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May 2026

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Re: [lac-discuss-en] Proposal to Improve the Dynamics of Our Monthly Meetings
by Lance Hinds May 1, 2026

May 1, 2026

Dear Sylvia, Many thanks for sharing your thoughts on this. We will certainly consider this. Perhaps one meeting per quarter focused solely on member engagement. We will discuss this and get back to you' Regards On Thu, Apr 30, 2026 at 6:30 PM lac-discuss-es--- via lac-discuss-en < lac-discuss-en(a)icann.org> wrote: > [[-- Translated text (es -> en) --]] > > Dear regional members, > > I hope you are all doing well. > > I would like to share some reflections based on what I have observed in > recent monthly meetings, not only under this new administration but also > in > previous ones. > > Currently, our meetings last one hour and a half, and most of that time is > dedicated to reports from the different regional representatives. These > reports are certainly important, and we value the work carried out between > meetings. However, I believe we should rethink the structure of these > meetings and reduce the time dedicated to these updates. > > Monthly meetings should, above all, be a space for exchange for the entire > community, especially for those members who do not hold positions. > > It is essential that they can communicate with the authorities present, > bring forward new topics, request clarifications, and actively > participate. > > In this regard, I found the initiative of sending reports in advance very > positive, as was the case with EUNICC. > > Ideally, all regional representatives could do the same, preferably one or > two days in advance. This would allow ALS members to read, analyze, and > even discuss the reports within their organizations, arriving at the > meeting with prepared questions or comments. In this way, meeting time > could be used for interaction and dialogue rather than passive listening. > > Another point I would like to highlight is what usually happens in the > “Any > "Other Business" section. > > When a member wishes to speak, as in the case of Olga Cavalli in the last > meeting, we should not limit participation to a minimal and rushed time > slot. On that occasion, she was given only one minute when the official > meeting time had already ended. > > One minute is not enough to properly express an idea or to generate > constructive exchange. In that specific case, Olga shared a brief > announcement about an event, but if she had raised a question requiring a > response or the participation of several attendees, this would not have > been possible due to the lack of time. > > This situation clearly illustrates the need to adjust our current > dynamics. > > I fully understand the importance of respecting time limits, as well as > the > excellent work carried out by interpreters. However, precisely for this > reason, I believe we need to better organize our meetings to ensure that > everyone can participate adequately and without being rushed. > > I would also like to highlight the proposal made by Alberto Soto, who > identified the need to address a specific topic and requested that it be > included in the meeting agenda in advance. I believe this practice could > significantly strengthen ALS participation, as it would allow everyone to > be informed beforehand about the topics to be discussed. > > In this same spirit, I believe it would be very valuable to dedicate at > least part of the monthly meeting to enable ALS members to interact with > one another, exchange ideas, and discuss topics of common interest, rather > than simply being listeners to reports presented by the representatives. > > It is a valuable opportunity that once a month we are all together and > supported by interpreters, which allows us to communicate across > languages. > > It is therefore essential to make the most of this space and ensure that > everyone has the opportunity to speak if they wish. > > This would also help prevent relevant topics from being addressed in a > rushed manner at the end of the meeting. When topics are known in advance, > participants can come better prepared, leading to more meaningful and > organized discussions. > > In summary, I believe it would be very beneficial to: > > - Reduce the time dedicated to reports during the meeting. > - Share these reports in advance via the mailing list or publish them on > the wiki. > - Allocate more time during the meeting for dialogue, questions, and > active participation. > - Encourage the early submission of proposed agenda topics. > > Thank you very much for your time and attention. I hope the new > administration will take these suggestions into consideration and work > toward making our meetings a more participatory, inclusive, and enriching > space for everyone. > > I remain available to continue this conversation. > > Kind regards, > Sylvia > ________________________________ > > Sylvia Herlein Leite > INTERNAUTA BRASIL > +5511 9974474774 > _______________________________________________ > lac-discuss-en mailing list -- lac-discuss-en(a)icann.org > To unsubscribe send an email to lac-discuss-en-leave(a)icann.org > > _______________________________________________ > By submitting your personal data, you consent to the processing of your > personal data for purposes of subscribing to this mailing list accordance > with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and > the website Terms of Service (https://www.icann.org/privacy/tos) You can > visit the Mailman link above to change your membership status or > configuration, including unsubscribing, setting digest-style delivery or > disabling delivery altogether (e.g., for a vacation), and so on. -- Lance Hinds Chief Technology Officer BrainStreet Group 287 'C' Albert St. Georgetown Guyana This message contains information that may be privileged and/or confidential and is the property of BrainStreet Technologies or BrainStreet Learning. 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