with the GNSO starts. Finally, a technical item we did not discuss was how to select Councillors to the Selection Committee. I see two possible options: 1) the Councillors from each region and the three NomCom appointed Councillors agree among themselves who will serve on the Selection Committee. If the region cannot decide and there is more than one volunteer within a region, we do a lottery. 2) whoever applies first from the region/NomCom gets appointed to the Selection Committee. Please note that people on the Selection Committee must be available for intense consultations (including calls) between 20 July and 8 August and further that Selection Committee members must be eligible to vote. Which of the options you think would work the best? Maybe another suggestion? Something to think about while you travel to Helsinki. Safe travels and see you all next week! Thank you! Kindest regards, ]{atrina

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